Agenda of Teviot Valley Community Board - Thursday, 5 February 2026

Teviot Valley Community Board Agenda

5 February 2026

MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE Roxburgh Service Centre, 120 Scotland Street, Roxburgh
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 20 November 2025 COMMENCING AT 10.00 am

PRESENT: Mr M Jessop (Chair), Ms G Booth, Cr C Pannett, Ms B Slade (via Microsoft Teams), Mr H Smith

IN ATTENDANCE: T Alley (Mayor), P Kelly (Chief Executive Officer), L Fleck (Group Manager - People and Culture, Acting Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), G Robinson (Property and Facilities Manager), T Bates (Property Officer), N Lanham (Economic Development Manager), S Reynolds (Governance Support Officer)

1 Apologies

There were no apologies.

2 Public Forum

Faye Kennedy –‘On the Rox’ update

Ms Kennedy provided an update on the On the Rox gallery, noting growth in the membership list and the addition of several artists who will showcase a variety of arts and crafts. The gallery was scheduled to open on 1 December, and board members were invited to a preview held on Sunday, 30 November, from 4 – 6 pm. She also confirmed that the group had become an incorporated society and had finalised their property lease.

Ms Kennedy then responded to questions.

3 Confirmation of Minutes

Committee Resolution

Moved: Pannett

Seconded: Booth

That the public minutes of the Teviot Valley Community Board Meeting held on 31 October 2025 be confirmed as a true and correct record.

Carried

4 Declarations of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

25.7.2 Roxburgh Entertainment Centre Project Location Options

To consider approval to investigate alternative location options for the Roxburgh Entertainment Centre Project.

The history of the existing site was discussed, with members noting that it presented a good opportunity to explore alternative sites with the community’s future in mind.

The timeline was also considered, with it being noted that a change of location could extend the build by two to three years, and that restrictions from Central Government could impact funding, potentially leaving no provision in the 2027–2037 Long-term Plan.

It was further noted that the Steering Group planned to hold a public meeting at 7pm, Thursday 11 December to communicate with the community and to seek as much input as possible.

Committee Resolution

Moved: Jessop

Seconded: Booth

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Recommends to Council to give approval for the Roxburgh Entertainment Centre Project Steering Group to investigate alternative options for the location of the Roxburgh Entertainment Centre rebuild.

C. Recommends to Council that once the investigations are complete, a report be provided to the Board and Council in March 2026 outlining the findings on alternative location options, to enable a decision on whether to change the project scope.

D. Recommends to Council to authorise the Chief Executive to do all that is necessary to give effect to the Board’s recommendation.

Carried with Ms Slade voting against

6 Mayor’s Report

25.7.3 MAYOR’S REPORT

The Mayor reported on the following:

· A glorious week of weather in the valley - looking promising for our fruit growers in the area.

· We've sworn in all our community boards - and everyone feels supercharged to get into the next triennium.

· Rural and Provincial councils meeting in Wellington - presentation from Brad Olsen of Infometrics. He noted "we're still trying to find the economic normal across the country," also that electricity pricing is increasing at the fastest rate since the 1980's, and nothing that we're doing in Local Government is becoming cheaper to provide. He noted that making sure we're getting a good deal will be imperative this term, more so than ever, and I know this board will agree with that. I see there is also an article in the ODT today about Otago's economic position in relation to the rest of the country - Central Otago is contributing immensely to the prosperity of Otago at the moment which is a very positive place to be.

· There was also an excellent presentation from the Mayor and Chief Executive of North Sydney Council on rates capping. They noted people are a lot more aware of rising costs than they have been in the past. The mayor also spoke about the facts rates capping doesn't account for the differences between small rural councils, and metropolitan councils even though their costs and challenges vary significantly, and that given councils are the closest to communities, they are most aware of what their people hold important. They noted that the rates peg they operate under has "trapped them in a permanent state of financial catchup" - hence their application for an exemption to raise the rates by more than 50% over two years, to catch up on a large amount of deferred maintenance that is now imperative. They finished with "be careful what you wish for."

· Yesterday at the Zone 6 meeting we had an update from David Gow from Health New Zealand on the clinical services planning. This is progressing well - they have some public meetings coming up next week - including on online on the Wednesday 26^th November at 5.30 pm.

· We also received a presentation from Mike Casey with his Electrify Aotearoa hat on, talking about - among other things, that solar played a huge part in the ability of people to get through the sustained power cuts down south last month, and just how popular neighbours were who were able to offer hot showers as a result. Electrification is something this council will be looking at, including the possibility of solar panels in various places.

Committee Resolution

Moved: Pannett

Seconded: Smith

That the Teviot Valley Community Board receives the report.

Carried

7 Chair's Report

25.7.4 Chair's Report

The Chair gave an update on activities and issues since the last meeting.

· Noted the successes of a recent garden tour and garage sale in the Valley.

· Attended the Medical Services Trust AGM and noted plans for a new heating system at the facility.

· Attended a Funding Clinic in Roxburgh to connect local groups with potential funders.

· Noted that the Faigan’s building in Millers Flat had been sold, which was positive news for the community.

· Encouraged the board to explore community housing options and potential provision in the Teviot Valley.

· Expressed hope that the community could establish a welcoming programme for newcomers to the ward.

· Proposed the formation of a Teviot Valley Endowment and Investment Foundation.

· Noted that the Millers Flat Sports and Recreation Hub was progressing well, with completion expected by the end of March and all external funding secured.

Committee Resolution

Moved: Pannett

Seconded: Smith

That the report be received.

Carried

8 Members' Reports

25.7.5 Members' Reports

Members gave an update on activities and issues since the last meeting.

Mr Smith had nothing to report.

Ms Booth reported that she had been following discussions on the rebuild of the Roxburgh Entertainment Centre and hoped that all community voices would be heard.

Cr Pannett reported on the following:

· Attended the RECIP AGM, noting the organisation’s very challenging year and the positive community support for their outdoor cinema events. They are also hoping to become an incorporated society to assist with funding challenges.

· Noted that the Teviot Valley Water Scheme, covering irrigation and potable water, is currently under a boil water notice following testing by Taumata Arowai. Efforts are underway to achieve compliance again.

· Discussed the Lake Onslow Battery project, noting its reactivation by a private group and the public interest in this and similar projects. Emphasised the importance of community advocacy to ensure local benefits from large infrastructure initiatives.

Ms Slade reported on the following:

· Attended the RECIP AGM and spoke with community members to gather their thoughts on the potential relocation of the hall.

Committee Resolution

Moved: Jessop

Seconded: Smith

That the report be received.

Carried

9 Status Reports

25.7.6 November 2025 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Staff provided an update on the Draft Economic Strategy, outlining key progress and next steps.

An update was given on Resource Consent RC 250173 for a quarry at Millers Flat, lodged by Hawkeswood Mining Ltd. Staff noted that the consent was granted and that it includes operational restrictions linked to the mining consent, meaning the quarry may only operate while the mining activity is in progress.

The board were briefed on the Lake Onslow pumped hydro storage scheme. Staff noted that a summary had been received from the project group, indicating their intention to lodge an application through the fast-track process. Some recent amendments to the Fast-Track Act would reduce the level of engagement with local authorities. Additional information is available on the MBIE website.

The Aquatics Manager provided an update on the Roxburgh Pool, which is now open. Recruitment of local staff has been successful, with ten lifeguards trained and in position. The swim school is launching, and the lead-up to the season has been positive. However, some damage to the solar panels facing the river was noted, which unfortunately will increase operational costs. Operating hours, fees, and charges were outlined, with revisions planned for the 2026/27 season to align with other CODC pools.

Finally, staff updated the board on the draft Teviot Valley Community Plan. They noted that an initial draft had been received and that meetings had taken place with the consultant. The Community Board will have the opportunity to provide feedback before the plan is released for public viewing.

Committee Resolution

Moved: Jessop

Seconded: Pannett

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 5 February 2026.

The meeting closed at 11.54 am

...................................................

CHAIR / /

5 February 2026

5 Reports

26.1.2 Proposed Road Stopping - Adj to 100 Roxburgh East Road, Roxburgh

Doc ID: 2652474

Report Author:	Zelda Zeelie, Statutory Property Team Leader
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider a proposal to stop an unformed unnamed road adjacent to 100 Roxburgh Road in accordance with the provisions of the Public Works Act 1981.

Recommendations

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to recommend to Council to approve the proposal to stop the unnamed unformed road adjacent to 100 Roxburgh East Road, as shown in appendix 1 (Proposed Road Stopping Plan), in accordance with the provisions of the Public Works Act 1981, subject to:

· The proposed unformed road marked on appendix 1 to this report being stopped.

· The stopping and legalisation being approved by the Minister of Lands.

· The applicant paying for all cost of the road stopping including the purchase of sections 1, 3 and 4 as per the valuation shown in appendix 3.

· The stopped road parcels of land (proposed sections 1, 3, and 4) being amalgamated with the applicant’s Record of Title as per appendix 1.

· The stopped road parcel of land identified as proposed section 2 being acquired as road as per appendix 1.

· The final survey plan being approved by the Chief Executive Officer.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

The Application

The current owner 100 Roxburgh East Road, Roxburgh, Sunny Day Enterprises Ltd applied for the road stopping of parts of the unnamed unformed road adjoining his land.

The Road Stopping Application

The applicant is requesting the approval of the Road Stopping of the unnamed unformed road, as shown in Proposed Road Stopping Plan and Plan with Aerials in appendices 1 and 2 of the report.

3. Discussion

Valuation Report

A full evaluation of the application is contained in the Valuation Report prepared by APL Property Valuation Limited and is attached as appendix 3 to the report.

Utility Networks and Provider Requirements

There is no utility network infrastructure located in the block of road that is to be stopped. All utilities currently on the road reserve will still be in the road reserve after completion of the road stopping.

Legalisation and Policy

Council’s Roading Policy determines the appropriate statutory procedure for stopping a legal

road or any part thereof. The policy for selecting the correct statutory process is outlined in

section 8.5 of Council’s Roading Policy. The options are as follow:

The Local Government Act 1974 road stopping procedure shall be adopted if one or more of the following circumstances shall apply:

· Where the full width of road is proposed to be stopped and public access will be

removed as a result of the road being stopped; or

· The road stopping could injuriously affect or have a negative or adverse impact on

any other property; or

· The road stopping has, in the judgment of the Council, the potential to be

controversial; or

· If there is any doubt or uncertainty as to which procedure should be used to stop the

road.

The Local Government Act process requires public notification of the proposal. This

involves erecting signs at each end of the road to be stopped, sending letters to

adjoining owners/occupiers and at least two public notices a week apart in the local

newspaper. Members of the public have 40 days in which to object.

The Public Works Act 1981 road stopping procedure may be adopted when the following circumstances apply:

· Where the proposal is that a part of the road width be stopped and a width of road

which provides public access will remain;

· Where no other person, including the public generally, are considered by the Council

in its judgment to be adversely affected by the proposed road stopping;

· Where other reasonable access will be provided to replace the access previously

provided by the stopped road (i.e. by the construction of a new road).

It is proposed that in this instance the Public Works Act 1981 procedures be adopted for this application for the following reasons:

· The proposal is to stop part of the width of the road only.

· Public Access will not be adversely affected.

The Public Works Act 1981 further provides for legal road to be stopped, sold, and

amalgamated with an adjacent title. In this instance the stopped road would be amalgamated

with the applicant’s Record of Title.

Valuation

Appendix 3 of this report provides the Valuation done by APL Property for the parcels to be created after the road stopping has been completed. An extract from the Executive Summary is shown below.

Evaluation of Application

An evaluation of the proposal to stop part of the width of the unformed road is shown in the table below. The Roading Manager supports the Road Stopping.

Item	Criteria to be considered	Evaluation
District Plan	Has the road been identified in the District Plan for any specific use or as a future road corridor?	No part of the Road identified for any specific purpose or as a future road corridor.
Current Level of Use	Is the road used by members of the public for any reasons?	This section of the unformed unnamed road is not used by members of the public for any reason.
	Does it provide the only or most convenient means of access to any existing lots?	No, all existing lots adjacent to the Road have existing legal access to Roxburgh East Road.
	Will stopping the road adversely affect the viability of any commercial activity or operation?	No, the road stopping will not adversely affect the viability of any commercial activity or operation.
	Will any land become landlocked if the road is stopped?	No
Future Use	Will the road be needed to service future residential, commercial, industrial, or agricultural developments?”	No
Future Use	Will the road be needed in the future to connect existing roads?	No
Non-traffic Uses	Does the road have current or potential value for amenity functions, e.g., walkway, cycleway, recreational access, access to conservation or heritage areas, park land?	The Road does not provide access to any recreational area, conservation land, or to a heritage area.
	Does the road have potential to be utilised by the Council for any other public work either now or potentially in the future?	The Road does have potential to be used for public work in future.
	Does the road have significant landscape amenity value?	The Road does not have any significant landscape amenity value.
Access to Waterbody	Does the road provide access to a river, stream, lake or other waterbody?	The Road does not provide access to any type of waterbody.
Access to Waterbody	If so, there is a need to consider Section 345 of the Local Government Act, which requires that after stopping the land be vested in Council as an esplanade reserve	N/A (refer above)
Infrastructure	Does the road currently contain any services or other infrastructure, such as electricity, telecommunications, irrigation, or other private infrastructure?	No.
Infrastructure	Can the existing services or infrastructure be protected by easements?	Not required.
Traffic Safety	Does the use of motor vehicles on the road constitute a danger or hazard?	There is no danger or hazard associated with using a motor vehicle on the Road.

4. Financial Considerations

Council’s Roading Policy determines that the applicant is responsible for all costs associated

with the road stopping and to pay the value of the land to be acquired.

The applicant agreed to cover all costs and expenses incurred with this Road Stopping.

Total Council income from the road stopping is estimated at $3,580 plus GST less cost of compensation for section 2 to be taken as road ($750 plus GST) equals - $2,830 plus GST.

5. Options

Option 1 – (Recommended)

To recommend to Council to approve the proposal to stop the unnamed unformed road adjacent to 100 Roxburgh East Road, as shown in appendix 1 (Proposed Road Stopping Plan), in accordance with the provisions of the Public Works Act 1981, subject to:

· The proposed unformed road marked on appendix 1 to this report being stopped.

· The stopping and legalisation being approved by the Minister of Lands.

· The applicant paying for all cost of the road stopping including the purchase of sections 1, 3 and 4 as per the valuation shown in appendix 3.

· The stopped road parcels of land (proposed sections 1, 3, and 4) being amalgamated with the applicant’s Record of Title.

· The stopped road parcel of land identified as proposed section 2 being acquired as road as per appendix 1.

· The final survey plan being approved by the Chief Executive Officer.

Advantages:

· The applicant’s occupation (encroachment) of the legal road will be legalised.

· The encroachments of the road on the applicant’s property will be legalised.

· Income received will be used to address other public roading issues.

· Recognises the provisions of the Council’s Roading Policy.

· The proposal is consistent with the Public Works Act 1981

Disadvantages:

· None known.

Option 2

To not recommend to Council to approve the proposal to stop the unnamed unformed road adjacent to 100 Roxburgh East Road, as shown in appendix 1 (Proposed Road Stopping Plan), in accordance with the provisions of the Public Works Act 1981.

Advantages:

· None as the current occupation (encroachments) of the legal road will not be legalised and there will be no income derived from the unnamed unformed road.

Disadvantages:

· The applicant’s occupation (encroachment) of the legal road will not be legalised.

· The encroachments of the road on the applicant’s property will not be legalised.

· Additional income will not be available to address other public roading issues.

· Does not recognise the provisions of the Council’s Roading Policy.

· Does not recognise that the proposal is consistent with the Public Works Act 1981.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the economic wellbeing of communities, in the present and for the future by generating income from the disposal of land that is held (but not required) for roading purposes which has limited other use.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Council’s Road Stopping Policy applies to this application. Consideration of this policy has ensured that the appropriate statutory process, being to stop the road in accordance with the provisions of the Public Works Act 1981, has been adopted.
Considerations as to sustainability, the environment and climate change impacts	No sustainability, environmental or climate change impacts are related to the decision to stop this short unnamed unformed road.
Risks Analysis	No risks to Council are associated with the recommended option.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy have been considered, with none of the criteria being met or exceeded. Notice of the completed road stopping will be published in the New Zealand Gazette.

7. Next Steps

· Community Board Approval

· Council approval

· Survey and LINZ accredited Supplier engaged

· Final Survey Plan approved

· Gazette notice published

8. Attachments

Appendix 1 - 2025 02 - Proposed Road Stopping Plan ⇩

Appendix 2 - 2025 02 - Road Stopping Plan with Aerial ⇩

Appendix 3 - 2025 02 - Road Stopping APL Valuation Report ⇩


AGENDA Teviot Valley Community Board Meeting Thursday, 5 February 2026
Date:	Thursday, 5 February 2026
Time:	10:00 am
Location:	Roxburgh Service Centre, 120 Scotland Street, Roxburgh (A link to the live stream will be available on the Central Otago District Council's website.)
Peter Kelly Chief Executive Officer

Report Author:	Sarah Reynolds, Governance Support Officer
Reviewed and authorised by:	Saskia Righarts, Group Manager - Governance and Business Services