Agenda of Vincent Community Board - Tuesday, 18 March 2025

Vincent Community Board Agenda

18 March 2025

MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE Clyde HISTORICAL Museum, 5 Blyth Street, Clyde
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Tuesday, 4 February 2025 COMMENCING AT 10.00 am

PRESENT: Mr J Cromb (Chairperson), Dr R Browne, Cr L Claridge, Mr T Hammington, Mr D Johns, Cr M McPherson,

IN ATTENDANCE: T Alley (Mayor), P Kelly (Chief Executive Officer), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), A Mason (Media and Marketing Manager), G Bailey (Parks and Recreation Manager), M Tohill (Communications Officer), S Reynolds (Governance Support Officer)

1 Apologies

Committee Resolution

Moved: McPherson

Seconded: Claridge

That apologies from Cr T Paterson be received and accepted.

Carried

2 Public Forum

Andy Ritchie - Clyde Blyth Street Museum

Ms Ritchie spoke on behalf of the Clyde Museum and gave an overview of the history of the building and the work programme that the group had undertaken in recent years. She noted strong volunteer support and the significant amount of money that had been fundraised, that enabled the group to introduce new exhibitions and ensure the building is keep in good repair. She noted the importance of the museum within the Clyde community and the good support they received for events and talks.

Ms Ritchie asked for reassurance that the museum could continue to operate into the future, with either a long-term lease agreement or for an contract for the museum group to take over the ownership of the building, and she thanked the board for their support of the museum.

Anna McRitchie - Clyde Town Square

Ms McRitchie noted that she is proud to be a resident and business owner in Clyde. She spoke of the positive improvements to streetscaping the town square the space was not well utilised as it had no shade and needed a sun shade. She also noted some screening in front of the toilet block would be good and that the lights in the town square were very bright and not in keeping with the rest of the heritage precinct.

Ms McRitchie then responded to questions.

Graham Ashby - Tree Removal Molyneux

Mr Ashby spoke to board on behalf of himself and neighbours in Molyneux Estate, Alexandra, to thank them and staff for responding to his issue with a tree adjacent to his property, noting that the poplar tree in question is now on the work schedule to be removed.

Russell Garbutt - Interface between the Community and the Board

Mr. Garbutt, in observing the building's history and comparing past practices with the council's current work, expressed concern over what he deemed was insufficient attention to cost reduction and staff number reviews, citing unsustainable rate increases. He believed that in the current conversation on divestment of halls, these assets had already been paid for by the community and that in many cases, they could be more efficiently run by community groups.

Mr Garbutt then responded to questions.

Janice Millis - Clyde Theatre Group

Ms Millis noted that she is an Alexandra resident and that she had been involved in theatre groups in the area for 25 years and stated that the potential divestment of community halls would jeopardise the fabric of the community and she asked why council are focused on this course of action. She went on to list the wide range of community groups that use the halls and noted that she would like to be part of the ongoing discussion around this topic and wanted her questions answered.

Ms Millis then responded to questions.

Angela McNaughton - Earnscleugh Hall Committee

Spoke on behalf of the Earnscleugh Hall which had been run by the hall committee for 98 years. They cover all their own expenses and raised money for their outgoings and had plans underway for celebrating the halls centenary in 2026. They also had further plans to paint the outside of the hall and Ms McNaughton indicated the committee would come back to the board to request to be able to draw down more funds from the Earnscleugh Amenity Trust Fund at this time.

3 Declarations of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

4 Reports

Note: With the permission of the meeting item 25.1.2 was moved forward.

25.1.2 Request from Earnscleugh Community Society Inc for Earnscleugh Amenity Trust Funding

There was discussion around the funding being distributed respectively but it was noted that the committee were required to get work done at a time when the appropriate trades people were available.

Committee Resolution

Moved: McPherson

Seconded: Claridge

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Approves a grant of $19,510.69 to the Earnscleugh Community Society Inc from the Earnscleugh Amenity Trust Fund for costs associated with repairs and maintenance of the Earnscleugh Hall.

Carried

5 Confirmation of Minutes

Committee Resolution

Moved: Johns

Seconded: Browne

That the public minutes of the Vincent Community Board Meeting held on 3 December 2024 be confirmed as a true and correct record.

Carried

25.1.3 Promotion and Events Grant Application - Dare 2 Sweat Events

To consider an application from Dare 2 Sweat Events to the Promotions and Events Grant budget outside the publicised funding rounds.

There was discussion around competitiveness of recent funding rounds but given the economic benefit of this event to the district the board opted to support the event to cover Council related costs.

Committee Resolution

Moved: Hammington

Seconded: Johns

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees the requested grant can be considered under the Council Grant Policy exceptional circumstances criteria.

C. Approves a grant ‘In Kind’ to a maximum of $600 to be applied to Council related costs including Road Closure notification, Reserve Hire and Rubbish Bins for the Dare 2 Sweat Events Spirited Women Adventure Race February 2025.

Carried with Cr McPherson abstaining from the vote.

25.1.4 Promotion Grant Request for Extension of Time

To consider a request from St Bathans Area Community Association (SBACA) to retain the Promotions Grant previously approved to the St Bathans Fete event which will now be held in January 2026.

Committee Resolution

Moved: Claridge

Seconded: Hammington

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to allow the St Bathans Area Community Association to retain the $1,500 promotion grant for the St Bathans Fete 2026.

C. Recommended that the retained grant is applied as per the original resolution 24.4.3. The grant to be applied to traffic management, road closure costs, equipment hire and programmes for the St Bathans Fete January 2026.

D. Notes that it is the grant recipient’s responsibility to obtain and have in place the appropriate consents, plans and licences (including resource consent, health and safety plans etc) as required by legislation, agencies, property owners and/or individuals to undertake the project and engagement with affected communities and businesses.

Carried with Cr McPherson abstaining from the vote.

25.1.5 Approve draft Manorburn Dam Reserve Management Plan for Consultation

Approve the notification of the draft Manorburn Dam Recreation Reserve Management Plan (‘the draft Management Plan’) for public submission.

Agrees to hear submissions received on the draft Management Plan and the timing for consultation on this draft plan was outlined.

Committee Resolution

Moved: McPherson

Seconded: Browne

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to approve the draft Manorburn Dam Recreation Reserve Management Plan for public submission in accordance with the Reserves Act 1977.

C. Agrees that the Vincent Community Board hear submissions received on the draft plan.

Carried

25.1.6 Naming of Open Space in Alexandra

To consider the naming of an open space in Alexandra.

The board asked if there would be some informative panels to tell the story of the naming of the reserve and it was confirmed that these would be incorporated into the design.

Committee Resolution

Moved: Cromb

Seconded: Browne

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Approves the open space at the lower end of Tarbert Street, at the junction of the Mata-au/Clutha and Manuherekia Rivers, and legally described as Section 16 Survey Office 307905 to be named ‘Kāmoanahaehae – Riverside Park’.

Carried

6 Mayor’s Report

25.1.7 Mayor's Report

Her Worship the Mayor spoke to her report.

Committee Resolution

Moved: Cromb

Seconded: Browne

That the Vincent Community Board receives the report.

Carried

Attachments

1 Mayor's Report - February 2025

7 Chair's Report

25.1.8 Chair's Report

The Chair gave an update on activities and issues since the last meeting

Committee Resolution

Moved: Cromb

Seconded: Claridge

That the report be received.

Carried

Attachments

1 Chairs Report - February 2025

8 Members' Reports

25.1.9 Members' Reports

Members gave an update on activities and issues since the last meeting.

Cr McPherson reported on the following:

· Noted that Blossom Festival has an AGM in early March.

· Gave an update on recent Hearings panel meetings.

· Had been approached by members of the community to discuss the conversation around the halls and potential divestment, and also councils proposed increases in water charges.

· Noted it is an exciting year ahead and that he is looking forward to debating the Long-term Plan submissions.

Mr Johns reported on the following:

· Had attended meetings for the Alexandra Golf Course, Alexandra Rugby Club and Golf Vallance Cottage.

· Noted Alexandra is hosting the over 70’s cricket tournament Cricket group this weekend.

· Had met with staff from Living Options to encourage residents to play golf.

· Had met with staff from the Blast scheme, and noted that Alexandra Rugby Club will be hosting the group whilst their usual venue is unavailable.

Mr Hammington reported on the following:

· Attended the December Promote Dunstan meeting.

Cr Claridge had nothing to report.

Dr Browne reported on the following

· Attended two meetings of Keep Alexandra Clyde Beautiful.

· Attended two meetings of Alexandra and District Museum board.

· Attended a meeting of the Central Otago District Arts Trust.

· Attended a strategic planning meeting of the Central Otago District Arts Trust.

· Chaired a meeting of the Creative Writers Circle.

· Attended a meeting of the CO-Lab business group.

· Looked at progress at removing pine trees from the Kamaka Walkway.

· Helped at the Alexandra Christmas community lunch, catering for 70 people.

Committee Resolution

Moved: Hammington

Seconded: Claridge

That the report be received.

Carried

9 Status Reports

25.1.10 February 2025 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Recommendations

That the report be received.

25.1.11 Update: Manuherekia River and Adjacent Crown Landscape and Visual Amenity Management

To consider providing comment on the Contact Energy Update: Manuherekia River and Adjacent Crown Landscape and Visual Amenity Management. It was noted that an updated plan would be sent out to members.

It was noted that Contact Energy would liaise with community groups for comment and the board indicated that they would endorse those community groups recommendations as they had an in depth knowledge of this area and what improvement work might most enhance the area.

Committee Resolution

Moved: Browne

Seconded: Hammington

That the report be received.

Carried

25.1.12 Update: Play STRATEGY

The update was given via video presentation.

Committee Resolution

Moved: McPherson

Seconded: Hammington

That the report be received.

Carried

Note: The meeting was adjourned at 11.53 am and resumed at 12.02 pm

25.1.13 Update - Emergency Management

To update the board on Emergency Management activities.

An update was given on the role of emergency management and their delegations within the district.

Note: Mr Johns left the meeting at 12.12 pm and returned at 12.18 pm.

10 Date of The Next Meeting

The date of the next scheduled meeting is 18 March 2025.

The meeting closed at 12.27 pm

18 March 2025

5 Reports

25.2.2 Speed Management Consultation Proposal

Doc ID: 2395005

Report Author:	Holly Laverick, Roading Asset Engineer
Reviewed and authorised by:	Quinton Penniall, Infrastructure Manager

1. Purpose of Report

To consider and provide feedback on the updated speed limit proposals for the Vincent Ward.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Recommends the proposed speed limits for the Vincent Ward to Council.

2. Background

In 2023-2024, Central Otago District Council (CODC) consulted on a draft Speed Management Plan (SMP). This was later approved by both Council and the New Zealand Transport Agency Waka Kotahi (NZTA). As discussed in the Report for Information to Council on 18 December 2024, the release of the Land Transport Rule: Setting of Speed Limits 2024 (the Rule) nullified the Speed Management Plan before the speed limit changes could be implemented. A copy of the report is attached.

3. Discussion

Due to the strong public support shown for the previous Speed Management Plan, Council will be presented with a proposal to re-consult with the community and stakeholders. Where possible, the new proposals match the previous. However, requirements under the new Rule have led to the amendment, removal or addition of some speed zones.

The new setting of speed limits rule takes a prescribed approach to permanent speed limits, by designating speed ranges for different road classes. The updated speed limit proposals align with these new standards. Please refer to Appendix 2: Speed Management Proposals – Maps.

Some changes from the previous Speed Management Plan include:

· Cambrians speed limit reduced to 30km/h, rather than 40km/h.

· St Bathans speed limits now ranging from 30-60km/h.

· Inclusion of the Pisa Moorings 40km/h speed zone (in part).

· Option to consult on both 60km/h or 80km/h on Maori Point Road.

· Inclusion of Munro Road, Church Lane and Jolly Road – proposed at 80km/h to align with State Highway 8 speed zone.

· Two partial reversals of existing speed limits: Shortening the previous 50km/h zones to match the road class on Earnscleugh Road and Ranfurly-Patearoa Road.

· Removal of some speed limits that are no longer compliant under the Rule, including Partridge Road, Sunderland Street (north end) and Fruitgrowers Road.

The new speed limit rule increases public consultation requirements. Despite the robust public consultation undertaken by Council for the previous SMP, the submission feedback will not be accepted by the NZTA. The consultation time frame has increased to six weeks (previously four). Additional information is also required, including cost-benefit disclosure statements, which is a breakdown of the travel time impacts, implementation costs and safety impacts of each individual road rather than the wider proposed speed area, as was previously allowed.

4. Financial Considerations

The consultation and subsequent signage installation costs will be met by existing roading budgets.

5. Options

Option 1 – (Recommended)

Recommend to Council the complete list of proposed speed limits.

Advantages:

· More efficient public consultation process, considering the increased timeframes under the new Rule.

· Better potential speed limit outcomes for the wider district.

· Reduced likelihood of service requests from communities with previously approved speed limit reductions.

· New plan includes additional speed proposals, highlighted by recent service requests.

Disadvantages:

· Negative public opinion – due to recent consultation on a broadly similar proposal.

· Higher preliminary workload than “do nothing” option. (Significant increase in information to support the consultation is now required.)

Option 2

Do nothing.

Advantages:

· No costs associated with preliminary work, consultation and implementation.

Disadvantages:

· Worse speed / safety outcomes for the district.

· Inconsistent speed zones near certain schools (Omakau and Tarras).

· Community dissatisfaction in areas where there has been strong advocacy for speed reductions.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by meeting the requirements of the Local Government Act 2002, Section 82 Principles of Consultation.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Yes - The proposed speed limits are aimed to align the requirements of the Land Transport Rule with the adjacent land use under the District Plan.
Considerations as to sustainability, the environment and climate change impacts	A 2023 NZTA-commissioned report titled “Effect of speed on greenhouse gas emissions from road transport: a review” concludes that speed limit reductions in urban environments have a negligible impact to emissions. Reductions of higher speeds (i.e. 100km to 80km) slightly minimises emissions. The proposed changes are not expected to have any meaningful impact on greenhouse gas emissions. Overall, there are limited sustainability, environmental or climate change impacts related to the decision – the only material change is the installation of signs.
Risks Analysis	Lower speed limits can reduce the number and severity of crashes. Aligning speeds to match the hazards associated with certain traffic volumes, vehicle types and land uses will have safety benefits, particularly for vulnerable road-users (pedestrians and cyclists etc). The two proposed speed increases are intended to provide consistency across the network. The current extents are inconsistent with the hazards present. Correcting these lengths is anticipated to improve adherence in areas of higher overall risk.
Significance, Consultation and Engagement (internal and external)	The speed limit changes will affect many regular road users, including non-motorised users. It is important that affected parties are provided the opportunity to review the proposals and present their view. This includes communities, businesses and freight operators who will be able to provide comment through the consultation process.

7. Next Steps

· Community Board Feedback (March 2025 round)

· Report to Council (statement of proposal for consultation)

· Consultation period

· Speed Limit Hearing

· Report to Council (adoption of Alternative Method Proposal – equivalent to SMP under the Rule)

· Submission to NZTA

· Implementation

8. Attachments

Appendix 1 - Council Report 18 Dec 2024 ⇩

Appendix 2 - Speed Management Proposals - Maps ⇩

18 March 2025

25.2.4 Vincent Financial Report for the Period Ending 31 December 2024

Doc ID: 2385373

1. Purpose

To consider the financial performance overview as at 31 December 2024.

Recommendations

That the report be received.

2. Background

These statements are designed to give an overview on the financial performance.

The operating statement for the six months ending 31 December 2024 shows a favourable variance of $105k against the revised budget.

2024/25	AS AT 31 DECEMBER 2024					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income
808	User fees & Other	553	386	167	˜	808
24	Other capital contributions	-	12	(12)	˜	24
200	Govt grants & subsidies	276	364	(88)	˜	929
3,979	Rates	2,098	2,098	-	˜	3,979
-	Reserves Contributions	110	-	110	˜	-
523	Internal Interest Revenue	305	261	44	˜	523
5,534	Total Income	3,342	3,122	221	˜	6,263

	Expenditure
138	Rates expense	152	138	(14)	˜	138
171	Grants	131	125	(6)	˜	171
254	Other Costs	88	125	37	˜	250
1,025	Cost Allocations	524	516	(8)	˜	1,025
791	Staff	464	395	(69)	˜	791
239	Fuel & Energy	149	119	(30)	˜	239
933	Contracts	469	468	(1)	˜	933
8	Administrative Expenses	3	4	1	˜	8
235	Building Repairs and Mtce	112	117	4	˜	235
10	Professional Fees	41	3	(38)	˜	10
205	Internal Interest Expense	94	102	9	˜	205
34	Members Remuneration	18	17	(1)	˜	34
1,175	Depreciation	587	587	-	˜	1,175
5,218	Total Expenses	2,833	2,718	(116)	˜	5,214
316	Operating Surplus / (Deficit)	509	404	105	˜	1,049

This table has rounding (+/- 1)

Income for period ending 31 December 2024

Operating income shows a favourable variance of $221k.

· User fees and other income favourable variance of $167k. This relates to pool and

swim school $38k and other miscellaneous income $104k; this includes $65k contribution towards tree removal for Alexandra Riverpark, insurance settlement for water leak at the Omakau hall of $7k and rental and hires $14k.

· Grants and subsidies have an unfavourable variance of ($88k). This includes grants

received for the Alexandra Riverpark and the timing of when they are received.

· Reserve contributions have a favourable variance of $110k. These are difficult to gauge as they rely on the developers.

· Internal interest revenue has a favourable variance of $44k. This is due to interest on surplus reserves, particularly the Vincent general reserves due to the Dunstan Park land sales from stages 1-3.

2024/25	User Fees and Other Income					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
110	Camping Grounds	32	34	(3)	˜	110
231	Pool / Swim School	153	116	38	˜	231
329	Rentals & Hires	179	164	14	˜	329
43	Cemeteries	34	21	13	˜	43
96	Other Misc Income	155	51	104	˜	96
808	Total User Fees Income	553	386	167		808

This table has rounding (+/-1)

Expenditure for period ending 31 December 2024

Expenditure shows an unfavourable variance of $116k. These variances are detailed below:

· Rates expense has an unfavourable variance of ($14k). This includes the Otago Regional Council and Central Otago District Council rates. This variance is offset through rentals and hires where leases contribute towards the rates on the property under lease.

· Fuel and energy have an unfavourable variance of ($30k). The Alexandra outside pool was trialled with the heating turned on to encourage usage, the heating has now been turned off.

· Staff has an unfavourable variance of ($69k). This relates to Alexandra Pool as there is a seasonal element to staffing and this is expected to taper off throughout the rest of the financial year.

· Professional fees have an unfavourable variance of ($38k). This relates to the disposal of the Muttontown road wastewater treatment site.

· Other costs have a favourable variance of $37k. This relates to underspends in water charges and weed control. Water charges will be due in the second quarter.

Capital Expenditure

Capital expenditure (CAPEX) for the period ending 31 December 2024 reflects a favourable variance of $339k against the revised budget. The actual CAPEX spent to 31 December 2024 is 40% of the total revised budget.

2024/25	AS AT 31 DECEMBER 2024					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Parks & Reserves
92	Camping Grounds	21	97	76	˜	194
134	Cemeteries	37	91	54	˜	192
239	Alexandra Pool	108	89	(19)	˜	239
269	Parks and Reserves	121	165	44	˜	298
409	Pioneer Park	32	223	191	˜	409
138	Alexandra Town Centre	723	659	(64)	˜	1,310
1,281	Total Parks & Reserves	1,042	1,324	282		2,642

	Property
6	Tarbert Street Building	91	60	(31)	˜	136
51	Clyde Community Centre	-	51	51	˜	51
49	Alexandra Community Centre	28	27	(1)	˜	54
35	Clyde Museums	14	18	4	˜	35
21	Poolburn Hall	-	10	10	˜	21
-	Ophir Community Centre	2	-	(2)	˜	-
26	Molyneux Stadium	-	26	26	˜	26
188	Total Property	135	192	57		323
1,469	Total Capital Expenditure	1,177	1,516	339		2,965

This table has rounding (+/- 1)

Total for Parks and Reserves shows an overall favourable variance of $282k

· Camping grounds has a favourable variance of $76k. Camping ground power boxes

have been upgraded at the Clyde recreation reserve.

· Cemeteries has a favourable variance of $54k. The new boundary fencing project has started in Alexandra.

· Alexandra Pool has an unfavourable variance of ($19k). LED lights and replacement compressor projects are completed.

· Parks and reserves have a favourable variance of $44k. Projects include Half Mile recreation reserve (ongoing) and irrigation bore work at Molyneux park (completed).

· Pioneer Park has a favourable variance of $191k. Projects include Pioneer Park Linger and Die bore compliance improvements (completed) and the replacement of the surface on “The Rec area” (out for tender).

· Alexandra Town Centre has an unfavourable variance of ($64k). The Alexandra Riverpark project is progressing with new entranceway created and trees removed. This is offset by a $65k contribution from Otago Regional Council for tree removal.

Total for Property has an overall favourable of $57k

· Clyde Community Centre has a favourable variance of $51k. Refloor, repaint and recarpeting are awaiting updated quotes before progressing.

· Molyneux Stadium has a favourable variance of $26k. This project is on hold pending further decisions.

· Tarbert Street building project is part of the Alexandra Library refurbishment project and expenditure to date is for lighting upgrades, awaiting final invoices.

Reserve Funds table for Vincent Ward

· As of 30 June 2024, the Vincent ward has an audited closing reserve funds balance of

$8.3M. These are ward specific reserves and do not factor in the district-wide reserves

which are in deficit at ($24.09M). Please refer to Appendix 1.

· As at 30 June 2024 the Vincent Ward had a surplus of $8.3M, it is important to note

that majority of this is due to land sales at Dunstan Park. This is offset by deficits in:

Molyneux Pool ($1.9M), Becks Hall ($54k), Clyde Community Centre ($46k), Tarbert

Street investment properties ($211k), Alexandra cemetery ($86k), Vallance Cottage

($55k) and Alexandra Town Centre ($244k), to name a few.

· The revised budget has been updated in the reserve table and this shows a forecasted year-end balance of $7.8M.

3. Attachments

Appendix 1 - 2024-25 Vincent Reserve Funds ⇩


AGENDA Vincent Community Board Meeting Tuesday, 18 March 2025
Date:	Tuesday, 18 March 2025
Time:	10.00 am
Location:	Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra (A link to the live stream will be available on the Central Otago District Council's website.)
Peter Kelly Chief Executive Officer

Report Author:	Jane Walker, Executive Assistant - 3W
Reviewed and authorised by:	Julie Muir, Group Manager - Three Waters

Report Author:	Sarah Reynolds, Governance Support Officer
Reviewed and authorised by:	Saskia Righarts, Group Manager - Business Support