Agenda of Cromwell Community Board - Tuesday, 25 March 2025

Cromwell Community Board Agenda

25 March 2025

MINUTES OF A mEETING OF THE
Cromwell Community Board
HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Monday, 10 February 2025 COMMENCING AT 2.01 pm

PRESENT: Ms A Harrison (Chair), Mr B Scott, Cr S Browne, Cr N Gillespie, Cr C Laws, Ms M McConnell (via Microsoft Teams), Mr W Sanford

IN ATTENDANCE: T Alley (Mayor), P Kelly (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), G Robinson (Property and Facilities Manager), G Bailey (Parks and Recreations Manager), M Burnett (Parks Officer – Strategy and Planning), G Chrystall (Facility Experience Manager), R Williams (Community Development Advisor), M Tohill (Communications Officer), S Reynolds (Governance Support Officer)

1 Apologies

There were no apologies.

2 Public Forum

Martin Anderson and Jennifer Hay – Cromwell Museum Emergency Funding

Mr Anderson spoke to the Cromwell Museums current deficit in budget due, in part, to the unsuccessful Lotteries grant application. He noted that they require $25,000 until the end of the financial year to cover expected costs. He described the volunteers' efforts in planning the transfer of the museum's collection to the Cromwell Memorial Hall, as well as the future work that would be needed in the assessment and curation of the collection for display in the new building.

Mr Anderson then responded to questions.

3 Confirmation of Minutes

Committee Resolution

Moved: Browne

Seconded: Gillespie

That the public minutes of the Cromwell Community Board Meeting held on 9 December 2024 be confirmed as a true and correct record.

Carried

4 Declarations of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

25.1.2 Land Investment Strategy - Principles and Outcomes

To consider the draft principles and outcomes that will underpin the land investment strategy.

Discussion followed and the board requested that there was reference to the original purpose of the endowment land. It was also noted that there should be the inclusion of the long-term strategic view of the board of the day.

It was also suggested that any relevant planning documents should be included in the strategy as an appendix and that this document should be regularly updated and reviewed annually. A more clear explanation of the term ‘sustainable growth’ was also requested to be added to the strategy.

Committee Resolution

Moved: Gillespie

Seconded: Laws

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees with the draft principles and outcomes for the strategy as detailed in the report subject to amendments.

C. Agrees that these draft principles and outcomes form the basis of the strategy and that work continues to develop the strategy subject to amendments.

D. Recommends to Council that they note work has begun on the land investment strategy and that the current draft principle and outcomes will underpin the strategy subject to amendments.

Carried

Note: Cr Browne left the meeting at 2.51 pm

6 Mayor’s Report

25.1.3 Mayor's Report

The Mayor gave the attached update of her activities in the district.

Committee Resolution

Moved: Scott

Seconded: Sanford

That the Cromwell Community Board receives the report.

Carried

Attachments

1 Mayor's Report - February 2025

7 Chair's Report

25.1.4 Chair's Report

The Chair gave an update on activities and issues since the last meeting.

· Had enjoyed hosting family members to the region and had enjoyed exploring the district with her visitors throughout the summer.

· Noted she is now concentrating on the school year and working with her staff to implement the Ministry of Education's new curriculum directives.

· She outlined the busy year ahead for the Board and added that she is looking forward to seeing the progress of the Cromwell Memorial Hall.

Committee Resolution

Moved: Sanford

Seconded: Laws

That the report be received.

Carried

8 Members' Reports

25.1.5 Members' Reports

Members gave an update on activities and issues since the last meeting.

Mr Scott reported on the following:

· Noted that he had been unwell for much of the Christmas period.

· Attended the Grand Prix at Highlands Motorsport Centre, acknowledging the success of the event and the large number of visitors from all over the country who were in attendance.

Cr Gillespie reported on the following:

· Gave an update on recent Hearings Panel meetings.

· Gave an update on the December and January Council meetings, noted the consultation on Alcohol-free zones is underway, the approval of the Community Board Grants budgets and the approval of the draft Long-term plan consultation document.

Mr Sanford reported on the following:

· Noted that he had stayed local throughout the Christmas break and enjoyed the Central Otago summer.

· Had been approached by the ‘Friends of Cromwell Cemetery’ who asked for clarification on when improvements might be scheduled.

· Had been contacted by Dunstan Hospital Operational Group to see if any board members would like to be involved.

Cr Laws reported on the following:

· Noted she had spent much of the holidays working and visiting a sick family member in hospital in Dunedin.

· Gave an update on recent Council meetings.

· Was an apology at the recent Heritage Precinct meeting.

Ms McConnell reported on the following:

· Noted that she was privileged to experience an Outward Bound course recently.

Committee Resolution

Moved: Scott

Seconded: Sanford

That the report be received.

Carried

9 Status Reports

25.1.6 February 2025 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution

Moved: Gillespie

Seconded: Laws

That the report be received.

Carried

25.1.7 Update - Play STRATEGY

Video given to introduce the work undertaken to form a play strategy.

Committee Resolution

Moved: Gillespie

Seconded: Scott

Carried

Note: Cr Browne returned to the meeting at 3.24pm

10 Date of The Next Meeting

The date of the next scheduled meeting is 25 March 2025.

Note: The meeting was adjourned at 3.31pm and reopened at 4.17pm

11 Resolution to Exclude the Public

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Plain English Reason

Confidential Minutes of Extraordinary Board Meeting

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

To enable commercial activities

To enable commercial or industrial negotiations

25.1.8 - February 2025 Confidential Governance Report

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Commercial sensitivity

The public were excluded at 4.08pm and the meeting closed at 4.19pm

25 March 2025

5 Reports

25.2.2 Draft Cromwell Racecourse Recreation Plan

Doc ID: 2395183

Report Author:	Gordon Bailey, Parks and Recreation Manager
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider approving the Cromwell Racecourse Recreation Plan for consultation.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Approves in principle the Draft Cromwell Racecourse Recreation Plan and seek public feedback on the Plan through the Cromwell Racecourse Recreation Reserve Management Plan consultation process.

C. Authorises the Chief Executive Officer to all that is necessary to give effect to the resolution.

2. Background

In 2022 and 2023 Council prepared a Cromwell Reserves Supply and Demand Assessment reports for both the Council owned sports grounds within Cromwell and users of the Cromwell Racecourse Reserve.

Those reports indicated that due to the rapidly increasing population of Cromwell the current supply of Council owned sports grounds were near to capacity.

Budget was allocated in the 2024/25 Annual Plan to undertake the development of a comprehensive draft Recreation Plan (draft Plan) for the Racecourse Reserve for the next 20 years. The first task was to determine if the Racecourse site could accommodate both traditional recreational activities plus the existing equestrian and other activities that have traditionally used the Racecourse. It also focused on the potential for the Racecourse Reserve to cater for other activities and events.

A targeted stake holder group meeting was held in late 2024 to understand the current and future needs of all user groups of the Racecourse Reserve and Council owned sport grounds. That meeting discussed how all activities could be accommodated within the Racecourse site. Including ancillary facilities such as toilets, car parking and other indoor recreational facilities.

A draft set of spatial plans showing potential field layout options were prepared and circulated back to the stakeholder group in February 2025. The draft spatial layout options were discussed. Two options were presented with one option indicating more community use of Cromwell College grounds and one using the Racecourse Reserve only.

A few minor edits were suggested, but overall, the draft Plan garnered general support. It was felt that each group would like more time to consider the options and provide considered feedback.

Following a meeting with Cromwell College the options were able to be streamlined to a single option.

The draft Recreation Plan is set over a 20-year period with timing of implementation somewhat dependant on population and sports code growth and demand.

The draft Plan has been broken down into medium term next 5 years and long term 20 year plus with different stages. A full overview of the process and resulting draft layouts are shown in Appendix 1.

3. Discussion

It is acknowledged that the draft Recreation Plan signals a significant shift in where Council will provide recreational infrastructure in the future for residents of Cromwell and the wider region. The Central Otago Queenstown Lakes Recreation Facilities report of 2019 noted that the Racecourse reserve could become a regional sports hub.

As previously reported to the Board, through the Cromwell Reserves Supply and Demand Assessment reports, it is known that current recreational space is nearing capacity. This project looks at allowing for diversified recreational use of the Cromwell Racecourse Reserve in light of a growing population and pressure on existing recreational sports grounds and facilities.

Council does not own land in Cromwell other than the Cromwell Racecourse Reserve that would be suitable as recreational space unless it purchases land on the open market.

The initial finding of the Plan was that the Cromwell Racecourse could accommodate both traditional equestrian and related users plus space for sporting activities. The draft plan indicates that as development stages progress some of the equestrian only areas such as cross-country course and pony grazing paddocks will need to be realigned to ensure optimum use of the entire reserve land available.

Currently there are 4 full sized sport fields in Cromwell 2 at Alpha Street for Football and 2 at Anderson Park for Rugby.

It is predicted from the growth analysis that in the medium term an additional 4 field equivalents will be required and in the long term and additional 8 fields equivalents will be required.

Recommended Design Option for consultation:

• Anderson Park sees an expansion of the hockey facility to deal with a current under supply of turf space. A half size hockey training turf is added to Anderson Park adjacent the existing full size hockey turf facility.

• A premier rugby field is maintained on Anderson Park, training for senior rugby is relocated to ensure the quality of the premier field is maintained throughout the season and used only for game days. The field is reoriented slightly from its current alignment. This allows the hockey turf to be added to the park and a stronger physical connection between the Cromwell Sports Club and the premier field.

• The cricket oval is also relocated to remove the current clash with the rugby field, this will allow the cricket facility to be improved with up to 5 lawn pitches in rotation. The existing cricket practice nets will also require realignment to facilitate the reorientation of the oval.

• Alpha Street Reserve retains its current layout in regard to field size and alignment. The spatial allocation at Alpha Street Reserve is the equivalent of two full size senior playing fields. As part of meeting the current demand, the facility at Alpha Street is also upgraded to provide hot water at the existing building on site to allow showers in the change facility. Adequate secure storage is also added to the existing facility to meet the needs of both the junior and senior clubs

• In the medium term, following the reconfigurations of Anderson Park and Alpha Street Reserve, the Racecourse reserve receives 4 full size playing fields to meet demand. Infrastructure associated with the relocation of sports activity to the Racecourse Reserve will include lighting to training fields, a change and bathroom facility building and formed carparking within the site. Some reconfiguration of equestrian based activity will also be required to facilitate the fields at the Racecourse Reserve, however there will be no loss of function for any equestrian facility currently provided in the medium term. In the long term the sports field provision at the racecourse will be increased to 8 full size playing fields to meet demand.

These options indicate that Council could choose to invest in some realignment of existing fields at Alpha Street and Anderson Park grounds. Receiving feedback from user groups will assist with developing a final action plan as well as assist with better understanding the timing of when development at the Racecourse Reserve will be required.

The Racecourse at present does have some challenges with several older buildings, lack of water in some parts although a new bore has been installed recently that will alleviate that to some degree.

Like Cromwell, Queenstown Lakes sporting demand is being driven by increased population. The Cromwell Racecourse site provides an opportunity to work collaboratively with Queenstown Lakes District Council to develop a regional sporting hub so that any future development of the site can complement certain sporting code on both a local and regional basis. To ensure a wider regional view of the increasing demand for sport and recreation land in both Central Otago and Queenstown Lakes Councils a Queenstown Lakes District Council representative was co-opted to the project steering group. This is to ensure that each Council is aware of what the other is proposing so duplication is minimised.

Through the consultation process clubs based in the Queenstown and Wanaka areas will also be consulted as we know many already use grounds in Central Otago for games.

During the initial planning phases of the Draft Recreation Plan, utilising the Cromwell College grounds for more community use was explored. However, due to the level of existing use and projected future roll growth at the College, the ground would be at capacity with their own use and this option was not pursued further. However, it is likely they would use the Racecourse Reserve site in the future.

Cromwell Racecourse Reserve Management Plan 2000

The existing Reserve Management Plan is now 25 years old and although Council has a lease with the Central Lakes Equestrian Club to operate the Reserve on its behalf, several of the polices within the Reserve Management Plan are out of date and no longer relevant. The lease has an expiry of 30 June 2042.

Undertaking formal consultation for a new Reserve Management Plan would enable the Recreation Plan also to be formally consulted on with the community as part of a new Reserve Management Plan, with all submissions being considered by the Board. The new Reserve Management Plan would be adopted for the Reserve which would incorporate the Recreation Plan. (Separate report on this agenda). Once approved then further consultation on implementing the Recreation Plan would not be required.

4. Financial Considerations

Approving the Recreation Plan through the Reserve Management Plan process does not commit Council to funding any of the proposals within the Plan. Some of the elements identified such as an equestrian arena would need to be funded by the users rather than Council.

Funding for implementation of the Plan can only be approved through the Long-Term Plan process.

At this stage there is only seed funding costs set aside in the 2025/34 Long Term Plan. Until there is some certainly from the public consultation phase on what they consider of the proposals indicative costings can then be prepared.

As this project is driven by population growth funding from Reserve Contributions would be an appropriate source of funding. Some aspects may also qualify for third part funding.

All these funding avenues are yet to be explored in detail.

5. Options

Option 1 – (Recommended)

Approve in principle the draft Cromwell Racecourse Recreation Plan and seek public feedback on the Plan through the Cromwell Racecourse Recreation Reserve Management Plan consultation process.

Advantages:

· The public gets an opportunity to provide feedback on both plans for Council consideration

· Specific interest groups will be separately consulted for feedback

Disadvantages:

· No disadvantages have been identified.

Option 2

Do not approve the draft Cromwell Racecourse Recreation Plan

Advantages:

· No advantages are envisaged with this option

Disadvantages:

· Feedback from the public will not be received

· No plan would be in place to develop much needed additional sports grounds.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by seeking public feedback on proposals for the future development of the Cromwell Racecourse Reserve.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Cromwell Racecourse Reserve Management Plan 2000. Long Term Plan 2025/34
Considerations as to sustainability, the environment and climate change impacts	Not applicable
Risks Analysis	Not risks are envisaged.
Significance, Consultation and Engagement (internal and external)	Consultation will be undertaken in accordance with section119 of the Reserves Act 1977.

7. Next Steps

In tandem with the Consultation of the draft Racecourse Reserve Management Plan targeted consultation will take place with the Central Lakes Equestrian Club and other user groups.

Once the draft Reserve Management Plan is prepared it will be presented to the Board for approval to publicly notify for two months, seeking public submissions in accordance with the Reserves Act 1977.

The Board will consider all submissions and hear those who wish to present their submission in person before approving a final draft plan and recommending that Council adopt the Reserve Management Plan, incorporating the Racecourse Recreation Plan under its delegated authority on behalf of the Minister of Conservation.

8. Attachments

Appendix 1 - Cromwell Racecourse Recreation Reserve Plan_Rev B Final.pdf ⇩

25 March 2025

25.2.3 Notice of Intention to Prepare a Reserve Managerment Plan

Doc ID: 2397142

Report Author:	Gordon Bailey, Parks and Recreation Manager
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To request that the Cromwell Community Board resolve to notify its intention to prepare a Reserve Management Plan for the Cromwell Racecourse Reserve.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to notify its intention to prepare a Reserve Management Plan for the Cromwell Racecourse Reserve legally described as Lot 1 Deposit Plan 301554 Cromwell District, comprising 91.4629 hectares, being part Certificate of Title 64/76.

2. Background

Section 41 of the Reserves Act 1977 describes that all recreation reserves shall have a Reserve Management Plan prepared by its administering body. The administering body of any reserve shall keep its management plan under continuous review, so that the plan is adapted to changing circumstances or in accordance with increased knowledge.

The Cromwell Racecourse Reserve comprises 91.4629 hectares and is situated on Ripponvale Road, Cromwell. The reserve has an existing Reserve Management Plan which was adopted in 2000. Since that time the reserve has been managed under a lease agreement between Central Lakes Equestrian Club Committee Incorporated, (the Committee). The lease will expire on 30 June 2042.

Council has recognised the rapid population growth in Cromwell where demand on existing sporting facilities is at capacity. Recently Council initiated a project to investigate the possibility of accommodating both equestrian and community recreation activities within the Racecourse Reserve area. The results of this project indicated that it was possible to accommodate both activities within the reserve with some realignment of existing activities over time.

To facilitate this, a new plan is required as.

· The existing plan is no longer reflective of the current management situation and future

aspirations for the reserve.

· A new plan would provide for future development opportunities within the reserve and reflect any pressures, constraints, conflicts, and opportunities.

· The age of the existing plan.

3. Discussion

The Reserves Act 1977 requires Council to consider the following when preparing a management plan for a recreation reserve:

“provide for and ensure the use, enjoyment, maintenance, protection and preservation as the case may require and, to the extent that the administering body’s resources permit the development, as appropriate, of the reserve for the purposes of which it is classified.”

The essential features of the management planning process are:

· A deliberate assessment of the resource and other planning considerations such as pressures, constraints, conflicts, and opportunities

· An assessment of the reserve in the overall land use pattern

· The determination of management policies supported by criteria

· The incorporation of regular monitoring and review to ensure that the plan remains relevant under changing circumstances and demands

Under part 6 - Policy 8 of the Cromwell Racecourse Management Plan 2000 states – “that the plan should be reviewed every five years to ensure that the general public and user groups have the opportunity to express their views on the management of the reserve on a regular basis”.

Over the years, the reserve has had and continues to have enthusiastic and committed volunteers managing and developing it on behalf of Council and the community. It is essential that through the draft management plan process this group forms part of the planning process, particularly to provide input into the draft plan.

Direct consultation with the Committee and other user groups will be undertaken to seek their views on how the reserve should be managed on behalf of the community. This information will then be collated and included in the draft plan that will be publicly notified for two months seeking public submissions.

All submissions received will be considered by the Board where it will also hear from those who wish to speak to their submission in person. Recommendations from the submission process will then be included into the final plan before adoption and becoming operative.

The new Cromwell Racecourse Reserve Management Plan will provide clear policy and objectives for managing the reserve into the future.

It is noted the land while gazetted as Recreation Reserve also sits under the Cromwell Racecourse Reserve Act 1876. The requirements of this act will be considered as part of this Reserve management Plan process.

The recently developed draft Cromwell Racecourse Recreation Plan for this reserve will form part of the consultation process to ensure the views of the wider community can be considered.

The Recreation Plan once approved will sit as an appendix in the Reserve Management Plan and will provide for future growth and development within the reserve. Once the Reserve Management Plan has been adopted implementation of the Recreation Plan will not require further formal consultation under the Reserves Act 1977.

The Reserves Act 1977 process is set out below.

Relevant Sections of the Reserves Act	Public Consultation	Description of Activity	Phase
Section 41(5) Section 41(5)c Section 41(6)a-c Section 41(6)d Section 41(6)d	Optional Mandatory	Council notifies the public that it is preparing a management plan and calls for suggestions (1 month) ò Public submissions are received and incorporated into a draft management plan ò A draft management plan is developed and made available to the public for comment (2 months) ò The draft management plan is edited to incorporate input from public submissions ò The final document is presented to Council for adoption	Management Planning

Relevant Sections of the Reserves Act

Public Consultation

Description of Activity

Phase

Section 41(5)

Section 41(5)c

Section 41(6)a-c

Section 41(6)d

Optional

Mandatory

Council notifies the public that it is preparing a management plan and calls for suggestions (1 month)

Public submissions are received and incorporated into a draft management plan

A draft management plan is developed and made available to the public for comment (2 months)

The draft management plan is edited to incorporate input from public submissions

The final document is presented to Council for adoption

Management Planning

4. Financial Considerations

Budget for the development of the Reserve Management Plan is included within existing budgets.

5. Options

Option 1 – (Recommended)

Resolve to notify intention to prepare a Reserve Management Plan for the Cromwell Racecourse Reserve.

· This will support Council’s obligations under the Reserves Act 1977 to renew its existing Reserve Management Plan for the Cromwell Racecourse Reserve.

Disadvantages:

· No disadvantages have been identified.

Option 2

Do not resolve to notify intention to prepare a Reserve Management Plan for the Cromwell Racecourse Reserve.

Advantages:

· No advantages have been identified.

Disadvantages:

· This will not support Council’s obligations under the Reserves Act 1977 to renew the Reserve Management Plan for the Cromwell Racecourse Reserve.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by publicly calling for submission on the future direction of the Cromwell Racecourse Reserve.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Cromwell Racecourse Reserve Management Plan 2000.
Considerations as to sustainability, the environment and climate change impacts	No environmental impacts are envisaged.
Risks Analysis	No risks have been identified.
Significance, Consultation and Engagement (internal and external)	Consultation will be undertaken in accordance with sec 119 Reserves Act 1977.

7. Next Steps

It is intended to skip Section 41(5) as this step is only generally used when preparing a plan for the first time. This reserve has an existing reserve management plan.

Targeted consultation will take place with the Committee and other user groups as part of the draft plan’s preparation.

Once the draft plan is prepared it will be presented to the Board for approval to publicly notify for two months, seeking public submissions in accordance with the Reserves Act 1977.

The Board will consider all submissions and hear those who wish to present their submission in person before approving a final draft plan and recommending that Council adopt the Plan under its delegated authority on behalf of the Minister of Conservation.

8. Attachments

Nil

25 March 2025

25.2.5 Old Cromwell Lakefront Management Plan

Doc ID: 2401468

Report Author:	Zelda Zeelie, Statutory Property Team Leader
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider the extension to the area contained in the Management Agreement between Central Otago District Council, (the Council) and Land Information New Zealand (LINZ) for the maintenance and management of the Lakefront of the Old Cromwell Township to provide for the subsequent extension of the Lease agreement between the Council and Old Cromwell Incorporated for the reconstruction of a replica Chinese Village.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to apply to Land Information New Zealand to amend the Management Agreement of the Lakefront of the Old Cromwell Township to include the extended area as indicated in blue on Figure 1 of this report.

C. Agrees to the variation to the lease agreement between Council and Old Cromwell Incorporated to include the extended area.

D. Agrees to Old Cromwell Incorporated to enter into a Memorandum of Understanding with Cromwell & Districts Community Trust to enable the construction of the replica Chinese Village once approval from the board for the construction and plans have been obtained.

E. Authorises the Chief Executive to do all that is necessary to give effect to the resolution

2. Background

In September 2005 Council entered into a Management Agreement with LINZ for the management of LINZ land located along the banks of Lake Dunstan indicated in red on Figure 1 below.

The Management Agreement was extended on 13 September 2019 with a final expiring date of 31 July 2034.

In 2019 Council entered into a further lease agreement with Old Cromwell Incorporated for them to manage the land and its use for recreational and beautification purposes and for preservation of the historic buildings with final expiry date of 28 February 2033.

In August 2022 Old Cromwell Incorporated applied for Resource Consent (RC230369) for the reproduction of historic building and foundations for the Cromwell Chinese Settlement Project which was approved on 29 January 2024. See Appendix 1 of this report.

Application however needs to be made to LINZ for the extension of the area of the Management Agreement to include the area in indicated in blue on Figure 1 of this report.

Permission is therefore requested to engage with LINZ to extend the area of the management agreement and that Council as head manager are comfortable with the proposal, given that if Old Cromwell Incorporated is disbanded Council will be responsible for the areas upkeep.

A aerial view of a city

AI-generated content may be incorrect.

Figure 1 – Extension to Managed Area

3. Discussion

All the necessary approvals have been obtained and Resource consent obtained for the reproduction of the Chinese Settlement. This will enhance the historical value of the Old Cromwell Township and would have little impact on the land.

Initial discussions with LINZ and Cromwell Districts Promotions Incorporated (CDPI) indicated that LINZ would enter into a separate agreement with CDPI. LINZ have now advised that they would only enter into a Management Agreement with Council and not a community group.

The process required is that Council applies to LINZ to extend the existing Management Agreement to include the additional area shown in Fig 1 of this report.

Once the Management Agreement between the Council and LINZ is amended, a deed of variation needs to be made to the lease agreement between Old Cromwell Incorporated and subsequently Old Cromwell Incorporated then needs to enter into a Memorandum of Understanding with the Cromwell & Districts

4. Financial Considerations

There will be no financial implications for the Council. The amendment to the Management Agreement with LINZ and subsequent amendment to the Management Agreement between Council and Old Cromwell Inc will be completed under delegation.

It is noted that in agreeing to an extension of the management agreement for the construction of a Chinese Village Council will ultimately be liable for maintain any asset within that agreement should the lessee go into recess at any point in the future.

Costs to develop and maintain the Chinese Village will be covered by other parties not Council.

5. Options

Option 1 – (Recommended)

A. Receives the report and accepts the level of significance.

B. Agrees to apply to Land Information New Zealand to amend the Old Cromwell Township Lakefront Management Agreement to include the extended area as indicated in blue on Figure 1 of this report.

C. Agrees to the variation to the lease agreement between Council and Old Cromwell Incorporated to include the extended area.

D. Agrees to Old Cromwell Incorporated will enter into a Memorandum of Understanding with Cromwell & Districts Community Trust to enable the construction of the replica Chinese Village once approval from the board for the construction and plans have been obtained.

E. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Advantages:

· The further enhancement of the historic site at Old Cromwell Township.

· The potential risk for future cost to Council to maintain the additional structures.

Option 2

Do not agree to apply to Land Information New Zealand to amend the Old Cromwell Township Lakefront Management Agreement to include the extended area as indicated in blue on Figure 1 of this report.

Advantages:

· Council will avoid the potential risk in future maintenance of the additional structures.

Disadvantages:

· The opportunity to enhance the historic value and experience of the Old Cromwell Township will be lost.

· Council will be seen to block any Historical enhancements of the site.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the (social/cultural/economic/environmental) wellbeing of communities, in the present and for the future by enhancing the historical value and experience at the Cromwell Old Township.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The decision is consistent with Council District Plan and policies.
Considerations as to sustainability, the environment and climate change impacts	The necessary resource consent has been approved in accordance with sections 95A to 95G of the Resource Management Act 1991. No environmental impact envisioned
Risks Analysis	Potential risk for future cost to Council of the additional structures.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded.

7. Next Steps

Application to LINZ for the extension of manage area as per inclusion into the managed area set out in blue on Figure 1.

The further amendment of the Lease agreement with Old Cromwell Incorporated and subsequent Memorandum of Understanding between Old Cromwell Incorporated and Cromwell & Districts Community Trust to enable construction of the replica Chinese Settlement after obtaining the approval of the board for the construction and plans.

8. Attachments

Appendix 1 - 230369 Decision ⇩

25 March 2025

25.2.6 Construction of Retaining Wall at Old Cromwell Township

Doc ID: 2401432

Report Author:	Zelda Zeelie, Statutory Property Team Leader
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider the request for permission from Old Cromwell Incorporated (Lessee) to construct a retaining wall at the eastern entrance to the Cromwell Heritage Precinct as indicated on Figures 1 to 3 of the report.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Approves the request from Old Cromwell Incorporated for the construction of a small retaining wall at the eastern entrance to the Cromwell Heritage Precinct as shown in Figures 1 to 3 of the report.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

In terms of the lease between Central Otago District Council (Council) and Old Cromwell Incorporated (Lessee) approval needs to be given for any changes they wish to make to the leased area.

The Lessee applied for permission to construct a retaining wall as indicated on Figure 1 of the report 80 metres in length, 50 metres of which will be 600mm high and the remaining 30 metres 400mm high. There will be 100 x 100mm H4 tanalised posts concreted into the ground 1 metre apart to hold the wall into position which the 200x 45mm tanalised timber to be attached. A basic drawing of the wall is shown in Figure 2 of the report. The reason for this construction is to keep the soil and stones from falling onto the Lake Dunstan Cycle trail. The wall will be constructed by a qualified building contractor and will complement the other two retaining walls that were built as part of the Lake Dunstan Cycle Trail. Examples as shown in Figure 3 of the report.

A whiteboard with blue lines

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A collage of photos of a path

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3. Discussion

The Building Unit confirmed that the wall does not require a building consent.

The construction of the wall will enhance the safety of the cyclist on the Lake Dunstan Cycle Trail.

4. Financial Considerations

The cost of the construction of the wall will be carried by the Lessee and not Council.

5. Options

Option 1 – (Recommended)

· Receives the report and accepts the level of significance.

· Approve the request from Old Cromwell Incorporated for the construction of a small retaining wall at the eastern entrance of the Cromwell Heritage Precinct as shown in Figures 1 to 3 of the report.

· Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Advantages:

· Improvement to the safety of cyclist on the Lake Dunstan Cycle Trail.

· Improvement to the landscaping of the Cromwell Heritage Precinct.

Disadvantages:

· The potential risk for future cost to Council to maintain the additional structure.

Option 2

Denies the request of Old Cromwell Incorporated for the approval for the construction of a small retaining wall at the eastern entrance of the Cromwell Heritage Precinct as shown in Figures 1 to 3 of the report.

Advantages:

· Council will avoid the potential risk in future maintenance of the additional structure.

Disadvantages:

· The risk remains to the safety of cyclist on the Lake Dunstan Cycle Trail.

· No improvement to the landscaping of the Cromwell Heritage Precinct.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the (social/cultural/economic/environmental) wellbeing of communities, in the present and for the future by improving the safety of cyclist on the Dunstan Cycle Trail and the overall landscaping of the Cromwell Heritage Precinct.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The decision complies with the requirements of the Building Act.
Considerations as to sustainability, the environment and climate change impacts	No known impacts on sustainability, the environment and climate change.
Risks Analysis	Potential risk for future maintenance cost to Council of additional structures.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded.

7. Next Steps

Advise Old Cromwell Incorporated of the decision of the board to enable them to proceed with the construction of the retaining wall.

8. Attachments

Nil

25 March 2025

25.2.8 Road Name Approval Report - Wooing Tree Stage 5 and 6

Doc ID: 2395935

Report Author:	Faye Somerville, Roading Administration Assistant
Reviewed and authorised by:	Quinton Penniall Infrastructure Manager

1. Purpose of Report

To consider a request to name two new roads within the Wooing Tree Development, Cromwell.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees that the two new roads within the Wooing Tree Development be named Petrichor Court and Muller Court.

2. Background

Two new roads are to be named in the Wooing Tree Development (Stage 5 and 6) off Plover Court.

Road naming within the district is governed by the ‘Road Naming’ policy outlined in the Council’s Roading Policies 2015, which aligns with the Australian/New Zealand Standard for rural and urban addressing (AS/NZS 4819:2011).

Developers are required to propose a preferred name for consideration and approval by the relevant Community Board, along with two alternative names.

In accordance with the policy and the Standard, proposed road names must:

· Consist of a single word or surname.

· Be non-offensive.

· Be easily pronounced, spelled, and understood.

Additionally, within the Central Otago District, a proposed name must not:

· Duplicate an existing road name.

· Be similar in spelling or pronunciation to an existing road name.

If a proposed name is derived from te reo Māori, it must be endorsed by Iwi.

3. Discussion

The roads proposed for naming are highlighted in red and marked as (3) and (4) on the attached plan (Appendix 1).

Rex Johnson has submitted the attached proposal (Appendix 2) on behalf of Wooing Tree Estate. A long-time resident of Cromwell, Rex has a deep appreciation for the region’s history and scenic walking trails. He and his sister, Pauline, were the first residents of Bragato Way in Wooing Tree Estate.

The proposed names for consideration by the Cromwell Community Board are:

· Petrichor Court (Road 3) – Inspired by the distinctive aroma of rain on dry earth, a familiar scent in Central Otago. The term "petrichor" is commonly used in wineries to describe the aromas associated with grape growing and wine tasting.

· Muller Court (Road 4) – Named after Otto Muller, the original designer of the iconic "Big Fruit" sculpture, a well-known landmark on State Highway 8B.

Alternative names for consideration include:

· Arthur – In recognition of Leslie Arthur, a gold miner and stonemason.

· Chalmers – A reference to Nathaneal Chalmers, a pastoralist and adventurer who was guided by a Māori Chief from Mataura into the hinterland.

· Vulcan – Named after the New Zealand Railways Rail Motor units, commonly referred to as "Vulcans" by the community.

Further details and research on these name proposals can be found in Appendix 2, as provided on behalf of the applicant.

4. Financial Considerations

All costs for the application and road signage will be met by the developer.

5. Options

Option 1 – (Recommended)

Name the roads Petrichor Court and Muller Court.

Advantages:

· Names are the preferred choice of the developer.

· Names acknowledge the historic evolution of Cromwell.

· Names comply with Council policy.

Disadvantages:

· None identified.

Option 2

Select one of the alternative names Arthur, Chalmers or Vulcan.

Advantages:

· Names comply with Council policy.

Disadvantages:

· Names are the alternative names provided by the developer.

Option 3

Decline the names provided by the developer and select names from the approved road

name lists (attached as Appendix 3 and 4).

Advantages:

· Names comply with Council policy.

Disadvantages:

· Names are not the preferred choice of the developer.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Decision is consistent with other policies.
Considerations as to sustainability, the environment and climate change impacts	Managing change while protecting and enhancing our culture, heritage and landscape is one of the council’s sustainability goals. Road naming has the ability to celebrate culture and heritage aspects of the area. Road naming has no climate change impacts or benefits.
Risks Analysis	Approval of these road names presents no discernible risk.
Significance, Consultation and Engagement (internal and external)	The decision does not trigger engagement under the Significance and Engagement Policy.

7. Next Steps

Council confirms the road name. Council sends a copy of the resolution to the Register-General and the Surveyor-General.

8. Attachments

Appendix 1 - Plan - Wooing Tree Stage 5 and 6.pdf ⇩

Appendix 2 - Road name submission - Wooing Tree Estate.pdf ⇩

Appendix 3 - Aukaha List of Approved Māori Road Names.docx ⇩

Appendix 4 - Cromwell Community Board list of approved road names.docx ⇩

25 March 2025

25.2.9 Speed Management Consultation Proposal

Doc ID: 2403366

Report Author:	Holly Laverick, Roading Asset Engineer
Reviewed and authorised by:	Quinton Penniall Infrastructure Manager

1. Purpose of Report

To consider and provide feedback on the updated speed limit proposals for the Cromwell Ward.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Recommends the proposed speed limits for the Cromwell Ward to Council.

2. Background

In 2023-2024, Central Otago District Council (CODC) consulted on a draft Speed Management Plan (SMP). This was later approved by both Council and the New Zealand Transport Agency Waka Kotahi (NZTA). As discussed in the Report for Information to Council on 18 December 2024, the release of the Land Transport Rule: Setting of Speed Limits 2024 (the Rule) nullified the Speed Management Plan before the speed limit changes could be implemented. A copy of the report is attached.

3. Discussion

Due to the strong public support shown for the previous Speed Management Plan, Council will be presented with a proposal to re-consult with the community and stakeholders. Where possible, the new proposals match the previous. However, requirements under the new Rule have led to the amendment, removal or addition of some speed zones.

The new setting of speed limits rule takes a prescribed approach to permanent speed limits, by designating speed ranges for different road classes. The updated speed limit proposals align with these new standards. Please refer to Appendix 2: Speed Management Proposals – Maps.

Some changes from the previous Speed Management Plan include:

· Cambrians speed limit reduced to 30km/h, rather than 40km/h.

· St Bathans speed limits now ranging from 30-60km/h.

· Inclusion of the Pisa Moorings 40km/h speed zone (in part).

· Option to consult on both 60km/h or 80km/h on Maori Point Road.

· Inclusion of Munro Road, Church Lane and Jolly Road – proposed at 80km/h to align with State Highway 8 speed zone.

· Two partial reversals of existing speed limits: Shortening the previous 50km/h zones to match the road class on Earnscleugh Road and Ranfurly-Patearoa Road.

· Removal of some speed limits that are no longer compliant under the Rule, including Partridge Road, Sunderland Street (north end) and Fruitgrowers Road.

The new speed limit rule increases public consultation requirements. Despite the robust public consultation undertaken by Council for the previous SMP, the submission feedback will not be accepted by the NZTA. The consultation time frame has increased to six weeks (previously four). Additional information is also required, including cost-benefit disclosure statements, which is a breakdown of the travel time impacts, implementation costs and safety impacts of each individual road rather than the wider proposed speed area, as was previously allowed.

4. Financial Considerations

The consultation and subsequent signage installation costs will be met by existing roading budgets.

5. Options

Option 1 – (Recommended)

Recommend to Council the complete list of proposed speed limits.

Advantages:

· More efficient public consultation process, considering the increased timeframes under the new Rule.

· Better potential speed limit outcomes for the wider district.

· Reduced likelihood of service requests from communities with previously approved speed limit reductions.

· New plan includes additional speed proposals, highlighted by recent service requests.

Disadvantages:

· Negative public opinion – due to recent consultation on a broadly similar proposal.

· Higher preliminary workload than “do nothing” option. (Significant increase in information to support the consultation is now required.)

Option 2

Do nothing.

Advantages:

· No costs associated with preliminary work, consultation and implementation.

Disadvantages:

· Worse speed / safety outcomes for the district.

· Inconsistent speed zones near certain schools (Omakau and Tarras).

· Community dissatisfaction in areas where there has been strong advocacy for speed reductions.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by meeting the requirements of the Local Government Act 2002, Section 82 Principles of Consultation.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Yes - The proposed speed limits are aimed to align the requirements of the Land Transport Rule with the adjacent land use under the District Plan.
Considerations as to sustainability, the environment and climate change impacts	A 2023 NZTA-commissioned report titled “Effect of speed on greenhouse gas emissions from road transport: a review” concludes that speed limit reductions in urban environments have a negligible impact to emissions. Reductions of higher speeds (i.e. 100km to 80km) slightly minimises emissions. The proposed changes are not expected to have any meaningful impact on greenhouse gas emissions. Overall, there are limited sustainability, environmental or climate change impacts related to the decision – the only material change is the installation of signs.
Risks Analysis	Lower speed limits can reduce the number and severity of crashes. Aligning speeds to match the hazards associated with certain traffic volumes, vehicle types and land uses will have safety benefits, particularly for vulnerable road-users (pedestrians and cyclists etc). The two proposed speed increases are intended to provide consistency across the network. The current extents are inconsistent with the hazards present. Correcting these lengths is anticipated to improve adherence in areas of higher overall risk.
Significance, Consultation and Engagement (internal and external)	The speed limit changes will affect many regular road users, including non-motorised users. It is important that affected parties are provided the opportunity to review the proposals and present their view. This includes communities, businesses and freight operators who will be able to provide comment through the consultation process.

7. Next Steps

· Community Board Feedback (March 2025 round)

· Report to Council (statement of proposal for consultation)

· Consultation period

· Speed Limit Hearing

· Report to Council (adoption of Alternative Method Proposal – equivalent to SMP under the Rule)

· Submission to NZTA

· Implementation

8. Attachments

Appendix 1 - Council Report 18 Dec 2024 ⇩

Appendix 2 - Speed Management Proposals - Maps ⇩

25 March 2025

25.2.10 Cromwell Financial Report for the Period Ending 31 December 2024

Doc ID: 2385464

Report Author:	Donna McKewen, Systems and Corporate Accountant
Reviewed and authorised by:	Saskia Righarts, Group Manager - Business Support

1. Purpose

To consider the financial performance overview as at 31 December 2024.

Recommendations

That the report be received.

2. Discussion

These statements are designed to give an overview on the financial performance.

The operating statement for the six months ended 31 December 2024 shows an unfavourable variance of ($509k) against the revised budget.

2024/25	AS AT 31 DECEMBER 2024					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income
1,408	Internal Interest Revenue	832	704	128	˜	1,408
-	Land Sale Proceeds	2,171	2,171	-	˜	4,380
615	User Fees & Other	389	307	82	˜	615
-	Reserves Contributions	79	-	79	˜	-
2,500	Grants & subsidies	1,763	2,500	(737)	˜	2,500
3,956	Rates	2,090	2,089	1	˜	3,956
8,479	Total Income	7,324	7,771	(447)	˜	12,859
	Expenditure
191	Rates Expense	190	171	(19)	˜	191
272	Cost of Sale of Land	160	160	-	˜	957
20	Professional Fees	317	284	(33)	˜	480
1,246	Cost Allocations	634	627	(7)	˜	1,246
229	Fuel & Energy	98	114	16	˜	229
199	Grants	151	88	(63)	˜	212
263	Other Costs	70	123	53	˜	259
722	Contracts	341	376	35	˜	752
262	Internal Interest Expense	115	131	16	˜	262
127	Building Repairs and Mtce.	64	58	(6)	˜	127
818	Staff	463	409	(54)	˜	818
39	Members Remuneration	20	20	-	˜	39
810	Depreciation	405	405	-	˜	810
5,198	Total Expenses	3,028	2,966	(62)	˜	6,382
3,281	Operating Surplus / (Deficit)	4,296	4,805	(509)	˜	6,477

This table has rounding (+/- 1)

Income for period ending 31 December 2024

Operating income reflects an unfavourable variance to the revised budget of ($447k).

· User fees and other has a favourable variance of $82k. The favourable variance is being driven by the timing of rentals and hires of $9k, other income $12k and Cromwell pool and swim school $60k.

· Internal interest revenue has a favourable variance of $128k. Interest revenue is higher than budget due to surplus reserve balances.

· Reserves contributions have a favourable variance of $79k. These are difficult to gauge when setting budgets and are dependent on developers’ timeframes.

· Grants and subsidies have an unfavourable variance of ($737k). Year to date $1.7M of external grant funding has been received for the Cromwell Memorial Hall from the Central Lakes Trust.

2024/25	User Fees and Other Income					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
7	Other Misc Income	16	4	12	˜	7
273	Rentals & Hires	145	136	9	˜	273
315	Cromwell Pool / Swim School	218	158	60	˜	315
20	Cemeteries	9	10	(1)	˜	20
615	Total User Fees Income	388	308	80		615

This table has rounding (+/- 1)

Expenditure for period ending 31 December 2024

Expenditure has an overall unfavourable ($62k) variance against the revised budget.

· Rates expense has an unfavourable variance of ($19k). Both Central Otago District Council and Otago Regional Council rates have been received and is within the Annual Plan budget for the year.

· Professional fees have an unfavourable variance of ($33k). This relates to the Cromwell Town Centre business case work being carried out and expenditure is ahead of the year-to-date budget.

· Grants has an unfavourable variance of ($63k). This is due to the timing of the grants rounds and the grants allocated. Grant funding allocated includes: Cromwell Promotions $95k, Cromwell Museum Trust $41.6k and $14k to Cromwell Golf Club.

· Other costs have a favourable variance of $53k. These costs are needs-based and will vary against budget from time to time. Driving this variance is water charges of $30k, elected members meeting expenses $16k and pool chemicals $7k. Water meter charges for the first reading of the financial year have been received, the second reading of the financial year will be higher due to water usage over the summer months.

· Contracts has a favourable variance of $35k. These expenses are needs-based, and they will vary against budget from time to time. The contract variance is driven by timing of work carried out for planned maintenance work at Cromwell Town Centre, reserves and sport pavilion.

· Staff has an unfavourable variance of ($54k). This is predominately due to the Cromwell pool swim school salary, which is offset by increased swim school income.

Capital Expenditure

Capital expenditure (CAPEX) for the period ending 31 December 2024 has a year-to-date favourable variance of $5.47M. The actual CAPEX spent to date is 44% of the total revised budget.

2024/25	AS AT 31 DECEMBER 2024					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Parks and Reserves
45	Cromwell Reserves - Playground equipment	31	67	36	˜	118
82	Cromwell Reserves - Irrigation	3	64	61	˜	82
72	Cromwell Reserves - Landscaping	51	36	(15)	˜	72
-	Cromwell Reserves - Recreation Equipment	-	10	10	˜	20
22	Cromwell Reserves - Fencing & Bins	6	11	5	˜	22
134	Cromwell Reserves - BMX Park	-	-	-	˜	134
5	Cromwell - Fencing	-	3	3	˜	5
12	Cromwell Lighting	14	6	(8)	˜	12
31	Cromwell Cemetery	9	34	25	˜	38
-	Anderson Park - Playground equipment	-	32	32	˜	65
128	Anderson Park - Landscaping	10	64	54	˜	128
57	Anderson Park - Irrigation & Bins	-	29	29	˜	57
8	Bannockburn Recreation Reserve	10	8	(2)	˜	8
596	Total Parks & Reserves	134	365	231		761

	Cromwell Swimming Pool
172	Building upgrades	76	90	14	˜	181
11	Machinery & Plant	13	46	33	˜	51
20	Recreation equipment / furniture & fittings	8	10	2	˜	20
203	Total Cromwell Swimming Pool	97	146	49		252

	Property				˜
11	Cromwell Town Centre	-	6	6	˜	11
24,461	Cromwell Memorial Hall	10,868	16,061	5,193	˜	24,109
24,472	Total Property	10,868	16,067	5,199		24,120
25,272	Total Capital Expenditure	11,099	16,578	5,479		25,133

This table has rounding (+/- 1)

Parks and Reserves has an overall favourable variance of $231k

• Cromwell Reserves - The Lowburn Hall playground project has now been completed. Neplusultra reserve tree removal project is in planning phase. Tarras tennis court replacement is scheduled to start work in February 2025.

• Cromwell Cemetery – Plans are being prepared for kiosk, extension and additional beams.

• Anderson Park – tennis court surface rejuvenation programme has started. Irrigation sprinkler replacements will be carried out as they fail.

• Bannockburn Recreation reserve – playground shade sail installation has been completed.

Cromwell swimming pool has an overall favourable variance of $49k

• Pool projects are progressing with the following projects being completed: Light replacement, gym change room painting, asbestos testing of building, pool vacuum and washing machine replacements.

• Work has begun on the changing room floor.

Property has an overall favourable variance of $5.19M

• Cromwell Memorial Hall has a favourable variance of $5.19M. The Cromwell Memorial Hall is under construction. Slab reinforcement is continuing in readiness of the next concrete pour, steel framing has also started.

Reserve Funds table for Cromwell Ward

· As at 30 June 2024 the Cromwell Ward has an audited closing reserve funds balance of $25.23M. This is the ward specific reserves and does not factor in the district-wide reserves which are in deficit at ($24.09M). Refer to Appendix 1.

· Reserves balances adjusted for revised budgets have been prepared to give an estimated 30 June 2025 balance of $12.17M.

· A significant portion of this reserve fund balance has been allocated to the Cromwell Memorial Hall project. This includes the property general Cromwell, endowment land Cromwell and industrial estate Cromwell reserves.

· Forecasted deficit reserve balances to be aware of include Cromwell Pool ($897k), Cromwell Master Plan ($933k), Cromwell Reserves ($381k) and Cromwell Town Centre ($2.7M).

3. Attachments

Appendix 1 - 2024-25 Cromwell Reserve Funds ⇩


AGENDA Cromwell Community Board Meeting Tuesday, 25 March 2025
Date:	Tuesday, 25 March 2025
Time:	2.00 pm
Location:	Cromwell Service Centre, 42 The Mall, Cromwell (A link to the live stream will be available on the Central Otago District Council's website.)
Peter Kelly Chief Executive Officer

Cromwell Memorial Hall Indicative Budgeting


	FY25	FY26	FY27	FY28	FY29	FY30	FY31	FY32	FY33	FY34
Staffing Recovery	-350000	-806000	-822120	-846784	-872187	-898353	-925303	-953062	-981654	-1011104


Operational Recovery (Utilities, R&M)	-100000	-526444	-611657	-628390	-645593	-663280	-681466	-700164	-719389	-739157

Operational Cost	-450000	-1332444	-1433777	-1475173	-1517780	-1561633	-1606769	-1653226	-1701043	-1750261

Income - Revenue		100000	200000	300000	400000	500000	525000	551250	578812.5	607753.1

Total Net Cost	-450000	-1232444	-1233777	-1175173	-1117780	-1061633	-1081769	-1101976	-1122231	-1142507

Interest on loan	1000000	1000000	1000000	1000000	1000000

Depreciation (short, mid, L/term)		-1153988	-1177414	-1200138	-1223300	-1246910	-1270975	-1295505	-1320509	-1345994

CCO - Governance	150000	150000	150000	150000	150000	150000	150000	150000	150000	150000

Report Author:	Genevieve Chrystall, Facility Experience Manager
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

Local Government Act 2002 Purpose Provisions	This decision promotes the social, cultural, environmental and economic wellbeing of communities, in the present and for the future by ensuring the operations of the new Cromwell Memorial Hall progresses in a timely manner to offer a multi-purpose facility for the community.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	2021-31 Long-term Plan
Considerations as to sustainability, the environment and climate change impacts	No sustainability implications.
Risks Analysis	This is a large capital project being built at the same time as the operating model is being developed. A risk register identifying key operational risks is updated and reviewed regularly.
Significance, Consultation and Engagement (internal and external)	There are no consultation implications relating to this decision. All interested parties have been engaged internally and the project group has regular meetings to update on progress and discuss operational activities that need to be completed.

Report Author:	Jane Walker, Executive Assistant - 3W
Reviewed and authorised by:	Julie Muir, Group Manager - Three Waters

Report Author:	Sarah Reynolds, Governance Support Officer
Reviewed and authorised by:	Saskia Righarts, Group Manager - Business Support