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AGENDA
Maniototo Community Board Meeting Thursday, 25 January 2024
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Date: |
Thursday, 25 January 2024 |
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Time: |
2.00 pm |
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Location: |
Ranfurly Service Centre, 15 Pery Street, Ranfurly
(A link to the live stream will be available on the Central Otago District Council's website.)
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Peter Kelly Chief Executive Officer |
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25 January 2024 |
Notice is hereby given that a meeting of the Maniototo Community Board will be held in Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed via Microsoft Teams on Thursday, 25 January 2024 at 2.00 pm. The link to the live stream will be available on the Central Otago District Council’s website.
Order Of Business
Maniototo Community Board Meeting - 30 November 2023
24.1.1 Declarations of Interest Register
24.1.2 Delegations to Community Boards
24.1.6 January 2024 Governance Report
Members Mr R Hazlett (Chair), Mr M Harris, Cr S Duncan, Mr D Helm, Ms R McAuley
In Attendance T Cadogan (Mayor), P Kelly (Chief Executive Officer), L van der Voort (Group Manager - Planning and Infrastructure), Q Penniall (Infrastructure Manager), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), S Reynolds (Governance Support Officer)
Maniototo Community Board - 30 November 2023
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Maniototo Community Board Agenda |
25 January 2024 |
MINUTES
OF A meeting of the
Maniototo Community
Board
HELD IN THE Ranfurly
Service Centre, 15 Pery Street, Ranfurly
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 30 November 2023 commencing AT
2.00 pm
PRESENT: Mr R Hazlett, Mr M Harris, Cr S Duncan, Mr D Helm
IN ATTENDANCE: P Kelly (Chief Executive Officer), Q Penniall (Infrastructure Manager), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), J Remnant (Asset Management Team Leader), D McKewen (Systems and Corporate Accountant), M Tohill (Communications Officer), S Reynolds (Governance Support Officer)
1 ApologiEs
There were no apologies.
2 Public Forum
There were no speakers at public forum.
3 Condolences
The chair referred to the death of Shirley Ponton. Members stood for a moment’s silence as a mark of respect.
4 Confirmation of Minutes
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Committee Resolution Moved: Helm Seconded: Duncan That the public minutes of the Maniototo Community Board Meeting held on 26 October 2023 be confirmed as a true and correct record. Carried |
5 Declarations of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
6 Reports
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23.6.2 Wedderburn Hall - Offer to Purchase |
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To consider an expression of interest from the owner of Wedderburn Tavern to purchase the Wedderburn Town Hall and property. It was noted that the property was Crown derived and subject to the Ngāi Tahu Claims Settlement Act 1998 and therefore cannot be sold as Council did not own the Hall property. |
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Committee Resolution Moved: Duncan Seconded: Helm That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Decline the offer to purchase the Wedderburn Hall given its legal status. C. Resolves to engage with the Wedderburn community of interest through the Wedderburn Community Association regarding the issues relating to the future use of the Wedderburn Hall property – section 13, and the community’s commitment to managing the Wedderburn Hall in manner acceptable to Council who have the gazetted responsibility from the Crown to control the Hall property. Carried |
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23.6.3 Maniototo Financial Report for the Period Ending 30 September 2023 |
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To consider the financial performance overview as at 30 September 2023. |
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Committee Resolution Moved: Harris Seconded: Duncan That the report be received. Carried |
7 Mayor’s Report
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23.6.4 Mayor's Report His Worship the Mayor was not present at this meeting. |
8 Chair's Report
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23.6.5 Chair's Report |
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The Chair gave an update on activities and issues since the last meeting. · Noted the unveiling of the new Rail Trail sculpture near Hayes Engineering next Monday · Noted that the Oturehua Domain Swimming Pool has a new cover currently being installed · Detailed the expansion of Oturehua and the issues of water supply · Met with Kristina Wills to get an update on the plans for this weekend’s 125th Celebrations · Noted some issues with roading in the district · Requested an update on the environmental maintenance programme, as some spraying and tree cutting was not being done · Noted there have been some sightings of wallabies in the ward |
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Committee Resolution Moved: Duncan Seconded: Harris That the report be received. Carried |
9 Members' Reports
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23.6.6 Members' Reports |
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Members gave an update on activities and issues since the last meeting. Mr Harris reported on the following: · Has had complaints from members of the community about why the old toilets were not kept open for the 125th celebrations · Noted the roading issues in the ward Mr Helm reported on the following: · Acknowledged that the town is looking tidy ahead of the 125th Ranfurly Celebrations · Noted the issue with broom around the ward Cr Duncan reported on the following: · Noted the large forecasted rate increases of around 20% rate, acknowledged that the staff are working hard to see where reductions can be made · Attended a regional road meeting in Gore, recognising that the issues Central Otago District Council are experiencing are not unique · Noted with anticipation the Ranfurly Celebrations 125th event and acknowledged the work that has been done throughout the planning stages · Gave an update on this week’s Council meeting
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Committee Resolution Moved: Helm Seconded: Harris That the report be received. Carried |
10 Status Reports
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23.6.7 November 2023 Governance Report |
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Committee Resolution Moved: Harris Seconded: Helm That the report be received. Carried |
11 Date of the Next Meeting
The date of the next scheduled meeting is 25 January 2024.
The meeting closed at 2.43 pm
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CHAIR / /
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24.1.1 Declarations of Interest Register
Doc ID: 1415365
1. Purpose
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Appendix 1 - 20240125 MCB Declarations of Interest.docx ⇩
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24.1.2 Delegations to Community Boards
Doc ID: 1432526
1. Purpose
To consider the proposed changes to the Manual of Delegations in relation to community boards.
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A. Receives the report and notes the level of significance. B. Notes the ability for the Maniototo Community Board to make a submission on proposed changes to the Manual of Delegations regarding delegations to community boards. C. Notes that written submissions need to be made to the Governance Manager by Sunday 11 February 2024. |
2. Discussion
Background
S52 of the Local Government Act 2002 describes the role of community boards in the following way:
The role of a community board is to—
a) represent, and act as an advocate for, the interests of its community; and
b) consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board; and
c) maintain an overview of services provided by the territorial authority within the community; and
d) prepare an annual submission to the territorial authority for expenditure within the community; and
e) communicate with community organisations and special interest groups within the community; and
f) undertake any other responsibilities that are delegated to it by the territorial authority.
Traditionally, community boards in the Central Otago district have exercised delegations over and above these key roles identified in legislation. In particular, they have had an implied control over assets in their wards including land and revenues. This has relied on a two-step process of gaining community board approval before ratification at Council.
Recently, the long-term planning process and the challenging operating environment going forward has prompted Council to reconsider the continued appropriateness of these delegations and implied powers of the community boards, with a view to amending them to better align with the legislation.
Proposal
It is proposed that much of the delegated authority given to community boards be returned to Council. Also, it is proposed that the delegation by exception be removed and that community boards have specific powers to act.
Instead, community boards would be tasked with advocating and gaining feedback from a grassroots level within their wards in accordance with provisions in the Local Government Act 2002, and then be able to feed this back to Council.
These changes acknowledge the ongoing importance of the community boards in being a strong voice for their community, while ensuring that a whole district view is taken in critical decisions that are currently facing the community. These changes are reflected in the attached appendix.
Feedback and Submission process
Members will have the opportunity to discuss the proposed changes at the meeting. After the meeting, further thoughts on the changes can be provided in writing. These are due to the Governance Manager by the end of Sunday 11 February 2024.
Next steps
Once feedback and any submissions from boards are received, they will be collated into a report that will be presented to Council at their February 2024 meeting.
Appendix 1 - Proposed Revised Community Board Delegations ⇩
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Report author: |
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Peter Kelly |
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Chief Executive Officer |
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10/01/2024
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Doc ID: 1421552
1. Purpose
To consider an update from His Worship the Mayor.
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That the Maniototo Community Board receives the report.
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His Worship the Mayor will give a verbal update on activities and issues of interest since the last meeting.
Nil
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Doc ID: 1415367
1. Purpose
The Chair will give an update on activities and issues since the last meeting.
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That the report be received.
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Nil
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Doc ID: 1415368
1. Purpose
Members will give an update on activities and issues since the last meeting.
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That the report be received.
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Nil
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24.1.6 January 2024 Governance Report
Doc ID: 1415369
1. Purpose
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.
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That the report be received.
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2. Discussion
Status Reports
The status reports have been updated with actions since the previous meeting (Appendix 1).
Appendix 1 - 20240125 MCB Status Updates ⇩
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Reviewed and authorised by: |
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Sarah Reynolds |
Saskia Righarts |
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Governance Support Officer |
Group Manager - Business Support |
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10/01/2024 |
10/01/2024
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25 January 2024 |
The date of the next scheduled meeting is 15 February 2024.
