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AGENDA
Ordinary Council Meeting Wednesday, 19 July 2023
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Date: |
Wednesday, 19 July 2023 |
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Time: |
10.30 am |
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Location: |
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
(A link to the live stream will be available on the Central Otago District Council's website.)
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Louise van der Voort Interim Chief Executive Officer |
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19 July 2023 |
Notice is hereby given that a Council Meeting will be held in Ngā Hau e Whā, William Fraser Building, , 1 Dunorling Street, Alexandra and live streamed via Microsoft Teams on Wednesday, 19 July 2023 at 10.30 am. The link to the live stream will be available on the Central Otago District Council’s website.
Order Of Business
Ordinary Council Meeting - 28 June 2023
23.7.1 Declarations of Interest Register
23.7.2 Additional information for Branxholm Street
23.7.3 Cromwell Memorial Hall and Museum
23.7.4 Destination Management Update
23.7.5 Wastewater Compliance Status Update
23.7.6 Otago Wellbeing Baseline Report
23.7.7 2024 Representation Review
23.7.9 July 2023 Governance Report
23.7.10 Minutes of the Teviot Valley Community Board Meeting held on 15 June 2023
23.7.11 Minutes of the Cromwell Community Board Meeting held on 20 June 2023
10 Resolution to Exclude the Public
23.7.12 Wastewater Generators Tender
23.7.13 Interim Chief Executive Officer
23.7.14 July 2023 Confidential Governance Report
23.7.15 Confidential Minutes of the Cromwell Community Board Meeting held on 20 June 2023
Members His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr S Browne, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr C Laws, Cr N McKinlayCr M McPherson, Cr T Paterson,
In Attendence L van der Voort (Interim Chief Executive Officer), L Fleck (General Manager - People and Culture), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), W McEnteer (Governance Manager)
1 Apologies
An apology has been received from Cr Gillespie, Cr Alley and Cr McKinlay.
2 Public Forum
Ordinary Council Meeting - 28 June 2023
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Council Meeting Agenda |
19 July 2023 |
MINUTES
OF A Council Meeting
OF THE Central Otago District
Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Wednesday, 28 June 2023 COMMENCING AT
10.30 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr S Browne, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: L van der Voort (Interim Chief Executive Officer), L Fleck (General Manager - People and Culture), S Righarts (Group Manager - Business Support), D Scoones (Group Manager - Community Experience), L Webster (Acting Group Manager – Planning and Infrastructure), S Finlay (Chief Financial Officer), P Penno (Community Engagement Manager), N Lanham (Economic Development Manager) and W McEnteer (Governance Manager)
Note: Cr Gillespie gave a karakia to start the meeting.
1 Apologies
There were no apologies.
2 Public Forum
There was no public forum.
3 Confirmation of Minutes
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Resolution Moved: Alley Seconded: Claridge That the public minutes of the Ordinary Council Meeting held on 31 May 2023 be confirmed as a true and correct record. Carried |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. Cr Browne declared an interest in item 23.6.13. She left the table and did not discuss or vote on the item.
5 Reports
Note: With the permission of the meeting, item 23.6.5 was moved forward.
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23.6.5 Liability Management Policy |
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To consider the changes recommended from the Audit and Risk Committee that are required to the Liability Management Policy to ensure efficiency of operations. |
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Resolution Moved: McKinlay Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Approves the required changes for the Liability Management Policy to ensure efficiency of operations. Carried |
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23.6.2 Adoption of the 2023/24 Annual Plan and the 2023-24 Rates Resolution |
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To adopt the 2023-24 Annual Plan along with the 2023-24 fees and charges schedule and to resolve the setting of the rates, due dates and penalties for rates during the 2023-24 financial year. After discussion it was agreed to adopt the Annual Plan with the following amendments to the document: · Change the charge for general waste at the transfer station to $395 per tonne. · Remove inconstancies in spelling for Ngāi Tahu / Kai Tahu and change to Ngāi Tahu (Kai Tahu). · Change the discussion about affordability to plainer English (p.108). · Ensure that zeros in the financial statements makes sense. · If not applicable, then strike out in fees no longer charged in the published fees and charges document (for example p.214). |
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Resolution Moved: Cadogan Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. B. Adopts the 2023-24 Annual Plan in accordance with Section 95 of the Local Government Act 2002, as detailed in Appendix 1, subject to amendments discussed and approval from the Department of Internal Affairs. C. Sets the 2023-24 Fees and Charges as detailed in Appendix 2. D. Requests the Interim Chief Executive Officer to prepare the final 2023-24 Annual Plan for publication. E. Requests the Interim Chief Executive Officer to formally advise the submitters of Council’s decisions, addressing the individual items raised by submitters in their written submissions.
It is Recommended, for the setting of rates, that the Council:
F. Acknowledges that the rates, the subject of this report, relate to the financial year 1 July 2023 to 30 June 2024, and are all GST inclusive. G. Sets the rates for 2023-24, for the year commencing 1 July 2023, as detailed in Appendix 4 – Rating Policy, as included in the Annual Plan 2023-24 in accordance with section 23 of the Local Government (Rating) Act 2002. H. Resolves that the rates for 2023-24 (other than for metered water) be payable in four equal instalments on the dates as detailed below: • 21 August 2023 • 20 November 2023 • 20 February 2024 • 20 May 2024 I. Resolves to add penalties to unpaid rates (other than for metered water): • 10% on any outstanding amount of any instalment not paid by the due date. • The penalty will be applied on 28 August 2023, 27 November 2023, 27 February 2024 and 27 May 2024 respectively for each instalment; • 10% on amounts outstanding from earlier years, such penalty being applied on 1 October and 1 April. • Requests for waiver of penalties should be sent, in writing, to the Rates Officer as per Council Remission of Penalties Policy.
J. Sets the due dates for metered water billing as follows:
Bannockburn, Ranfurly, Naseby, Patearoa, Omakau, Clyde and Roxburgh: • 26 October 2023, reading taken in September 2023 • 26 April 2024, reading taken in March 2024
Cromwell and Pisa Moorings: • 21 December 2023, reading taken in November 2023 • 27 June 2024, reading taken in May 2024
Alexandra: • 23 November 2023, reading taken in October 2023 • 23 May 2024, reading taken in April 2024
K. Resolves to add penalties for 2023-24 under sections 57 and 58 of the Local Government (Rating) Act 2002 on unpaid metered water rates as follows:
· A charge of 10% on any metered water rates unpaid after the due date. The penalty will be applied on the date below for the respective instalments:
Bannockburn, Ranfurly, Naseby, Patearoa, Omakau, Clyde and Roxburgh · 2 November 2023 and 3 May 2024
Cromwell and Pisa Moorings · 15 January 2024 and 4 July 2024
Alexandra · 30 November 2023 and 30 May 2024
· Requests for waiver of penalties on water accounts should be sent, in writing, to the Water Billing Officer, in accordance with the Council’s Remission of Penalties Policy.
Carried |
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23.6.3 Eden Hore Central Otago Garment ACQUISITION and Activity Update |
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To update Council on activities relating to Eden Hore Central Otago and, in particular, the acquisition of three new garments into the collection. |
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Resolution Moved: Cadogan Seconded: Alley A. Receives the report. B. Receives the garments with thanks to the donors. Carried |
Note: Cr McKinlay left the meeting at 11.10 am and returned at 11.14 am.
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23.6.4 Film Friendly Policy |
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To consider renewing the Film Friendly Policy. After discussion it was agreed to amend part of the policy (p.280 of the agenda) in the third bullet point under “Activities that require a consent or permit include:” to say “Council owned or administered facilities, reserves or land that can be used for filming purpose”. |
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Resolution Moved: Duncan Seconded: Feinerman That the Council A. Receives the report and accepts the level of significance. B. Adopts the Film Friendly Policy for an additional three-year period, with the amendment discussed. Carried |
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23.6.6 Financial Report for the Period Ending 30 April 2023 |
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To consider the financial performance for the period ending 30 April 2023. |
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Resolution Moved: Gillespie Seconded: Cooney That the report be received. Carried |
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23.6.7 Membership of the Hearings Panel |
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To consider adding an additional councillor to the Hearings Panel. |
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Resolution Moved: Cadogan Seconded: Duncan That the Council A. Receives the report and accepts the level of significance. B. Agrees to appoint Cr Paterson to be an alternate on the Hearings Panel. Carried |
6 Mayor’s Report
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23.6.8 Mayor's Report His Worship the Mayor spoke to his report and gave an update in his activities since the last meeting. |
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Resolution Moved: Cadogan Seconded: Gillespie That the Council receives the report. Carried |
7 Status Reports
Note: Cr Alley left the meeting at 11.28 pm and returned at 11.30 am.
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23.6.9 June 2023 Governance Report |
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To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. |
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Resolution Moved: Browne Seconded: Feinerman That Council receives the report. Carried |
8 Community Board Minutes
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23.6.10 Minutes of the Vincent Community Board Meeting held on 19 May 2023 |
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Resolution Moved: Feinerman Seconded: Duncan That the unconfirmed Minutes of the Vincent Community Board Meeting held on 19 May 2023 be noted. Carried |
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23.6.11 Minutes of the Vincent Community Board Meeting held on 12 June 2023 |
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Resolution Moved: Feinerman Seconded: Duncan That the unconfirmed Minutes of the Vincent Community Board Meeting held on 12 June 2023 be noted. Carried |
9 Committee Minutes
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23.6.12 Minutes of the Audit and Risk Committee Meeting held on 2 June 2023 |
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Resolution Moved: Feinerman Seconded: Duncan That the unconfirmed Minutes of the Audit and Risk Committee Meeting held on 2 June 2023 be noted. Carried |
10 Date of Next Meeting
The date of the next scheduled meeting is 19 July 2023.
11 Resolution to Exclude the Public
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Resolution Moved: Cadogan Seconded: Duncan That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Carried |
The public were excluded at 11.33 am and the meeting closed at 12.04 pm.
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23.7.1 Declarations of Interest Register
Doc ID: 662327
1. Purpose
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Appendix 1 - Declarations of Interest ⇩
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23.7.2 Additional information for Branxholm Street
Doc ID: 662138
1. Purpose of Report
To consider further information requested regarding the stopping of part of Branxholm Street.
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That the Council A. Receives the report and accepts the level of significance. B. Agrees to stop an unformed portion of Branxholm Street, being the 268 square metres of legal road identified as Section 1 in figure 1, subject to: - The applicants paying all costs associated with the stopping. - The land identified as Section 1 in figure 1, being transferred to the applicants for $1. - The applicants obtaining the consent of the owner of Lot 1 DP 7225. - The land being amalgamated with record of title OT400/197 (Lot 1 DP 4138). - The stopping being approved by the Minister of Lands. - The final survey plan being approved by the Chief Executive Officer.
C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.
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2. Discussion
A report was referred to Council on 19 April 2023. At the meeting the Council resolved to leave the matter on the table pending receipt of more information, specifically, when the road was originally surveyed and whether the road reserve was defined prior to the house being built.
The additional information is as follows:
1884 - Certificate of Title 72/68 was issued for Section 10 Block XXIV Town of Roxburgh.
1937 - Section 10 was subdivided to create Certificates of Titles 283/101 and 283/102
1958 - Certificates of Title 400/198 and 400/198 were issued for Lots 1 and 2 DP 4138, which contain the existing houses, both of which had encroachments over the boundary.
The original block (Section 10) was surveyed in 1884 and this survey established the boundary with the road. This boundary has remained unchanged through subsequent subdivisions.
According to QV records the dwelling was constructed sometime in the 1900s. The dwelling was constructed over the road boundary (established in 1884) and it is at this point the encroachment occurred. QV have no record of the dwelling prior to 1937, but the exact date the building was constructed is unclear.
The Certificates of Title issued in 1958 show the dwelling encroachments on the plan and have notations of the encroachment on the face of the plan. This plan has been enlarged to clearly illustrate the wording,
Certificates of Title referred to are attached as Appendix I.
The original report is attached as Appendix II.
Appendix 1 - Item 23.4.2 Branxholm street, Roxburgh ⇩
Appendix 2 - Report 19 April ⇩
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Report author: |
Reviewed and authorised by: |
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Garreth Robinson |
Louise van der Voort |
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Property and Facilities Manager |
Interim Chief Executive Officer |
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11/07/2023 |
11/07/2023
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23.7.3 Cromwell Memorial Hall and Museum
Doc ID: 661887
1. Purpose of Report
To consider note and recommendations from Cromwell Community Board in relation to the Cromwell Memorial Hall and Museum.
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That the Council A. Receives the report and accepts the level of significance. B. Approves the demolition of the existing hall building and appropriate salvaging. C. Notes the district review of museum funding includes the Cromwell Memorial Hall project in the review. |
2. Background
The Cromwell Community Board (the Board) considered a report at its 8th May 2023 meeting regarding the Cromwell Memorial Hall. A copy of the report is attached in Appendix I.
The Board made the following resolutions:
A. Receives the report and accepts the level of significance.
B. Adopts developed design for the Cromwell Memorial Hall building as detailed in appendix one of the report.
C. Approves the commencement of detailed design.
D. Approves the demolition of the existing hall building and appropriate salvaging.
E. Approves the procuring of construction and demolition services.
F. Notes that the 2021/31 Long Term Plan funds the Cromwell Memorial Hall project at a cost of $31.5M and that the developed design estimate is now expected to be $42.849M.
G. Notes the shortfall in project funding of $11.349M of which $5M is expected to be met from external funders that are to be confirmed in November 2023 and that the remaining $6.349M is proposed to be funded by way of land sales from the Cemetery Road industrial development.
H. Prior to approval of the detailed design, the Board receives for its approval:
i. The proposed operating model for the facility
ii. The projected operating and maintenance costs
iii. The likely rating implications going forward.
I. The Board notes the district review of museum services and recommends to Council that it considers the Cromwell Memorial Hall project in that review.
J. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.
3. Discussion
As the Council is the owner of the Cromwell Memorial Hall building, approval is required for the demolition. It is therefore recommended that the Council approve the demolition of the existing hall in accordance with Resolution D above.
It is also recommended that the council considers the Cromwell Memorial Hall project in the district review of museums, in accordance with Resolution I above.
4. Financial Considerations
Financial implications for the demolition of the existing hall building have been provisioned for within the Cromwell Memorial project.
5. Options
Option 1 – (Recommended)
Notes the district review of museum funding includes the Cromwell Memorial Hall project in the review.
Approves the demolition of the existing hall building and appropriate salvaging.
Advantages:
· Consistent with the Cromwell Community Boards recommendation.
Disadvantages:
· None
Option 2
Notes the district review of museum funding includes the Cromwell Memorial Hall project in the review.
Not approve the demolition of the existing hall building and appropriate salvaging.
Advantages:
· none
Disadvantages:
· The Cromwell Memorial Hall project would have to be put on hold while further investigation into the project is completed.
6. Compliance
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Local Government Act 2002 Purpose Provisions |
This decision promotes the social and cultural wellbeing of communities, in the present and for the future by delivering a hall/events centre to the community which will enable a range of events and community use, and a hub for arts and culture. |
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Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc. |
This decision is consistent with the “Eye to the Future” Cromwell Masterplan and Long-Term Plan.
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Considerations as to sustainability, the environment and climate change impacts |
The impacts on sustainability such as waste to landfill will be off-set by salvage operations and in the long-term by the creation of a modern and environmentally efficient building on this site.
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Risks Analysis |
Risks are being managed by project planning and close project management
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Significance, Consultation and Engagement (internal and external) |
There has been significant consultation through the “Eye to the Future” masterplan, long-term creation and most recently public drop-in session through March.
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7. Next Steps
1. Commence detailed design.
2. Demolish existing building.
Appendix 1 - Item 23.3.3 - Cromwell Memorial Hall ⇩
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Report author: |
Reviewed and authorised by: |
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Garreth Robinson |
Louise van der Voort |
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Property and Facilities Manager |
Interim Chief Executive Officer |
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11/07/2023 |
11/07/2023
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23.7.4 Destination Management Update
Doc ID: 661350
1. Purpose
To provide an update on the Central Otago Destination Management Plan implementation and Tourism Central Otago workstreams.
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That the report be received.
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2. Discussion
The Central Otago Destination Management Plan was publicly released in September 2022 after endorsement from Council (May 2022) and Kāi Tahu (August 2022). The plan outlines how tourism will enable the future states outlined by the community and support the four well-beings.
Development of the plan was largely funded by the Central Government through the COVID-19 response fund. Regional Tourism Organisations received additional funding via the Ministry of Business, Innovation and Employment to support marketing, destination development and destination management. These funds were available until 30 June 2023 and supported the development of the Destination Management Plan and the delivery of actions outlined in the prior Central Otago Tourism Strategy 2018-2028.
This report provides a snapshot of current industry trends and an outline of performance against the plan.
Industry trends
The Central Otago Tourism industry performed relatively strongly throughout COVID-19 in terms of visitation and spend with a range of offerings suited to the domestic market, including the launch of the Central Otago Touring Route, Lake Dunstan Trail, and other initiatives.
Regional spend is close to returning to pre-COVID levels with a 10.7% rise in electronic card transactions in visitor spend between 2022 and 2021 (to $197m). 31% of spend is directly with tourism businesses (Accommodation, Food & Beverage Serving Services, and other Tourism Products), 69% was non-tourism sectors.
The tourism sector employed an average of 1,485 people in the Central Otago District in 2022. This amounted to 10.2% of the Central Otago District's total employment in 2022 compared to a national average of 5.4%.
Visitor Insights and Market Perception research from Angus & Associates for the year end March 2023 found that 10% of New Zealanders surveyed who travelled domestically in the past 12 months had visited Central Otago: 6% had stayed overnight.;18% of those surveyed will ‘probably/definitely visit Central Otago in the next 12 months’ (9% of Australians).
The return of international markets has primarily consisted of visitation from Australia, the United States and Europe. The summer of 2023/2024 is expected to see increased visitation with additional routes opening between the United States and New Zealand - including a direct flight service into Christchurch from San Francisco. The Prime Ministers June trip to China saw the announcement of increased flight schedules into New Zealand for the coming summer.
Workforce challenges are visible in the district, aligning with challenges identified internationally across multiple sectors – particularly hospitality and accommodation. Tourism Central Otago has worked with the Economic Development Manager to identify initiatives and communicate with industry around opportunities to address pressures and recruit additional staff.
The tourism sector has been conscious of growing concern around the impacts of climate change on desire to travel, and several industry-wide workstreams support ambitious change and a proactive response, including work from the Aotearoa Circle and the Environment phase of the Tourism Industry Transformation Plan (ITP).
Progress on Destination Management Plan and Tourism Strategy Projects
Destination Advisory Board Established
A new independent Destination Advisory Board was formed to support the Tourism Central Otago team to work strategically towards the implementation of the destination management plan. Councillor Tamah Alley sits on the board as the council representative and is joined by local and national representatives that bring a diverse range of backgrounds and experience.
Membership considerations included standing within the community, strategic vision for Central Otago, knowledge of funding functions, project management, knowledge of Central and local Government process, values of Regional Identity and Kāi Tahu, partnership with mana whenua and youth leadership.
The former Tourism Advisory Board supported the disestablishment of the existing board, and the new structure and focus on supporting the implementation of the destination management plan. The first in-person meeting of the new board was held in February 2023.
The board meet five times per year, with two meetings held online and three in-person. They provide support, assistance, and advice to Tourism Central Otago. Councillors remain the key decision makers.
Destination Management Plan - Ambition and Building Blocks
The destination management plan is built around a series of 10 building blocks that align with the Ambition, Challenge, and partnership approach. Full details of the plan can be found online at www.centralotagonz.com/destination-management
An overview of progress toward these goals follows.
Inspiring Environmental Stewardship
Activating the destination management plan requires building a baseline of knowledge and requirements from different stakeholders in the region. Tourism Central Otago have built a series of programmes to utilise the skills of local and national industry leaders in educating the local tourism industry. These include Tourism Sustainability, Waste Minimisation, and Accessible Tourism.
Other initiatives included: local climate scientist Dr Greg Bodeker publishing a series of blog articles throughout 2022 on centralotagonz.com; and the involvement of Community Vision Group Manager Dylan Rushbrook on the Technical Sub-Committee of the Aotearoa Circle Visitor Economy Adaptation Roadmap.
Next Generation Community Engagement
The public launch of the destination management plan included a roadshow through Central Otago communities with presentations held in Tarras, Cromwell, Alexandra, Omakau, Ranfurly, Roxburgh and Millers Flat.
A new format of open-to-all destination management plan Activation Workshop was trialled in May 2023, with speakers aligned to the Environmental Stewardship and Product Development strategies.
Making a Difference with Placemaking
The Tourism Central Otago team is working with the Regional Identity Advisor and Kāi Tahu (through Aukaha) to build an increased awareness and integration of the stories of mana whenua through the Regional Identity section of centralotagonz.com website.
A collaboration with the museum and heritage sectors is also in development to ensure access to imagery to support the promotion and awareness of these stories.
Advancing Workforce and Talent Development
Tourism Central Otago is supporting the Economic Development Manager and Welcoming Communities programme in the development of initiatives to help promote Central Otago as a place to work, and to help retain the workers already in the region. Highlights include: the Central Mahi summer recruitment campaign; Welcoming Communities workshops; and development of recruitment videos.
Authentic Branding and Customer Engagement
The positioning and awareness of Central Otago to relevant markets continues to be a primarily function of Tourism Central Otago, with on-going work in supporting PR & Media, Travel Trade, Business Events and Digital Content.
The food and beverage story, Central Otago – A World of Flavour launched in September 2022 with dedicated content on the regional website www.centralotagonz.com. The series of videos take people behind the visitor experience to meet the growers and producers and hear how they work with the landscape and climate.
Continued investment in targeted research and insights will complement Tourism Central Otago activity and track the market perceptions of the destination.
Leading Cross-Sector Partnerships
To drive and progress the destination management plan it is important that we look beyond the traditional view of tourism and engage across the various sectors in the district. Tourism Central Otago and Economic Development have partnered with Queenstown Lakes District Council, Enterprise Dunedin and Tātaki Auckland Unlimited to complete research into the Lifetime Value of a Visitor. This research has now secured funding from the Tourism Innovation Fund to trial pilot projects over the next 6 months into what interventions can help open up future spend by visitors once they return to their place of residence. This may include buying NZ products, investing in NZ businesses, moving to NZ, or sending children to be educated in NZ.
A draft Central Otago Events Strategy is nearly completed that will look to Tourism Central Otago and Council’s role in supporting the events industry and what opportunities there are for leveraging our strengths in different sectors to drive increased awareness, visitation and spend, and increasing the capability of local events.
High Impact Tourism Alliances
Continued partnerships with Regional Tourism Organisations across New Zealand and the lower South Island have helped to increase awareness, knowledge and marketing of the region’s assets.
The Southern Way project (formally 45 South) launched in May 2023 and is a grouping of the 8 Regional Tourism Organisations in the Lower South Island to collaborate on the promotion of longer stays, low impact itineraries, and impactful travel.
The Otago Trails Marketing initiative is currently renewing the Memorandum of Understanding between the four Regional Tourism Organisations and five Trail Trusts to collaboratively promote and market Otago as the home of Trails in New Zealand. Increasing awareness of five Great Rides (Ngā Haerenga) and ensure that visitors and locals are able to support our communities, environment and businesses.
As a member of Regional Tourism New Zealand, Tourism Central Otago is able to access development, training and advocacy support and meet regularly with other Regional Tourism Organisations across the country, building awareness and connection to the approach being taken to destination management across the country.
Sustainable Funding and Investment
Tourism Central Otago have contracted Cycle Trail Scenario Forecasting into future usage scenarios of the cycle trails as the network expands and to identify the additional public or private investment that may be required to support growth under different growth projections. This work is expected to be completed by Spring.
State-of-the-art Connectivity
As visitor expectations of digital connectivity and enablement increase, and the technology required by businesses to deliver services increases, Tourism Central Otago – with Economic Development and Information Services – have commissioned a report into digital Fibre Infrastructure across the district.
Tourism Central Otago are continuing to invest in the development and enhancement of the centralotagonz.com website platform as the key platform for locals, visitors and businesses to get knowledge of the Central Otago communities, product offerings and regional stories.
Exceptional New Product Development
Central government funding enabled Tourism Central Otago to employ a fixed-term Operator Capability and Training support through until June 2023. Throughout this period 235 one-on-one meetings or visits were held with local businesses, 30 businesses committed to the Tourism Industry Aotearoa Sustainability Commitment, and 80 new or updated businesses were added to the Tourism Central Otago database.
In 2021 Tourism Central Otago launched Central Otago Business Events to promote the region as a destination for small-medium conference and incentive groups. This activity is supported by a user-pays model and has attracted 14 businesses who are looking to target this market. Activity has included promotion in national media channels, attending key industry events, and the development of a specific Business Events section on centralotagonz.com.
Recently Central Otago Business Events secured the hosting of the Australian and New Zealand Sustainable Trails Conference in Cromwell for March 2024.
Appendix 1 - Destination Management Plan Summary ⇩
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Report author: |
Reviewed and authorised by: |
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Anthony Longman |
Dylan Rushbrook |
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Head of Destination |
Group Manager - Community Vision |
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10/07/2023 |
11/07/2023
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23.7.5 Wastewater Compliance Status Update
Doc ID: 661207
1. Purpose
To consider progress on achieving regional council consent compliance for Central Otago District Council wastewater activities.
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That the report be received.
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2. Discussion
Council has seven wastewater treatment plants located at Cromwell, Alexandra, Lake Roxburgh Village, Roxburgh, Omakau, Ranfurly and Naseby. The Omakau and Lake Roxburgh Village plants are operating within the consent limits. The remaining plants are operating under abatement notices.
The annual audit of wastewater treatment plants was undertaken by the Otago Regional Council (ORC) in January 2023. Several issues were identified during the audit which require action to address.
This report is a standing report provided to each council meeting to provide an update on progress to address these issues.
Operations and Maintenance Contract Management and Performance
The existing Water Services Operations and Maintenance Contract includes requirements for inspection, planning, programming, and undertaking routine and programmed maintenance and minor renewals for the Central Otago wastewater network.
The Otago Regional Council annual audit identified issues with the delivery of expected work under this contract. Central Otago District Council has implemented a monthly audit regime to improve oversight of the contractor’s delivery and performance under this contract.
A summary of the audit information for the month of June is attached in Appendix A.
Auditing software Safety Culture is being implemented. This will enable audit templates to be built for each site, issues to be entered into the system in the field, tasks to be assigned from field inspections, and automatic generation of reports. This software costs $3,500 per annum and will reduce administrative workload. This system is now in place, and template development has commenced for wastewater treatment sites.
Council Resourcing
Sufficient internal resourcing capacity has been identified as a critical requirement to ensuring that Central Otago District Council is able to deliver on its obligations with respect to delivery of wastewater services. Attracting and retaining the required technical capabilities remains challenging in an environment of national shortages of three waters staff.
The Regional Three Waters Director is currently funded 80% by Central Otago District Council to provide leadership oversight to the delivery of three waters activities within Central Otago District Council. This will be reviewed in November.
Two further administration support roles have been filled to enable technical staff to focus on technical aspects of their roles. Two compliance staff members will be on extended leave over July and August. The administration staff are picking up routine compliance and customer service duties during this period.
A business analyst has been appointed and will commence in early October. This role will largely be focussed on operational activities and will take over monitoring of key performance indicators, management of contract correspondence, and will track operations contractor task delivery against program.
One of the two operations engineers finished on 9 July, with the second subsequently resigning and will finish on 21 July. Recruitment was already underway for the initial role, and two candidates have subsequently been offered roles. One of these will commence on 17 July, the second will commence on 2 October.
While good progress has been made in securing resourcing, the combination of staff taking extended leave, and time to bring new staff on board means that there is a reduction in resource available between mid-July and early October. This will impact on site auditing during August and September. The management focus during this time will be on putting streamlined processes in place for internal work and ensuring the planned programs are delivered as required to address abatement notice actions.
Regulatory Requirements
Roxburgh Wastewater Treatment Plant
The application for a time extension for the abatement notice has been submitted, with an interim three-month extension granted by the Otago Regional Council (ORC). This will be reviewed by the ORC after the consent for desludging of the Roxburgh ponds has been submitted. The proposed timeline was largely dependent on the amount of time it would take to work through this consent process. Staff will be meeting with ORC in mid-July regarding the desludging consent application.
Cromwell Wastewater Treatment Plant
A detailed program has been developed for the Cromwell Wastewater treatment site which includes installation of an additional treatment process to reduce nitrogen levels in the discharge. This program is expected to be submitted to ORC with an application for a time extension in mid-July.
Ranfurly Wastewater Treatment Plant
Development of a forward work program to address all issues in the abatement notice is well advanced. This is expected to be completed and submitted to the ORC before the end of July.
Naseby
The forward work program to address all issues in the abatement notice is required to be completed by 14 July to enable this to be submitted to the ORC by the end of July.
Alexandra
The issues that lead to the abatement notice for Alexandra have been addressed through the provision of a dedicated operator on this site. The gearbox on the centrifuge broke in late June. A new gearbox is coming from Germany and is expected mid-July.
The centrifuge takes the sludge from the clarifyier and de-waters this to a consistency that enables it to be transported to landfill. While the centrifuge is awaiting repair, the sludge is being dried in geobags on the drying beds which is expected to take about six months. This is within the operating provisions within the current resource consent for this site. There is limited capacity to do this for a prolonged period. If the gearbox is delayed, then the geobags would need to be moved earlier which will result in increased operating costs to transport to landfill.
The Alexandra wastewater consent expires in 2038. Council is required to investigate new and alternative technologies, including land disposal and report to ORC 5 years prior to volume limits being reached, or no later than May 2033.
A detailed analysis of projected growth and anticipated discharge volumes will be undertaken in July and August. This will provide information on when consent volumes will be reached and the expected timing for improvements. Stages 2 and 3 of the Clyde Reticulation Project cannot be implemented until a new consent is issued for increased capacity at the existing site, or alternatively a new site is consented and constructed.
Progress is being made with the business case for the Alexandra/Clyde Wastewater Treatment Upgrade. A report will be presented to Council regarding the options and associated funding requirements in September 2023.
Lake Roxburgh Village Wastewater Treatment
This site is operating within consent limits and has no abatement notice. The existing consent expires on 1 November 2023.
A new package treatment plant is programmed to be installed before 30 June 2024. Consultation is underway with stakeholder prior to lodging a new resource consent for this plant.
An extension to the existing consent is in the process of being applied for to cover the period between the existing consent expiring and the consent for the new plant being issued. The interim consent application is required to be lodged by 1 August 2023.
Omakau Wastewater Treatment
This site is operating within consent limits and has no abatement notice. The consent for this site expires in July 2027.
Council is required to have a strategy in place for removing the discharge from the Manuherekia River submitted to the Otago Regional Council by 30 June 2025. The business case for this is well developed and a report will be presented to Council regarding the options and associated funding requirements in September 2023.
Funding Provisions
A review of funding needs to address abatement notice issues is being undertaken as part of developing the forward programmes for each site. This has identified that the timelines to do the pre-work to enable large capital items to progress largely mean that this work is unlikely to be able to be delivered within the current financial year and would fall within the 2024 Long Term Plan period.
This work is therefore being programmed into the draft capital programme for consideration by Council as part of the 2024 Long-Term Plan process. A review of the operational budgets will be required following tendering of the Roxburgh sludge removal contract.
The tendered costs for sludge removal at Roxburgh, along with the outcome of work to identify sludge disposal options at Ranfurly will provide a more accurate estimate for wetland remediation at Ranfurly. There may be a need to increase the operating budgets to enable the Ranfurly wetland remediation to progress over summer. This information is expected to be available by December.
Stormwater Infiltration into the Wastewater Network
Stormwater infiltration is impacting on plant performance, consent compliance, and is included in the Ranfurly abatement notice.
A robust, deliverable, and funded plan is required to address stormwater infiltration into the wastewater network. Typically approximately half of stormwater infiltration comes from the public network through cracks in the reticulation network, and half from private properties with stormwater connected to wastewater drains.
Internal staff will prepare a stormwater management plan which will feed into the Asset Management Plan, and the 2024 Long Term Plan funding needs. This will consider actions that can be taken to address both the public and private stormwater infiltration. This plan is expected to be completed by late December.
Nil
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Report author: |
Reviewed and authorised by: |
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|
|
|
Julie Muir |
Louise van der Voort |
|
Three Waters Director |
Interim Chief Executive Officer |
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7/07/2023 |
11/07/2023
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23.7.6 Otago Wellbeing Baseline Report
Doc ID: 659987
1. Purpose
To provide an update on Central Otago District Council’s involvement in the Otago Regional Council Otago Wellbeing Baseline Report.
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That the report be received.
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2. Discussion
The Otago Regional Council has a goal of working toward better understanding the environmental, cultural, social, and economic wellbeing of the Otago community. This report provides an update to Central Otago members on this regional workstream.
Kōtātā Insight were commissioned to develop a Wellbeing Framework. A Wellbeing Working Group was formed with representatives from the five constituent territorial authorities and Aukaha. Senior Strategy Advisor Alix Crosbie and Community Development Advisor Rebecca Williams were the Central Otago District Council representatives to the group. A separate Regional Wellbeing Advisory Group was also formed with community group members and stakeholders from government organisations. The framework was developed with input from both the working and advisory groups.
Following the development of the Wellbeing Framework, the Otago Regional Council commissioned Dots Loves Data to produce an Otago Wellbeing Baseline Report to support the framework, which is attached as Appendix One. The report provides benchmark data for the Otago Wellbeing Framework to help gain a comprehensive understanding of wellbeing in the region, and a monitoring programme. The Wellbeing Framework centres around seven dimensions of wellbeing and includes 33 indicators to measure outcomes in the region.
Council’s primary goals in participating in the project were:
· To assist in increasing regional wellbeing.
· To bring back any learnings or resources that can assist in increasing district wellbeing.
· To continue to work collectively with Otago’s regional and territorial councils and identify ways we can share data and resourcing to increase our efficiency.
The identification of wellbeing data sources is a particular priority for Central Otago, as the small population is often grouped into wider data sources leading to challenges in interpretation. These data sources are a key metric in the District Vision work underway.
The seven dimensions of wellbeing, and Otago’s current positioning within them are shown in Figure 1.
In the report, a green, orange, and red colour coded system is used to showcase Otago’s performance in each of these seven areas. These reflect the regional Otago performance only - an individual understanding of Central Otago’s performance is currently challenging due to the availability of specific data sources.
Green represents areas where the Otago Region and its communities fare better than the national average. Green dimensions include:
· Healthy and fulfilled people: People in Otago live safe, meaningful lives with good physical and mental health;
· Belonging and identity: People of all backgrounds feel a sense of belonging in Otago. People are able to practice and share culture and tradition;
· Participation and governance: Formal and informal governing bodies function effectively through active and diverse engagement.
Orange represents areas where the Otago Region is performing at or approximate to the national average, but some other regions are performing more strongly. Orange dimensions include:
· A good standard of living: People have good livelihoods, with access to quality employment and education. Individuals, families, and Whānau are able to prosper and support themselves;
· A healthy natural environment: The mauri of Otago’s taiao is respected and preserved. Otago’s air, water, land, and biodiversity is health and its natural beauty endures.
Red represents areas where Otago performs below the national average and below most other regions. Red dimensions include:
· Connected communities: Communities and networks in Otago are cohesive and provide opportunities for positive social interaction and support;
· An enabling built environment: Spaces, connections, and infrastructure empower people to live well.
Four cross-cutting pou underpin the seven dimensions. The pou represent principles, or ways of looking at wellbeing, that cut across the seven dimensions. The four pou are:
· Equity
o Equity seeks to ensure it is not just the overall level of wellbeing that is measured, but its distribution among groups in the population.
· Mātauraka Kāi Tahu
o The Mātauraka Kāi Tahu pou recognises the importance of the knowledge, values, and worldviews of Kāi Tahu, as mana whenua for the Otago Region, across all aspects of wellbeing.
· Resilience
o The vulnerability of wellbeing to potential shocks including natural or manmade hazards.
· Sustainability
o Safeguarding future generations to come.
Further detail on the four pou is available on pages 8-9 of the attached baseline report. Detail on the methodology and data sources begins on page 11.
The Otago Regional Council will use these dimensions and metrics in setting their work programme, and relationship with agencies and the community, in ‘the years to come.’ For Council, the benchmarking report, the subsequent monitoring reports, and the data subsets contained within form an essential part of the District Vision work and will help inform our Community Vision work programme, community partnerships, Community Outcomes, and District Vision. Council will continue to work with all relevant stakeholders on improving data access, collection, and analysis; and in improving wellbeing for all communities.
Appendix 1 - Otago Regional Council Otago Wellbeing Baseline Report ⇩
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Report author: |
Reviewed and authorised by: |
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Alix Crosbie |
Dylan Rushbrook |
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Senior Strategy Advisor |
Group Manager - Community Vision |
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26/06/2023 |
11/07/2023
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23.7.7 2024 Representation Review
Doc ID: 660744
1. Purpose
To consider the process for conducting the 2024 Representation Review.
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That the report be received. |
2. Discussion
Under the Local Electoral Act 2001 councils are required to review their representation arrangements at least every 6 years. Central Otago District Council last reviewed representation arrangements in 2018, and as such will need to begin the process shortly in order to comply with legislative deadlines. This paper outlines the key considerations for councillors in this review and the high-level timeline.
This review focusses on how communities in Central Otago are best represented by elected members and focusses on things such as:
· Total number of elected members
· Whether to have wards/community boards
· Number of elected members per ward
· Whether elected members are elected by ward, at large or appointed
· Ward boundaries and names
· Māori wards
In reviewing representation arrangements there are three key factors that must be considered:
· Communities of interest
· Effective representation of communities of interest
· Fair representation of electors
Communities of Interest
The term ‘communities of interest’ is not defined in the Local Electoral Act 2001. The Local Government Commission suggests as one possible definition based on three elements:
· Perceptual – a sense of belonging to a clearly defined area or locality
· Functional – the ability to meet with reasonable economy the community’s requirements for comprehensive physical and human services
· Political – the ability of the elected body to represent the interests and reconcile the conflicts of all its members
A sense of community identity reinforced by:
· Distinctive physical and topographical features (e.g. mountains, hills, rivers)
· Similarities in economic or social activities carried out in the area
· Similarities in the demographic, socio-economic and/or ethnic characteristics of the residents of a community
· Distinct local history of the area
· The rohe or takiwā of local iwi and hapu
Dependence on shared facilities and services in an area, including:
· Schools, recreational and cultural activities
· Retail outlets, transport and communication links
Communities of interest can change over time, so councils need to ensure they identify current communities of interest when carrying out a representation review.
Central Otago District currently has four communities of interest:
· Cromwell community, comprising the area of the Cromwell Ward
· Maniototo community, comprising the area of the Maniototo Ward
· Teviot Valley community, comprising the area of the Teviot Valley Ward
· Vincent community, comprising the area of the Vincent Ward
Effective Representation of Communities of Interest
Achieving effective representation requires the identification of communities of interest that are geographically distinct. Statutory limits restrict the number of elected members to between 5 and 29 members in total (excluding the mayor). Community Boards can have between 4 and 12 members, with 4 as a minimum. Factors to consider include the size, nature and diversity of the district.
Specific decisions are needed as follows:
|
Section |
Decision |
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s19J(1) |
Whether to have communities of interest and community boards. If so, the nature of any community and the community board structure |
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s19J(2)(a) |
Whether to establish 1 or more communities |
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s19J(2)(b) |
Whether to abolish or unite any community |
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s19J(2)(c) |
Whether to alter the boundaries of a community |
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s19J(2)(d) |
Whether to subdivide any community |
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s19J(2)(e) |
Whether to alter the boundaries of a subdivision |
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s19J(2)(f) |
The number of members of a community board |
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s19J(2)(g) |
The number of elected and appointed members of a community board |
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s19J(2)(h) |
Whether the members to be elected need to be elected: • across the whole community • from subdivisions • where the community comprises two or more whole wards, from those wards |
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s19J(2)(i) |
Where members are to be elected from subdivisions: • the name and boundaries of subdivisions • the number of members to be elected from each subdivision (in accordance with the ‘+/-10% rule’ set out in section 19V(2) |
The basis of election – at large, by ward, or a combination of both – is used by Council to provide effective representation of communities of interest. In the 2018 representation review it was agreed to retain election by ward for elected members, with the Mayor elected by the district as a whole (at-large). Central Otago is a relatively large district with distinct communities of interest separated by distinct geographic features and, in some cases, sparsely populated areas.
This review will determine whether election by ward continues to be the best option for ensuring effective representation of Central Otago communities of interest.
Fair Representation of Electors
The Local Electoral Act 2001 requires membership of wards to provide approximate population equality per member (i.e. all votes are of approximately equal value, unless there is a good reason to depart from this requirement).
Council must ensure that the population of each ward divided by the number of members to be elected by that ward, produces a figure no more than 10% greater or smaller than the population of the district divided by the total number of elected members (other than members elected by the electors of the district as a whole).
Process and timeframe
In considering these above factors, councillors will come to an initial proposal detailing representation arrangements that will be formally consulted with the community under the special consultative process next year.
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Date |
Action |
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30 August 2023 |
Workshop: Key considerations · Have the communities of interest changed? · What’s the current ward data? · Should the ward boundaries change/merge? · What is the best number and makeup of elected members to represent the community? · Māori wards? · Note: Additional workshops can be scheduled if required |
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Late/early 2023 |
Public and iwi engagement on initial councillor direction/ideas · Informal · Use feedback to develop scenarios for councillors |
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February-April 2024 |
Briefing to Council · Present informal feedback from community · Provide various scenarios for consideration · Provide direction on preferred initial proposal |
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May-June 2024 |
Further briefings to Council (if required) |
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July 2024 |
Council decision paper · Report containing background data, population data and equity statistics (+/- 10%) and the initial proposal · Note: the initial proposal must be publicly notified by 31 August 2024. |
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July-August 2024 |
Public notification of initial proposal · Must be made within 14 days of the Council decision · Minimum 1 month consultation |
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August-September 2024 |
Consultation period |
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September 2024 |
Council decision paper · Hear submissions and make decision · Note: if no submissions – initial proposal is accepted |
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October 2024 |
Further public notice (if needed) · 1 month period for objections |
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November 2024 |
If objections received, they are forwarded to the Local Government Commission (who will arrange hearings if required and make a determination); If no objections are received the proposal is accepted. |
This timeline allows for additional workshops and briefings to be held while developing the initial proposal if required, noting that an initial proposal must be publicly notified no later than 31 August 2024. This timeline also accommodates for the fact that Council will likely be consulting on the 2024-34 Long-term Plan in March/April 2024 and that the key staff involved in this representation review are also involved in the submission process and production of the final documentation for the Long-term Plan. While Council can publicly notify the initial proposal as early as 1 March 2024, for the reasons above it is recommended Council formally consider the initial proposal for consultation in their July 2024 meeting.
A related, but separate process, is the consideration of the method of voting for the next triennial elections in 2025. This decision must be made two years prior to the election to which it is applied. A paper will be brought to the 30 August 2023 Council meeting for consideration on this matter.
Nil
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Report author: |
Reviewed and authorised by: |
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Saskia Righarts |
Louise van der Voort |
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Group Manager - Business Support |
Interim Chief Executive Officer |
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30/06/2023 |
11/07/2023
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Doc ID: 662348
1. Purpose
To consider an update from His Worship the Mayor.
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That the Council receives the report.
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Since our last meeting, Councillor Paterson and I have been working through the many applicants for the role of Audit and Risk Committee Independent Chair. As with the recent CEO appointment process, we have had a high number of very good applicants for the role; which I take again as a sign of faith in both the Council and the district. Our current Chair, Linda Robertson, has chosen not to seek reappointment after 7 years in the position. I will speak more of her contribution nearer to the time of her ending with us.
Quite a bit of work over the last month has revolved around LGNZ National Council and/or the Future for Local Government Report. The Panel that wrote the report has now been disbanded and what happens from here with its contents is somewhat open to debate. For me, there are fundamental problems with our 30+ year old system of local government in New Zealand that cannot be ignored. The system is creaking and needs attention before the creaks become breaks and this report gives ways forward. I am not saying all those ways are right or wrong, but a sensible national conversation needs to be had as to where we go from here, and that conversation has to be sector led, hence why it has been busy at the National Council table.
As part of that, on the 4th of July I led the National Council discussion on the Future for Local Government via Zoom with PM Hipkins, Minister of Local Government McAnulty, Minister Robertson who was sitting in for the Minister of Transport and Minister of Housing Woods. The takeaways for me from this meeting was agreement that the sector must lead the conversation and that the best way forward is to get as much of a consensus position amongst members as we can between now and the election and then take a united voice to the government at that time, whoever that government may be.
I also represented National Council in a meeting with Labour Member Tangi Utukere on the priorities LGNZ has for any future government. National Council has these meetings with the major parties, and I had previously been asked to attend the meeting with the ACT Party but other commitments made this impossible.
To add to that, I, alongside Councillor Alley, have met with two of the three Presidential Candidates for National Council, the election to be decided next week.
Thanks and recognition must go to the Police for the number of operations locally targeting methamphetamine production and distribution in our district. It would be naive to think this evil drug isn’t present here and it is great that the Police are working diligently to stop its prevalence.
Other matters attended to since we last met:
29 June - regular catch up Senior Sergeant Clint Wright
30 June - citizenship ceremony
meeting Mayor Dan Gordon
3 July - LGNZ NC meeting MP Tangi Utukere
4 July - LGNZ NC Central Government Local Government Forums
5 July - Breakfast with Delta contractors
8 July - Attended opening of Dunstan Rural Fire Station
Attended Alexandra Cromwell Men’s Rugby semi-final
10 July - Meeting Mayor Sam Broughton
Nil
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Report author: |
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Tim Cadogan |
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Mayor |
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12/07/2023
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23.7.9 July 2023 Governance Report
Doc ID: 660284
1. Purpose
To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates.
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That Council receives the report. |
2. Discussion
Tūhura Otago Museum Report to Contributing Local Authorities
Attached is the Tūhura Otago Museum report to contributing local authorities to June 2023. It was previously sent to councillors for their information (see appendix 1).
Status Reports
The status reports have been updated with any actions since the previous meeting (see appendix 2).
Appendix 1 - Tuhura Otago Museum Report to Contributing Local Authorities - to June 2023 ⇩
Appendix 2 - Council Status Updates ⇩
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Report author: |
Reviewed and authorised by: |
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Wayne McEnteer |
Saskia Righarts |
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Governance Manager |
Group Manager - Business Support |
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10/07/2023 |
10/07/2023
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23.7.10 Minutes of the Teviot Valley Community Board Meeting held on 15 June 2023
Doc ID: 659843
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That the unconfirmed Minutes of the Teviot Valley Community Board Meeting held on 15 June 2023 be noted.
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Appendix 1 - Minutes of the Teviot Valley Community Board Meeting held on 15 June 2023
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Teviot Valley Community Board Minutes |
15 June 2023 |
MINUTES OF A mEETING OF THE
Teviot Valley
Community Board
HELD IN THE Roxburgh
Service Centre, 120 Scotland Street, Roxburgh
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 15 June 2023 COMMENCING AT
2.01 pm
PRESENT: Mr M Jessop (Chair), Cr S Feinerman, Ms G Booth, Mr R Read
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Interim Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L Webster (Acting Group Manager - Planning and Infrastructure), D McKewen, (Accountant), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)
1 Apologies
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Committee Resolution Moved: Jessop Seconded: Feinerman That apologies from Mr Dalley be received and accepted. Carried |
2 Public Forum
There was no public forum.
3 Confirmation of Minutes
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Committee Resolution Moved: Jessop Seconded: Read That the public minutes of the Teviot Valley Community Board Meeting held on 4 May 2023 be confirmed as a true and correct record. Carried |
4 Declarations of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
5 Reports
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23.4.2 Community Outcomes and Community Ideas for the draft 2024-34 Long-term Plan |
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After discussion it was agreed that if there was a community need for the provision of a dog park this could be reviewed as part of the ongoing scheduled Dog Control Policy review. |
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That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Notes Council has approved using the existing Community Outcomes will be used in the development of the draft 2024-34 Long-term Plan. C. Agrees that the suggestion of a dog park would be reviewed as part of the scheduled Dog Control Policy in 2025. |
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23.4.3 Teviot Valley Financial Report for the Period Ending 31 March 2023 |
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To consider the financial performance overview as at 31 March 2023. |
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Committee Resolution Moved: Jessop Seconded: Feinerman That the report be received. Carried |
6 Mayor’s Report
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23.4.4 Mayor's Report His Worship the Mayor gave an update on his activities since the last meeting;- · Noted the selection process of the new CEO. He was enthusiastic about Peter Kelly’s start on 11th September. · Observed that Roxburgh was very busy with visitors over Kings Birthday weekend. He congratulated local businesses on their product and their diligence at being open on a public holiday. · Attended the Millers Flat Coffee Group.
|
|
Committee Resolution Moved: Jessop Seconded: Feinerman That the Teviot Valley Community Board receives the report. Carried |
7 Chair's Report
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23.4.5 Chair's Report |
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The Chair gave an update on activities and issues since the last meeting;- · Attended the Millers Flat Coffee Group. · Attended a Teviot’s Prospects Trust meeting. · Attended the end of season meeting for the Millers Flat swimming pool. · Attended the Millers Flat water supply AGM. · Is attending the Museum committee AGM this evening. · Noted generally good feedback on the bin changes. |
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Committee Resolution Moved: Jessop Seconded: Booth That the report be received. Carried |
8 Members' Reports
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23.4.6 Members' Reports |
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Members gave an update on activities and issues since the last meeting:- Cr Feinerman reported on the following: · Attended an update with MBIE regarding the status of the Battery Project. · Attended a Business Breakfast. Discussion focussed around cycle trails and a possible new bridge at Ettrick, and the requirement for better signage at the end of the Roxburgh Gorge. · Attended a Teviot Walkways meeting, they are looking to recruit new committee members. · Attended a Teviot Prospects Trust meeting, planning is underway for a Garden Tour in the Spring. · Met with staff to scope work for a new bike and walking track to Horse Shoe Bend Bridge. · Updated members on discussions at last month’s Council meeting. Discussed the recruitment of the new CEO and the recent visit to the Ōtākou Marae and the Otago Museum. · Attended an Audit and Risk meeting on 2 June. · Met with the new Welcoming Communities Officer to work on connecting various volunteer groups in the district. Mr Read reported on the following: · Noted a request for the reinstatement of some seating by the river opposite Selkirk Place, Roxburgh. Also requested for the area to be added to the mowing schedule. · Noted the Community Garden is going well with a good number of active members. Ms Booth reported on the following: · Attended a Medical Services Trust meeting. · Noted a quieter period in the Winter and some sickness. |
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Committee Resolution Moved: Jessop Seconded: Feinerman That the reports be received. Carried |
9 Status Reports
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23.4.7 June 2023 Governance Report |
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Committee Resolution Moved: Jessop Seconded: Booth That the report be received. Carried |
10 Date of The Next Meeting
The date of the next scheduled meeting is 27 July 2023.
The meeting closed at 2.48 pm.
...................................................
CHAIR / /
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23.7.11 Minutes of the Cromwell Community Board Meeting held on 20 June 2023
Doc ID: 659960
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That the unconfirmed Minutes of the Cromwell Community Board Meeting held on 20 June 2023 be noted.
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Appendix 1 - Minutes of the Cromwell Community Board Meeting held on 20 June 2023
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Cromwell Community Board Minutes |
20 June 2023 |
MINUTES OF A mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell Service
Centre, 42 The Mall, Cromwell
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Tuesday, 20 June 2023 COMMENCING AT
2.00 pm
PRESENT: Ms A Harrison (Chair), Mr B Scott, Cr S Browne, Cr C Laws, Mr W Sanford
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Interim Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), S Finlay (Chief Financial Officer), G Robinson (Property and Facilities Manager), P Penno (Community and Engagement Manager), C Martin (Project Manager), G Bailey (Parks and Recreation Manager), H Giles (Property and Facilities Officer - Cromwell), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)
Note: The Chair expressed sadness following the vehicle crash that occurred on Saturday 17 June, and noted members of the Cromwell community who had been affected.
1 Apologies
|
Committee Resolution Moved: Browne Seconded: Scott That apologies from Cr N Gillespie and Ms M McConnell be received and accepted. Carried |
2 Public Forum
There was no public forum.
3 Confirmation of Minutes
|
Committee Resolution Moved: Browne Seconded: Sanford That the public minutes of the Cromwell Community Board Meeting held on 18 May 2023 be confirmed as a true and correct record, with the following amendments:- In item 23.4.2 Mr Stewart was incorrectly referred to as Mr Gordon. In item 23.4.4 There was an error on Mr Sanford’s name. Carried |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
5 Reports
|
23.5.2 Community Outcomes and Community Ideas for the draft 2024-34 Long-term Plan |
|
To consider the comments received through early community engagement for the 2023-34 Long-term Plan for the Cromwell ward and note the Community Outcomes that will be used in the drafting of the 2024-34 Long-term Plan. Discussion followed on the submissions received, detailing the process and the next stages. |
|
Committee Resolution Moved: Browne Seconded: Scott That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Notes the existing Community Outcomes will be used in the development of the draft 2024-34 Long-term Plan. C. Considers the community ideas and agrees the below submission be further investigated in Long-term Plan discussion: - i. Item 53 – The best provision of dog poo bins and suitable locations for these. How to dispose of this waste in line with our current waste offering. ii. Item 51 – Through the Play Strategy investigate shade options for Cromwell ward parks. Carried |
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23.5.3 Request by Cromwell Squash Club to make improvements within exterior lease area |
|
To consider giving permission to the Cromwell Squash Club to make improvements to the exterior of their lease area on the Neplusultra Recreation Reserve. |
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Committee Resolution Moved: Laws Seconded: Sanford A. That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves the request by the Cromwell Squash Club to make improvements to the exterior of their building to concrete 2 areas that are currently stoned/soil area and install a low fence. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. Carried |
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23.5.4 Cromwell Sports Field Demand Analysis Update |
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To provide an update on the Cromwell Sports Field Demand Analysis Study. |
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Committee Resolution Moved: Laws Seconded: Browne That the report be received. Carried |
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23.5.5 Cromwell Financial Report for the Period Ending 31 March 2023 |
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To consider the financial performance overview as at 31 March 2023. |
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Committee Resolution Moved: Scott Seconded: Sanford That the report be received. Carried |
Note: With the permission of the meeting, item 23.5.7 was moved forward.
7 Chair's Report
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23.5.7 Chair's Report |
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The Chair gave an update on activities and issues since the last meeting. · Attended a Principals Professional Learning Group in Mataura. · For Resource Teachers of Literacy, bringing Liz Kane to Cromwell to offer learning opportunities for teachers across the district. · Ran the Dunstan Zone Primary School Swimming Championships, in Cromwell, there were 175 swimmers in attendance. · Attended the Matt Chisholm evening at Cromwell College, which highlighting the need to mindful of men’s mental health. · Attended a Cromwell Museums Trust meeting. |
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Committee Resolution Moved: Harrison Seconded: Browne That the report be received. Carried |
6 Mayor’s Report
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23.5.6 Mayor's Report His Worship the Mayor gave an update on his recent activities in the Cromwell Ward, and noted his excitement about the recent appointment of the new CEO Peter Kelly. • Tomorrow he will attend a Cromwell Youth Trust event at Cromwell College as part of Volunteer Week. Each week the Youth Trust serve breakfast to students ensuring they have a decent breakfast and learn about good nutrition. This is something that he is really looking forward to. • Noted his disappointment about the changed format of the Cromwell Business Group who now meet in the afternoons, which he finds much harder to attend. As a result he feels he is not as connected with the broader Cromwell Business community. |
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Committee Resolution Moved: Scott Seconded: Sanford That the Cromwell Community Board receives the report. Carried |
8 Members' Reports
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23.5.8 Members' Reports |
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Members gave an update on activities and issues since the last meeting. Mr Scott reported on the following:
· Expressed his disappointment about the rescheduling of the Cromwell Business Group’s meetings. · Attended a Cromwell & District Promotions Group meeting, planning for ‘Light Up Winter’ in August. · Attended a Central Otago and Queenstown Trails Network Trust meeting. Noted good progress in planning the extension of the Lake Dunstan Trail along the Kawarau River, and the extension from Pisa Moorings to Albert Town. Reported that the trust will now be known as The Southern Lakes Trails Trust. · Attended the AGM of Old Cromwell Inc. group. Cr Browne reported on the following: · Noted a busy time for junior winter sports, and great participation from Cromwell Ward children. Noted there is discussion underway about the Sports Hub model to consolidate all sports in the area. · Acknowledged that Steve Shaw was recognised in the Kings Birthday Honours and it was great to see him receive that accolade.
Mr Sanford reported on the following:
· Had attended Plan Change 19 Hearings. · Attended Mountain Biking Club nights in Bannockburn. · Attended two Connect Cromwell meetings, noting that the group is working towards being wound up. · Attended an Alpine Street Machines AGM. · Attended Cromwell Business Breakfast. · Had been approached about Ripponvale Hall, noting it is not a council asset.
Cr Laws reported on the following:
· Had attended an Old Cromwell Inc. meeting · Gave an update of the items discussed at the May Council meeting. · Reported on the Councillors visit to the Ōtākou Marae and the Otago Museum. |
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Committee Resolution Moved: Sanford Seconded: Scott That the report be received. Carried |
9 Status Reports
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23.5.9 June Governance Report |
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To report on items of general interest, receive minutes and updates from key organisations and consider current status report updates. |
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Committee Resolution Moved: Browne Seconded: Laws That the report be received. Carried |
10 Date of The Next Meeting
The date of the next scheduled meeting is 1 August 2023.
11 Resolution to Exclude the Public
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Committee Resolution Moved: Harrison Seconded: Scott That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Carried |
The public were excluded at 3.27 pm and the meeting closed at 4.22 pm.
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19 July 2023 |
The date of the next scheduled meeting is 30 August 2023.
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19 July 2023 |
10 Resolution to Exclude the Public
