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AGENDA Late Reports Ordinary Council Meeting Wednesday, 25 January 2023
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Date: |
Wednesday, 25 January 2023 |
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Time: |
10.30 am |
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Location: |
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
(A link to the live stream will be available on the Central Otago District Council's website.)
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Sanchia Jacobs Chief Executive Officer |
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23.1.18 Ratifying the Otago Local Authorities' Triennial Agreement 2023-25
Doc ID: 614956
1. Purpose of Report
To consider ratification of the Otago Local Authorities’ Triennial Agreement (the Agreement) 2023–25.
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That the Council A. Receives the report and accepts the level of significance. B. Approves attached Otago Local Authorities’ Triennial Agreement 2023–25. C. Authorises His Worship the Mayor to sign the Otago Local Authorities’ Triennial Agreement 2023–25 on behalf of Central Otago District Council. |
2. Background
The Triennial Agreement mandates the work of the Otago Mayoral Forum, Otago Chief Executives Forum, and cross-council working groups. The parties to the Agreement are the six local authorities of Otago: Queenstown Lakes District Council, Central Otago District Council, Waitaki District Council, Dunedin City Council, Clutha District Council, and the Otago Regional Council. To comply with the Local Government Act 2002, all councils are required to ratify the Agreement no later than 1 March 2023.
3. Discussion
The purpose of a triennial agreement is to ensure that appropriate levels of communication, co-ordination and collaboration are maintained between local authorities within the region.
Agreements must include:
a. protocols for communication and co-ordination between local authorities,
b. the process by which local authorities will comply with section 16 of the Act, which applies to significant new activities proposed by regional councils, and
c. processes and protocols through which all councils can participate in identifying, delivering and funding facilities and services of significance to more than one district.
The Agreement was prepared by the Otago Mayoral Forum Secretariat. The proposed Agreement is more concise than previous iterations, and written in plain English where possible. There is no longer a separate Terms of Reference for the Mayoral Forum, with these details captured in the body of the Agreement alongside arrangements for the Otago Chief Executives Forum and cross-council staff working groups.
The Agreement was reviewed and amended by the Otago Policy and Strategy Managers’ Group and the Otago Chief Executive Forum. Otago Regional Council’s Legal Counsel has reviewed the Agreement and assessed that it complies with the requirements of Section 15 of the Act. This includes, in particular, the statement attached as Annexure A which pertains to Section 16 of the Act. The Otago Mayoral Forum agreed on December 9, 2022 to refer the attached Agreement to councils for ratification.
The Agreement includes commitment to a formal relationship between the Papatipu Rūnaka and the local authorities of Otago through Te Rōpū Taiao Otago. This arrangement operates under a separate Governance Charter.
4. Financial Considerations
There are no new financial implications from signing this agreement.
5. Options
Option 1 – (Recommended)
Approve the Otago Local Authorities’ Triennial Agreement 2023-25
Advantages:
· The agreement has been reviewed and approved in line with legislation by the region’s Chief Executives and approved by the Otago Mayoral Forum
Disadvantages:
· None
Option 2
Do not approve the Otago Local Authorities’ Triennial Agreement 2023-25
Advantages:
· None
Disadvantages:
· Central Otago District Council would fail to meet its statutory requirements under s15 of the Local Government Act
6. Compliance
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Local Government Act 2002 Purpose Provisions |
This decision enables democratic local decision making and action by, and on behalf of communities as ratification complies with the Local Government Act 2002.
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Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc. |
The decision is consistent with the Local Government Act 2002.
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Considerations as to sustainability, the environment and climate change impacts |
There are no impacts as a result of this decision.
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Risks Analysis |
The Agreement complies with requirements in section 15 of the Local Government Act 2002.
The Agreement needs to be ratified by the parties to the agreement – the five territorial authorities in Otago and the regional council – no later than 1 March 2023. |
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Significance, Consultation and Engagement (internal and external) |
This decision does not trigger the Significance and Engagement Policy.
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7. Next Steps
If Council agrees, His Worship the Mayor will sign the Agreement on behalf of Council. Once all member councils have ratified the Agreement, the Otago Mayoral Forum Secretariat will arrange for the Agreement to be signed.
Appendix 1 - Otago Triennial Agreement 2023-25 ⇩
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Report author: |
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Sanchia Jacobs |
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Chief Executive Officer |
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20/01/2023
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