AGENDA

 

Teviot Valley Community Board Meeting

Thursday, 24 November 2022

 

Date:

Thursday, 24 November 2022

Time:

2.00 pm

Location:

Roxburgh Service Centre, 120 Scotland Street, Roxburgh

 

(A link to the live stream will be available on the Central Otago District Council's website.)

 

Sanchia Jacobs

Chief Executive Officer

 


Teviot Valley Community Board Agenda

24 November 2022

 

Notice is hereby given that a meeting of the Teviot Valley Community Board will be held in Roxburgh Service Centre, 120 Scotland Street, Roxburgh and live streamed via Microsoft Teams on Thursday, 24 November 2022 at 2.00 pm. The link to the live stream will be available on the Central Otago District Council’s website.

Order Of Business

1         Apologies. 5

2         Public Forum.. 5

3         Confirmation of Minutes. 5

Teviot Valley Community Board meeting Meeting - 2 November 2022. 7

4         Declaration of Interest 11

22.7.1          Declarations of Interest Register 11

5         Reports. 14

22.7.2          Grovers Hill Recreation Reserve Re-Planting Options. 14

22.7.3          Road Name Approval Report - Off Teviot Road. 21

22.7.4          Teviot Valley Financial Report for the Period Ending 30 September 2022. 32

6         Mayor’s Report 36

22.7.5          Mayor's Report 36

7         Chair's Report 37

22.7.6          Chair's Report 37

8         Members' Reports. 38

22.7.7          Members' Reports. 38

9         Status Reports. 39

22.7.8          November 2022 Governance Report 39

10      Date of the Next Meeting. 51

11      Resolution to Exclude the Public. 52

22.7.9          November 2022 Confidential Governance Report 52

 

 


Members          Cr N Dalley (Chairperson), Cr M Jessop, Cr S Feinerman, Ms G Booth, Mr R Read

In Attendance T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Group Manager - Business Support), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

1               Apologies

2               Public Forum

3               Confirmation of Minutes

Teviot Valley Community Board meeting - 2 November 2022


Teviot Valley Community Board Agenda

24 November 2022

 

MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE
Roxburgh Service Centre, 120 Scotland Street, Roxburgh
AND LIVE STREAMED VIA MICROSOFT TEAMS ON
Wednesday, 2 November 2022 COMMENCING AT 2.00 pm

 

PRESENT:               Mr R Read, Cr S Feinerman, Ms G Booth, Mr N Dalley, Mr M Jessop

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Executive Manager - Planning and Environment), D Rushbrook ( General Manager – Tourism Central Otago), M Tohill (Communications Support), S Righarts (Group Manager - Business Support), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

Note: The Chief Executive Officer assumed to Chair to begin the meeting.

 

1               Apologies

No apologies were received.

 

The Chief Executive Officer welcomed everyone to the first meeting of the triennium.

2               Reports

22.6.1         Declaration of Office

The Chief Executive Officer asked His Worship the Mayor to invite members to give their declaration of office. Each member then made their declaration of office.

 

22.6.2         Appointment of Chair and Deputy Chair

To select a voting system and to appoint the Chair and Deputy Chair.

Committee Resolution 

Moved:                Jessop

Seconded:          Dalley

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Selects System B for the appointment of the Chair and Deputy Chair of the Board, or a representative of the Board.

Carried

Ms Booth nominated Mr Jessop for Chair and Mr Jessop seconded himself.

Mr Dalley was nominated for Chair by Cr Feinerman and seconded by Mr Read.

 

Mr Dalley won the vote 3-2 on a show of hands.

 

 

Note: Mr Dalley assumed the Chair.

 

Mr Jessop  was nominated for Deputy Chair by Cr Feinerman and seconded by Ms Booth and was unopposed.

Mr Jessop was appointed as the new Deputy Chair.

 

22.6.3         Statutory Advice and Code of Conduct

To provide advice concerning legislation relevant to the role of members and to adopt a code of conduct.

Members were provided with information on the legislative framework for members and their responsibilities as members when they are acting in their official capacity. 

Committee Resolution 

Moved:                Feinerman

Seconded:          Jessop

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Notes the advice given on relevant legislation.

C.      Adopts the Code of Conduct.

Carried

 

22.6.4         Adoption of Standing Orders

To adopt a revised version of Standing Orders.

Committee Resolution 

Moved:                Jessop

Seconded:          Feinerman

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.   Adopts the revised Local Government New Zealand Standing Orders with the following amendments:

i.   Enable provisions for meetings by audio visual link

ii.   Enable a casting vote for the chairperson

           iii.  Endorse option C (informal) as the default for speaking and moving motions.

Carried

 

22.6.5         Council Organisations and Policy on Appointment of Directors

To advise of the effect of appointing members to serve on its behalf in outside organisations and to receive the Policy on Appointment and Remuneration of Directors to Council Controlled Organisations and Council Organisations.

Committee Resolution 

Moved:                Booth

Seconded:          Feinerman

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Makes appointments as recommended elsewhere in the agenda in light of the contents of this report.

C.      Receives the Policy on Appointment and Remuneration of Directors to Council Controlled Organisations and Council Organisations.

Carried

 

22.6.6         Community Board Expenditure

To inform members of their responsibilities in relation to incurring expenditure on behalf of the Board.

Committee Resolution 

Moved:                Feinerman

Seconded:          Read

That the report be received.

Carried

 

22.6.7         Appointments to Sub-committees and Other Community Organisations

To appoint community board representatives to sub-committees and other community organisations where necessary.

Committee Resolution 

Moved:                Booth

Seconded:          Jessop

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Appoints representatives to community sub-committees as follows:

 

•     Teviot Valley Walkways Committee – Cr Feinerman

 

C.      Appoints representatives to community organisations as follows:

 

•     I and H McPhail Charitable Trust – Mr Dalley and Mr Read

•     Ida MacDonald Charitable Trust – Cr Feinerman and Mr Jessop

•     Roxburgh and District Medical Services Trust – Ms Booth

•     Roxburgh Cemetery Trust Committee – Mr Dalley

•     Roxburgh Entertainment Centre and Improvement Committee – Ms Booth (Liaison)

•     Teviot Museum Committee – Mr Jessop (Liaison)

•     Teviot Prospects – Cr Feinerman (Liaison)

•     Tuapeka County Bursary Fund Committee – Mr Read

•     Roxburgh Swimming Pool Redevelopment Committee – Mr Dalley (Liaison)

•     Teviot Valley Rest Home – Ms Booth (Liaison)

Carried

 

22.6.8         Proposed Meeting Schedule for the Remainder of 2022 and 2023

To approve a schedule of meetings for the remainder of 2022 and 2023.

Committee Resolution 

Moved:                Feinerman

Seconded:          Jessop

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Adopts the proposed meeting schedule.

Carried

 

3               Date of The Next Meeting

The date of the next scheduled meeting is 24 November 2022.

 

The Meeting closed at 3.17 pm.

 

 

...................................................

                                                                                      CHAIR        /         /

 


24 November 2022

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4               Declaration of Interest

22.7.1         Declarations of Interest Register

Doc ID:      603088

 

1.       Purpose

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

2.       Attachments

 

Appendix 1 - Declarations of Interest  

 


Teviot Valley Community Board meeting

24 November 2022

 



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24 November 2022

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5               Reports

22.7.2         Grovers Hill Recreation Reserve Re-Planting Options

Doc ID:      585301

 

1.         Purpose of Report

 

To consider options for replanting Grovers Hill forestry plantation.

 

Recommendations

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.           Agrees that the Roxburgh Recreation Reserve area – Grovers Hill is replanted with eleven hectares of Pinus attenuata and one hectare of mixed natives.

 

1.         Background

 

In 1984, twelve hectares of the Roxburgh Recreation Reserve, known as Grovers Hill was planted in Pinus radiata under a Forestry Encouragement Agreement for future income purposes. The forested area contained several walking trails developed by the community.

In 2021 a wind event severely damaged the Pinus radiata forestry plantation on Grovers Hill to such an extent that all trees had to be harvested. Harvest took place during the early part of 2022 with some residual trees being removed in October 2022.

 

New Zealand Emissions Trading Scheme

 

The forestry block was registered by Council as a pre-1990 forest under the New Zealand Emissions Trading Scheme (NZ ETS).

 

As a component of the Pre - 1990 registration, Council received 60 carbon credits (NZU’s) per hectare for their forest assets, which Council have retained in their Carbon Holding Account. 

 

To ensure Council does not face any carbon credit penalties replanting must be undertaken within four years of harvest. Under the NZ ETS rules a forest owner can decide not to replant up to 2ha every five years without any carbon penalties being applied.

 

Pre-1990 forest landowners can harvest and replant their forest without any liability. But if the land remains deforested, the landowner must:

 

·       notify Ministry of Primary Industries of the deforestation.

·       Submit emissions return and either surrender the required NZU’s to the govt or purchase these off a forest owner at the market rate and then surrender them. 

 

Teviot Valley Reserve Management Plan 2014

 

The Teviot Valley Reserve Management Plan 2014 provides the following replanting guidance following harvesting of trees on Grovers Hill:

 

Pine tree harvesting of the Grovers Hill area.

 

Note: The radiata pine crop will be harvested when timber prices are of a level to provide a profit from the harvesting. Prior to harvesting, the Council will determine the future land use after harvesting. Options include but are not limited to:

· Replanting in a forestry crop.

· Replanting in amenity species.

 

Wilding Conifer Control Policy

 

Council has recently adopted the Central Otago District Council Wilding Conifer Control Policy which seeks to control the spread of wilding conifers on Council owned land.

 

This policy does not apply to Council owned or managed commerical forestry blocks, with the exception that:

Ÿ Council will pro-actively manage any spread onto neighbouring land

Ÿ Council will give consideration to replanting forestry blocks with a species with less propensity to spread.

 

 

2.         Discussion 

 

 

There are several replanting options to consider for the Grovers Hill site all of which comply with Council policies and the ETS.

 

These options consist of various mixes of native planting and exotic forestry crop, as follows:

 

·      11-hectares Pinus attenuata and 1 hectare of mixed natives.

·       12 hectares of native forestry crop. This option would see the entire site planted with one species of native such as Totara.

·      12 hectares of mixed natives.

 

Forestry crop

 

To ensure compliance with Councils Wilding Conifer Control Policy, in terms of minimising potential wilding spread, the options for replanting with exotic species are limited to:

-      Pinus attenuata x P. radiata hybrid.

-      Giant sequoia (Wellingtonia)

-      Cedrus species – Cedar.

-      Cupressus species – includes Macrocarpa and hybrid Leyland (var).

-       Natives, where the predominant species have the ability to exceed 5m in height (Note natives will not thrive across much of the harvested area)

 

Given the site has limited topsoil and tends to be a dry site, the recommendation from Council’s

 

Forestry adviser is to replant with Pinus attenuata.

 

With the cold and snow tolerance of P. attenuata and the fast growth rate of this

hybrid pine is increasingly being planted in Southern areas. This hybrid pine produces cones that do not open to release seed and therefore, meet non spreading criteria as defined by Regional Council rules. Attenuata thrives in cold, dry conditions and is a reliable timber tree. Its open crown form also helps these trees to withstand strong windsHarvest maturity is expected at around 30 - 35 years.

 

To ensure supply of tree seedlings, 10,000 P.attenuata seedlings have been booked to ensure

adequate trees are available should the Board decide to replant with this species. Additionally,

1600 mixed natives have been booked for native planting identified across selected sites. 

There is no cost to Council should it decide not to progress with this option.

 

It should be noted that pines currently earn 4-5 times more carbon credits than indigenous

forest.

 

Indigenous Species

 

Indigenous species including.

-       Totara – planted as a forestry crop.

-       Mixed native planting, which to be eligible for carbon credits must reach a height of 5 metres and reach a 30% canopy cover within a reasonable time period.

-       Mixed native planting that does not meet the carbon credit criteria.

 

Replanting could be undertaken with any of the options discussed, however natives have

slower establishment and growth rates compared to Pinus. Natives would require longer

pest and weed management control. This type of planting would include Kowhai, Pittosporum, Manuka etc.

 

Adequate numbers of native plants have been booked for planting approximately one hectare with indigenous plants. This is to soften the harshness of the pines when viewed from the State Highway. This would reduce the size of the overall plantation by approximately a hectare and would provide some additional biodiversity on the edge of the plantation. The natives would require plant protection guards around each plant to minimise pest damage during the first few years of establishment.

 

Planting the entire area in Native plants would provide significant ecological diversity to the area, but this comes with a significant additional cost compared to replanting with pines. Plant stocks are limited for all indigenous species. Eco sourced plants in the numbers required for replanting on this scale could take several years to obtain to a size suitable for planting. Apart from native plants for the peripheral plantings of natives no other native plants have been pre-ordered.

 

It is envisaged the natives would be planted in gullies on the site where the soil is deeper. A

plan of these sites will be tabled at the meeting.

 

 

 

Community trails

 

Prior to the trees being felled several community developed trails had been established inside

and outside the forested area. These will be re-established on different alignments following

planting. This will be done in discussion with the Teviot Valley Walkway group and Teviot

Prospects.

 

 

3.       Financial Considerations

 

The existing forest has been assessed at having 873u/ha carbon credits at $65.00/unit which equates to - $56,745 per/ha or $675,265 total value of carbon credits for the total area of forest.

 

Carbon credits are ward based and sit in the ward where the forestry plantations are located.

 

Council has received $115,000 for the sale of logs harvested from the Grovers Hill plantation. This is held in a special forestry account within the Teviot Ward budgets.

 

Replanting costs for natives are estimated to be $15,000 per ha including tree guards. It also includes one pre-planting spray and two post planting sprays.

 

Replanting costs with P. attenuata are estimated to be $3,000 per hectare including one pre-planting spray and two post planting sprays.  Total cost to plant 11ha with P. attenuata is $33,000.

 

Rabbit control is required prior to pre planting. Council has been issued a notice from the Otago Regional Council that the site is in breach of the Otago Pest Management Plan requirements for rabbits. A Pindone control programme will be undertaken in May 2023.Estimated cost for this is $13,000.

 

Approximately $10,000 should be retained for future silviculture such as pruning and thinning of the trees as they grow.

 

Total income from log sales is $115,000. A summary of the costs is.

 

Cost of P attenuata 11 ha

$33,000

Cost of Natives 1 ha

$15,000

Silverculture

$10,000

Pest control

$13,000

Total costs

$71,000

 

 

If the recommendation is confirmed, then there will be approximately $44,000 surplus funds from the recent harvest.

 

It should be noted that the new planting does not need to be registered in the NZ ETS as the site will continue with its original registration from 2011.

 

The Reserves Act 1977 requires Council to spend any money received from a reserve planted for afforestation purposes to be used for reserve enhancement only. It cannot be used for other purposes.

 

The balance of funds not utilised in replanting or future silviculture work could be used for reinstating the walking trails that were originally established in the old plantation. These funds can be used on the development of any reserve within the Teviot ward.

 

Staff will provide a report to the Board on options to consider options to utilise these funds following planting.

 


 

 

4.         Options

 

Option 1 – (Recommended)

 

That the Roxburgh Recreation Reserve area – Grovers Hill is replanted with 11-hectares Pinus attenuata and 1 hectare of mixed natives.

 

Advantages:

·      Harvest period 30 years earlier income.

·      Lower establishment costs approximately $68,000.

·      Lower pest and weed control requirements than indigenous plantings.

·      Will meet Councils existing ETS replanting requirements.

·      Site conditions conducive to establishment of Pinus.

·      Tree stock is available for planting in 2023.

·      Planting of native pockets will soften visual impact of plantation.

·      P attenuata does not spread like traditional P. radiata.

·      Walking tracks can be formed within the forested area.

·      Surplus funds of $44,000 available for reserve development.

 

Disadvantages:

 

·      Potential for wind damage in future years.

·      Fire risk.

·      Pinus is a monocrop with possible visual impacts on landscape.

·      Low biodiversity.

 

Option 2

 

That the Roxburgh Recreation Reserve area – Grovers Hill be replanted with 12 hectares of native forestry crop.

 

Advantages:

 

·      Over time biodiversity in this area will be enhanced.

·      Walking tracks can be formed within the forested area.

·              

Disadvantages:

 

·     Harvest period 80 years compared to Pinus 30 years – longer wait for income return. However, Council forestry consultant doubts there would be any harvest of natives given the site conditions of limited dry soils.

·      Increased cost of weed and pest control to ensure establishment.

·      Higher establishment costs approximately $165,000.

 

Option 3

 

That the Roxburgh Recreation Reserve area – Grovers Hill be replanted with 12 hectares of mixed natives.

 

Advantages:

·     Over time biodiversity in this area will be enhanced similar to that of native bush over time.

·      Walking tracks can be formed within the forested area.

·      Less visual impact on the surrounding landscape.

Disadvantages:

 

·      Potential Council will need to repay current carbon credit liability.

·      Long establishment period.

·      Site conditions are not conducive to mass planting of natives.

·      Higher establishment costs of approximately $165,000.

 

 

5.    Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the (social/cultural/economic/environmental)  wellbeing of communities, in the present and for the future by replanting of trees which will ensure carbon sequestration continues and the area is available for community recreation.

 

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Teviot Valley Reserve Management Plan 2014.

Wilding Conifer Control Policy 2022.

 

Considerations as to sustainability, the environment and climate change impacts

 

Planting of trees has positive impacts on the environment.

 

Risks Analysis

 

Risks identified include availability of plant supply, fire and drought. Pest damage to young tree.

 

Significance, Consultation and Engagement (internal and external)

Not considered significant under Council’s significant and engagement policy.

 

 

 

 

6.       Next Steps

 

·      Confirm plant order.

·      Prepare pest control programme.

·      Media release on proposal.

 

 

7.         Attachments

 

Nil

 

Report author:

Reviewed and authorised by:

 

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Gordon Bailey

Louise van der Voort

Parks and Recreation Manager

Executive Manager - Planning and Environment

20/10/2022

14/11/2022

 

 


24 November 2022

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22.7.3         Road Name Approval Report - Off Teviot Road

Doc ID:      598389

 

1.       Purpose of Report

 

To consider a request to name a right of way in Millers Flat.

 

Recommendations

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the right of way off Teviot Road be named Kaylea Lane.

 

2.       Background

 

One right of way needs to be named in the development off Teviot Road in Millers Flat.

 

The ‘road naming’ policy contained in the Council’s Roading Policies 2015 governs the naming of new or un-named roads in the district and in accordance with Australian/New Zealand Standard for rural and urban addressing (AS/NZS 4819:2011).

 

Developers are required to suggest a preferred name to the Community Board for its consideration and approval.  Two alternative names must also be provided by the developer.

 

In accordance with policy and the Standard the proposed road name shall;

·     Only consist of a surname or one word

·     Not be offensive

·     Be easily pronounced, spelt and understood

 

In addition, within the Central Otago District Council boundaries, the road name shall not be;

·     The same as an existing road name

·     Similar in spelling to and existing road name

·     Similar in sound to an existing road name

 

3.       Discussion

 

The developer has requested the Teviot Community Board considers the name Kaylea Lane for the road which will be vested in Council (refer road highlighted in green on map - appendix 1). 

 

The developer has owned the property in Millers Flat for the last 10-15 years.  He also owns a horse stud named Kaylea and he wishes to incorporate this name into the development. 

 

He has provided two other options for consideration.  Williams Way after himself, recognising his contribution to Millers Flat through his development.  The third option is Forbes Close after Forbes Knight, a close neighbour and well-known Millers Flat identity.

 

 

4.       Financial Considerations

 

Costs for the road signs will be met by the developer.

 

 

5.       Options

 

Option 1 – (Recommended)

 

Name the right of way Kaylea Close.

 

Advantages:

 

·         Name is the preferred choice of developer.

·         Name meets council policy.

 

Disadvantages:

 

·         None identified.

 

Option 2

 

Select either Williams Way or Forbes Close as an alternative name.

 

Advantages:

 

·         Names are the second and third choices of the developer.

 

Disadvantages:

 

·         These names are not the preferred choices of the developer.

·         Names comply with the council policy if we consider Williams and Forbes can also be surnames.

 

Option 3

 

Decline the names provided by the developer and select a name from the approved road names lists (attached as appendix 2 and 3).

 

Advantages:

 

·         Names comply with council policy.

 

Disadvantages:

 

·         This is not the preference of the developer.

 

 

6.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of the council’s sustainability goals.  Road naming has the ability to celebrate culture and heritage aspects of the area.  Road naming has no climate change impacts or benefits.

 

Risks Analysis

 

Approval of this road name presents no discernible risk.

 

Significance, Consultation and Engagement (internal and external)

 

 

This decision does not trigger engagement under the Significance and Engagement Policy.

 

 

 

7.       Next Steps

 

Council confirms the road name.  Council sends a copy of the resolution to the Register-General and the Surveyor-General.

 

 

8.       Attachments

 

Appendix 1 - Map - off Teviot Road.pdf

Appendix 2 - Teviot District Approved Road Names.docx

Appendix 3 - Aukaha List of Approved Maori Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

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Faye Somerville

Quinton Penniall

Roading Administration Assistant

Infrastructure Manager

28/10/2022

8/11/2022

 

 


Teviot Valley Community Board meeting

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22.7.4         Teviot Valley Financial Report for the Period Ending 30 September 2022

Doc ID:      599932

 

1.       Purpose

 

To consider the financial performance overview as at 30 September 2022.

 

Recommendations

That the report be received.

 

2.       Discussion

 

These statements are designed to give an overview on the end of financial year performance.

 

The operating statement for the three months ending 30 September 2022 shows an unfavourable variance of ($471k) against the revised budget.

 

2022/23

3 MONTHS ENDING 30 SEPTEMBER 2022

 

2022/23

Full Year

 

YTD

YTD

YTD

 

Full Year

Annual Plan

 

Actual

Revised Budget

Variance

 

Revised Budget

$000

 

$000

$000

$000

 

$000

 

Income:

 

 

 

 

 

22

Internal Interest Revenue

8

6

2

˜

22

18

User Fees & Other

7

4

3

˜

18

-

Reserves Contributions

2

-

2

˜

-

529

Rates

140

132

8

˜

529

28

Other Capital Contributions

-

7

(7)

˜

28

596

Total Income

157

149

8

˜

596

 

Expenditure

 

 

 

 

 

11

Rates Expense

11

3

(8)

˜

11

147

Cost Allocations

37

37

-

˜

147

47

Other Costs

7

12

5

˜

91

10

Staff

4

3

(1)

˜

10

13

Fuel & Energy

5

3

(2)

˜

13

137

Contracts

10

33

23

˜

137

24

Building Repairs and Mtce

13

6

(7)

˜

24

42

Grants

502

12

(490)

˜

42

18

Members Remuneration

4

4

-

˜

18

6

Internal Interest Expense

-

1

1

˜

6

146

Depreciation

37

37

-

˜

146

602

Total Expenses

630

151

(479)

˜

646

(6)

Operating Surplus / (Deficit)    

(473)

(2)

(471)

 

(49)

 

This table has rounding (+/-1)

 

 

 

 

 

 

 

 

 

Income for period ending 30 September 2022

 

Operating income has a favourable variance of $8k to the revised budget.

·     User fees and other has a favourable variance of $3k. This is due to timing of lease payments, some are invoiced in advance.

·     Internal interest revenue is trending higher than budget. This is due to Roxburgh Pool grant that has been released in this financial year, resulting in the opening Roxburgh Pool and general reserves being higher than forecasted. Market interest rates are also increasing, which will increase the internal interest revenue.

·     Reserves contribution shows a favourable variance of $2k against the revised budget. The developers’ timeframe is always difficult to establish and this makes the information unavailable to input into budget.

 

 

Expenditure for period ending 30 September 2022

 

Expenditure has an unfavourable variance of ($479k) to revised budget.

·     Contracts had a favourable variance of $23k as against revised budget. The main factor underpinning this variance is that these expenses are needs-based and will vary against budget from time to time.

·     Grants had an unfavourable variance of $490k against the revised budget. This is due to the $500k capital contribution made towards the Roxburgh community pool upgrade.  This is 50% loan and 50% reserve funded. This was in the 2020/21 Long-term plan budget.

·     Rates expense shows an unfavourable variance of ($8k). The key reason being that Central District Otago Council property annual rates for 2022-23 has been paid in full this period. This will be aligned with the budget at the end of the financial year.

 

 

Capital Expenditure

 

Capital expenditure (CAPEX) for the period ending 30 September 2022 reflects that CAPEX spending is $12k favourable to revised budget. This quarter did not record any actual capital expenditure during the period.

2022/23

3 MONTHS ENDING 30 SEPTEMBER 2022

 

2022/23

Full Year

 

YTD

YTD

YTD

 

Full Year

Annual Plan

 

Actual

Revised Budget

Variance

 

Revised Budget

$000

 

$000

$000

$000

 

$000

 

Parks & Reserves

 

 

 

 

 

1

Roxburgh Reserves - Landscaping & Planting

-

1

1

˜

3

31

Roxburgh Reserves - Bins, Signs, Structures

-

5

5

˜

46

2

Millers Flat Recreation Reserve - Tennis Courts

-

1

1

˜

6

34

Total Parks & Reserves

-

7

7

˜

54

 

Property

 

 

 

 

 

494

Roxburgh Town Hall

-

5

5

˜

575

494

Total Property

-

5

5

˜

575

528

Total Capital Expenditure

-

12

12

˜

629

Parks and reserves – have an overall favourable variance of $5k. The first project materials have been ordered and should be completed by December 2022. The balance of the work will be starting in February 2023.

 

Property - Roxburgh Town Hall – lighting/rigging and strengthening work. Main construction of the project is on hold, this work will be done in conjunction with the community project to replace the cinema screen. This has been carried forward from last financial year and expected to be complete by the end of 2022-23 financial year.

 

 

Reserve Funds table for Teviot Valley Ward

 

·     As at 30 June 2022 the Teviot Valley Ward has an audited closing reserve funds balance of $1.489M. This is the ward specific reserves and does not factor in the district-wide reserves which are in deficit at ($27.8M). Refer to Appendix 1.

·     Taking the 2021/22 audited Annual Report closing balance and adding 2022/23 income and expenditure, carry forwards and resolutions, the Teviot Valley Ward is projected to end the 2022/23 financial year with a closing balance of $1.046M.

 

 

 

3.       Attachments

 

Appendix 1 - Teviot Valley Reserves 2022-23  

 

Report author:

Reviewed and authorised by:

 

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Donna McKewen

Saskia Righarts

Accountant

Group Manager – Business Support

7/11/2022

10/11/2022

 

 


Teviot Valley Community Board meeting

24 November 2022

 


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24 November 2022

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6               Mayor’s Report

22.7.5         Mayor's Report

Doc ID:      596227

 

1.       Purpose

 

To consider an update from His Worship the Mayor.

 

Recommendations

That the Teviot Valley Community Board receives the report.

 

 

His Worship the Mayor will give a verbal update on activities and issues of interest since the last meeting.

 

 

2.       Attachments

 

Nil

 

 


24 November 2022

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7               Chair's Report

22.7.6         Chair's Report

Doc ID:      596226

 

1.       Purpose

 

The Chair will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil

 


24 November 2022

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8               Members' Reports

22.7.7         Members' Reports

Doc ID:      596225

 

1.       Purpose

 

Members will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil

 


24 November 2022

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9               Status Reports

22.7.8         November 2022 Governance Report

Doc ID:      597062

 

1.       Purpose

 

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

Status Report

The status reports have been updated with any actions since the previous meeting (see appendix 1).

 

Teviot Valley Community Board Forward Work Programme

The TVCB Forward Work Programme has been updated (see appendix 2).

 

 

3.       Attachments

 

Appendix 1 - TVCB Status Report

Appendix 2 - TVCB Forward Work Programme  

 

Report author:

Reviewed and authorised by:

 

 

Julie Harris

Saskia Righarts

Governance Support Officer

Group Manager - Business Support

14/11/2022

14/11/2022

 

 


Teviot Valley Community Board meeting

24 November 2022

 


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Teviot Valley Community Board meeting

24 November 2022

 


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Teviot Valley Community Board Agenda

24 November 2022

 

10             Date of the Next Meeting

The date of the next scheduled meeting is 2 February 2023.


Teviot Valley Community Board Agenda

24 November 2022

 

11             Resolution to Exclude the Public

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

22.7.9 - November 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7