Agenda of Teviot Valley Community Board meeting

Teviot Valley Community Board Agenda

24 March 2022

MINUTES OF A mEETING OF THE Teviot Valley Community Board
HELD ON MICROSOFT TEAMS AND LIVESTREAMED
ON Thursday, 3 February 2022 COMMENCING AT 2.00 pm

PRESENT: Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Mr N Dalley, Cr S Jeffery

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), C Martin (Property Officer – Vincent and Teviot Valley), A McDowall (Finance Manager), K McCulloch (Corporate Accountant), G Bailey (Parks and Recreation Manager), A Mason (Media and Marketing Manager), M De Cort (Communications Coordinator), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)

1 Apologies

Apology

Committee Resolution

Moved: Jeffery

Seconded: Feinerman

That the apology received from Ms Aitchison be accepted.

Carried

2 Public Forum

There was no public forum.

3 Confirmation of Minutes

Committee Resolution

Moved: Jeffery

Seconded: Feinerman

That the public minutes of the Teviot Valley Community Board Meeting held on 25 November 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

Note: Mr Dalley declared an interest in item 22.1.2 and did not vote on the matter.

22.1.2 Roxburgh Entertainment Centre - Stage Upgrade Project

To consider the removal of a new auditorium lighting bar from this project.

Committee Resolution

Moved: Feinerman

Seconded: Jeffery

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to remove the upgrade to the auditorium lighting bar from the Roxburgh Entertainment Centre Stage Upgrade Project on the condition the existing lighting bar’s maximum rating is 30.3kg.

C. Approves the remaining budget of $71,306 to be carried forward and then transferred to the earthquake strengthening and fire upgrade project for the Roxburgh Entertainment Centre included in year two of the Long-term Plan 2021/31.

Carried

22.1.3 2022-23 Annual Plan Budget and Fees and Charges Schedule

To approve the draft budgets for inclusion in Council’s Annual Plan 2022-23 process and the 2022-23 fees and charges schedule.

Committee Resolution

Moved: Feinerman

Seconded: Gunn

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to accept the Teviot Valley Ward draft 2022-23 Annual Plan budgets and recommend to Council for inclusion in the 2022-23 Annual Plan.

C. Agrees to accept the Teviot Valley Ward 2022-23 Fees and Charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan.

Carried

22.1.4 Appointments to External Bodies

To consider the Board’s appointments to external organisations.

Committee Resolution

Moved: Jeffery

Seconded: Feinerman

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees that appointments to the Roxburgh Entertainment Centre and Improvement Committee, Teviot District Museum Committee, Teviot Prospects and the Roxburgh Swimming Pool Redevelopment Committee are liaison positions.

C. That a liaison position on the Teviot Valley Rest Home be added to the list of external appointments.

Carried

6 Mayor’s Report

22.1.5 MAYOR'S REPORT

His Worship the Mayor gave an update on his activities and issues of interest since the last meeting. He noted the current covid-19 environment and noted that the Teviot Valley had surpassed 90% of over 18 year olds being double vaccinated. He also noted the video created by the Medical Services Trust to help recruit a doctor for the practice in Roxburgh. He then responded to questions from members.

Committee Resolution

Moved: Jeffery

Seconded: Gunn

That the Teviot Valley Community Board receives the report.

Carried

7 Chair's Report

22.1.6 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Met with Mr Dalley and members of the Dunedin RSA regarding the plantation land in Roxburgh East and its potential future use.

· Attended a meeting of the Roxburgh Pool Committee.

· Attended a stakeholders workshop on the Lake Onslow Project presented by the Department of Conservation. Reflected on the conversation at that meeting.

· Attended a meeting of the Teviot Valley rest home.

· Attended a meeting of the Roxburgh medical centre

· Attended a pop-up vaccine clinic at the Roxburgh medical centre.

· Attended a meeting of the Roxburgh Medical Services Trust.

· Site visit to 8 and 8A Tweed Street, Roxburgh to inspect the overgrown verge area. Noted it was the owners responsibility to keep the verge area in good repair.

· Site visit to 8 Selkirk Pl, Roxburgh where a traffic island is preventing access to a property. Staff would look at options for the site.

· Noted a discussion regarding why the Millers Flat pool required a vaccine pass. Staff had provided advice to the Millers Flat Pool committee.

· Noted a letter received from the from golf club discussing their lease conditions and outgoings. Staff responded that the club had been made aware there was a report due to the Board following the current review of the Leasing and Licencing Policy.

Committee Resolution

Moved: Feinerman

Seconded: Dalley

That the report be received.

Carried

8 Members' Reports

22.1.7 Members' Reports

Members gave an update on activities and issues since the last meeting:

Councillor Jeffery reported on the following:

· Attended weekly meetings for the Regional RSE Chairs.

· Took Minister of Tourism Stuart Nash for a short cycle on Roxburgh Gorge Trail and discussed issues regarding the completion of the trail.

· Attended a stakeholders workshop on the Lake Onslow Project presented by the Department of Conservation.

· Attended a meeting of the Audit and Risk Committee.

· Attended two meetings of the Hearings Panel.

· Attended a Council meeting in December.

· Attended the Elected Members Christmas lunch.

· Attended a Council workshop session in December.

· Attended the January Council meeting and gave members an update on items discussed.

· Attended a meeting of the Roxburgh Medical Services Trust.

· Noted the recent publication of the Central Otago Labour Survey.

Ms Feinerman reported on the following:

· Attended a meeting of the Roxburgh Swimming Pool committee. Gave an update to members on grants and current activities.

· Attended Business breakfast meeting in December.

· Attended the Elected Members Christmas lunch.

· Attended a Welcoming Communities meeting and ceremony In Alexandra.

· Has spoken to Contact Energy regarding the Commissioners Track. Noted that there would be further conversations about maintenance on the track.

· Attended a MPI community hub grant meeting.

Mr Dalley reported on the following:

· Attended a meeting with Mr Gunn and members of the Dunedin RSA about the plantation land in Roxburgh East.

· Attended several meetings of the Teviot Valley Rest Home.

· Attended a meeting with the McPhail Trust trustees to review the investment plan.

· Met with representatives from Ngāi Tahu regarding a part of the former Stand property. Noted the idea of building a new retirement village there and that the idea was currently going through a feasibility study.

Committee Resolution

Moved: Dalley

Seconded: Jeffery

That the report be received.

Carried

9 Status Reports

22.1.8 February 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: Gunn

Seconded: Dalley

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 24 March 2022.

The Meeting closed at 3.10 pm.

...................................................

CHAIR / /

24 March 2022

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5 Reports

22.2.2 Application to Lease Local Purpose Reserve Land (PRO: 65-7027-00)

Doc ID: 571234

1. Purpose of Report

To consider an application to lease part of Part Section 142 Block I Teviot Survey District being the Roxburgh Local Purpose (Public Utility) Reserve.

Recommendations

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Approves the granting of a lease over approximately 2 hectares of Part Section 142 Block I Teviot Survey District (as shown in figure 1), being Local Purpose (Public Utility) Reserve, to Roxburgh Excavation, on the following terms and conditions:

- Term: Five (5) Years

- Rights of Renewal: Two (2) of Five (5) Years

- Commencement Date: 01 April 2022

- Rental: $2,000 per annum plus GST plus outgoings

- Rent Review Methodology: Market Rental

- Final Expiry: 31 March 2037

- Permitted Use: Industrial/Agricultural Storage Yard

Subject to:

- The Applicant deer fencing the perimeter of the demised area.

- Ownership of the fencing (and any gates) transferring to Council on cancellation, expiry, or determination.

- The provisions of the Reserves Act 1977.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

Roxburgh Excavation (the Applicant) have applied to lease a site on the Roxburgh Local Purpose (Public Utility) Reserve (the Reserve). The site identified is situated to the north west of the Roxburgh Transfer Station. It has an area of approximately two hectares.

The Reserve is described as Part Section 142 Block I Teviot Survey District (Part Section 142). It has an area of 32.4109 hectares. The Reserve is a Crown-derived reserve, originally vested in Council as plantation reserve. The Reserve was later reclassified to a Local Purpose (Public Utility) Reserve to enable expansion of the disposal field for the Roxburgh sewerage ponds.

The Applicant is a construction and excavation contractor based in Roxburgh. The Applicant proposes to clear and level the site, then fence it for security purposes. The yard will be used as an industrial storage facility for machinery and equipment associated with the operation of the Applicant’s business.

An overview of the Reserve with an outline of the proposed lease site is shown below in figure 1.

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Figure 1 – Proposed Lease Site on Roxburgh (Local Purpose) Reserve

3. Discussion

Existing Occupations

There are four existing leases in place on the Reserve. They include an earthmoving contractor, a firewood merchant, a transport operator, and an agricultural contractor.

The Applicant’s proposed usage of the land is consistent with the existing leases.

Other Activities

Other activities on the Reserve include the Roxburgh Transfer Station, an informal track between the Clutha Gold Cycle Trail and Clutha Gold Holiday Park, and occasional temporary storage.

Granting a lease over the site identified in figure 1 will not have any effect on these activities.

An overview of the existing occupations and other activities is shown below in figure 2.

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Figure 2 – Overview of New Site Adjacent to the Existing Occupations & Activities

Fencing

The existing lease sites are all deer fenced for safety and security purposes. It is also a requirement of each lease agreement.

The Applicant has been advised that they will also be required to deer fence the perimeter and has agreed to do so.

Statutory

As a Local Purpose (Public Utility) Reserve the land is subject to the Reserves Act 1977 (the Act). Section 61(2A) of the Act outlines the rights of Council as the administering body:

“in the case of a local purpose reserve vested in the administering body, the administering body may lease all or part of the reserve to any person, body, voluntary organisation, or society, whether incorporated or not, for any of the following purposes:

(a) Community building, play centre, kindergarten, plunket room, or other like purposes:

(b) Farming, grazing, cultivation, cropping, or other like purposes.

The proposed lease aligns with the existing occupations which are all loosely consistent with the provisions of section 61(2A)(b).

Section 61(2B) of the Act outlines the provisions on which a lease may be granted. They are:

(a) the lease shall be for a term not exceeding 33 years, with or without a right of renewal, perpetual or otherwise, for the same or any shorter term, but with no right of acquiring the fee simple, and, subject to paragraph (b), shall be on such other conditions as the administering body determines:

(b) the lease shall include a condition that the land leased shall be used solely for such purposes as are specified in the lease, and that upon breach of that condition the administering body may terminate the lease in such manner as is prescribed or implied in the lease, whereupon the land, together with all improvements, shall revert to the lessor without compensation being payable to the lessee for improvements or otherwise.

The proposed lease will be granted subject to the provisions of section 61(2B).

Leases of local purpose reserves do not require public consultation or notification.

Policy

Part Section 142 is identified on maps 34 and 35 of the District Plan. It is zoned Industrial Resource Area.

The Applicant’s proposed usage of the land is consistent with the zoning.

Parts of the Roxburgh local purpose reserve land have been used for waste disposal in the past. The District Plan and the landfill closure maps indicate that the site of the new lease was not part of the former landfill.

4. Financial Considerations

As noted previously, historic rentals have been set at what could be best described as a site fee. This is because the demand for land was low and there was no valuation data.

During recent years, a move has been made to bring the rentals into line with valuation advice. As such, it is proposed that the new lease be granted at $2,000 per annum plus GST being a rate of $1,000 per hectare in accordance with valuation advice.

In addition to the rent, the Applicant will also be responsible for any rates, utilities, and other outgoings associated with their area of occupation.

5. Options

Option 1 – (Recommended)

To approve the granting of a lease over approximately 2 hectares of Part Section 142 Block I Teviot Survey District (as shown in figure 1), being Local Purpose (Public Utility) Reserve, to Roxburgh Excavation, on the following terms and conditions:

- Term: Five (5) Years

- Rights of Renewal: Two (2) of Five (5) Years

- Commencement Date: 01 April 2022

- Rental: $2,000 per annum plus GST plus outgoings

- Rent Review Methodology: Market Rental

- Final Expiry: 31 March 2037

- Permitted Use: Industrial/Agricultural Storage Yard

Subject to:

- The Applicant deer fencing the perimeter of the demised area.

- Ownership of the fencing and any gates transferring to Council on cancellation, expiry, or determination.

- The provisions of the Reserves Act 1977.

Advantages:

· The land, which is not currently being used, will be cleared, and fenced

· The proposed terms and rental are consistent with existing leases on the reserve

· The income from the Reserve will be increased

· The permitted use is consistent with the underlying zoning and complimentary to the existing leases and activities

· The proposal is consistent with the provisions of the Reserves Act 1977

Disadvantages:

· None

Option 2

To not approve the granting of a lease over part of Part Section 142 Block I Teviot Survey District being Local Purpose (Public Utility) Reserve.

Advantages:

· None

Disadvantages:

· The land, which is not currently being used, will not be cleared, or fenced

· The proposed terms and rental are consistent with existing leases on the reserve

· The income from the Reserve will be increased

· Does not recognise the provisions of the Reserves Act 1977

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the economic wellbeing of communities, in the present and for the future, by enabling industrial growth within the Teviot Valley, and by generating income from unused reserve land.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The recommended option is consistent with: - Council’s Leasing and Licencing Policy. - The Operative District Plan. - The Reserves Act 1977.
Considerations as to sustainability, the environment and climate change impacts	No sustainability, environmental or climate change impacts are related to the recommendation.
Risks Analysis	There are no risks associated with the recommended option.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded. Public consultation is not required when a lease is granted under section 61 of the Reserves Act.

7. Next Steps

- Lease drafted and executed Late March 2022

- Occupation to commence 01 April 2022

8. Attachments

Nil

Report author:	Reviewed and authorised by:

Linda Stronach	Louise Van der Voort
Team Leader – Statutory Property	Executive Manager - Planning and Environment
10/03/2022	10/03/2022

24 March 2022

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22.2.3 Application for Easement over Local Purpose (Public Utility) Reserve

Doc ID: 567675

1. Purpose of Report

To consider granting an easement in gross over Part Section 142 Block I Teviot Survey District being Local Purpose (Public Utility) Reserve.

Recommendations

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to grant an easement (in gross) to Aurora Energy Limited containing the right to convey electricity over Part Section 142 Block I Teviot Survey District for $1, subject to:

- Aurora Energy Limited (or their agents) obtaining all consents, permits, and other rights associated with installing the cable between the existing transformer and the new Point of Supply.

- The final easement plan being approved by the Chief Executive Officer.

- The Minister of Conservation’s consent.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

The Roxburgh Wastewater Treatment Plant is located on Section 175 Block I Teviot Survey District (Section 175). Section 175 is held by Council in a fee simple title.

Section 175 is contained within Part Section 142 Block I Teviot Survey District (Part Section 142). Part Section 142 is a Local Purpose (Public Utility) Reserve. It is held by Council subject to the provisions of the Reserves Act 1977.

The dispersal field for the Wastewater Treatment Plant is located on Part Section 142.

An overview of the Wastewater Treatment Plant on Section 175 and the dispersal field on Part Section 142 are shown below in figure 1.

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Figure 1 – Overview of Oxidation Ponds on Section 175 and Dispersal Field on Part Section 142.

The Wastewater Treatment Plant on Section 175 is going to be upgraded. The upgrade was consulted on then adopted as part of the 2018 – 2028 Long-term Plan process.

Among other benefits, upgrading the treatment plant will improve the quality of the treated wastewater that is disposed of via the dispersal field on Part Section 142.

To enable the planned upgrade to take place, power needs to be connected to Section 175. Aurora Energy Limited (Aurora) have contracted Delta Utilities Limited (Delta) to install a new cable connecting Section 175 to an existing transformer on Roxburgh East Road. The new cable will have an overall length of about 265 metres.

A plan of the proposed cable, the existing transformer, the new point of supply, and the existing wastewater infrastructure is shown below in figure 2.

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Figure 2 – Proposed cable, existing transformer, new point of supply, and the existing wastewater infrastructure

Approximately 200 metres of the proposed cable is to be installed in Part Section 142.

Because the proposed cable is a new asset, its installation is not covered by the Electricity Act 1992. This means Aurora will require an easement to install the span of cable in Part Section 142.

A plan of the proposed easement area is shown highlighted in orange below in figure 3.

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Figure 3 – Plan of the proposed easement over Part Section 142 (shown in orange).

3. Discussion

Existing Occupations and Activities

Several external parties hold leases over Part Section 142. The granting of the proposed easement and the associated works will not affect those parties as no party holds rights of the area outlined in figure 4.

Council Policy

Section 175 and Part Section 142 are identified on District Plan Maps 34 and 35 of Council’s Operative District Plan. All of Section 175 and part of Part Section 142 are designated as being for “Sewage Treatment and Disposal Purposes”. The underlying zoning is Industrial Resource Area.

The proposed works are permitted under rule 13.7.7 of the Operational District Plan as shown below:

13.7.7 Operation, maintenance, repair, upgrading and removal of network utilities

(i) The operation, maintenance, repair, replacement, reconstruction and upgrading of network utilities including the transmission network (including existing network utilities and earthworks to maintain the utility’s function) is a permitted activity.

Delta, as contractors to Aurora, will be responsible for obtaining, and complying with, all consents and permits associated with the installation of the proposed cable.

Legal

Section 48 of the Reserves Act 1977 states that in the case of reserves vested in an administering body, the administering body may, with the consent of the Minister (of Conservation) and on such conditions as the Minister thinks fit, grant easements over any part of a reserve for an electrical installation or work, as defined in section 2 of the Electricity Act 1992.

Section 2(a)(ii) of the Electricity Act 1992 defines an electrical installation as “all fittings that form part of a system that is used to convey electricity to a point of consumption, or used to generate or store electricity”.

In this instance the point of consumption will be located at the boundary of Section 175.

The purpose of the Reserves Act 1977 is to provide for and to protect reserves for the benefit of the community. Therefore, the issuing of rights over a reserve is generally accepted as being a last resort in the absence of other practical alternatives, particularly where there is likely to be a material effect on the reserve.

The granting of an easement (in gross) to lay an underground cable through Part Section 142 to the boundary of Section 175 will not materially alter the land, nor compromise its use. In fact, as the quality of the treated wastewater will be improved the reserve will benefit from the proposal.

4. Financial Considerations

Historically, easements of this nature are exchanged for a nominal rate of $1, with all costs associated with preparing and registering the easement being payable by the grantee.

As installing the cable will facilitate a planned upgrade of a Council asset it is proposed the nominal rate of $1 be applied.

While there may be some cost to Council associate with the drafting and registration of the easement agreement, these costs will form part of the overall budget associated with the upgrade project.

5. Options

Option 1 – (Recommended)

To agree to grant an easement (in gross) to Aurora Energy Limited containing the right to convey electricity over Part Section 142 Block I Teviot Survey District for $1, subject to:

- Aurora Energy Limited (or their agents) obtaining all consents, permits, and other rights associated with installing the cable between the existing transformer and the new Point of Supply

- The final easement plan being approved by the Chief Executive Officer

- The Minister of Conservation’s consent

Advantages:

· Will facilitate a planned upgrade of the Roxburgh Wastewater Treatment Plant

· Will improve the quality of the treated wastewater that is dispersed of via the disposal field on Part Section 142

· An easement for electrical installations is permitted under the Reserves Act 1977

· The granting of the easement is consistent with the provisions of the Reserves Act 1977

Disadvantages:

· None.

Option 2

To not grant Aurora Energy Limited an easement over Part Section 142.

Advantages:

· None

Disadvantages:

· Council will not be able to implement the planned upgrade of the Roxburgh Wastewater Treatment Plant

· The quality of the treated wastewater being dispersed of via the disposal field on Part Section 142 will not be improved

· Does not recognise the provisions of the provisions of the Reserves Act 1977

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the wellbeing of the community by facilitating an upgrade of the Roxburgh Wastewater Treatment Plant. Upgrading the Treatment Plant will have a positive effect on both the reserve and the greater environment.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The electrical works are a permitted activity under rule 13.7.7 of Council’s Operative District Plan, with the recommended option also being consistent with the Electricity Act 1992.
Considerations as to sustainability, the environment and climate change impacts	There are no sustainability, environmental, or climate change impacts related to the recommendation as the associated works will have no material effect on the land, however. As the upgrade will improve the quality of the treated wastewater this will have a positive environmental effect on the disposal field which is located on the reserve (Part Section 142).
Risks Analysis	There are no risks to Council associated with the recommended option, however. Should the easement not be granted, the Wastewater Treatment Station would not be able to be upgraded as outlined in the 2018 – 2028 Long-term Plan.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded.

7. Next Steps

The following steps will be undertaken in association with having the easement registered:

1. Community Board Approval 24 March 2022

2. Consent of the Minister of Conservation 20 April 2022

3. Applicant advised works approved Late April 2022

8. Attachments

Nil

Report author:	Reviewed and authorised by:

Linda Stronach	Louise van der Voort
Team Leader – Statutory Property	Executive Manager - Planning and Environment
8/02/2022	14/03/2022

24 March 2022

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22.2.4 Teviot Valley Financial Report for the Period Ending 31 December 2021

Doc ID: 568281

1. Purpose

To consider the financial performance overview as at 31 December 2021.

Recommendations

That the report be received.

2. Discussion

The operating statement for the three months ending 31 December 2021 shows a favourable variance of $21k against the revised budget.

2021/22	6 MONTHS ENDING 31 DECEMBER 2021					2021/22
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income:
23	Internal Interest Revenue	6	12	(6)	˜	23
18	User Fees & Other	9	9	-	˜	18
503	Rates	255	256	(1)	˜	503
544	Total Income	270	277	(7)	˜	544
	Expenditure
11	Rates Expense	13	11	(2)	˜	11
142	Cost Allocations	73	73	-	˜	142
82	Other Costs	7	44	37	˜	82
10	Staff	9	5	(4)	˜	10
14	Fuel & Energy	7	8	1	˜	14
167	Contracts	109	81	(28)	˜	167
24	Building Repairs and Mtce	15	17	2	˜	24
22	Grants	5	18	13	˜	22
18	Members Remuneration	9	9	-	˜	18
98	Depreciation	40	49	9	˜	98
586	Total Expenses	287	315	28	˜	586
(42)	Operating Surplus / (Deficit)	(17)	(38)	21		(42)
	This table has rounding (=/-1)

Income for period ending 31 December 2021:

Operating income reflects no significant variances from revised budget. Internal interest revenue is trending lower than budget due to low market interest rates.

Expenditure for period ending 31 December 2021:

Expenditure has a favourable variance of $28k to revised budget.

· Other costs show a favourable variance of $37k against budget. Main contributors to the underspend are maintenance, professional fees and compliance schedule expenditure. These expenses are more needs based and will vary against budget from time to time, both in timing and actual costs.

· Contracts has an unfavourable variance of ($28k). Driving the variance is the timing of expenditure in planned maintenance for the Roxburgh Entertainment Centre ($15k) and Roxburgh reserves ($12k). These costs can fluctuate from the budget from time to time and should re-align by the end of the financial year.

· Grants has a favourable variance of $13k. The Roxburgh Pool grant has not been uplifted this year.

Capital Expenditure:

Capital expenditure for the period ending 31 December 2021 reflects that CAPEX spending is $84k behind the revised budget. The actual capital spent for the quarter ended at 2% of the total revised budget.

2021/22	6 MONTHS ENDING 31 DECEMBER 2021					2021/22
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Parks & Reserves:
7	Roxburgh Reserves - Landscaping & Planting	7	6	(1)	˜	7
12	Roxburgh Reserves - Bins, Signs, Structures	3	13	10	˜	27
3	Millers Flat Recreation Reserve – Tennis Courts	2	6	4	˜	6
500	Roxburgh Pool	-	-	-	˜	500
521	Total Parks & Reserves:	12	25	13	˜	539
	Property:
-	Roxburgh Town Hall	1	72	71	˜	72
-	Total Property:	1	72	71	˜	72
521	Total Capital Expenditure	13	97	84	˜	611
	This table has rounding (=/-1)

Parks and reserves – show an overall favourable variance of $13k. The signage project at Grovers Hill has been stalled until tree felling has been completed. The Walkway project is waiting for the outcome of a trail fund application before deciding the work programme.

Property - The Roxburgh Entertainment Centre stage upgrade project has been carried forward from 2020/21. As per resolution 22.1.2 in February 2022, this project is now being carried forward to 2022/23. The budget will be transferred to the earthquake strengthening and fire upgrade project.

Reserve Funds table for Teviot Valley Ward

· As at 30 June 2021 the Teviot Valley Ward has an audited closing reserve funds balance of $1.3M. This is the ward specific reserves and does not factor in the district-wide reserves which are in deficit at ($16.7M). Refer to Appendix 1.

· Taking the 2020-21 audited Annual Report closing balance and adding 2021-22 income and expenditure, carry forwards and resolutions, the Teviot Valley Ward is projected to end the 2021-22 financial year with a closing balance of $1.0M.

3. Attachments

Appendix 1 - 202112 Teviot Valley Reserves 2021-22.pdf ⇩

Report author:	Reviewed and authorised by:

Donna McKewen	Leanne Macdonald
Accountant	Executive Manager - Corporate Services
3/03/2022	3/03/2022


AGENDA Teviot Valley Community Board Meeting Thursday, 24 March 2022
Date:	Thursday, 24 March 2022
Time:	2.00 pm
Location:	Microsoft Teams and Live Streamed (Unless there is a move from the current Red Alert level, in which case it may be held in Roxburgh Service Centre, 120 Scotland Street, Roxburgh. In both cases, due to COVID-19 restrictions and limitations of the physical space, public access will be available through a live stream of the meeting. The link to the live stream will be available on the Central Otago District Council's website.)
Sanchia Jacobs Chief Executive Officer

Report author:	Reviewed and authorised by:

Wayne McEnteer	Sanchia Jacobs
Governance Support Officer	Chief Executive Officer
11/03/2022	15/03/2022