Agenda of Cromwell Community Board meeting

Cromwell Community Board Agenda

23 November 2021

MINUTES OF A mEETING OF THE Cromwell Community Board HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell and live streamed on microsoft teams ON Tuesday, 19 October 2021 COMMENCING AT 2.00 pm

PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Cr N Gillespie, Cr C Laws, Mr B Scott

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), S Righarts (Chief Advisor), G Robinson (Acting Executive Manager – Planning and Environment), P Penno (Community and Engagement Manager), N Aaron (Community Development Officer), D Penketh (Project Manager – Property) and W McEnteer (Governance Support Officer)

1 Apologies

ApologIES

Committee Resolution

Moved: Murray

Seconded: Laws

That the apologies received from Cr McKinlay and Mr Buchanan be accepted and that an apology for lateness from Cr Gillespie also be accepted.

Carried

2 Public Forum

Shona Rae – Cromwell Mini Golf

Ms Rae spoke about the lease for Cromwell Mini Golf that sits on the Big Fruit reserve.

Note: Cr Gillespie arrived at 2.06 pm.

Rhys Smith – Cromwell Youth Trust

Mr Smith from Cromwell Youth Trust spoke in favour of their community grant application before responding to questions.

Megan Phillips – Lake Dunstan Charitable Trust

Ms Phillips from Lake Dunstan Charitable Trust spoke in favour of their community grant application before responding to questions.

3 Confirmation of Minutes

Committee Resolution

Moved: Scott

Seconded: Murray

That the public minutes of the Cromwell Community Board Meeting held on 7 September 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Mr Murray and Cr Gillespie declared an interest in Lake Dunstan Charitable Trust portion of item 21.8.2.

5 Reports

Note: Mr Murray declared an interest in the Lake Dunstan Charitable Trust portion of item 21.8.2. He left the room and did not take part in discussion or voting on that portion of the item. Cr Gillespie also declared an interest in the Lake Dunstan Charitable Trust portion of item 21.8.2. In order to maintain quorum he remained at the table but abstained from voting on that portion of the item.

21.8.2 Cromwell Community Board Community Grant Applications 2021-24 Financial Year

To consider round one of applications to the 2021-22, 2022-23 and 2023-24 Council general grants fund and to determine the grant allocation of each applicant.

Committee Resolution

Moved: Harrison

Seconded: Gillespie

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to withhold any grant funding for years beyond year one until the conclusion of the Grant Policy Review in November 2021

Carried

After discussion it was agreed that a grant should be provided for the purchase and location of the container and that the group should be encouraged to apply for further funding in the second round of grants, scheduled for 2022.

Committee Resolution

Moved: Laws

Seconded: Scott

C. Approves a community grant for Lake Dunstan Charitable Trust for a community tool shed dependent on permission and consents from LINZ for the cost of the container and the fitout of the container.

2021/22 Requested: $20,088.44 Approve: $8580

Carried with Cr Gillespie abstaining from the vote

After discussion it was agreed that this should not be included in the contestable grants process and that a rates rebate would be provided in accordance with their lease.

Committee Resolution

Moved: Gillespie

Seconded: Laws

D. Declines a community grant for Central Otago Motorcycle Club to cover the cost of their lease. The lease payment to be rebated in accordance with conditions of the lease.

2021/22 Requested: $23,000 Decline: $0

Carried

After discussion it was agreed that this should not be included in the contestable grants process and that a rates rebate would be provided in accordance with their lease. It was noted that they could apply for a promotions grant for additional support if required.

Committee Resolution

Moved: Murray

Seconded: Scott

E. Declines a community grant for Cromwell Speedway for operational expenses.

2021/22 Requested: $20,000 Decline: $0

Carried

After discussion it was agreed that the Board would consider supporting activities of the Trust, but not wages for staff. It was also noted that the Trust had ongoing assistance from the Board through a rebate on their rent.

Committee Resolution

Moved: Laws

Seconded: Gillespie

F. Declines a community grant for Cromwell Youth Trust salary costs for a youth worker.

2021/22 Requested: $60,000 Decline: $0

2022/23 Requested: $60,000 Decline: $0

2023/24 Requested: $60,000 Decline: $0

Carried

Committee Resolution

Moved: Murray

Seconded: Laws

G. Approves a community grant for Cromwell Rotary and Cromwell Lions for the St John House Build Resource Consent Fees.

2021/22 Requested: $4,937 Approve: $4,937

Carried

21.8.3 Cromwell Memorial Hall/Events Centre Design Procurement Process

To consider approval for delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender.

Committee Resolution

Moved: Scott

Seconded: Laws

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Approves appropriate delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender, within the previously approved budget of $2,200,000.

Carried

21.8.4 2022 Meeting Schedule

To approve a schedule of Cromwell Community Board meetings for 2022.

Committee Resolution

Moved: Laws

Seconded: Murray

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Adopts the proposed 2022 meeting schedule for the Cromwell Community Board.

Carried

6 Mayor’s Report

21.8.5 Mayor's Report

His Worship the Mayor gave an update on recent activities:

· Attended the AGM for Central Lakes Trust.

· Attended a meeting of the Central Otago Tourism Advisory Board.

· Attended a recent Mayoral Forum.

· Noted a recent meeting with the new CEO of Business South.

· Attended the Cromwell Friendship Group and gave a presentation on current issues in the Three Waters space.

· Attended coffee and chat sessions in Bannockburn, Cromwell and Tarras.

Committee Resolution

Moved: Gillespie

Seconded: Laws

That the Cromwell Community Board receives the report.

Carried

7 Chair's Report

21.8.6 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Noted her fortnightly column in the Cromwell and District News.

· Attended an interview at Radio Central.

· Attended a meeting with Christchurch International Airport.

· Attended a meeting of the Cromwell Youth Trust.

· Attended a meeting of the Cromwell Museum Trust. Noted the upcoming display of a Chafer Beetle.

· Attended a meeting of Cromwell Rotary Club to give an update on the work that the Board was doing at present.

· Attended a meeting of the Hall Project Advisory Group.

· Noted that she was struggling to attend meetings as the Board liaison for Cromwell and Districts Promotions Group due to a regular clash of meetings. Mr Scott offered to replace her as the Board liaison for the group, which was accepted.

Committee Resolution

Moved: Harrison

Seconded: Murray

That the report be received.

Carried

8 Members' Reports

21.8.7 Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Murray reported on the following:

· Attended a meeting of the Cromwell Museum Trust. Noted that the museum has had an increased number of school groups through.

· Noted that there was ongoing problems with parking at Cornish Point with parking for the cycle trail.

· Attended a meeting of the Lake Dunstan Charitable Trust.

· Attended the Winning Ideas Night, hosted by Connect Cromwell.

· Noted his attendance at the Plan Change 14 hearings.

Councillor Laws reported on the following:

· Attended a Council meeting and updated Members on decisions from the meeting.

· Attended the AGM for Cromwell Community Trust. Noted that Leigh-Anne Fox is the new Chair and that Karen Palmer had accepted the role of manager on a permanent basis.

· Noted a recent trip with Cr McKinlay and His Worship to look at the waters races around the Falls Dam area.

· Attended the recent Audit and Risk meeting.

· Attended a meeting of the Cromwell Historic Precinct. Noted that the group were advocating for another toilet at the historic precinct. She also noted that the group were in the process of getting professional photos of McNaulty House to market it as a venue.

Councillor Gillespie reported on the following:

· Attended a meeting with Christchurch International Airport.

· Attended the recent Council meeting and gave an update on issues discussed.

· Noted that Council has given feedback to central government regarding its Three Waters proposals.

· Attended a recent Hearings Panel meeting.

· Attended a weekly radio interview on Radio Central.

Mr Scott reported on the following:

· Attended the AGM for the Cromwell Rowing Club.

· Watched the recent Council meeting via the live stream.

· Attended the AGM for Central Lakes Trust.

· Attended a meeting with the Central Lakes Equestrian Club.

· Attended the AGM for Lowburn Hall.

· Attended two webinars regarding Three Waters.

Committee Resolution

Moved: Murray

Seconded: Laws

That the report be received.

Carried

9 Status Reports

21.8.8 October 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: Murray

Seconded: Gillespie

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 23 November 2021.

11 Resolution to Exclude the Public

Committee Resolution

Moved: Scott

Seconded: Murray

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
Confidential Minutes of Ordinary Board Meeting	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.8.9 - Minor Boundary Adjustment	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.8.10 - Request for funding approval Cromwell Menz Shed	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.8.11 - September 2021 Confidential Governance Report	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 3.36 pm and the meeting closed at 4.15 pm.

23 November 2021

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21.9.3 Murray Tce Carparking

Doc ID: 559389

1. Purpose of Report

To consider allocating a carpark to the Cromwell Youth Trust at 5 Murray Terrace, Cromwell.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Approves the allocation of one carpark to the Hut for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4, at no charge.

C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

Central Otago District Council owns the property at 5 Murray Terrace. The land is described as Part Lot 47 Deposited Plan (DP) 18370 (Part Lot 47). Part Lot 47 contains a large commercial styled building. The building is split into three tenancies. Public footpaths and carparking are also constructed over Part Lot 47.

An overview of the property identifying the three tenancies, the footpaths, and the carparking is shown below in figure 1.

Figure 1 – Overview of 5 Murray Terrace showing tenancies and current land uses

Area 1 is occupied by the Royal New Zealand Plunket Society Incorporated (Plunket). Area 2 is occupied by the Cromwell Resource Centre Trust (Resource Centre). Area 3 is occupied by the Cromwell Youth Trust (the Hangout).

The areas marked 4 are public footpaths. The area marked 5 are used for public carparking.

The area marked 5 is developed and used as public carparking. Whilst the area is Council land, it is not classified as road and therefore not included in the Roading Bylaw which identifies area 5 as being ‘private’.

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Figure 2 – Extract from Roading Bylaw identifying area 5 as ‘Private’

Despite not being in the bylaw, signs in area 5 indicate that parking is restricted to 60 minutes with the exception of the accessibility park, which is 120 minutes.

Area 5 can accommodate approximately five vehicles, in addition to the accessibility park. An overview of the parking signage is shown below in figure 3.

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Figure 3 – Overview of parking signage

The Hangout have recently purchased a van to transport students to and from events. To assist with the loading, unloading, and storage of the vehicle, the Hangout have asked if they could park the van in the area marked 5 permanently.

To understand the demand for parking, all three tenants were asked to consider their needs and to provide some feedback.

Plunket has advised that they would like two carparks. This would allow the Plunket Nurse’s car to be parked in front of the Plunket rooms for the duration of the visit. It would also leave a park for parents.

The Cromwell Resource Centre advised that they are happy with the status quo. They believe the current restrictions to be effective. They also advised that the accessibility park received very little use and could be better utilised as a loading zone.

3. Discussion

As shown in figure 1, the leases are specific to the building and do not include provisions for parking. While area 5 is developed and used as public carparking, the Council Bylaw does not apply to this area.

This means that parks in area 5 could be allocated to the tenants on any terms or conditions which are deemed appropriate.

Most of the demand for parking appears to come from the Resource Centre. This is because the Resource Centre hire out meeting rooms for temporary use.

The people that hire the meeting rooms are encouraged to park behind the Mall. This leaves the 60-minute parks free for visitors or the clients of the people hiring the meeting rooms.

While the Plunket Nurse could park in the area marked 5 it would be prudent for her to also park behind the Mall. This would leave the 60-minute parks free for parents visiting the Plunket Rooms.

As the Hangout is the only tenant with a vehicle requiring permanent parking, it is proposed that they be allocated a park immediately in front of the accessibility carpark. It is proposed that new signage identifying the private park be erected to advise the public of the change.

This will leave at least four 60-minute parks available for general public use. Sixty-minute parking would suit the needs of visitors to Plunket and the Resource Centre as their meetings are usually short and by appointment.

An overview of the proposed layout is shown below in figure 4.

Figure 4 – Proposed parking layout (not to scale)

The Hangout is a non-profit organisation funded by grants and donations, therefore. It is not proposed that a fee be charged for the carpark.

4. Financial Considerations

The cost quoted by Fulton Hogan to install 2 signs was $256.04 + GST on July 23, 2021. If one sign only is required, the cost would be halved.

5. Options

Option 1 – (Recommended)

To allocate one carpark to the Hangout for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4, at no charge.

Advantages:

· The Hangout will be able to park their van onsite permanently.

· Enables students to enter and exit the van safely.

· No review of existing lease will be required.

· Not charging a fee recognises the groups non-profit status.

· Five 60-minute parks will be retained for the use of other persons and tenants.

Disadvantages:

· One 60-minute park will be lost.

· Plunket may consider that their needs have not been met.

Option 2

To allocate one park to the Hangout and two parks to Plunket:

Advantages:

· The Hangout will be able to park their van onsite permanently.

· Enables students to enter and exit the Hangout’s van safely.

· Plunket will have two parks available for their use.

· No review of existing leases will be required.

· Not charging a fee recognises the groups non-profit status.

· Three 60-minute parks will be retained for the use of other persons and tenants.

Disadvantages:

· Three 60-minute parks will be lost.

· If the Plunket Nurse parked in the park for the duration of the visit, it would reduce the overall parking availability.

· The reduction in parking availability may negatively impact visitors to the area.

Option 3

That the Board allocates carparks and/or other restrictions which it deems to be appropriate:

Advantages:

· The Board may consider other parks or restrictions to be appropriate.

Disadvantages:

· Other parks or restrictions determined by the Board may not reflect the current usage or needs of the tenant, their visitors or clients.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the wellbeing of the community by recognising the needs of a non-profit organisation that contribute to the overall wellbeing of youth of the district.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	As noted in the Roading Bylaw the area marked 5 is private.
Considerations as to sustainability, the environment and climate change impacts	None
Risks Analysis	There are no risks associated with the recommended option.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement policy has been considered with none of the criteria being triggered or met.

7. Next Steps

1. Tenant’s advised of the outcome

2. Signage erected.

8. Attachments

Nil

Report author:	Reviewed and authorised by:

Debbie Shaw	Garreth Robinson
Property and Facilities Officer (Cromwell)	Acting Executive Manager - Planning and Environment
3/11/2021	5/11/2021

23 November 2021

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21.9.4 Central Otago Branch of the Vintage Car Club of New Zealand Incorporated request for funding

Doc ID: 555497

1. Purpose of Report

To consider a request from the Central Otago Branch of the Vintage Car Club of New Zealand Incorporated from the Club’s Fund Account. Funding to assist with the cost of sealing 1356m², being part of their total lease area of 3170m².

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Approves the request for funding from the Central Otago Vintage Car Club to assist with the cost of sealing part of their leased area.

C. Approves funding not exceeding $4,586.08 from the Cromwell Otago Vintage Car Club funds. Funds to assist with the cost of sealing part of their leased area but subject to copies of the invoices from contractors being provided at the conclusion of the project.

2. Background

The Central Otago Vintage Car Club currently lease land situated on a the Neplusultra Street Reserve comprising an area of 3170m² more or less being part of Deposited Plan 17280 and part section 3 Blk XC11 Town of Cromwell.

In terms of the Reserves Act 1977, the former Cromwell Borough Council established fund accounts for each of the clubs that leased Council reserve land. Each club fund account is funded by the annual rentals that the club pays for the land.

The purpose of the fund accounts is to enable the lessees to build up a capital development fund. The funds can be called upon to spend on their particular reserve/facilities for specific projects. Use of the fund is subject to approval by the Cromwell Community Board.

3. Discussion

Attached is a letter from the Central Otago Vintage Car Club requesting funds to seal part of the land area in which they lease. The lease is current with an expiry of 30 June 2034. The Club states that this would enhance the appearance of the property, making it easier to control the weeds and reduce the amount of dust and leaves that get blown into the clubrooms and parts sheds.

4. Financial Considerations

The balance of the Central Otago Vintage Car Club Fund Account as of 30 June 2021 is $4,800.00.

5. Options

Option 1 – (Recommended)

The Board approves the request for funding from the Central Otago Vintage Car Club’s fund account to assist with the cost of sealing 1356m² of the total lease area of 3170m² (more or less).

Advantages:

· The Club can use the funds that have accumulated within its fund account to assist with the capital development of the lease area.

· The sealing of part of the lease area is providing good quality facilities.

Disadvantages:

· The funds will be diminished by $4,586.08.

Option 2

The Board declines the request for funding from the Central Otago Vintage Car Club’s fund account to assist with the cost of sealing part of the lease area.

Advantages:

· The fund remains intact for future projects.

Disadvantages:

· If the Board declined the request, the Club would need to raise funding to assist with the costs.

6. Compliance

Local Government Act 2002 Purpose Provisions	By providing funding towards the Central Otago Vintage Car Clubs sealing project will enable the lease area and clubrooms to be maintained to a high standard and contributes to social wellbeing.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The Club’s annual rentals have been accumulating within the account for a number of years. The Club has sufficient money within the account to provide for recommended funding of $ 4,586.08
Considerations as to sustainability, the environment and climate change impacts	Not applicable for this decision.
Risks Analysis	There are no risks associated with the request for funding from the Club’s account.
Significance, Consultation and Engagement (internal and external)	The proposal does not exceed any of the thresholds nor meet any of the criteria in the Significance and Engagement Policy so public consultation is not required.

7. Next Steps

· Inform Central Otago Vintage Car Club Cromwell Inc of the Board’s decision.

· Advise Council’s Finance department of Cromwell Community Board Resolution.

8. Attachments

Appendix 1 - CODC Yard Seal letter.pdf ⇩

Appendix 2 - Yard Seal 2.pdf ⇩

Report author:	Reviewed and authorised by:

Debbie Shaw	Garreth Robinson
Property and Facilities Officer (Cromwell)	Acting Executive Manager - Planning and Environment
2/11/2021	3/11/2021

23 November 2021

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21.9.5 Road Name Approval Report - off Cemetery Road, Cromwell

Doc ID: 556822

1. Purpose of Report

To consider a request to name three new roads in the development off Cemetery Road, Cromwell.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to approve three road names. Continuation of road one to be named Harvest Road. Road two to be named Fitzgerald Drive and road three to be named Proctor Way.

2. Background

Three roads need to be named in the new sub-division off Cemetery Road in Cromwell.

3. Discussion

The subdivision is an extension of Harvest Road. Road one is already named Harvest Road (blue on the attached map – appendix 1). Harvest Road will join Cemetery Road.

The developer has requested the name Fitzgerald Drive (road two in green on the attached map) and Proctor Way (road three in yellow on the attached map). The names provided are after family members of the developer.

4. Financial Considerations

Costs for the road signs will be met by the developer.

5. Options

Option 1 – (Recommended)

Road one will continue it’s preapproved road name of Harvest Road. Name road two Fitzgerald Drive and road three Proctor Way.

Advantages:

· Developer’s preferred choice.

· Names meet Council policy.

Disadvantages:

· None identified.

Option 2

Name road two Proctor Drive and road three Fitzgerald Lane.

Advantages:

· Developer’s second choice.

· Names meet Council policy.

Disadvantages:

· Not the first choice of the developer.

Option 3

Name road two Bullion Drive and road three Ingot Road.

Advantages:

· Developer’s third choice.

· Names meet Council policy.

· Names are off the list approved Cromwell Community Board’s road names list.

Disadvantages:

· Not the preferred choice of the developer.

Option 4

Select names from the list of approved Cromwell Community Board road names (appendix 2 or the list of Aukaha’s list of approved Māori road names (appendix 3).

Advantages:

· Not the developer’s choice.

· Names meet Council policy.

· Names are off pre-approved lists.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Decision is consistent with other policies.
Considerations as to sustainability, the environment and climate change impacts	Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals. Road naming has no climate change impacts or benefits.
Risks Analysis	Approval of these road names presents no discernible risk.
Significance, Consultation and Engagement (internal and external)	The decision does not trigger engagement under the Significance and Engagement Policy.

7. Next Steps

1) Council confirms the road names.

2) Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

8. Attachments

Appendix 1 - Map off Cemetery Road ⇩

Appendix 2 - Cromwell Community Board list of approved road names ⇩

Appendix 3 - Aukaha List of Approved Maori Road Names ⇩

Report author:	Reviewed and authorised by:

Faye Somerville	Julie Muir
Roading Administration Assistant	Executive Manager - Infrastructure Services
2/11/2021	10/11/2021

Cromwell Community Board meeting

23 November 2021

Cromwell Area Road Name Options

Bannockburn

Name	Definition or Place of Origin
Cowan	Farm manager of Kawarau Station for a long period.
Craig Roy	A potential name for the access way to Craig Roy farm. Note: Council Roading Policies do not encourage road names of more than one word.
*Bilton	John Bilton – Operated Cromwell’s first radio station, 4CZ (private lane named “Bilton Lane” but no formal process).
Dicey	Robin Dicey – local resident and well known winegrowing identity.
Dow	Fallen soldier in World War I (from the Nevis).
Go By	A former gold mine at Carrick.
Heart of Gold	A former gold mine at Carrick.
John Bull	A former gold mine at Carrick.
Lucknow	A former gold mine at Carrick.
Matheson	Fallen soldier in the World Wars (from the Nevis).
McElroy	Farming family – Hawksburn Station (Ron McElroy). Mr A McElroy was an elected member on the Vincent County Council in the 1940’s.
Menzies	John Menzies and David Stewart built the dam at Stewart Town that supplied the miners with water; William Menzies owned the Nevis Hotel; his descendants still live in the area.
Nil Desperandum	A former gold mine at Carrick.
Point d’Or	A former gold mine at Carrick.
Royal Standard	A former gold mine at Carrick.
Struthers	Fallen soldier in World War II (from the Nevis).
Williamson	Fallen soldier in World War II (from the Nevis).

Northburn

Name	Definition or Place of Origin
Lake	Former farmers at Northburn Station for a short period of time.
Pinckney	Farmers at Northburn Station.

Tarras

Name	Definition or Place of Origin
Aurora	A former gold mine at Bendigo.
Beverley	Fallen soldier in the World Wars (from the Lindis Pass).
Brennan	Fallen soldier in the World Wars.
Cowie	A long term farming family in the area (‘Willie Wong’) was part of this family). Colin Cowie – A well known school teacher.
Davidson	A local farming family; Ron Davidson was a Vincent County Council Chairperson.
Emmerson	Russell Emmerson – Local farmer (Forest Range Station).
Gaudin	Fallen soldier in the World Wars.
Goodman	Fallen soldier in the World Wars.
Helm	Fallen soldier in the World Wars.
Hyde	Fallen soldier in the World Wars.
Jenkins	A local farming family (Morven Hills & Malvern Downs Stations).
Lucas	A local farming family (former owners of Bendigo Station).
MacGibbon	Fallen soldier in the World Wars.
McAughtrie	Fallen soldier in the World Wars.
Purvis	A local farming family (Cluden Station); son was an All Black.
Snow	Max & Madge Snow – local farmers (Morven Hills Station).
Waide	Fallen soldier in the World Wars.
Wong	Willie Wong – local identity.

Pisa

Name	Definition or Place of Origin
McCall	Fallen soldier in the World Wars
Mt Koinga	A ‘bump’ in the Dunstan Mountains, near Bendigo that is viewed from Gilmore Road (across the lake in the Pisa area).

Lowburn

Joblin	Fallen soldier in the World Wars
Stene	Nordal Stene - local identiy; he and his wife were ardently against the Dam

Cromwell

Bella	Bella McElligott (nee Hansen) – a local identify who was a staunch Labour supporter; she lived in the mouth of the Kawarau Gorge.
Behrens	M Behrens – Former Mayor of Cromwell (1881-1883). (N.B. A barn in Old Cromwell Town is named after Mr Behrens)
Colclough	C Colclough – Former Mayor of Cromwell (1878-1881).
Corse	Local doctor
Cox	Two generations of local chemists
Escort	Reference unknown – from the Community Board’s existing “unused road/street name list’; potentially a reference to the ‘police escort’ of gold from the area.
Ewart	Reference unknown – from the Community Board’s existing “unused road/street name list’
Ewing	Fallen solider in the World Wars
Girvan	Fallen solider in the World Wars
Hitchcock	Isabella Hitchcock was the first teacher in Queensbury
Holmes	Unsure of origin
Horn	James Horn – Local entrepreneur and member of Parliament; was a shareholder in the ‘Lady Ranfurly’ gold dredge (N.B. There is a mountain peak on the Dunstan Range called Horn)
How-Johns	A long-standing local family
Kilgour	Established the Bell-Kilgour goldmine; The Kilgour family has been involved in mining for four generations.
Kloog	Fallen solider in the World Wars
Love	Fallen solider in the World Wars
Mangos	Leo Mangos – Local carpet layer and business owner; Borough Councillor and CCB 2007.
McBride	Ron McBride – Former transport operator.
McCraken	T McCraken – Former Mayor of Cromwell (1889-1891).
McKechnie	Fallen soldier in the World Wars
McMahon	Doctor’ served in Vietnam.
McNamara	Well known local family; Community Board member 2007.
Mills	Fallen solider in the World Wars
Mooney	Fallen solider in the World Wars
Morris	Local doctor.
Munro	James Munro – Former Mayor of Cromwell (1950-1951). This name currently is used in Tarras.
Murrell	E Murrell – Former Mayor of Cromwell (1905-1913)
Orr	Former dredge master.
Pretsch	K Pretsch – Former Mayor of Cromwell (1897-1899).
Pryde	A former local identity involved in a number of mining venture.
Quinn	Tony Quinn – Founder of Highland Motorsport Park.
Rooney	T Rooney – Former Mayor of Cromwell (1895-1897).
Skinner	L R Skinner – Former Mayor of Cromwell (1956-1958).
Stumbles	Well known family; grocers shop on the main street.
Tidey	Fallen soldier in the World Wars.
Ussher	Ron Ussher – Local wool and skin buyer; Borough Councillor and CCB 2007; philanthropist.
Walsh	Fallen soldier in the World Wars.
Whetter	W Whetter – Former Mayor of Cromwell (1868-1869).
Wrightson	Fallen soldier in the World Wars.

Generic Names and Terms:

Beech	Trees originally found in district.
Bracken	Shrubs originally found in district.
Manuka	Trees originally found in district.
Marram	Native grass
Norfolk	Trees originally found in district.
Redwood	Trees originally found in district.
Totara	Trees originally found in district.
Alpine	Landscape reference
Plantation	Landscape reference
Tirau	Place name: The pre-European name for Cromwell, meaning “place of many cabbage trees.” Allegedly groves of cabbage trees were planted as markers for travelling routes. As they did not grow naturally in the area, they stood out in the landscape (and provided an additional source of food).
Herringbone	Type of alluvial mining – This name was selected (but not used) in the 1978 Cromwell street naming competition.
Kells	Place name – A town in County Meath, Southern Ireland.
Omega	Place name – Alpha and Omega were also gold mining towns in California (est. in the 1850’s) - both towns were mostly engulfed by hydraulic diggings; Last letter of the Greek alphabet. Omega is also a variety of plum.
Pontoon	Part of a mining dredge – The name was selected (but not used) in the 1978 Cromwell street naming competition.
Roscommon	A place name – A county in Northern Ireland.
Mica	Geological term – A shiny silicate mineral used as a thermal or electric insulator; is readily found in schist rock.
Anvil	From gold mining/pioneering era – a hard metal block used by farriers, etc.
Buggy	From gold mining/pioneering era – A horse drawn buggy.
Bullion	From gold mining/pioneering era – bullion traditionally stands for gold bars.
Ingot	From gold mining era – a gold ingot is refined metallic gold.
Shaft	From gold mining era – gold mine shaft

Cromwell Community Board meeting

23 November 2021

Māori names associated with the Central Otago Region
Common name	Known as
	Geology
Kurupaku	Otago Schist
Mauka	Mountains in Otago
	Lizards
Kawariki	Jewelled gecko
Karara-moko-huruhuru	Green lizard
Karara-mokomoko	Kind of lizard
Karara-papani	Kind of lizard
Mokomoko	Kind of lizard
Mokopapa	Tree lizard, poss. Hoplodactylus spp.
Toropahiki	Grass lizards
	Birds
Pīhoihoi	NZ pipit
Whioi	NZ pipit
Kātaitai	NZ pipit
Manu kahaki	NZ pipit
Hiwaiwaka	Fantail
Pitakataka	Fantail
Titakataka	Fantail
Titaiwaka	Fantail
Riroriro	Grey warbler, Gerygone igata
Tata	Brown duck
Hoho	Duck
Parera	Grey duck, wild duck
Parera-kowhio	Blue mountain duck
Pateke	Teal
Kahu	Harrier hawk
Pouakai	Bush hawk, Falco novaseelandiae
Kaireka	Skylark
Pakeha piopio	Skylark
Pioioi	Lark, ground lark
Kaka	Parrot
Kakariwai	Robin
Kakaruai	Robin
Totoara	Robin
Weka	Weka
Kea	Parrot, Nestor notabilis
Kārearea	Sparrowhawk/Falcon
Kaeaea	Sparrowhawk/Falcon
Karewarewa	Sparrowhawk/Falcon
Kiwi	Kiwi, Apteryx spp.
Koreke	Quail
Miromiro	Tomtit, Petroica macrocephala
Pakura	Swamp hen, swamp turkey
Pukaki	Swamp hen, swamp turkey
Pukeko	Swamp hen, swamp turkey
Peopeo	Morepork, Nivox novaseelandiae
Piopio	Morepork, Nivox novaseelandiae
Putakitaki	Paradise duck
Rerewaka	Pied stilt
Tatariki	Yellowhead, Mohoua ochrocephala
Titiripounamu	Rifleman, Acanthisitta chloris
Tutaki	Thrush, Bowdleria punctata
	Fish
Piharau	Lamprey
Kanakana	Lamprey
Kanakana-wairaki	Young lamprey
Wairiki	Young lamprey
Tuna	Eel, Anguilla spp.
Tunahau	Eel
Tunaheke	Eel
Arokehe	Eel
Hao	Eel
Horepara	Eel
Mairehe	Kind of eel, Anguilla spp.
Kirirua	Big black eel, Anguilla spp.
Kokekehe	Kind of eel, Anguilla spp.
Korakiraki	Kind of eel, Anguilla spp.
Papaaka	Kind of eel, Anguilla spp.
Punuatuna	Young eels
Hiwihiwi	Freshwater fish
Kokopala	Freshwater fish, Galaxias spp.
Panako	Freshwater fish, poss. Galaxias spp.
	Invertebrates
Awheto	Insect
Purehurehu	Insect
Pukawerewere	Spiders, general term for most insects
Kata	Snail
Pāpapa	Tiger beetle/Cockroach/Slater
Hakopa	Ladybird
Kikihiwaru	Dragon fly
Mahitihiti	Grasshopper
Pakau	Kind of grasshopper
Namu	Sandfly
Pongarongaro	Gnats or midges
Rongaronga	Midges
Popokorua	Ants
Upokorua	Ants
Waerau	Centipede
Wairo	Daddy-long-legs
Wairua-takata	Moths
	Mammals
Hea	Hare
Hipi	Sheep
Hoiho (Can)	Horse
Kuri	Dogs
Ruarangi	Maori dog
Naninani	Goat
Poaka	Wild pig
Pouhawaiki	English rat, Rattus spp.
Pohowaiki	English rat, Rattus spp.
Rapiti	Rabbit
	Plants
Apora (Can)	Apple
Hapura (Mur)	Apple
Aruhe	Fernroot, Pteridium spp.
Rarauhe	Fernroot, Pteridium spp.
Rauaruhe	Fernroot, Pteridium spp.
Aruhe-rakau	Fernroot, prob. Pteridum spp.
Haka	Vine, prob. white Clematis spp.
Popohue	Vine, white Clematis
Popuhua	Vine, white Clematis
Hokokuku	Vine, Clematis spp.
Pikiarero	Vine, Clematis spp.
Korokio	Shrub, Corokia cotoneaster
Korokio tāranga	Shrub, Corokia cotoneaster
Hakeke	Tree daisy, Olearia ilicifolia
Haki	Native Holly, Olearia ilicifolia
Pekapeka	Tree daisy
Hakihaki	Tree
Harakeke	Flax, Phormium tenax
Harareke	Flax, Phormium tenax
Pao	Kind of flax, Phormium spp.
Takirikau	Kind of flax, prob Phormium spp.
Kakaha	Bush flax
Wharariki	Mountain flax, Phormiun cookianum
Horopito	Pepper tree, prob. Pseudowintera colorata
Inaka	Spider plant tree, Dracophyllum sp.
NeiNei	Spider plant tree, Dracophyllum sp.
Kapuka	Broadleaf tree, prob. Griselinia littoralis
Karamu	Shrub, Coprosma spp.
Mikimiki	Coprosma spp.
Mingimingi	Coprosma spp.
Hūpiro	Coprosma spp.
Kio kio	Fern, prob. Blechnum spp.
Kirimoko	Small manuka, Leptospermum sp.
Kilimoko	Small manuka, Leptospermum sp.
Kohai	Tree, Sophora spp.
Kowhai	Tree, Sophora spp.
Goai	Tree, Sophora spp.
Tōtara	Tree, Totara
Kokomuka	Shrub, Veronica/Hebe spp.
Koromiko	Shrub, Veronica/Hebe spp.
Kuta	Cress, watercress
Mania	Tussock
Pātītī	Silver tussock, Poa sp.
Mauku	Common tussock, Poa spp.
Pupatiti	Kind of tussock
Tarahikoau	Kind of tussock
Toetoe	Toetoe
Mata	Kind of toetoe, poss. Cortaderia spp.
Makomako	Tree, Aristotelia serrata
Taramea	Spaniard grass, Aciphylla sp.
Papaii	Kind of speargrass, Aciphylla spp.
Ti kōuka	Cabbage tree, Cordyline spp.
Ti-whanake	Cabbage tree, Cordyline spp.
Kauru	Cabbage tree, Cordyline spp.
Ti-whanake	Cabbage tree, Cordyline spp.
Tauhinu	Cottonwood, Ozothamnus leptophyllus
Raukaua	Tree, Raukaua simplex
Houhere	Mountain ribbonwood, Hoheria glabrata
Whauwhau	Mountain ribbonwood, Hoheria glabrata
Whauwhi	Mountain ribbonwood, Hoheria glabrata
Tawai	Silver beech, Nothofagus menziesii
Tawhai	Silver beech, Nothofagus menziesii
Tirowhārangi	Silver beech, Nothofagus menziesii
Tawhairauriki	Black beech, Nothofagus solandri
Tawairauriki	Black beech, Nothofagus solandri
Hututawai	Red beech, Nothofagus fusca
Hutu	Red beech, Nothofagus fusca
Tawhairaunui	Red beech, Nothofagus fusca
Tūmatakuru	Wild Irishman, Discaria toumatou
Taunoka	Native broom bush
Pinātoro	NZ Daphne
Wharengāngara	NZ Daphne
Pānako	Thread fern
Tāwiniwini	Snowberry, Gaultheria spp.
Koropuka	Snowberry, Gaultheria spp.
Takapo	Snowberry, Gaultheria spp.
Taupuku	Snowberry, Gaultheria spp.
Mānuka rauriki	Kanuka
Pōpōhue	Wire vine, Muehlenbeckia complexa
Tororaro	Wire vine, Muehlenbeckia complexa
Waekāhu	Wire vine, Muehlenbeckia complexa
Puka	Wire vine, Muehlenbeckia australis
Niniao	Everlasting daisy, Helichrysum lanceolatum
Tātaraheke	Vine Bush lawyer, Rubus sp.
Tātarahika	Lawyer vine, Rubus spp.
Tataramoa	Kind of bramble Rubus spp.
Tarakupenga	Lycopodium/Club moss
Mingi	Shrub, Leucopogon sp.
Kaiwhiria	NZ Jasmine, Parsonsia capsularis
Tōtorowene	NZ Jasmine, Parsonsia capsularis
Tōtoroene	NZ Jasmine, Parsonsia capsularis
Kaikū	NZ Jasmine, Parsonsia capsularis
Tawhiwhi	NZ Jasmine, Parsonsia capsularis
Kohuhu	Tree, Pittosporum tenuifolium
Tarata	Tree lemonwood, Pittosporum eugenoides
Hinahina	Tree, Mahoe
Piripiriwhata	Tree, Marbleleaf
Māpau	Tree, Matipo
Miro	Tree, Miro
Toromiro	Tree, Miro
Rautawhiri	Tree, Rautawhiri
Wīwī	Rush
Mākaka	Saltmarsh
Runa	Saltmarsh
Rautawhiri	Rautawhiri
Pirita	Supplejack
Kōtukutuku	Tree fuchsia
Okaoka	Stinging nettle
Ongaonga	Stinging nettle
Paku	Kind of moss
Piripiri	Plant, kind of Acaena spp.
Hutuwai	Plant, kind of Acaena spp.
Bidibidi	Plant, kind of Acaena spp.
Pitau	Part of raupo or koareare
Poroporo	Maori gooseberries, Solanum spp.
Puha	Sowthistle, ordinary kind, bush thistle
Pukio	Plant/grass, poss. Carex secta
Pukiu	Plant/grass, poss. Carex secta
Purau	Plant, poss. Bulbinella spp.
Tarutaru	Grass
Taru whenua	Ordinary grass of the plains
Tikapu	Mountain lily
Tikumu	Mountain daisy, Celmisia spp.
Wiwi	Rushes, poss. Juncus spp.

23 November 2021

Logo, company name

Description automatically generated

21.9.6 Road Naming Approval Report - River Terrace Developments, Cromwell

Doc ID: 545393

1. Purpose of Report

To consider a request to name one road and one right of way in the River Terrace Development in Cromwell.

Recommendations

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to approve one road name and one right of way. Road one to be named Stone Drive and right of way to be named Mason Lane.

2. Background

One road and one right of way in the new River Terrace subdivision off Sandflat Road needs to be named.

3. Discussion

The developer has requested the Board considers three “pairs” of road names to ensure continuity within the area. He has requested that names are not a mixture of the options suggested. The first pair have a commemorative theme.

Stone Drive is requested for road one, referred to as link road on the attached map (appendix 1) and Mason Lane chosen for the right of way. The developer selected these names in memory of his father Tony Meehan who passed away three years ago. Tony was a local bridge builder and stonemason with strong involvement in the community.

Stones Road has been used in the Waikerikeri Valley therefore pre-approval has been received by Land Information New Zealand. Stone Drive is over 25km away from Stones Road so locations should not confuse emergency services.

The second “pair” of options for consideration are also linked to Tony Meehan and his contribution as a stonemason.

Road one to be named Bridge Drive and the right of way to be named Stonemason Lane.

The third “pair” of options for consideration are linked to the landscaping within the subdivision.

Road one to be named Cedar Drive and the right of way to be named Broadleaf Lane.

4. Financial Considerations

Costs for the road signs will be met by the developer.

5. Options

Option 1 – (Recommended)

Name road one Stone Drive and the right of way Mason Lane.

Advantages:

· Developer’s preferred choice.

· Land Information New Zealand have pre-approved the name Stone Drive.

· Names meet council policy.

Disadvantages:

· Stones Road is used in the Waikerikeri Valley.

Option 2

Name road one Bridge Drive and the right of way Stonemason Lane.

Advantages:

· Developer’s second choice of names.

· Names meet council policy.

Disadvantages:

· None identified.

Option 3

Name road one Cedar Drive and the right of way Broadleaf Lane

Advantages:

· Developer’s third choice of names.

· Names meet Council Policy.

Disadvantages:

· None identified.

Option 4

Select names from the list of approved Cromwell Community Board road names (appendix 2 or the list of Aukaha’s list of approved Māori road names (appendix 3).

Advantages:

· Names meet Council Policy.

· Names are off pre-approved lists.

Disadvantages:

· Not the developer’s preferred choice.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Decision is consistent with other policies.
Considerations as to sustainability, the environment and climate change impacts	Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals. Road naming has the ability to celebrate cultural and heritage aspects of the area. Road naming has no climate change impacts or benefits.
Risks Analysis	Approval of these road names presents no discernible risk.
Significance, Consultation and Engagement (internal and external)	This decision does not trigger engagement under the Significance and Engagement Policy.

7. Next Steps

1) Council confirms the road names.

2) Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

8. Attachments

Appendix 1 - Map - River Terrace off Sandflat Road.pdf ⇩

Appendix 2 - Cromwell Community Board list of approved road names.docx ⇩

Appendix 3 - Aukaha List of Approved Maori Road Names.docx ⇩

Report author:	Reviewed and authorised by:

Faye Somerville	Julie Muir
Roading Administration Assistant	Executive Manager - Infrastructure Services
20/10/2021	10/11/2021

Cromwell Community Board meeting

23 November 2021

Cromwell Area Road Name Options

Bannockburn

Name	Definition or Place of Origin
Cowan	Farm manager of Kawarau Station for a long period.
Craig Roy	A potential name for the access way to Craig Roy farm. Note: Council Roading Policies do not encourage road names of more than one word.
*Bilton	John Bilton – Operated Cromwell’s first radio station, 4CZ (private lane named “Bilton Lane” but no formal process).
Dicey	Robin Dicey – local resident and well known winegrowing identity.
Dow	Fallen soldier in World War I (from the Nevis).
Go By	A former gold mine at Carrick.
Heart of Gold	A former gold mine at Carrick.
John Bull	A former gold mine at Carrick.
Lucknow	A former gold mine at Carrick.
Matheson	Fallen soldier in the World Wars (from the Nevis).
McElroy	Farming family – Hawksburn Station (Ron McElroy). Mr A McElroy was an elected member on the Vincent County Council in the 1940’s.
Menzies	John Menzies and David Stewart built the dam at Stewart Town that supplied the miners with water; William Menzies owned the Nevis Hotel; his descendants still live in the area.
Nil Desperandum	A former gold mine at Carrick.
Point d’Or	A former gold mine at Carrick.
Royal Standard	A former gold mine at Carrick.
Struthers	Fallen soldier in World War II (from the Nevis).
Williamson	Fallen soldier in World War II (from the Nevis).

Northburn

Name	Definition or Place of Origin
Lake	Former farmers at Northburn Station for a short period of time.
Pinckney	Farmers at Northburn Station.

Tarras

Name	Definition or Place of Origin
Aurora	A former gold mine at Bendigo.
Beverley	Fallen soldier in the World Wars (from the Lindis Pass).
Brennan	Fallen soldier in the World Wars.
Cowie	A long term farming family in the area (‘Willie Wong’) was part of this family). Colin Cowie – A well known school teacher.
Davidson	A local farming family; Ron Davidson was a Vincent County Council Chairperson.
Emmerson	Russell Emmerson – Local farmer (Forest Range Station).
Gaudin	Fallen soldier in the World Wars.
Goodman	Fallen soldier in the World Wars.
Helm	Fallen soldier in the World Wars.
Hyde	Fallen soldier in the World Wars.
Jenkins	A local farming family (Morven Hills & Malvern Downs Stations).
Lucas	A local farming family (former owners of Bendigo Station).
MacGibbon	Fallen soldier in the World Wars.
McAughtrie	Fallen soldier in the World Wars.
Purvis	A local farming family (Cluden Station); son was an All Black.
Snow	Max & Madge Snow – local farmers (Morven Hills Station).
Waide	Fallen soldier in the World Wars.
Wong	Willie Wong – local identity.

Pisa

Name	Definition or Place of Origin
McCall	Fallen soldier in the World Wars
Mt Koinga	A ‘bump’ in the Dunstan Mountains, near Bendigo that is viewed from Gilmore Road (across the lake in the Pisa area).

Lowburn

Joblin	Fallen soldier in the World Wars
Stene	Nordal Stene - local identiy; he and his wife were ardently against the Dam

Cromwell

Bella	Bella McElligott (nee Hansen) – a local identify who was a staunch Labour supporter; she lived in the mouth of the Kawarau Gorge.
Behrens	M Behrens – Former Mayor of Cromwell (1881-1883). (N.B. A barn in Old Cromwell Town is named after Mr Behrens)
Colclough	C Colclough – Former Mayor of Cromwell (1878-1881).
Corse	Local doctor
Cox	Two generations of local chemists
Escort	Reference unknown – from the Community Board’s existing “unused road/street name list’; potentially a reference to the ‘police escort’ of gold from the area.
Ewart	Reference unknown – from the Community Board’s existing “unused road/street name list’
Ewing	Fallen solider in the World Wars
Girvan	Fallen solider in the World Wars
Hitchcock	Isabella Hitchcock was the first teacher in Queensbury
Holmes	Unsure of origin
Horn	James Horn – Local entrepreneur and member of Parliament; was a shareholder in the ‘Lady Ranfurly’ gold dredge (N.B. There is a mountain peak on the Dunstan Range called Horn)
How-Johns	A long-standing local family
Kilgour	Established the Bell-Kilgour goldmine; The Kilgour family has been involved in mining for four generations.
Kloog	Fallen solider in the World Wars
Love	Fallen solider in the World Wars
Mangos	Leo Mangos – Local carpet layer and business owner; Borough Councillor and CCB 2007.
McBride	Ron McBride – Former transport operator.
McCraken	T McCraken – Former Mayor of Cromwell (1889-1891).
McKechnie	Fallen soldier in the World Wars
McMahon	Doctor’ served in Vietnam.
McNamara	Well known local family; Community Board member 2007.
Mills	Fallen solider in the World Wars
Mooney	Fallen solider in the World Wars
Morris	Local doctor.
Munro	James Munro – Former Mayor of Cromwell (1950-1951). This name currently is used in Tarras.
Murrell	E Murrell – Former Mayor of Cromwell (1905-1913)
Orr	Former dredge master.
Pretsch	K Pretsch – Former Mayor of Cromwell (1897-1899).
Pryde	A former local identity involved in a number of mining venture.
Quinn	Tony Quinn – Founder of Highland Motorsport Park.
Rooney	T Rooney – Former Mayor of Cromwell (1895-1897).
Skinner	L R Skinner – Former Mayor of Cromwell (1956-1958).
Stumbles	Well known family; grocers shop on the main street.
Tidey	Fallen soldier in the World Wars.
Ussher	Ron Ussher – Local wool and skin buyer; Borough Councillor and CCB 2007; philanthropist.
Walsh	Fallen soldier in the World Wars.
Whetter	W Whetter – Former Mayor of Cromwell (1868-1869).
Wrightson	Fallen soldier in the World Wars.

Generic Names and Terms:

Beech	Trees originally found in district.
Bracken	Shrubs originally found in district.
Manuka	Trees originally found in district.
Marram	Native grass
Norfolk	Trees originally found in district.
Redwood	Trees originally found in district.
Totara	Trees originally found in district.
Alpine	Landscape reference
Plantation	Landscape reference
Tirau	Place name: The pre-European name for Cromwell, meaning “place of many cabbage trees.” Allegedly groves of cabbage trees were planted as markers for travelling routes. As they did not grow naturally in the area, they stood out in the landscape (and provided an additional source of food).
Herringbone	Type of alluvial mining – This name was selected (but not used) in the 1978 Cromwell street naming competition.
Kells	Place name – A town in County Meath, Southern Ireland.
Omega	Place name – Alpha and Omega were also gold mining towns in California (est. in the 1850’s) - both towns were mostly engulfed by hydraulic diggings; Last letter of the Greek alphabet. Omega is also a variety of plum.
Pontoon	Part of a mining dredge – The name was selected (but not used) in the 1978 Cromwell street naming competition.
Roscommon	A place name – A county in Northern Ireland.
Mica	Geological term – A shiny silicate mineral used as a thermal or electric insulator; is readily found in schist rock.
Anvil	From gold mining/pioneering era – a hard metal block used by farriers, etc.
Buggy	From gold mining/pioneering era – A horse drawn buggy.
Bullion	From gold mining/pioneering era – bullion traditionally stands for gold bars.
Ingot	From gold mining era – a gold ingot is refined metallic gold.
Shaft	From gold mining era – gold mine shaft

Cromwell Community Board meeting

23 November 2021

Māori names associated with the Central Otago Region
Common name	Known as
	Geology
Kurupaku	Otago Schist
Mauka	Mountains in Otago
	Lizards
Kawariki	Jewelled gecko
Karara-moko-huruhuru	Green lizard
Karara-mokomoko	Kind of lizard
Karara-papani	Kind of lizard
Mokomoko	Kind of lizard
Mokopapa	Tree lizard, poss. Hoplodactylus spp.
Toropahiki	Grass lizards
	Birds
Pīhoihoi	NZ pipit
Whioi	NZ pipit
Kātaitai	NZ pipit
Manu kahaki	NZ pipit
Hiwaiwaka	Fantail
Pitakataka	Fantail
Titakataka	Fantail
Titaiwaka	Fantail
Riroriro	Grey warbler, Gerygone igata
Tata	Brown duck
Hoho	Duck
Parera	Grey duck, wild duck
Parera-kowhio	Blue mountain duck
Pateke	Teal
Kahu	Harrier hawk
Pouakai	Bush hawk, Falco novaseelandiae
Kaireka	Skylark
Pakeha piopio	Skylark
Pioioi	Lark, ground lark
Kaka	Parrot
Kakariwai	Robin
Kakaruai	Robin
Totoara	Robin
Weka	Weka
Kea	Parrot, Nestor notabilis
Kārearea	Sparrowhawk/Falcon
Kaeaea	Sparrowhawk/Falcon
Karewarewa	Sparrowhawk/Falcon
Kiwi	Kiwi, Apteryx spp.
Koreke	Quail
Miromiro	Tomtit, Petroica macrocephala
Pakura	Swamp hen, swamp turkey
Pukaki	Swamp hen, swamp turkey
Pukeko	Swamp hen, swamp turkey
Peopeo	Morepork, Nivox novaseelandiae
Piopio	Morepork, Nivox novaseelandiae
Putakitaki	Paradise duck
Rerewaka	Pied stilt
Tatariki	Yellowhead, Mohoua ochrocephala
Titiripounamu	Rifleman, Acanthisitta chloris
Tutaki	Thrush, Bowdleria punctata
	Fish
Piharau	Lamprey
Kanakana	Lamprey
Kanakana-wairaki	Young lamprey
Wairiki	Young lamprey
Tuna	Eel, Anguilla spp.
Tunahau	Eel
Tunaheke	Eel
Arokehe	Eel
Hao	Eel
Horepara	Eel
Mairehe	Kind of eel, Anguilla spp.
Kirirua	Big black eel, Anguilla spp.
Kokekehe	Kind of eel, Anguilla spp.
Korakiraki	Kind of eel, Anguilla spp.
Papaaka	Kind of eel, Anguilla spp.
Punuatuna	Young eels
Hiwihiwi	Freshwater fish
Kokopala	Freshwater fish, Galaxias spp.
Panako	Freshwater fish, poss. Galaxias spp.
	Invertebrates
Awheto	Insect
Purehurehu	Insect
Pukawerewere	Spiders, general term for most insects
Kata	Snail
Pāpapa	Tiger beetle/Cockroach/Slater
Hakopa	Ladybird
Kikihiwaru	Dragon fly
Mahitihiti	Grasshopper
Pakau	Kind of grasshopper
Namu	Sandfly
Pongarongaro	Gnats or midges
Rongaronga	Midges
Popokorua	Ants
Upokorua	Ants
Waerau	Centipede
Wairo	Daddy-long-legs
Wairua-takata	Moths
	Mammals
Hea	Hare
Hipi	Sheep
Hoiho (Can)	Horse
Kuri	Dogs
Ruarangi	Maori dog
Naninani	Goat
Poaka	Wild pig
Pouhawaiki	English rat, Rattus spp.
Pohowaiki	English rat, Rattus spp.
Rapiti	Rabbit
	Plants
Apora (Can)	Apple
Hapura (Mur)	Apple
Aruhe	Fernroot, Pteridium spp.
Rarauhe	Fernroot, Pteridium spp.
Rauaruhe	Fernroot, Pteridium spp.
Aruhe-rakau	Fernroot, prob. Pteridum spp.
Haka	Vine, prob. white Clematis spp.
Popohue	Vine, white Clematis
Popuhua	Vine, white Clematis
Hokokuku	Vine, Clematis spp.
Pikiarero	Vine, Clematis spp.
Korokio	Shrub, Corokia cotoneaster
Korokio tāranga	Shrub, Corokia cotoneaster
Hakeke	Tree daisy, Olearia ilicifolia
Haki	Native Holly, Olearia ilicifolia
Pekapeka	Tree daisy
Hakihaki	Tree
Harakeke	Flax, Phormium tenax
Harareke	Flax, Phormium tenax
Pao	Kind of flax, Phormium spp.
Takirikau	Kind of flax, prob Phormium spp.
Kakaha	Bush flax
Wharariki	Mountain flax, Phormiun cookianum
Horopito	Pepper tree, prob. Pseudowintera colorata
Inaka	Spider plant tree, Dracophyllum sp.
NeiNei	Spider plant tree, Dracophyllum sp.
Kapuka	Broadleaf tree, prob. Griselinia littoralis
Karamu	Shrub, Coprosma spp.
Mikimiki	Coprosma spp.
Mingimingi	Coprosma spp.
Hūpiro	Coprosma spp.
Kio kio	Fern, prob. Blechnum spp.
Kirimoko	Small manuka, Leptospermum sp.
Kilimoko	Small manuka, Leptospermum sp.
Kohai	Tree, Sophora spp.
Kowhai	Tree, Sophora spp.
Goai	Tree, Sophora spp.
Tōtara	Tree, Totara
Kokomuka	Shrub, Veronica/Hebe spp.
Koromiko	Shrub, Veronica/Hebe spp.
Kuta	Cress, watercress
Mania	Tussock
Pātītī	Silver tussock, Poa sp.
Mauku	Common tussock, Poa spp.
Pupatiti	Kind of tussock
Tarahikoau	Kind of tussock
Toetoe	Toetoe
Mata	Kind of toetoe, poss. Cortaderia spp.
Makomako	Tree, Aristotelia serrata
Taramea	Spaniard grass, Aciphylla sp.
Papaii	Kind of speargrass, Aciphylla spp.
Ti kōuka	Cabbage tree, Cordyline spp.
Ti-whanake	Cabbage tree, Cordyline spp.
Kauru	Cabbage tree, Cordyline spp.
Ti-whanake	Cabbage tree, Cordyline spp.
Tauhinu	Cottonwood, Ozothamnus leptophyllus
Raukaua	Tree, Raukaua simplex
Houhere	Mountain ribbonwood, Hoheria glabrata
Whauwhau	Mountain ribbonwood, Hoheria glabrata
Whauwhi	Mountain ribbonwood, Hoheria glabrata
Tawai	Silver beech, Nothofagus menziesii
Tawhai	Silver beech, Nothofagus menziesii
Tirowhārangi	Silver beech, Nothofagus menziesii
Tawhairauriki	Black beech, Nothofagus solandri
Tawairauriki	Black beech, Nothofagus solandri
Hututawai	Red beech, Nothofagus fusca
Hutu	Red beech, Nothofagus fusca
Tawhairaunui	Red beech, Nothofagus fusca
Tūmatakuru	Wild Irishman, Discaria toumatou
Taunoka	Native broom bush
Pinātoro	NZ Daphne
Wharengāngara	NZ Daphne
Pānako	Thread fern
Tāwiniwini	Snowberry, Gaultheria spp.
Koropuka	Snowberry, Gaultheria spp.
Takapo	Snowberry, Gaultheria spp.
Taupuku	Snowberry, Gaultheria spp.
Mānuka rauriki	Kanuka
Pōpōhue	Wire vine, Muehlenbeckia complexa
Tororaro	Wire vine, Muehlenbeckia complexa
Waekāhu	Wire vine, Muehlenbeckia complexa
Puka	Wire vine, Muehlenbeckia australis
Niniao	Everlasting daisy, Helichrysum lanceolatum
Tātaraheke	Vine Bush lawyer, Rubus sp.
Tātarahika	Lawyer vine, Rubus spp.
Tataramoa	Kind of bramble Rubus spp.
Tarakupenga	Lycopodium/Club moss
Mingi	Shrub, Leucopogon sp.
Kaiwhiria	NZ Jasmine, Parsonsia capsularis
Tōtorowene	NZ Jasmine, Parsonsia capsularis
Tōtoroene	NZ Jasmine, Parsonsia capsularis
Kaikū	NZ Jasmine, Parsonsia capsularis
Tawhiwhi	NZ Jasmine, Parsonsia capsularis
Kohuhu	Tree, Pittosporum tenuifolium
Tarata	Tree lemonwood, Pittosporum eugenoides
Hinahina	Tree, Mahoe
Piripiriwhata	Tree, Marbleleaf
Māpau	Tree, Matipo
Miro	Tree, Miro
Toromiro	Tree, Miro
Rautawhiri	Tree, Rautawhiri
Wīwī	Rush
Mākaka	Saltmarsh
Runa	Saltmarsh
Rautawhiri	Rautawhiri
Pirita	Supplejack
Kōtukutuku	Tree fuchsia
Okaoka	Stinging nettle
Ongaonga	Stinging nettle
Paku	Kind of moss
Piripiri	Plant, kind of Acaena spp.
Hutuwai	Plant, kind of Acaena spp.
Bidibidi	Plant, kind of Acaena spp.
Pitau	Part of raupo or koareare
Poroporo	Maori gooseberries, Solanum spp.
Puha	Sowthistle, ordinary kind, bush thistle
Pukio	Plant/grass, poss. Carex secta
Pukiu	Plant/grass, poss. Carex secta
Purau	Plant, poss. Bulbinella spp.
Tarutaru	Grass
Taru whenua	Ordinary grass of the plains
Tikapu	Mountain lily
Tikumu	Mountain daisy, Celmisia spp.
Wiwi	Rushes, poss. Juncus spp.

23 November 2021

21.9.7 Cromwell Financial Report for the Period Ending 30 September 2021

Doc ID: 557203

1. Purpose

To consider the financial performance overview as at 30 September 2021.

Recommendations

That the report be received.

2. Background

The operating statement for the three months ending 30 September 2021 show a favourable variance of $137k against the revised budget.

2021/22	AS AT 30 SEPTEMBER 2021					2021/22
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income:
489	Internal Interest Revenue	56	122	(66)	˜	489
7,536	Land Sale Proceeds	-	-	-	˜	900
618	User Fees & Other	178	155	23	˜	618
-	Reserves Contributions	39	-	39	˜	-
-	External Interest & Dividends	1	-	1	˜	-
3,093	Rates	805	805	-	˜	3,093
-	Other Capital Contributions	-	-	-	˜	-
11,736	Total Income	1,079	1,082	(3)	˜	5,100

	Expenditure
130	Rates Expense	118	130	12	˜	130
7,536	Cost of Sale of Land	2	-	(2)	˜	900
47	Professional Fees	13	8	(5)	˜	47
905	Cost Allocations	217	216	(1)	˜	905
263	Fuel & Energy	66	67	1	˜	263
197	Grants	20	37	17	˜	197
245	Other Costs	18	57	39	˜	252
541	Contracts	116	133	17	˜	541
65	Internal Interest Expense	(7)	13	20	˜	65
133	Building Repairs and Mtce.	27	40	13	˜	142
729	Staff	132	158	26	˜	718
44	Members Remuneration	8	11	3	˜	44
736	Depreciation	184	184	-	˜	736
11,571	Total Expenses	914	1,054	140	˜	4,940
165	Operating Surplus / (Deficit)	165	28	137	˜	160

Income for period ending 30 September 2021:

Operating income reflects an insignificant variance to the revised budget of ($3k).

· Internal interest revenue has an unfavourable variance of ($66k). This is due to low market interest rates plus property purchases post setting the Long-term Plan budget.

· User fees and other has a favourable variance of $23k. A breakdown of this is provided in the table below. Rental and hire income are higher than budget. This is due to annual lease payments made in the first quarter. There was a small drop in pool revenue because of COVID-19 restrictions.

· Reserves contributions has a favourable variance of $39k. These are difficult to gauge when setting budgets and are dependent on developers’ timeframes.

2021/22	User Fees and Other Income					2021/22
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
113	Other Misc. Income	30	29	1	˜	113
238	Rentals & Hires	92	60	32	˜	238
250	Cromwell Pool / Swim School	55	62	(7)	˜	250
16	Cemeteries	1	4	(3)	˜	16
618	Total User Fees Income	178	155	23		618

Expenditure for period ending 30 September 2021:

Expenditure has a favourable variance of $140k against the revised budget. These variances are detailed below:

· Grants are favourable against budget by $17k. This is due to timing of the grant’s application rounds in October 2021.

· Other costs are favourable to budget by $39k. Driving this variance is the timing of the water charges which are billed in November 2021. The other expenses are more needs-based and will vary against budget from time to time.

· Contracts are favourable to budget by $17k. This is due to the timing of maintenance programme.

· Internal interest expense has a favourable variance of $20k. Low market interest rates are driving this variance.

· Staff costs has a favourable variance of $26k. This is due to the seasonal staff recruitment and associated costs.

Capital Expenditure:

Capital expenditure for the period ending 30 September 2021 has a year-to-date favourable variance of $280k. The actual CAPEX spend ended with 2% of the total revised budget being spent.

2021/22	AS AT 30 SEPTEMBER 2021					2021/22
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$'000
	Parks and Reserves:
4	Cromwell Reserves - Playground equipment	-	1	1	˜	13
107	Cromwell Reserves - Irrigation	-	9	9	˜	167
21	Cromwell Reserves - Landscaping	-	8	8	˜	30
-	Cromwell Reserves - Recreation Equipment	-	-	-	˜	40
35	Cromwell Reserves - Fencing & Bins	-	5	5	˜	134
-	Cromwell Lighting	-	5	5	˜	5
15	Cromwell Cemetery	-	-	-	˜	15
10	Anderson Park - Landscaping	-	8	8	˜	141
15	Anderson Park - Irrigation & Bins	-	17	17	˜	81
33	Anderson Park - Lighting	2	-	(2)	˜	33
140	Cromwell - Other	-	-	-	˜	140
380	Total Parks & Reserves	2	53	51		799

	Cromwell Swimming Pool:
8	Building upgrades	10	6	(4)	˜	42
11	Machinery & Plant	60	269	209	˜	1,076
23	Recreation equipment / furniture & fittings	-	24	24	˜	31
42	Total Cromwell Swimming Pool	70	299	229		1,149

	Property:				˜
-	Cromwell Front Reserve	-	-	-	˜	1,800
-	Total Property	-	-	-		1,800
422	Total Capital Expenditure	72	352	280	˜	3,748

Parks and Reserves:

· Cromwell parks and reserves has an overarching favourable variance of $51k. Work has been stretched out by COVID-19 restrictions and contractors prioritising workloads. This impact will not be resolved until November or December 2021.

Swimming Pool:

· Machinery and plant has a favourable variance of $209k. The replacement heating system is on order but is not expected to arrive until February 2022.

Property:

· Cromwell front reserve - The town centre upgrade has been delayed and will become part of the Cromwell Masterplan.

Reserve Funds table for Cromwell Ward

· As at 30 June 2021 the Cromwell Ward has an unaudited closing reserve funds balance of $18.9M. This is the ward specific reserves and does not factor in the district-wide reserves which are in deficit at ($16.7M). Refer to Appendix 1.

· Taking the 2020-21 unaudited Annual Report closing balance and adding 2021-22 income and expenditure, carry forwards and resolutions, the Cromwell Ward is projected to end the 2021-22 financial year with a closing balance of $19.3M.

3. Attachments

Appendix 1 - Cromwell Community Board Reserves 2021-22 ⇩

Report author:	Reviewed and authorised by:

Donna McKewen	Leanne Macdonald
Accountant	Executive Manager - Corporate Services
26/10/2021	28/10/2021

Cromwell Community Board meeting

23 November 2021

Meeting	Report Title	Resolution No	Resolution	Officer	Status
8/03/2021	Cromwell Pool Heating Upgrade	21.2.6	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves additional funding of up to $162,000 for the Cromwell Pool water sourced heating project from the Cromwell Reserves Contribution cost centre.	Parks and Recreation Manager	12 Mar 2021 Action memo sent to the Parks and Recreation Manager 09 Apr 2021 The procurement plan is currently being prepared. 30 Apr 2021 Request for proposal to engage a suitable contractor was sent out late April with evaluation of tenders received scheduled for late May. 02 Jun 2021 The evaluation process for selecting a preferred contractor for undertaking the heat pump upgrade has taken place. Work is continuing on background checks before appointing a preferred contractor. This is expected to occur in early June. 19 Jul 2021 Preferred contractor has been identified. Work is now progressing to prepare documentation for this contract. 24 Aug 2021 Heat pump ordered, expected to arrive in approximately 6 months' time. In process of preparing detailed design work for pricing by preferred contractor. 07 Oct 2021 Hanlons Plumbing have been appointed as contractor for this work. The heat pump is due around Feb 2022 10 Nov 2021 Final designs have been prepared and are being priced by the contractor Hanlons. Price is expected mid-November.
20/04/2021	Hardship Grant Application Cromwell and Districts Promotion Group	21.3.5	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves a promotion grant to Cromwell and Districts Promotion Group for the period of 1 July to 30 September 2021. The amount of the grant to be funded from the 2021-2022 Cromwell Promotions Grant budget and used for the Light Up Winter Event July 2021 only. Requested $35,000 Approved $15,000	Media and Marketing Manager	22 Apr 2021 Action memo sent to the Media and Marketing Manager 20 May 2021 Applicant advised of board decision with details on when and how to uplift grant. 07 Jul 2021 Promotions group invoice received and authorised for payment. 26 Aug 2021 Event completed. Staff to follow up and seek a report back as soon as possible. 27 Sep 2021 Group advised that report back is now due - link to online form provided. Staff will continue to follow up as necessary. 08 Nov 2021 No further update available.
18/05/2021	Submissions on the Long-term Plan 2021-31 Consultation Document	21.4.3	That the Cromwell Community Board recommends to the Council that staff are requested to investigate the request for a toilet from the Cromwell Bike park further and provide a report for consideration in a future annual or long-term plan.	Property and Facilities Officer (Cromwell)	24 Aug 2021 Cromwell Bike Park committee to undertake a usage study of the toilet facilities at the site in summer to reflect peak usage - ON HOLD
15/06/2021	Cromwell Big Fruit sculpture painting budget request	21.5.4	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves allocating $50,000 from Cromwell General Reserves, for the repainting of the Big Fruit sculpture in the 2021/2022 financial year.	Parks Officer - Projects	18 Jun 2021 Action memo sent to the Parks Officer - Projects and Finance 19 Jul 2021 Project brief being reviewed in July. In August a procurement process will commence with works likely to be scheduled for early in the new year when overnight temperatures are suitable. 24 Aug 2021 Works scheduled for early 2022 - ON HOLD
15/06/2021	Revocation of Part of Greenway Reserve off Waenga Drive	21.5.6	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Recommends Council agrees to progressing the revocation of the Local Purpose (Amenity) Reserve classification from the specified 619m² (subject to survey) area from Lot 201 DP 359519 for the reasons set out in the report. C. Recommends Council publicly notify the proposed revocation in accordance with section 24(2)(b) of the Reserve Act 1977. D. Recommends (following the successful completion of the public notification process, and decision) that the Minister of Conservation is notified in writing of the Council decision and request that the specified part of Waenga Drive Greenway Reserve be approved for revocation and notified in the Gazette. E. Recommends that if reserve status of the specified Part of Waenga Drive Greenway Reserve is successfully revoked via Gazette notice, that all affected parties are notified and the underlying land is disposed of, subject to subdivision, to the adjoining landowner being Foodstuffs South Island Properties Limited on behalf of Cromwell New World. F. Recommends that the remainder of Lot 201 DP 359519 of the Waenga Drive Greenway Reserve (excluding the relevant part of Waenga Drive Greenway Reserve in recommendation B above) remain as Local Purpose (Amenity) Reserve.	Parks and Recreation Manager	18 Jun 2021 Action memo sent to the Parks and Recreation Manager 19 Jul 2021 Report considered by Council to confirm the revocation of part of the reserve. This is now progressing through the public submission stage which closes in August with the Hearing Panel to hear submissions in September.. 24 Aug 2021 Submissions have closed. 12 submissions were received. Report prepared for Hearings Panel's September meeting. 07 Oct 2021 The Hearings Panel have met and their recommendation will go to the November Council meeting. 08 Nov 2021 Council considered a recommendation from the Hearing Panel to revoke the reserve status of the land. Council adopted that recommendation and will ask the Minister of Conservation to formally revoke the reserve status over part of the reserve and notify the revocation in the Gazette. The applicant has asked that Council delay this process until they have obtained the resource consents required for the development.
29/07/2021	Cromwell Town Hall/Events Centre Project	21.6.4	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Receives the project structure. C. Approves the programme of work for the Cromwell Town Hall/Events Centre. D. Approves the establishment of an Advisory Group and appoints Anna Harrison and Nigel McKinlay to that group. E. Approves that the Advisory Group determines if an external stakeholder group is required and if so makes such a recommendation to the Cromwell Community Board. F. Agrees to apply for/confirm external funding for the Cromwell Town Hall/Events Centre.	Property and Facilities Manager	04 Aug 2021 Action memo sent to the Property and Facilities Manager and Finance 24 Aug 2021 Advisory group established and initial meetings held. Report to be brought to Cromwell Community Board (CCB) regarding External Stakeholder Group at its September meeting. 27 Sep 2021 Per CCB resolution 21.7.5, invites for an Expression Of Interest (EOI) to join the External Stakeholder Group have been sent to identified groups. 10 Nov 2021 Tenders have gone out for architect. Evaluation is underway.
7/09/2021	Promotion Grant Applications 2021 - 22 First Round	21.7.2	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves a promotions grant to Cromwell and Districts Promotions Group and declines a promotions grant to Central Otago District Arts Trust: 1. GRA210739436 Cromwell and Districts Promotions Group – Operational, Staff, Marketing and events as outlined in the application Year 1 LTP 2021/22 applied $87,143 Approved Total $64,270 as detailed $17,760 Contractor – Media and Communications $17,760 Contractor – Community Relations $11,250 Advertising $9,000 Operating Expenses (excl bad debts and donations) $3,000 Christmas Parade traffic management $2,000 Cherry Festival 2021 $3,500 Street Party and Fireworks 2021 Year 2 LTP 2022/23 applied $104,000 $0 declined Year 3 LTP 2023/24 applied $106,000 $0 declined 2. GRA210750451 Central Otago District Arts Trust – Cover to Cover events Year 1 LTP 2021/22 applied $1,600 $0 declined Year 2 LTP 2022/23 applied $3,200 $0 declined Year 3 LTP 2023/24 applied $4,800 $0 declined	Media and Marketing Manager	13 Sep 2021 Action memo sent to the Media and Marketing Manager and to Finance 27 Sep 2021 Correspondence sent to applicants confirming grants decisions - both approve and decline. For approved grant purchase order raised and provided for invoicing. 08 Nov 2021 No further update available.
7/09/2021	Cromwell Greenway Reserves Disc Golf Proposal	21.7.3	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Agrees to the development of a disc golf course on Anderson Park and accepts the donation of the course assets from Connect Cromwell. C. Authorises the Parks and Recreation Manager to negotiate an appropriate nine-hole course layout with Connect Cromwell. D. Require that the facility be completed by 30 June 2023, or the approval is relinquished.	Parks Officer - Projects	13 Sep 2021 Action memo sent to the Parks Officer - Projects 07 Oct 2021 Disc golf course layout to be mapped out with Connect Cromwell on 29 October 2021. 10 Nov 2021 Site meeting to scope course has been completed. Awaiting map from Connect Cromwell.
7/09/2021	Notice of Intention to Prepare a Reserve Management Plan	21.7.4	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Agrees to notify its intention to prepare a Reserve Management Plan for the Bannockburn Recreations Reserve legally described as Section 164 Block 1 Cromwell Survey District, S O Plan 19606 – 3.5365 hectares.	Parks and Recreation Manager	13 Sep 2021 Action memo sent to the Parks and Recreation Manager 07 Oct 2021 No progress at this stage. 08 Nov 2021 There has been no progress on this at this stage.
7/09/2021	Cromwell Town Centre Project Structure	21.7.6	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves the project structure. C. Appoints Werner Murray to the Advisory Group. D. Recommends to Council to approve the project structure and programme. E. Recommends to Council to appoint a Councillor to the Advisory Group.	Property and Facilities Manager	13 Sep 2021 Action memo sent to the Property and Facilities Manager 27 Sep 2021 Council has accepted the recommendation from Cromwell Community Board (CCB) and has appointed Cr Nigel McKinlay as Council's representative. 10 Nov 2021 Council has approved the recommendations and the Advisory Group has been set up. MATTER CLOSED
19/10/2021	Cromwell Community Board Community Grant Applications 2021-24 Financial Year	21.8.2	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Agrees to withhold any grant funding for years beyond year one until the conclusion of the Grant Policy Review in November 2021 C. Approves a community grant for Lake Dunstan Charitable Trust for a community tool shed dependent on permission and consents from LINZ for the cost of the container and the fitout of the container. 2021/22 Requested: $20,088.44 Approve: $8580 D. Declines a community grant for Central Otago Motorcycle Club to cover the cost of their lease. The lease payment to be rebated in accordance with conditions of the lease. 2021/22 Requested: $23,000 Decline: $0 E. Declines a community grant for Cromwell Speedway for operational expenses. 2021/22 Requested: $20,000 Decline: $0 F. Declines a community grant for Cromwell Youth Trust salary costs for a youth worker. 2021/22 Requested: $60,000 Decline: $0 2022/23 Requested: $60,000 Decline: $0 2023/24 Requested: $60,000 Decline: $0 G. Approves a community grant for Cromwell Rotary and Cromwell Lions for the St John House Build Resource Consent Fees. 2021/22 Requested: $4,937 Approve: $4,937	Community Development Officer	26 Oct 2021 Action memo sent to the Community Development Officer and to Finance. 08 Nov 2021 Applicants have been contacted and notified of the outcome of their applications. No further update at this time.
19/10/2021	Cromwell Memorial Hall/Events Centre Design Procurement Process	21.8.3	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves appropriate delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender, within the previously approved budget of $2,200,000.	Project Manager - Property	26 Oct 2021 Action memo sent to the Project Manager - Property, 11/11/2021 Tenders have gone out for architect. Evaluation is underway. 11 Nov 2021 Tenders have gone out for architect. Evaluation is underway.
19/10/2021	2022 Meeting Schedule	21.8.4	That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Adopts the proposed 2022 meeting schedule for the Cromwell Community Board.	Governance Manager	26 Oct 2021 Action memo sent to the Governance Manager. 08 Nov 2021 2022 meeting dates have been adopted by the Community Board MATTER CLOSED

Cromwell Community Board meeting

23 November 2021

Cromwell Community Board Legacy Status Report on Resolutions

Chief Executive Officer

Resolution 19.10.7 – December 2019

Cromwell Promotions Grant Applications 2020-21 Financial Year (Doc ID 433487)

That the Board:

A. Receives the report and accepts the level of significance.

B. Approves a grant from the 2020-21 financial year Cromwell Promotions cost centre 3033 2460 to Cromwell and District Promotions Group 2020-21 year projects:

Media and Communications Manager

Requested $23,100 Approved $23,100

Community Relationships Manager

Requested $23,100 Approved $23,100

Marketing and Advertising

Requested $25,500 Approved $15,000

Operating Expenses

Requested $12,500 Approved $12,000

Light Up Winter

Requested $10,000 Approved $9,000

Cherry Festival

Requested $4,000 Approved $2,000

Fireworks Street Party

Requested $10,000 Approved $2,000

Spring Market

Requested $2,000 Declined

C. Declines a grant of $10,000 from the 2020-21 financial year Cromwell Promotions cost centre 3033 to WoolOn Creative Fashion Society Incorporated. for costs associated with Marketing and Promotion, event Master of Ceremonies and a proportion of venue hire for WoolOn Creative Fashion Event to be held in Cromwell 14 – 16 August 2020.

Requested: $34,121.50 Declined

D. Notes that Promotions grants are approved subject to meeting the requirements of the Central Otago District Council grants policy dated August 2019 and recipients should ensure that:

· All necessary legal requirements associated with the event or project are the responsibility of and must be met by the grant recipient.

· The event or project adheres to other relevant Council policies e.g. sustainability, smoke-free policy.

· Information on the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes.

· Grant recipients should acknowledge Council and the relevant Community Board as a funding provider in promotional material as and when appropriate.

STATUS

November 2021 – Staff continue to follow up with group regarding need to complete report back, which is now overdue.

October 2021 – Group provided with reminder that report back is due with link to online form. Staff to follow up if not received by mid – late October.

September 2021 – Group AGM scheduled for 14 September. Report back to be completed after that utilising new digital report back option.

July 2021 – financial year now complete staff to follow up with group to get report back complete. May be delayed until AGM / financial reports are tabled – generally September.

June 2021 – no update final quarter grant invoiced and approved for payment.

April 2021 – no update

February 2021 – Third Quarter grant invoiced and approved for payment.

December 2020 – no further update

November 2020 – second quarter grant invoiced and approved for payment

September 2020 – no further update

August 2020 – First Quarter Cromwell Promotions Grant invoiced and approved for payment.

June 2020 – As per May update

May 2020 – No update – grant will not be accessed until financial year beginning 1 July 2020.

February 2020 – no update available

December 2019 – Action memo sent to Media and Marketing Manager

Planning and Environment

Resolution 20.3.10 – June 2020

Central Lakes Equestrian Club Licence to Occupy (PRO 62-3012-L1)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agree to grant a new licence to occupy to the Central Lakes Equestrian Club over a reduced area of 7.3 hectares on the Cromwell Aerodrome Reserve for a period of five (5) years commencing from 1 July 2020.

C. Agree that the licence will be under the same terms and conditions as the previous licence with the following amendments and additional conditions:

a. The rent to be reviewed on adoption of Council’s proposed Community Occupation Policy.

b. Allowance for either party to terminate the licence to occupy with 6 months written notice.

STATUS

November 2021- A letter informing Club of Council’s resolution and enclosing new Licence to Occupy (LTO) for signing sent to Club at end of September. Awaiting formal response from Club as to whether they want to proceed with the new LTO with reviewed licence fee. Property Manager advised feedback from the Club at meeting in October was that they were not happy with licence fee so has requested another meeting with Club to discuss.

October 2021 – Meeting with Equestrian Club scheduled for 22 October 2021.

August 2021 –Licence to Occupy approved by Council with licence fee option. Licence now being prepared.

June 2021 – Property Officer preparing a report to Council.

April – May 2021 – Central Lakes Equestrian Club have not accepted the terms and conditions of the new Licence to Occupy as they disagree with the condition to mow the runway in lieu of rent. However, on further investigation it has also been identified that the Cromwell Community Board do not have delegation to issue the Licence to Occupy on the Cromwell Aerodrome under the Airport Authorities Act 1966. Therefore a report will go to Council to consider the Board’s recommendation.

February 2021 – Workshop with the Board to be held 8 March 2021.

December 2020 – The club made changes to the Licence to Occupy which has been returned to them with a letter advising that they cannot amend this document. They have been asked to write in indicating the issues they have with the licence.

November 2020 – Licence to Occupy has been prepared and is with club for signing as per the original resolution.

September 2020 – A valuation to let land as grazing land has been received, to ascertain the best way of moving forwards.

July 2020 – Followed up with Equestrian Club in relation to determining the reason that mowing stopped, as stopping mowing is contrary to their licence to occupy. A valuation is being sought on the 7.3ha of land as grazing, which will enable further discussion to be had (if required) in relation to the cost of mowing as opposed to a lease value before any licence to occupy if formally drawn up.

June 2020 – Action memo sent to the Property and Facilities Officer – Cromwell

Resolution 20.2.12 – May 2020

Request to Renew the Cromwell Golf Club Lease (PRO 62-3048-L1)

That the Board:

A. Receives the report and accepts the level of significance.

B. Declines the request for early renewal of the lease held by the Cromwell Golf Club Incorporated over Section 4 Block XCII Town of Cromwell for a term of 21 years.

C. Agrees to the development of a consultation document for the purposes of consulting with the Cromwell Golf Club about the future of the Cromwell Golf Course.

STATUS

November 2021 – Staff are working with the club and considering options. No further update is available at this stage.

August - October 2021 – Golf NZ working with Cromwell Golf Club.

June 2021 – Awaiting further response from Golf NZ.

April 2021 – Discussions continue with Golf NZ.

February 2021 – Awaiting further response from Golf NZ.

September – December 2020 – NZ Golf working with Golf Club to progress.

July 2020 – Chair of Cromwell Community Board and Executive Manager – Planning & Environment attended a meeting with the Golf Club on 21 July to discuss a way forward.

June 2020 – Golf Club advised of the decision. Chair of CCB and staff will attend a meeting of the Golf Club.

May 2020 – Action memo sent to the Property Officer – Statutory.

[1] Deed of Trust – Central Otago District Council and Cromwell Museum Trust

[2] Memorandum of Understanding – Agreement of Services 2018 (section D.13)

[3] Memorandum of Understanding – Agreement of Services 2018 (section D.15)


AGENDA Cromwell Community Board Meeting Tuesday, 23 November 2021
Date:	Tuesday, 23 November 2021
Time:	2.00 pm
Location:	Cromwell Service Centre, 42 The Mall, Cromwell Due to COVID-19 restrictions and limitations of the physical space, public access will be available through the livestream and Microsoft Teams. The link to the livestream will be available on the Central Otago District Council’s website.
Louise van der Voort Acting Chief Executive Officer

Name	Member’s Declared Interests	Spouse/Partner’s Declared Interests	Council Appointments
Buck Buchanan	Central Speedway Club Cromwell Incorporated (life member) Collie Dog Club (member)	Collie Dog Club (Treasurer) Carrick Irrigation Company (Secretary)	Bannockburn Recreation Reserve Management Committee Inc. Pisa District Community Group
Neil Gillespie	Contact Energy (Specialist - Community Relations and Environment) Clyde & Districts Emergency Rescue Trust (Secretary and Trustee) Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer) Cromwell Bowling Club (patron) Otago Local Advisory Committee - Fire Emergency New Zealand Returned Services Association (Member)		Lowburn Hall Committee Tarras Community Plan Group Tarras Hall Committee
Anna Harrison	Principal Goldfields Primary School Runs the Dunstan Zone swimming championships Cromwell Swim Club past president and club group coach Central Otago Primary School Sport Association (member) Dunstan Zone Sports Group (member) Principal of Goldfields Primary School	Mojo Modern Joinery Cromwell (Owner / Director)	Cromwell District Museum Cromwell Youth Trust
Cheryl Laws	The Message (Director) Wishart Family Trust (Trustee) Wooing Tree (Assistant Manager - Cellar Door) Daffodil Day Cromwell Coordinator	Otago Regional Council (Deputy Chair) The Message (Director)	Cromwell Resource Centre Cromwell Historical Precinct
Nigel McKinlay	Transition To Work Trust (Board member) Gate 22 Vineyard Ltd (Director) Everyday Gourmet (Director) Central Otago Wine Association (member) Long Gully Irrigation Scheme (member)
Werner Murray	The Property Group (Employee) Connect Cromwell (member) Guardians of Lake Dunstan (Trustee)	Sole Trader Space at the Base at Allan Scott Wineries Tasting Room, Scott Base Winery (Carolyn Murray) Cromwell Promotions Group (Chair) Central Otago Winegrowers Association (Board member) Schooner Development Ltd (Director)	Cromwell and Districts Community Trust Cromwell District Museum
Bob Scott	Cromwell Golf Club (vice-president)		Ripponvale Hall Committee Cromwell and Districts Promotions Group

Report author:	Reviewed and authorised by:

Nikki Aaron	Louise van der Voort
Community Development Officer	Acting Chief Executive Officer
11/11/2021	12/11/2021

Report author:	Reviewed and authorised by:

Wayne McEnteer	Louise van der Voort
Governance Support Officer	Acting Chief Executive Officer
11/11/2021	11/11/2021