AGENDA

 

Cromwell Community Board Meeting

Tuesday, 23 November 2021

 

Date:

Tuesday, 23 November 2021

Time:

2.00 pm

Location:

Cromwell Service Centre,

42 The Mall, Cromwell

 

Due to COVID-19 restrictions and limitations of the physical space, public access will be available through the livestream and Microsoft Teams. The link to the livestream will be available on the Central Otago District Council’s website.

Louise van der Voort

Acting Chief Executive Officer

 


Cromwell Community Board Agenda

23 November 2021

 

Notice is hereby given that a meeting of the Cromwell Community Board will be held in Cromwell Service Centre, 42 The Mall, Cromwell on
Tuesday, 23 November 2021 at 2.00 pm

Due to COVID-19 restrictions and limitations of the physical space, public access will be available through the livestream and Microsoft Teams.  The link to the livestream will be available on the Central Otago District Council’s website.

Order Of Business

1         Apologies. 5

2         Public Forum.. 5

3         Confirmation of Minutes. 5

Cromwell Community Board meeting Meeting - 19 October 2021. 7

4         Declaration of Interest 15

21.9.1          Declarations of Interest Register 15

5         Reports. 18

21.9.2          Cromwell Museum Accountability Report 2020-21. 18

21.9.3          Murray Tce Carparking. 73

21.9.4          Central Otago Branch of the Vintage Car Club of New Zealand Incorporated request for funding. 79

21.9.5          Road Name Approval Report - off Cemetery Road, Cromwell 85

21.9.6          Road Naming Approval Report - River Terrace Developments, Cromwell 97

21.9.7          Cromwell Financial Report for the Period Ending 30 September 2021. 109

6         Mayor’s Report 114

21.9.8          Mayor's Report 114

7         Chair's Report 115

21.9.9          Chair's Report 115

8         Members' Reports. 116

21.9.10        Members' Reports. 116

9         Status Reports. 117

21.9.11        November 2021 Governance Report 117

10      Date of the Next Meeting. 137

11      Resolution to Exclude the Public. 138

21.9.12        Gair Avenue, Cromwell 138

21.9.13        Cemetery Road Industrial Subdivision Stage 2. 138

21.9.14        November 2021 Confidential Governance Report 138

 

 


Members          Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Cr N Gillespie, Cr C Laws, Cr N McKinlay, Mr B Scott

In Attendance T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L Webster (Acting Executive Manager - Planning and Environment), S Righarts (Chief Advisor), R Williams (Governance Manager)

 

1               Apologies

2               Public Forum

3               Confirmation of Minutes

Cromwell Community Board meeting - 19 October 2021


Cromwell Community Board Agenda

23 November 2021

 

MINUTES OF A mEETING OF THE Cromwell Community Board HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell and live streamed on microsoft teams ON Tuesday, 19 October 2021 COMMENCING AT 2.00 pm

 

PRESENT:               Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Cr N Gillespie, Cr C Laws, Mr B Scott

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), S Righarts (Chief Advisor), G Robinson (Acting Executive Manager – Planning and Environment), P Penno (Community and Engagement Manager), N Aaron (Community Development Officer), D Penketh (Project Manager – Property) and W McEnteer (Governance Support Officer)

 

1               Apologies

ApologIES

Committee Resolution 

Moved:                Murray

Seconded:          Laws

That the apologies received from Cr McKinlay and Mr Buchanan be accepted and that an apology for lateness from Cr Gillespie also be accepted.

Carried

 

2               Public Forum

Shona Rae – Cromwell Mini Golf

Ms Rae spoke about the lease for Cromwell Mini Golf that sits on the Big Fruit reserve.

 

Note:    Cr Gillespie arrived at 2.06 pm.

 

Rhys Smith – Cromwell Youth Trust

Mr Smith from Cromwell Youth Trust spoke in favour of their community grant application before responding to questions.

Megan Phillips – Lake Dunstan Charitable Trust

Ms Phillips from Lake Dunstan Charitable Trust spoke in favour of their community grant application before responding to questions.

3               Confirmation of Minutes

Committee Resolution 

Moved:                Scott

Seconded:          Murray

That the public minutes of the Cromwell Community Board Meeting held on 7 September 2021 be confirmed as a true and correct record.

Carried

4               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Mr Murray and Cr Gillespie declared an interest in Lake Dunstan Charitable Trust portion of item 21.8.2.

5               Reports

Note:   Mr Murray declared an interest in the Lake Dunstan Charitable Trust portion of item 21.8.2. He left the room and did not take part in discussion or voting on that portion of the item. Cr Gillespie also declared an interest in the Lake Dunstan Charitable Trust portion of item 21.8.2. In order to maintain quorum he remained at the table but abstained from voting on that portion of the item.

 

21.8.2         Cromwell Community Board Community Grant Applications 2021-24 Financial Year

To consider round one of applications to the 2021-22, 2022-23 and 2023-24 Council general grants fund and to determine the grant allocation of each applicant.

Committee Resolution 

Moved:                Harrison

Seconded:          Gillespie

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to withhold any grant funding for years beyond year one until the conclusion of the Grant Policy Review in November 2021

Carried

After discussion it was agreed that a grant should be provided for the purchase and location of the container and that the group should be encouraged to apply for further funding in the second round of grants, scheduled for 2022.

Committee Resolution 

Moved:                Laws

Seconded:          Scott

C.      Approves a community grant for Lake Dunstan Charitable Trust for a community tool shed dependent on permission and consents from LINZ for the cost of the container and the fitout of the container.

2021/22 Requested: $20,088.44       Approve: $8580

 

Carried with Cr Gillespie abstaining from the vote

After discussion it was agreed that this should not be included in the contestable grants process and that a rates rebate would be provided in accordance with their lease.

Committee Resolution 

Moved:                Gillespie

Seconded:          Laws

D.      Declines a community grant for Central Otago Motorcycle Club to cover the cost of their lease. The lease payment to be rebated in accordance with conditions of the lease.

2021/22 Requested: $23,000             Decline: $0 

Carried

After discussion it was agreed that this should not be included in the contestable grants process and that a rates rebate would be provided in accordance with their lease. It was noted that they could apply for a promotions grant for additional support if required.

Committee Resolution 

Moved:                Murray

Seconded:          Scott

E.      Declines a community grant for Cromwell Speedway for operational expenses.

2021/22 Requested: $20,000            Decline: $0 

Carried

After discussion it was agreed that the Board would consider supporting activities of the Trust, but not wages for staff. It was also noted that the Trust had ongoing assistance from the Board through a rebate on their rent.

Committee Resolution 

Moved:                Laws

Seconded:          Gillespie

F.      Declines a community grant for Cromwell Youth Trust salary costs for a youth worker.

2021/22 Requested: $60,000            Decline: $0

2022/23 Requested: $60,000            Decline: $0

2023/24 Requested: $60,000            Decline: $0

Carried

Committee Resolution 

Moved:                Murray

Seconded:          Laws

G.     Approves a community grant for Cromwell Rotary and Cromwell Lions for the St John House Build Resource Consent Fees.

2021/22 Requested: $4,937               Approve: $4,937

Carried

 

21.8.3         Cromwell Memorial Hall/Events Centre Design Procurement Process

To consider approval for delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender.

Committee Resolution 

Moved:                Scott

Seconded:          Laws

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves appropriate delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender, within the previously approved budget of $2,200,000.

Carried

 

21.8.4         2022 Meeting Schedule

To approve a schedule of Cromwell Community Board meetings for 2022.

Committee Resolution 

Moved:                Laws

Seconded:          Murray

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Adopts the proposed 2022 meeting schedule for the Cromwell Community Board.

Carried

 

6               Mayor’s Report

21.8.5         Mayor's Report

His Worship the Mayor gave an update on recent activities:

·     Attended the AGM for Central Lakes Trust.

·     Attended a meeting of the Central Otago Tourism Advisory Board.

·     Attended a recent Mayoral Forum.

·     Noted a recent meeting with the new CEO of Business South.

·     Attended the Cromwell Friendship Group and gave a presentation on current issues in the Three Waters space.

·     Attended coffee and chat sessions in Bannockburn, Cromwell and Tarras.

Committee Resolution 

Moved:                Gillespie

Seconded:          Laws

That the Cromwell Community Board receives the report.

Carried

 

7               Chair's Report

21.8.6         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·     Noted her fortnightly column in the Cromwell and District News.

·     Attended an interview at Radio Central.

·     Attended a meeting with Christchurch International Airport.

·     Attended a meeting of the Cromwell Youth Trust.

·     Attended a meeting of the Cromwell Museum Trust. Noted the upcoming display of a Chafer Beetle.

·     Attended a meeting of Cromwell Rotary Club to give an update on the work that the Board was doing at present.

·     Attended a meeting of the Hall Project Advisory Group.

·     Noted that she was struggling to attend meetings as the Board liaison for Cromwell and Districts Promotions Group due to a regular clash of meetings. Mr Scott offered to replace her as the Board liaison for the group, which was accepted.

Committee Resolution 

Moved:                Harrison

Seconded:          Murray

That the report be received.

Carried

 

8               Members' Reports

21.8.7         Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Murray reported on the following:

·     Attended a meeting of the Cromwell Museum Trust. Noted that the museum has had an increased number of school groups through.

·     Noted that there was ongoing problems with parking at Cornish Point with parking for the cycle trail.

·     Attended a meeting of the Lake Dunstan Charitable Trust.

·     Attended the Winning Ideas Night, hosted by Connect Cromwell.

·     Noted his attendance at the Plan Change 14 hearings.

Councillor Laws reported on the following:

·     Attended a Council meeting and updated Members on decisions from the meeting.

·     Attended the AGM for Cromwell Community Trust. Noted that Leigh-Anne Fox is the new Chair and that Karen Palmer had accepted the role of manager on a permanent basis.

·     Noted a recent trip with Cr McKinlay and His Worship to look at the waters races around the Falls Dam area.

·     Attended the recent Audit and Risk meeting.

·     Attended a meeting of the Cromwell Historic Precinct. Noted that the group were advocating for another toilet at the historic precinct. She also noted that the group were in the process of getting professional photos of McNaulty House to market it as a venue.

Councillor Gillespie reported on the following:

·     Attended a meeting with Christchurch International Airport.

·     Attended the recent Council meeting and gave an update on issues discussed.

·     Noted that Council has given feedback to central government regarding its Three Waters proposals.

·     Attended a recent Hearings Panel meeting.

·     Attended a weekly radio interview on Radio Central.

Mr Scott reported on the following:

·     Attended the AGM for the Cromwell Rowing Club.

·     Watched the recent Council meeting via the live stream.

·     Attended the AGM for Central Lakes Trust.

·     Attended a meeting with the Central Lakes Equestrian Club.

·     Attended the AGM for Lowburn Hall.

·     Attended two webinars regarding Three Waters.

Committee Resolution 

Moved:                Murray

Seconded:          Laws

That the report be received.

Carried

 

9               Status Reports

21.8.8         October 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:                Murray

Seconded:          Gillespie

That the report be received.

Carried

 

10             Date of The Next Meeting

The date of the next scheduled meeting is 23 November 2021.

11             Resolution to Exclude the Public

Committee Resolution 

Moved:                Scott

Seconded:          Murray

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.8.9 - Minor Boundary Adjustment

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.8.10 - Request for funding approval Cromwell Menz Shed

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.8.11 - September 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.36 pm and the meeting closed at 4.15 pm.

 

 

 

 

 


23 November 2021

Logo, company name

Description automatically generated

 

4               Declaration of Interest

21.9.1         Declarations of Interest Register

Doc ID:      559244

 

1.       Purpose

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

2.       Attachments

 

Appendix 1 - CCB Declarations of Interest   


Cromwell Community Board meeting

23 November 2021

 

 

Name

Member’s Declared Interests

Spouse/Partner’s Declared Interests

Council Appointments

Buck Buchanan

Central Speedway Club Cromwell Incorporated (life member)
Collie Dog Club (member)

Collie Dog Club (Treasurer)
Carrick Irrigation Company (Secretary)

Bannockburn Recreation Reserve Management Committee Inc.
Pisa District Community Group

Neil Gillespie

Contact Energy (Specialist - Community Relations and Environment)
Clyde & Districts Emergency Rescue Trust (Secretary and Trustee)
Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer)
Cromwell Bowling Club (patron)
Otago Local Advisory Committee - Fire Emergency New Zealand
Returned Services Association (Member)

 

Lowburn Hall Committee
Tarras Community Plan Group
Tarras Hall Committee

Anna Harrison

Principal Goldfields Primary School
Runs the Dunstan Zone swimming championships
Cromwell Swim Club past president and club group coach
Central Otago Primary School Sport Association (member)
Dunstan Zone Sports Group (member)
Principal of Goldfields Primary School

Mojo Modern Joinery Cromwell (Owner / Director)

Cromwell District Museum
Cromwell Youth Trust

Cheryl Laws

The Message (Director)
Wishart Family Trust (Trustee)
Wooing Tree (Assistant Manager - Cellar Door)
Daffodil Day Cromwell Coordinator

Otago Regional Council (Deputy Chair)
The Message (Director)

Cromwell Resource Centre
Cromwell Historical Precinct

Nigel McKinlay

Transition To Work Trust (Board member)
Gate 22 Vineyard Ltd (Director)
Everyday Gourmet (Director)
Central Otago Wine Association (member)
Long Gully Irrigation Scheme (member)

 

 

Werner Murray

The Property Group (Employee)

Connect Cromwell (member)


Guardians of Lake Dunstan (Trustee)

Sole Trader Space at the Base at Allan Scott Wineries
Tasting Room, Scott Base Winery (Carolyn Murray)


Cromwell Promotions Group (Chair)


Central Otago Winegrowers Association (Board member)


Schooner Development Ltd (Director)

Cromwell and Districts Community Trust

Cromwell District Museum

Bob Scott

Cromwell Golf Club (vice-president)

 

Ripponvale Hall Committee
Cromwell and Districts Promotions Group

 

 


23 November 2021

 

5               Reports

21.9.2         Cromwell Museum Accountability Report 2020-21

Doc ID:      557492

 

1.       Purpose

 

To provide a report on the objectives and actions of the Cromwell Museum Trust over the past financial year.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

Cromwell Museum Trust (the Trust) has been managing the Cromwell Museum since January 2015. The Trust has designated authority from Central Otago District Council to manage the museum collection, in accordance with the Cromwell Museum Collections Policy 2013, and to administer the museum building.

 

The aim of the Trust is to manage the collections of the Cromwell Museum and to foster, promote and celebrate the importance of the Cromwell region's heritage and identity.[1] In return for this delivery of service, the Board provides an annual grant towards the operating costs of the Museum.[2] The Trust is also required to “seek additional external grants or funds from other funding bodies for additional operational, project or structural development costs that are not met by the Council’s annual operational grant or asset management budgets.”[3]

In 2020/21 the annual grant to the Trust remained at $36,000 for the financial year. This has increased to $40,000 through the 2021-2031 Long-Term Plan. As a condition of the funding, the Cromwell Museum Trust is required to provide an annual report to Council on objectives and outcomes for the year.

 

 

3.       Attachments

 

Appendix 1 - Cromwell Museum Accountability Report.pdf

Appendix 2 - Cromwell Museum MOU 2018 FINAL.pdf

Appendix 3 - Final Cromwell Museum Trust Deed - Signed June 2014.pdf  

 

Report author:

Reviewed and authorised by:

 

A picture containing icon

Description automatically generated

 

A picture containing insect

Description automatically generated

Nikki Aaron

Louise van der Voort

Community Development Officer

Acting Chief Executive Officer

11/11/2021

12/11/2021

 


Cromwell Community Board meeting

23 November 2021

 

Table

Description automatically generated

A picture containing background pattern

Description automatically generated

Text

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, text

Description automatically generated

Text

Description automatically generated


Text

Description automatically generated

Graphical user interface, text

Description automatically generated with medium confidence

Text, table

Description automatically generated with medium confidence

PDF Creator

Text, letter

Description automatically generated

A picture containing text

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated

Graphical user interface, table

Description automatically generated with medium confidence

Table

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated with medium confidence


Cromwell Community Board meeting

23 November 2021

 

Table

Description automatically generated

A picture containing background pattern

Description automatically generated

Text

Description automatically generated


Graphical user interface, text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Graphical user interface, text

Description automatically generated with medium confidence

Text, table

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Text, letter

Description automatically generated

A picture containing text

Description automatically generated

PDF Creator

PDF Creator

Graphical user interface, table

Description automatically generated with medium confidence

Table

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated with medium confidence


Cromwell Community Board meeting

23 November 2021

 

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text, letter

Description automatically generated

 


23 November 2021

Logo, company name

Description automatically generated

 

21.9.3         Murray Tce Carparking

Doc ID:      559389

 

1.       Purpose of Report

 

To consider allocating a carpark to the Cromwell Youth Trust at 5 Murray Terrace, Cromwell.

 

Recommendations

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the allocation of one carpark to the Hut for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4, at no charge.

C.      Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

 

2.       Background

 

Central Otago District Council owns the property at 5 Murray Terrace. The land is described as Part Lot 47 Deposited Plan (DP) 18370 (Part Lot 47). Part Lot 47 contains a large commercial styled building. The building is split into three tenancies. Public footpaths and carparking are also constructed over Part Lot 47.

 

An overview of the property identifying the three tenancies, the footpaths, and the carparking is shown below in figure 1.

 

 Figure 1 – Overview of 5 Murray Terrace showing tenancies and current land uses

            

Area 1 is occupied by the Royal New Zealand Plunket Society Incorporated (Plunket). Area 2 is occupied by the Cromwell Resource Centre Trust (Resource Centre). Area 3 is occupied by the Cromwell Youth Trust (the Hangout).

 

The areas marked 4 are public footpaths. The area marked 5 are used for public carparking.

 

The area marked 5 is developed and used as public carparking.  Whilst the area is Council land, it is not classified as road and therefore not included in the Roading Bylaw which identifies area 5 as being ‘private’.

 

A picture containing text

Description automatically generated

Figure 2 – Extract from Roading Bylaw identifying area 5 as ‘Private’

 

Despite not being in the bylaw, signs in area 5 indicate that parking is restricted to 60 minutes with the exception of the accessibility park, which is 120 minutes.

 

Area 5 can accommodate approximately five vehicles, in addition to the accessibility park.  An overview of the parking signage is shown below in figure 3.

 

P.120 accessibility parking signage in front of the HangoutA picture containing text, sign, outdoor

Description automatically generated

Figure 3 – Overview of parking signage

 

The Hangout have recently purchased a van to transport students to and from events. To assist with the loading, unloading, and storage of the vehicle, the Hangout have asked if they could park the van in the area marked 5 permanently.

 

To understand the demand for parking, all three tenants were asked to consider their needs and to provide some feedback.

 

Plunket has advised that they would like two carparks. This would allow the Plunket Nurse’s car to be parked in front of the Plunket rooms for the duration of the visit. It would also leave a park for parents.

 

The Cromwell Resource Centre advised that they are happy with the status quo. They believe the current restrictions to be effective. They also advised that the accessibility park received very little use and could be better utilised as a loading zone.

 

 

3.       Discussion

 

As shown in figure 1, the leases are specific to the building and do not include provisions for parking. While area 5 is developed and used as public carparking, the Council Bylaw does not apply to this area.

 

This means that parks in area 5 could be allocated to the tenants on any terms or conditions which are deemed appropriate.

 

Most of the demand for parking appears to come from the Resource Centre. This is because the Resource Centre hire out meeting rooms for temporary use.

 

The people that hire the meeting rooms are encouraged to park behind the Mall. This leaves the 60-minute parks free for visitors or the clients of the people hiring the meeting rooms.

 

While the Plunket Nurse could park in the area marked 5 it would be prudent for her to also park behind the Mall. This would leave the 60-minute parks free for parents visiting the Plunket Rooms.

 

As the Hangout is the only tenant with a vehicle requiring permanent parking, it is proposed that they be allocated a park immediately in front of the accessibility carpark. It is proposed that new signage identifying the private park be erected to advise the public of the change.

 

This will leave at least four 60-minute parks available for general public use. Sixty-minute parking would suit the needs of visitors to Plunket and the Resource Centre as their meetings are usually short and by appointment.

 

An overview of the proposed layout is shown below in figure 4.

 

Graphical user interface

Description automatically generated

Figure 4 – Proposed parking layout (not to scale)

 

The Hangout is a non-profit organisation funded by grants and donations, therefore. It is not proposed that a fee be charged for the carpark.

 

 

4.       Financial Considerations

 

The cost quoted by Fulton Hogan to install 2 signs was $256.04 + GST on July 23, 2021.  If one sign only is required, the cost would be halved. 

 

 

5.       Options

 

Option 1 – (Recommended)

 

To allocate one carpark to the Hangout for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4, at no charge.

 

Advantages:

 

·         The Hangout will be able to park their van onsite permanently.

·         Enables students to enter and exit the van safely.

·         No review of existing lease will be required.

·         Not charging a fee recognises the groups non-profit status.

·         Five 60-minute parks will be retained for the use of other persons and tenants.

 

Disadvantages:

 

·         One 60-minute park will be lost.

·         Plunket may consider that their needs have not been met.

 

Option 2

 

To allocate one park to the Hangout and two parks to Plunket:

 

Advantages:

 

·         The Hangout will be able to park their van onsite permanently.

·         Enables students to enter and exit the Hangout’s van safely.

·         Plunket will have two parks available for their use.

·         No review of existing leases will be required.

·         Not charging a fee recognises the groups non-profit status.

·         Three 60-minute parks will be retained for the use of other persons and tenants.

 

Disadvantages:

 

·         Three 60-minute parks will be lost.

·         If the Plunket Nurse parked in the park for the duration of the visit, it would reduce the overall parking availability.

·         The reduction in parking availability may negatively impact visitors to the area.

 

Option 3

 

That the Board allocates carparks and/or other restrictions which it deems to be appropriate:

 

Advantages:

 

·         The Board may consider other parks or restrictions to be appropriate.

 

Disadvantages:

 

·         Other parks or restrictions determined by the Board may not reflect the current usage or needs of the tenant, their visitors or clients.

 

 

6.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the wellbeing of the community by recognising the needs of a non-profit organisation that contribute to the overall wellbeing of youth of the district.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

As noted in the Roading Bylaw the area marked 5 is private.

 

Considerations as to sustainability, the environment and climate change impacts

 

None

 

Risks Analysis

 

There are no risks associated with the recommended option.

 

 

Significance, Consultation and Engagement (internal and external)

 

The Significance and Engagement policy has been considered with none of the criteria being triggered or met.

 

 

 

7.       Next Steps

 

1. Tenant’s advised of the outcome

2. Signage erected.

 

 

8.       Attachments

 

Nil

 

Report author:

Reviewed and authorised by:

 

Text, letter

Description automatically generated

 

Debbie Shaw

Garreth Robinson

Property and Facilities Officer (Cromwell)

Acting Executive Manager - Planning and Environment

3/11/2021

5/11/2021

 


23 November 2021

Logo, company name

Description automatically generated

 

21.9.4         Central Otago Branch of the Vintage Car Club of New Zealand Incorporated request for funding

Doc ID:      555497

 

1.       Purpose of Report

 

To consider a request from the Central Otago Branch of the Vintage Car Club of New Zealand Incorporated from the Club’s Fund Account. Funding to assist with the cost of sealing 1356m², being part of their total lease area of 3170m².

 

Recommendations

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the request for funding from the Central Otago Vintage Car Club to assist with the cost of sealing part of their leased area.

C.      Approves funding not exceeding $4,586.08 from the Cromwell Otago Vintage Car Club funds. Funds to assist with the cost of sealing part of their leased area but subject to copies of the invoices from contractors being provided at the conclusion of the project.

 

 

2.       Background

 

The Central Otago Vintage Car Club currently lease land situated on a the Neplusultra Street Reserve comprising an area of 3170m² more or less being part of Deposited Plan 17280 and part section 3 Blk XC11 Town of Cromwell.

 

In terms of the Reserves Act 1977, the former Cromwell Borough Council established fund accounts for each of the clubs that leased Council reserve land.  Each club fund account is funded by the annual rentals that the club pays for the land.

 

The purpose of the fund accounts is to enable the lessees to build up a capital development fund. The funds can be called upon to spend on their particular reserve/facilities for specific projects.  Use of the fund is subject to approval by the Cromwell Community Board.

 

 

3.       Discussion

 

Attached is a letter from the Central Otago Vintage Car Club requesting funds to seal part of the land area in which they lease.  The lease is current with an expiry of 30 June 2034.  The Club states that this would enhance the appearance of the property, making it easier to control the weeds and reduce the amount of dust and leaves that get blown into the clubrooms and parts sheds.

 

 

4.       Financial Considerations

 

The balance of the Central Otago Vintage Car Club Fund Account as of 30 June 2021 is $4,800.00.

 

 

5.       Options

 

Option 1 – (Recommended)

 

The Board approves the request for funding from the Central Otago Vintage Car Club’s fund account to assist with the cost of sealing 1356m² of the total lease area of 3170m² (more or less).

 

Advantages:

 

·         The Club can use the funds that have accumulated within its fund account to assist with the capital development of the lease area.

·         The sealing of part of the lease area is providing good quality facilities.

 

Disadvantages:

 

·         The funds will be diminished by $4,586.08.

 

Option 2

 

The Board declines the request for funding from the Central Otago Vintage Car Club’s fund account to assist with the cost of sealing part of the lease area.

 

Advantages:

 

·         The fund remains intact for future projects.

 

Disadvantages:

 

·         If the Board declined the request, the Club would need to raise funding to assist with the costs.

 

 

6.       Compliance

 

Local Government Act 2002 Purpose Provisions

By providing funding towards the Central Otago Vintage Car Clubs sealing project will enable the lease area and clubrooms to be maintained to a high standard and contributes to social wellbeing.

 

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

The Club’s annual rentals have been accumulating within the account for a number of years.  The Club has sufficient money within the account to provide for recommended funding of

$ 4,586.08

 

Considerations as to sustainability, the environment and climate change impacts

Not applicable for this decision.

 

Risks Analysis

There are no risks associated with the request for funding from the Club’s account.

 

Significance, Consultation and Engagement (internal and external)

The proposal does not exceed any of the thresholds nor meet any of the criteria in the Significance and Engagement Policy so public consultation is not required.

 

 

 

7.       Next Steps

 

·     Inform Central Otago Vintage Car Club Cromwell Inc of the Board’s decision.

·     Advise Council’s Finance department of Cromwell Community Board Resolution.

 

 

8.       Attachments

 

Appendix 1 - CODC Yard Seal letter.pdf

Appendix 2 - Yard Seal 2.pdf  

 

Report author:

Reviewed and authorised by:

 

Text, letter

Description automatically generated

 

Debbie Shaw

Garreth Robinson

Property and Facilities Officer (Cromwell)

Acting Executive Manager - Planning and Environment

2/11/2021

3/11/2021

 


Cromwell Community Board meeting

23 November 2021

 

PDF Creator


Cromwell Community Board meeting

23 November 2021

 

Graphical user interface

Description automatically generated


23 November 2021

Logo, company name

Description automatically generated

 

21.9.5         Road Name Approval Report - off Cemetery Road, Cromwell

Doc ID:      556822

 

1.       Purpose of Report

 

To consider a request to name three new roads in the development off Cemetery Road, Cromwell.

 

Recommendations

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve three road names.  Continuation of road one to be named Harvest Road.  Road two to be named Fitzgerald Drive and road three to be named Proctor Way.

 

2.       Background

 

Three roads need to be named in the new sub-division off Cemetery Road in Cromwell.

 

 

3.       Discussion

 

The subdivision is an extension of Harvest Road.  Road one is already named Harvest Road (blue on the attached map – appendix 1).  Harvest Road will join Cemetery Road.

 

The developer has requested the name Fitzgerald Drive (road two in green on the attached map) and Proctor Way (road three in yellow on the attached map).  The names provided are after family members of the developer.

 

 

4.       Financial Considerations

 

Costs for the road signs will be met by the developer.

 

 

5.       Options

 

Option 1 – (Recommended)

 

Road one will continue it’s preapproved road name of Harvest Road.  Name road two Fitzgerald Drive and road three Proctor Way.

 

Advantages:

 

·         Developer’s preferred choice.

·         Names meet Council policy.

 

Disadvantages:

 

·         None identified.

 

Option 2

 

Name road two Proctor Drive and road three Fitzgerald Lane.

 

Advantages:

 

·         Developer’s second choice.

·         Names meet Council policy.

 

Disadvantages:

 

·         Not the first choice of the developer.

 

Option 3

 

Name road two Bullion Drive and road three Ingot Road.

 

Advantages:

 

·         Developer’s third choice.

·         Names meet Council policy.

·         Names are off the list approved Cromwell Community Board’s road names list.

 

Disadvantages:

 

·         Not the preferred choice of the developer.

 

Option 4

 

Select names from the list of approved Cromwell Community Board road names (appendix 2 or the list of Aukaha’s list of approved Māori road names (appendix 3).

 

Advantages:

 

·         Not the developer’s choice.

·         Names meet Council policy.

·         Names are off pre-approved lists.

 

 

6.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road naming has no climate change impacts or benefits.

 

 

Risks Analysis

 

Approval of these road names presents no discernible risk.

Significance, Consultation and Engagement (internal and external)

 

 

The decision does not trigger engagement under the Significance and Engagement Policy.

 

 

7.       Next Steps

 

1)   Council confirms the road names.

2)   Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

 

 

8.       Attachments

 

Appendix 1 - Map off Cemetery Road

Appendix 2 - Cromwell Community Board list of approved road names

Appendix 3 - Aukaha List of Approved Maori Road Names  

 

Report author:

Reviewed and authorised by:

 

A picture containing text

Description automatically generated

 

Text, whiteboard

Description automatically generated

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

2/11/2021

10/11/2021

 


Cromwell Community Board meeting

23 November 2021

 

A picture containing diagram

Description automatically generated


Cromwell Community Board meeting

23 November 2021

 

Cromwell Area Road Name Options

 

Bannockburn

Name

Definition or Place of Origin

Cowan

Farm manager of Kawarau Station for a long period.

Craig Roy

A potential name for the access way to Craig Roy farm.  Note: Council Roading Policies do not encourage road names of more than one word.

*Bilton

John Bilton – Operated Cromwell’s first radio station, 4CZ (private lane named “Bilton Lane” but no formal process).

Dicey

Robin Dicey – local resident and well known winegrowing identity.

Dow

Fallen soldier in World War I (from the Nevis).

Go By

A former gold mine at Carrick.

Heart of Gold

A former gold mine at Carrick.

John Bull

A former gold mine at Carrick.

Lucknow

A former gold mine at Carrick.

Matheson

Fallen soldier in the World Wars (from the Nevis).

McElroy

Farming family – Hawksburn Station (Ron McElroy).  Mr A McElroy was an elected member on the Vincent County Council in the 1940’s.

Menzies

John Menzies and David Stewart built the dam at Stewart Town that supplied the miners with water; William Menzies owned the Nevis Hotel; his descendants still live in the area.

Nil Desperandum

A former gold mine at Carrick.

Point d’Or

A former gold mine at Carrick.

Royal Standard

A former gold mine at Carrick.

Struthers

Fallen soldier in World War II (from the Nevis).

Williamson

Fallen soldier in World War II (from the Nevis).

 

Northburn

Name

Definition or Place of Origin

Lake

Former farmers at Northburn Station for a short period of time.

Pinckney

Farmers at Northburn Station.

 

Tarras

Name

Definition or Place of Origin

Aurora

A former gold mine at Bendigo.

Beverley

Fallen soldier in the World Wars (from the Lindis Pass).

Brennan

Fallen soldier in the World Wars.

Cowie

A long term farming family in the area (‘Willie Wong’) was part of this family).  Colin Cowie – A well known school teacher.

Davidson

A local farming family; Ron Davidson was a Vincent County Council Chairperson.

Emmerson

Russell Emmerson – Local farmer (Forest Range Station).

Gaudin

Fallen soldier in the World Wars.

Goodman

Fallen soldier in the World Wars.

Helm

Fallen soldier in the World Wars.

Hyde

Fallen soldier in the World Wars.

Jenkins

A local farming family (Morven Hills & Malvern Downs Stations).

Lucas

A local farming family (former owners of Bendigo Station).

MacGibbon

Fallen soldier in the World Wars.

McAughtrie

Fallen soldier in the World Wars.

Purvis

A local farming family (Cluden Station); son was an All Black.

Snow

Max & Madge Snow – local farmers (Morven Hills Station).

Waide

Fallen soldier in the World Wars.

Wong

Willie Wong – local identity.

 

 

Pisa

Name

Definition or Place of Origin

McCall

Fallen soldier in the World Wars

Mt Koinga

A ‘bump’ in the Dunstan Mountains, near Bendigo that is viewed from Gilmore Road (across the lake in the Pisa area).

 

Lowburn

Joblin

Fallen soldier in the World Wars

Stene

Nordal Stene - local identiy; he and his wife were ardently against the Dam

 

Cromwell

Bella

Bella McElligott (nee Hansen) – a local identify who was a staunch Labour supporter; she lived in the mouth of the Kawarau Gorge.

Behrens

M Behrens – Former Mayor of Cromwell (1881-1883).

(N.B. A barn in Old Cromwell Town is named after Mr Behrens)

Colclough

C Colclough – Former Mayor of Cromwell (1878-1881).

Corse

Local doctor

Cox

Two generations of local chemists

Escort

Reference unknown – from the Community Board’s existing “unused road/street name list’; potentially a reference to the ‘police escort’ of gold from the area.

Ewart

Reference unknown – from the Community Board’s existing “unused road/street name list’

Ewing

Fallen solider in the World Wars

Girvan

Fallen solider in the World Wars

Hitchcock

Isabella Hitchcock was the first teacher in Queensbury

Holmes

Unsure of origin

Horn

James Horn – Local entrepreneur and member of Parliament; was a shareholder in the ‘Lady Ranfurly’ gold dredge (N.B. There is a mountain peak on the Dunstan Range called Horn)

How-Johns

A long-standing local family

Kilgour

Established the Bell-Kilgour goldmine; The Kilgour family has been involved in mining for four generations.

Kloog

Fallen solider in the World Wars

Love

Fallen solider in the World Wars

Mangos

Leo Mangos – Local carpet layer and business owner; Borough Councillor and CCB 2007.

McBride

Ron McBride – Former transport operator.

McCraken

T McCraken – Former Mayor of Cromwell (1889-1891).

McKechnie

Fallen soldier in the World Wars

McMahon

Doctor’ served in Vietnam.

McNamara

Well known local family; Community Board member 2007.

Mills

Fallen solider in the World Wars

Mooney

Fallen solider in the World Wars

Morris

Local doctor.

Munro

James Munro – Former Mayor of Cromwell (1950-1951).  This name currently is used in Tarras.

Murrell

E Murrell – Former Mayor of Cromwell (1905-1913)

Orr

Former dredge master.

Pretsch

K Pretsch – Former Mayor of Cromwell (1897-1899).

Pryde

A former local identity involved in a number of mining venture.

Quinn

Tony Quinn – Founder of Highland Motorsport Park.

Rooney

T Rooney – Former Mayor of Cromwell (1895-1897).

Skinner

L R Skinner – Former Mayor of Cromwell (1956-1958).

Stumbles

Well known family; grocers shop on the main street.

Tidey

Fallen soldier in the World Wars.

Ussher

Ron Ussher – Local wool and skin buyer; Borough Councillor and CCB 2007; philanthropist.

Walsh

Fallen soldier in the World Wars.

Whetter

W Whetter – Former Mayor of Cromwell (1868-1869).

Wrightson

Fallen soldier in the World Wars.

 

Generic Names and Terms:

Beech

Trees originally found in district.

Bracken

Shrubs originally found in district.

Manuka

Trees originally found in district.

Marram

Native grass

Norfolk

Trees originally found in district.

Redwood

Trees originally found in district.

Totara

Trees originally found in district.

Alpine

Landscape reference

Plantation

Landscape reference

Tirau

Place name: The pre-European name for Cromwell, meaning “place of many cabbage trees.”  Allegedly groves of cabbage trees were planted as markers for travelling routes.  As they did not grow naturally in the area, they stood out in the landscape (and provided an additional source of food).

Herringbone

Type of alluvial mining – This name was selected (but not used) in the 1978 Cromwell street naming competition.

Kells

Place name – A town in County Meath, Southern Ireland.

Omega

Place name – Alpha and Omega were also gold mining towns in California (est. in the 1850’s) - both towns were mostly engulfed by hydraulic diggings; Last letter of the Greek alphabet.  Omega is also a variety of plum.

Pontoon

Part of a mining dredge – The name was selected (but not used) in the 1978 Cromwell street naming competition.

Roscommon

A place name – A county in Northern Ireland.

Mica

Geological term – A shiny silicate mineral used as a thermal or electric insulator; is readily found in schist rock.

Anvil

From gold mining/pioneering era – a hard metal block used by farriers, etc.

Buggy

From gold mining/pioneering era – A horse drawn buggy.

Bullion

From gold mining/pioneering era – bullion traditionally stands for gold bars.

Ingot

From gold mining era – a gold ingot is refined metallic gold.

Shaft

From gold mining era – gold mine shaft

 


Cromwell Community Board meeting

23 November 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


23 November 2021

Logo, company name

Description automatically generated

 

21.9.6         Road Naming Approval Report - River Terrace Developments, Cromwell

Doc ID:      545393

 

1.       Purpose of Report

 

To consider a request to name one road and one right of way in the River Terrace Development in Cromwell.

 

Recommendations

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve one road name and one right of way. Road one to be named Stone Drive and right of way to be named Mason Lane.

 

2.       Background

 

One road and one right of way in the new River Terrace subdivision off Sandflat Road needs to be named. 

 

 

3.       Discussion

 

The developer has requested the Board considers three “pairs” of road names to ensure continuity within the area. He has requested that names are not a mixture of the options suggested.  The first pair have a commemorative theme. 

 

Stone Drive is requested for road one, referred to as link road on the attached map (appendix 1) and Mason Lane chosen for the right of way.  The developer selected these names in memory of his father Tony Meehan who passed away three years ago.  Tony was a local bridge builder and stonemason with strong involvement in the community.

 

Stones Road has been used in the Waikerikeri Valley therefore pre-approval has been received by Land Information New Zealand.  Stone Drive is over 25km away from Stones Road so locations should not confuse emergency services.

 

The second “pair” of options for consideration are also linked to Tony Meehan and his contribution as a stonemason.

 

Road one to be named Bridge Drive and the right of way to be named Stonemason Lane.

 

The third “pair” of options for consideration are linked to the landscaping within the subdivision.

 

Road one to be named Cedar Drive and the right of way to be named Broadleaf Lane.

 

 

 

 

4.       Financial Considerations

 

Costs for the road signs will be met by the developer.

 

 

5.       Options

 

Option 1 – (Recommended)

 

Name road one Stone Drive and the right of way Mason Lane.

 

Advantages:

 

·         Developer’s preferred choice.

·         Land Information New Zealand have pre-approved the name Stone Drive.

·         Names meet council policy.

 

Disadvantages:

 

·         Stones Road is used in the Waikerikeri Valley.

 

Option 2

 

Name road one Bridge Drive and the right of way Stonemason Lane.

 

Advantages:

 

·         Developer’s second choice of names.

·         Names meet council policy.

 

Disadvantages:

 

·         None identified.

 

Option 3

 

Name road one Cedar Drive and the right of way Broadleaf Lane

 

Advantages:

 

·         Developer’s third choice of names.

·         Names meet Council Policy.

 

Disadvantages:

 

·         None identified.

 

Option 4

 

Select names from the list of approved Cromwell Community Board road names (appendix 2 or the list of Aukaha’s list of approved Māori road names (appendix 3). 

 

Advantages:

 

·         Names meet Council Policy.

·         Names are off pre-approved lists.

 

Disadvantages:

 

·         Not the developer’s preferred choice. 

 

 

6.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision enables democratic local decision making and action by, and on behalf of communities by providing clear direction to access points for emergency services.

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road naming has the ability to celebrate cultural and heritage aspects of the area.  Road naming has no climate change impacts or benefits.

 

Risks Analysis

 

Approval of these road names presents no discernible risk.

Significance, Consultation and Engagement (internal and external)

 

 

This decision does not trigger engagement under the Significance and Engagement Policy.

 

 

7.       Next Steps

 

1)   Council confirms the road names.

2)   Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

 

 

8.       Attachments

 

Appendix 1 - Map - River Terrace off Sandflat Road.pdf

Appendix 2 - Cromwell Community Board list of approved road names.docx

Appendix 3 - Aukaha List of Approved Maori Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

A picture containing text

Description automatically generated

 

Text, whiteboard

Description automatically generated

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

20/10/2021

10/11/2021

 


Cromwell Community Board meeting

23 November 2021

 

Diagram, engineering drawing

Description automatically generated


Cromwell Community Board meeting

23 November 2021

 

Cromwell Area Road Name Options

 

Bannockburn

Name

Definition or Place of Origin

Cowan

Farm manager of Kawarau Station for a long period.

Craig Roy

A potential name for the access way to Craig Roy farm.  Note: Council Roading Policies do not encourage road names of more than one word.

*Bilton

John Bilton – Operated Cromwell’s first radio station, 4CZ (private lane named “Bilton Lane” but no formal process).

Dicey

Robin Dicey – local resident and well known winegrowing identity.

Dow

Fallen soldier in World War I (from the Nevis).

Go By

A former gold mine at Carrick.

Heart of Gold

A former gold mine at Carrick.

John Bull

A former gold mine at Carrick.

Lucknow

A former gold mine at Carrick.

Matheson

Fallen soldier in the World Wars (from the Nevis).

McElroy

Farming family – Hawksburn Station (Ron McElroy).  Mr A McElroy was an elected member on the Vincent County Council in the 1940’s.

Menzies

John Menzies and David Stewart built the dam at Stewart Town that supplied the miners with water; William Menzies owned the Nevis Hotel; his descendants still live in the area.

Nil Desperandum

A former gold mine at Carrick.

Point d’Or

A former gold mine at Carrick.

Royal Standard

A former gold mine at Carrick.

Struthers

Fallen soldier in World War II (from the Nevis).

Williamson

Fallen soldier in World War II (from the Nevis).

 

Northburn

Name

Definition or Place of Origin

Lake

Former farmers at Northburn Station for a short period of time.

Pinckney

Farmers at Northburn Station.

 

Tarras

Name

Definition or Place of Origin

Aurora

A former gold mine at Bendigo.

Beverley

Fallen soldier in the World Wars (from the Lindis Pass).

Brennan

Fallen soldier in the World Wars.

Cowie

A long term farming family in the area (‘Willie Wong’) was part of this family).  Colin Cowie – A well known school teacher.

Davidson

A local farming family; Ron Davidson was a Vincent County Council Chairperson.

Emmerson

Russell Emmerson – Local farmer (Forest Range Station).

Gaudin

Fallen soldier in the World Wars.

Goodman

Fallen soldier in the World Wars.

Helm

Fallen soldier in the World Wars.

Hyde

Fallen soldier in the World Wars.

Jenkins

A local farming family (Morven Hills & Malvern Downs Stations).

Lucas

A local farming family (former owners of Bendigo Station).

MacGibbon

Fallen soldier in the World Wars.

McAughtrie

Fallen soldier in the World Wars.

Purvis

A local farming family (Cluden Station); son was an All Black.

Snow

Max & Madge Snow – local farmers (Morven Hills Station).

Waide

Fallen soldier in the World Wars.

Wong

Willie Wong – local identity.

 

 

Pisa

Name

Definition or Place of Origin

McCall

Fallen soldier in the World Wars

Mt Koinga

A ‘bump’ in the Dunstan Mountains, near Bendigo that is viewed from Gilmore Road (across the lake in the Pisa area).

 

Lowburn

Joblin

Fallen soldier in the World Wars

Stene

Nordal Stene - local identiy; he and his wife were ardently against the Dam

 

Cromwell

Bella

Bella McElligott (nee Hansen) – a local identify who was a staunch Labour supporter; she lived in the mouth of the Kawarau Gorge.

Behrens

M Behrens – Former Mayor of Cromwell (1881-1883).

(N.B. A barn in Old Cromwell Town is named after Mr Behrens)

Colclough

C Colclough – Former Mayor of Cromwell (1878-1881).

Corse

Local doctor

Cox

Two generations of local chemists

Escort

Reference unknown – from the Community Board’s existing “unused road/street name list’; potentially a reference to the ‘police escort’ of gold from the area.

Ewart

Reference unknown – from the Community Board’s existing “unused road/street name list’

Ewing

Fallen solider in the World Wars

Girvan

Fallen solider in the World Wars

Hitchcock

Isabella Hitchcock was the first teacher in Queensbury

Holmes

Unsure of origin

Horn

James Horn – Local entrepreneur and member of Parliament; was a shareholder in the ‘Lady Ranfurly’ gold dredge (N.B. There is a mountain peak on the Dunstan Range called Horn)

How-Johns

A long-standing local family

Kilgour

Established the Bell-Kilgour goldmine; The Kilgour family has been involved in mining for four generations.

Kloog

Fallen solider in the World Wars

Love

Fallen solider in the World Wars

Mangos

Leo Mangos – Local carpet layer and business owner; Borough Councillor and CCB 2007.

McBride

Ron McBride – Former transport operator.

McCraken

T McCraken – Former Mayor of Cromwell (1889-1891).

McKechnie

Fallen soldier in the World Wars

McMahon

Doctor’ served in Vietnam.

McNamara

Well known local family; Community Board member 2007.

Mills

Fallen solider in the World Wars

Mooney

Fallen solider in the World Wars

Morris

Local doctor.

Munro

James Munro – Former Mayor of Cromwell (1950-1951).  This name currently is used in Tarras.

Murrell

E Murrell – Former Mayor of Cromwell (1905-1913)

Orr

Former dredge master.

Pretsch

K Pretsch – Former Mayor of Cromwell (1897-1899).

Pryde

A former local identity involved in a number of mining venture.

Quinn

Tony Quinn – Founder of Highland Motorsport Park.

Rooney

T Rooney – Former Mayor of Cromwell (1895-1897).

Skinner

L R Skinner – Former Mayor of Cromwell (1956-1958).

Stumbles

Well known family; grocers shop on the main street.

Tidey

Fallen soldier in the World Wars.

Ussher

Ron Ussher – Local wool and skin buyer; Borough Councillor and CCB 2007; philanthropist.

Walsh

Fallen soldier in the World Wars.

Whetter

W Whetter – Former Mayor of Cromwell (1868-1869).

Wrightson

Fallen soldier in the World Wars.

 

Generic Names and Terms:

Beech

Trees originally found in district.

Bracken

Shrubs originally found in district.

Manuka

Trees originally found in district.

Marram

Native grass

Norfolk

Trees originally found in district.

Redwood

Trees originally found in district.

Totara

Trees originally found in district.

Alpine

Landscape reference

Plantation

Landscape reference

Tirau

Place name: The pre-European name for Cromwell, meaning “place of many cabbage trees.”  Allegedly groves of cabbage trees were planted as markers for travelling routes.  As they did not grow naturally in the area, they stood out in the landscape (and provided an additional source of food).

Herringbone

Type of alluvial mining – This name was selected (but not used) in the 1978 Cromwell street naming competition.

Kells

Place name – A town in County Meath, Southern Ireland.

Omega

Place name – Alpha and Omega were also gold mining towns in California (est. in the 1850’s) - both towns were mostly engulfed by hydraulic diggings; Last letter of the Greek alphabet.  Omega is also a variety of plum.

Pontoon

Part of a mining dredge – The name was selected (but not used) in the 1978 Cromwell street naming competition.

Roscommon

A place name – A county in Northern Ireland.

Mica

Geological term – A shiny silicate mineral used as a thermal or electric insulator; is readily found in schist rock.

Anvil

From gold mining/pioneering era – a hard metal block used by farriers, etc.

Buggy

From gold mining/pioneering era – A horse drawn buggy.

Bullion

From gold mining/pioneering era – bullion traditionally stands for gold bars.

Ingot

From gold mining era – a gold ingot is refined metallic gold.

Shaft

From gold mining era – gold mine shaft

 


Cromwell Community Board meeting

23 November 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


23 November 2021

 

21.9.7         Cromwell Financial Report for the Period Ending 30 September 2021

Doc ID:      557203

 

1.       Purpose

 

To consider the financial performance overview as at 30 September 2021.

 

Recommendations

That the report be received.

 

2.       Background

 

The operating statement for the three months ending 30 September 2021 show a favourable variance of $137k against the revised budget.

 

2021/22

AS AT 30 SEPTEMBER 2021

2021/22

Full Year

YTD

YTD

YTD

Full Year

Annual Plan

Actual

Revised Budget

Variance

Revised Budget

$000

$000

$000

$000

$000

 

Income:

 

 

 

 

 

489

Internal Interest Revenue

56

122

(66)

˜

489

7,536

Land Sale Proceeds

-

-

-

˜

900

618

User Fees & Other

178

155

23

˜

618

-

Reserves Contributions

39

-

39

˜

-

-

External Interest & Dividends

1

-

1

˜

-

3,093

Rates

805

805

-

˜

3,093

-

Other Capital Contributions

-

-

-

˜

-

11,736

Total Income

1,079

1,082

(3)

˜

5,100

 

 

 

 

 

 

 

 

Expenditure

 

 

 

 

 

130

Rates Expense

118

130

12

˜

130

7,536

Cost of Sale of Land

2

-

(2)

˜

900

47

Professional Fees

13

8

(5)

˜

47

905

Cost Allocations

217

216

(1)

˜

905

263

Fuel & Energy

66

67

1

˜

263

197

Grants

20

37

17

˜

197

245

Other Costs

18

57

39

˜

252

541

Contracts

116

133

17

˜

541

65

Internal Interest Expense

(7)

13

20

˜

65

133

Building Repairs and Mtce.

27

40

13

˜

142

729

Staff

132

158

26

˜

718

44

Members Remuneration

8

11

3

˜

44

736

Depreciation

184

184

-

˜

736

11,571

Total Expenses

914

1,054

140

˜

4,940

165

Operating Surplus / (Deficit)    

165

28

137

˜

160

 

 

 

Income for period ending 30 September 2021:

 

Operating income reflects an insignificant variance to the revised budget of ($3k).

 

·     Internal interest revenue has an unfavourable variance of ($66k). This is due to low market interest rates plus property purchases post setting the Long-term Plan budget.

·     User fees and other has a favourable variance of $23k. A breakdown of this is provided in the table below.  Rental and hire income are higher than budget. This is due to annual lease payments made in the first quarter. There was a small drop in pool revenue because of COVID-19 restrictions.

·     Reserves contributions has a favourable variance of $39k. These are difficult to gauge when setting budgets and are dependent on developers’ timeframes.

 

2021/22

User Fees and Other Income

2021/22

Full Year

YTD

YTD

YTD

Full Year

Annual Plan

Actual

Revised Budget

Variance

Revised Budget

$000

$000

$000

$000

$000

113

Other Misc. Income

30

29

1

˜

113

238

Rentals & Hires

92

60

32

˜

238

250

Cromwell Pool / Swim School

55

62

(7)

˜

250

16

Cemeteries

1

4

(3)

˜

16

618

Total User Fees Income

178

155

23

 

618

 

Expenditure for period ending 30 September 2021:

 

Expenditure has a favourable variance of $140k against the revised budget.  These variances are detailed below:

·     Grants are favourable against budget by $17k. This is due to timing of the grant’s application rounds in October 2021.

·     Other costs are favourable to budget by $39k. Driving this variance is the timing of the water charges which are billed in November 2021. The other expenses are more needs-based and will vary against budget from time to time.

·     Contracts are favourable to budget by $17k. This is due to the timing of maintenance programme.

·     Internal interest expense has a favourable variance of $20k. Low market interest rates are driving this variance.

·     Staff costs has a favourable variance of $26k. This is due to the seasonal staff recruitment and associated costs.

 

 

 


 

Capital Expenditure:

 

Capital expenditure for the period ending 30 September 2021 has a year-to-date favourable variance of $280k. The actual CAPEX spend ended with 2% of the total revised budget being spent.

 

2021/22

AS AT 30 SEPTEMBER 2021

2021/22

Full Year

YTD

YTD

YTD

Full Year

Annual Plan

Actual

Revised Budget

Variance

 

Revised Budget

$000

 

$000

$000

$000

 

$'000

 

Parks and Reserves:

 

 

 

 

 

4

Cromwell Reserves - Playground equipment

-

1

1

˜

13

107

Cromwell Reserves - Irrigation

-

9

9

˜

167

21

Cromwell Reserves - Landscaping

-

8

8

˜

30

-

Cromwell Reserves - Recreation Equipment

-

-

-

˜

40

35

Cromwell Reserves - Fencing & Bins

-

5

5

˜

134

-

Cromwell Lighting

-

5

5

˜

5

15

Cromwell Cemetery

-

-

-

˜

15

10

Anderson Park - Landscaping

-

8

8

˜

141

15

Anderson Park - Irrigation & Bins

-

17

17

˜

81

33

Anderson Park - Lighting

2

-

(2)

˜

33

140

Cromwell - Other

-

-

-

˜

140

380

Total Parks & Reserves

2

53

51

799

 

 

 

 

 

 

 

 

Cromwell Swimming Pool:

 

 

 

 

8

Building upgrades

10

6

(4)

˜

42

11

Machinery & Plant

60

269

209

˜

1,076

23

Recreation equipment / furniture & fittings

-

24

24

˜

31

42

Total Cromwell Swimming Pool

70

299

229

1,149

 

 

 

 

 

 

 

 

Property:

 

 

 

˜

 

-

Cromwell Front Reserve

-

-

-

˜

1,800

-

Total Property

-

-

-

1,800

422

Total Capital Expenditure

72

352

280

˜

3,748

 

 

Parks and Reserves:

·     Cromwell parks and reserves has an overarching favourable variance of $51k. Work has been stretched out by COVID-19 restrictions and contractors prioritising workloads. This impact will not be resolved until November or December 2021.

 

Swimming Pool:

·     Machinery and plant has a favourable variance of $209k. The replacement heating system is on order but is not expected to arrive until February 2022.

 

Property:

·     Cromwell front reserve - The town centre upgrade has been delayed and will become part of the Cromwell Masterplan.

 

 

 

 

 

Reserve Funds table for Cromwell Ward

·     As at 30 June 2021 the Cromwell Ward has an unaudited closing reserve funds balance of $18.9M. This is the ward specific reserves and does not factor in the district-wide reserves which are in deficit at ($16.7M). Refer to Appendix 1.

·     Taking the 2020-21 unaudited Annual Report closing balance and adding 2021-22 income and expenditure, carry forwards and resolutions, the Cromwell Ward is projected to end the 2021-22 financial year with a closing balance of $19.3M.

 

 

3.       Attachments

 

Appendix 1 - Cromwell Community Board Reserves 2021-22  

 

Report author:

Reviewed and authorised by:

 

A picture containing text, tool

Description automatically generated

 

Donna McKewen

Leanne Macdonald

Accountant

Executive Manager - Corporate Services

26/10/2021

28/10/2021

 


Cromwell Community Board meeting

23 November 2021

 

Calendar

Description automatically generated 


23 November 2021

 

6               Mayor’s Report

21.9.8         Mayor's Report

Doc ID:      559260

 

1.       Purpose

 

To consider an update from His Worship the Mayor.

 

Recommendations

That the Cromwell Community Board receives the report.

 

 

His Worship the Mayor will give a verbal update on activities and issues of interest since the last meeting.

 

 

2.       Attachments

 

Nil

 

 


23 November 2021

Logo, company name

Description automatically generated

 

7               Chair's Report

21.9.9         Chair's Report

Doc ID:      559261

 

1.       Purpose

 

The Chair will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


23 November 2021

Logo, company name

Description automatically generated

 

8               Members' Reports

21.9.10       Members' Reports

Doc ID:      559262

 

1.       Purpose

 

Members will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


23 November 2021

Logo, company name

Description automatically generated

 

9               Status Reports

21.9.11       November 2021 Governance Report

Doc ID:      559075

 

1.       Purpose

 

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

Minutes for the October meeting of the Cromwell Museum Trust

Minutes were received from the October meeting of the Cromwell Museum Trust. They had previously been sent to members (see appendix 1).

 

Letter received from Cromwell Community House

A letter was received from Cromwell Community House regarding recent appointments after their AGM (see appendix 2). A reply from the Board was sent in return (see appendix 3).

 

Letter received from Cromwell College Charitable Trust

A letter was received from Cromwell College Charitable Trust regarding the recent resignation of one of the trustees appointed by the Chair of the Cromwell Community Board. Recruitment of a replacement trustee is underway (see appendix 4).

 

Status Reports

The status reports have been updated with any actions since the previous meeting (see appendix 5).

 

Legacy Status Reports

The status reports have been updated with any actions since the previous meeting (see appendix 6).

 

 

3.       Attachments

 

Appendix 1 - Minutes of the Cromwell Museum Trust October meeting

Appendix 2 - Letter from Cromwell Community House

Appendix 3 - Reply to Cromwell Community House

Appendix 4 - Letter from Cromwell College Charitable Trust

Appendix 5 - CCB Status Reports

Appendix 6 - CCB Legacy Status Reports  

 

Report author:

Reviewed and authorised by:

 

Text, whiteboard

Description automatically generated

 

A picture containing insect

Description automatically generated

Wayne McEnteer

Louise van der Voort

Governance Support Officer

Acting Chief Executive Officer

11/11/2021

11/11/2021

 


Cromwell Community Board meeting

23 November 2021

 

Text

Description automatically generated

Table

Description automatically generated

Text, letter

Description automatically generated


Cromwell Community Board meeting

23 November 2021

 

PDF Creator


Cromwell Community Board meeting

23 November 2021

 

Text, letter

Description automatically generated


Cromwell Community Board meeting

23 November 2021

 

Text, letter

Description automatically generated


Cromwell Community Board meeting

23 November 2021

 

 

Meeting

Report Title

Resolution No

Resolution

Officer

Status

8/03/2021

Cromwell Pool Heating Upgrade

21.2.6

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves additional funding of up to $162,000 for the Cromwell Pool water sourced heating project from the Cromwell Reserves Contribution cost centre.

 

Parks and Recreation Manager

12 Mar 2021

Action memo sent to the Parks and Recreation Manager

09 Apr 2021

The procurement plan is currently being prepared.

30 Apr 2021

Request for proposal to engage a suitable contractor was sent out late April with evaluation of tenders received scheduled for late May.

02 Jun 2021

The evaluation process for selecting a preferred contractor for undertaking the heat pump upgrade has taken place. Work is continuing on background checks before appointing a preferred contractor. This is expected to occur in early June.

19 Jul 2021

Preferred contractor has been identified. Work is now progressing to prepare documentation for this contract.

24 Aug 2021

Heat pump ordered, expected to arrive in approximately 6 months' time. In process of preparing detailed design work for pricing by preferred contractor.

07 Oct 2021

Hanlons Plumbing have been appointed as contractor for this work. The heat pump is due around Feb 2022

10 Nov 2021

Final designs have been prepared and are being priced by the contractor Hanlons. Price is expected mid-November.

20/04/2021

Hardship Grant Application Cromwell and Districts Promotion Group

21.3.5

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a promotion grant to Cromwell and Districts Promotion Group for the period of 1 July to 30 September 2021. The amount of the grant to be funded from the 2021-2022 Cromwell Promotions Grant budget and used for the Light Up Winter Event July 2021 only. 

Requested  $35,000

Approved    $15,000

 

Media and Marketing Manager

22 Apr 2021

Action memo sent to the Media and Marketing Manager

20 May 2021

Applicant advised of board decision with details on when and how to uplift grant.

07 Jul 2021

Promotions group invoice received and authorised for payment.

26 Aug 2021

Event completed. Staff to follow up and seek a report back as soon as possible.

27 Sep 2021

Group advised that report back is now due - link to online form provided. Staff will continue to follow up as necessary.

08 Nov 2021

No further update available.

18/05/2021

Submissions on the Long-term Plan 2021-31 Consultation Document

21.4.3

 That the Cromwell Community Board recommends to the Council that staff are requested to investigate the request for a toilet from the Cromwell Bike park further and provide a report for consideration in a future annual or long-term plan.

 

 

 

 

 

Property and Facilities Officer (Cromwell)

24 Aug 2021

Cromwell Bike Park committee to undertake a usage study of the toilet facilities at the site in summer to reflect peak usage - ON HOLD

15/06/2021

Cromwell Big Fruit sculpture painting budget request

21.5.4

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves allocating $50,000 from Cromwell General Reserves, for the repainting of the Big Fruit sculpture in the 2021/2022 financial year.

 

Parks Officer - Projects

18 Jun 2021

Action memo sent to the Parks Officer - Projects and Finance

19 Jul 2021

Project brief being reviewed in July.  In August a procurement process will commence with works likely to be scheduled for early in the new year when overnight temperatures are suitable.

24 Aug 2021

Works scheduled for early 2022 - ON HOLD

15/06/2021

Revocation of Part of Greenway Reserve off Waenga Drive

21.5.6

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends Council agrees to progressing the revocation of the Local Purpose (Amenity) Reserve classification from the specified 619m² (subject to survey) area from Lot 201 DP 359519 for the reasons set out in the report.

C.      Recommends Council publicly notify the proposed revocation in accordance with section 24(2)(b) of the Reserve Act 1977.

D.      Recommends (following the successful completion of the public notification process, and decision) that the Minister of Conservation is notified in writing of the Council decision and request that the specified part of Waenga Drive Greenway Reserve be approved for revocation and notified in the Gazette.

E.      Recommends that if reserve status of the specified Part of Waenga Drive Greenway Reserve is successfully revoked via Gazette notice, that all affected parties are notified and the underlying land is disposed of, subject to subdivision, to the adjoining landowner being Foodstuffs South Island Properties Limited on behalf of Cromwell New World.

F.      Recommends that the remainder of Lot 201 DP 359519 of the Waenga Drive Greenway Reserve (excluding the relevant part of Waenga Drive Greenway Reserve in recommendation B above) remain as Local Purpose (Amenity) Reserve.

 

Parks and Recreation Manager

18 Jun 2021

Action memo sent to the Parks and Recreation Manager

19 Jul 2021

Report considered by Council to confirm the revocation of part of the reserve. This is now progressing through the public submission stage which closes in August with the Hearing Panel to hear submissions in September..

24 Aug 2021

Submissions have closed. 12 submissions were received. Report prepared for Hearings Panel's September meeting.

07 Oct 2021

The Hearings Panel have met and their recommendation will go to the November Council meeting.

08 Nov 2021

Council considered a recommendation from the Hearing Panel to revoke the reserve status of the land. Council adopted that recommendation and will ask the Minister of Conservation to formally revoke the reserve status over part of the reserve and notify the revocation in the Gazette. The applicant has asked that Council delay this process until they have obtained the resource consents required for the development.

29/07/2021

Cromwell Town Hall/Events Centre Project

21.6.4

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Receives the project structure.

C.      Approves the programme of work for the Cromwell Town Hall/Events Centre.

D.    Approves the establishment of an Advisory Group and appoints Anna Harrison and Nigel McKinlay to that group.

E.      Approves that the Advisory Group determines if an external stakeholder group is required and if so makes such a recommendation to the Cromwell Community Board.

F.      Agrees to apply for/confirm external funding for the Cromwell Town Hall/Events Centre.

Property and Facilities Manager

04 Aug 2021

Action memo sent to the Property and Facilities Manager and Finance

24 Aug 2021

Advisory group established and initial meetings held. Report to be brought to Cromwell Community Board (CCB) regarding External Stakeholder Group at its September meeting.

27 Sep 2021

Per CCB resolution 21.7.5, invites for an Expression Of Interest (EOI) to join the External Stakeholder Group have been sent to identified groups.

10 Nov 2021

Tenders have gone out for architect. Evaluation is underway.

7/09/2021

Promotion Grant Applications 2021 - 22 First Round

21.7.2

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a promotions grant to Cromwell and Districts Promotions Group and declines a promotions grant to Central Otago District Arts Trust:

1.     GRA210739436 Cromwell and Districts Promotions Group – Operational, Staff, Marketing and events as outlined in the application
Year 1 LTP 2021/22 applied $87,143 Approved Total $64,270 as detailed
                              

        $17,760 Contractor – Media and Communications          

        $17,760 Contractor – Community Relations     

        $11,250 Advertising                   

        $9,000 Operating Expenses (excl bad debts and donations)                       

        $3,000 Christmas Parade traffic management

        $2,000 Cherry Festival 2021           

        $3,500 Street Party and Fireworks 2021


Year 2 LTP 2022/23 applied $104,000      $0 declined

        Year 3 LTP 2023/24 applied $106,000      $0 declined

 

2.     GRA210750451 Central Otago District Arts Trust – Cover to Cover events
Year 1 LTP 2021/22 applied $1,600          $0 declined

        Year 2 LTP 2022/23 applied $3,200          $0 declined

        Year 3 LTP 2023/24 applied $4,800          $0 declined

 

Media and Marketing Manager

13 Sep 2021

Action memo sent to the Media and Marketing Manager and to Finance

27 Sep 2021

Correspondence sent to applicants confirming grants decisions - both approve and decline. For approved grant purchase order raised and provided for invoicing.

08 Nov 2021

No further update available.

7/09/2021

Cromwell Greenway Reserves Disc Golf Proposal

21.7.3

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to the development of a disc golf course on Anderson Park and accepts the donation of the course assets from Connect Cromwell.

C.      Authorises the Parks and Recreation Manager to negotiate an appropriate nine-hole course layout with Connect Cromwell.

D.      Require that the facility be completed by 30 June 2023, or the approval is relinquished.

Parks Officer - Projects

13 Sep 2021

Action memo sent to the Parks Officer - Projects

07 Oct 2021

Disc golf course layout to be mapped out with Connect Cromwell on 29 October 2021.

10 Nov 2021

Site meeting to scope course has been completed. Awaiting map from Connect Cromwell.

7/09/2021

Notice of Intention to Prepare a Reserve Management Plan

21.7.4

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to notify its intention to prepare a Reserve Management Plan for the Bannockburn Recreations Reserve legally described as Section 164 Block 1 Cromwell Survey District, S O Plan 19606 – 3.5365 hectares.

Parks and Recreation Manager

13 Sep 2021

Action memo sent to the Parks and Recreation Manager

07 Oct 2021

No progress at this stage.

08 Nov 2021

There has been no progress on this at this stage.

7/09/2021

Cromwell Town Centre Project Structure

21.7.6

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the project structure.

C.      Appoints Werner Murray to the Advisory Group.

D.      Recommends to Council to approve the project structure and programme.

E.      Recommends to Council to appoint a Councillor to the Advisory Group.

Property and Facilities Manager

13 Sep 2021

Action memo sent to the Property and Facilities Manager

27 Sep 2021

Council has accepted the recommendation from Cromwell Community Board (CCB) and has appointed Cr Nigel McKinlay as Council's representative.

10 Nov 2021

Council has approved the recommendations and the Advisory Group has been set up. MATTER CLOSED

19/10/2021

Cromwell Community Board Community Grant Applications 2021-24 Financial Year

21.8.2

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to withhold any grant funding for years beyond year one until the conclusion of the Grant Policy Review in November 2021

C.      Approves a community grant for Lake Dunstan Charitable Trust for a community tool shed dependent on permission and consents from LINZ for the cost of the container and the fitout of the container.

2021/22 Requested: $20,088.44       Approve: $8580

D.      Declines a community grant for Central Otago Motorcycle Club to cover the cost of their lease. The lease payment to be rebated in accordance with conditions of the lease.

2021/22 Requested: $23,000             Decline: $0 

E.      Declines a community grant for Cromwell Speedway for operational expenses.

2021/22 Requested: $20,000            Decline: $0 

F.      Declines a community grant for Cromwell Youth Trust salary costs for a youth worker.

2021/22 Requested: $60,000            Decline: $0

2022/23 Requested: $60,000            Decline: $0

2023/24 Requested: $60,000            Decline: $0

G.     Approves a community grant for Cromwell Rotary and Cromwell Lions for the St John House Build Resource Consent Fees.

2021/22 Requested: $4,937               Approve: $4,937

 

Community Development Officer

26 Oct 2021

Action memo sent to the Community Development Officer and to Finance.

08 Nov 2021

Applicants have been contacted and notified of the outcome of their applications.  No further update at this time.

19/10/2021

Cromwell Memorial Hall/Events Centre Design Procurement Process

21.8.3

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves appropriate delegation of authority to Council’s Chief Executive for awarding the Cromwell Memorial Hall/Events Centre design tender, within the previously approved budget of $2,200,000.

Project Manager - Property

26 Oct 2021

Action memo sent to the Project Manager - Property, 11/11/2021 Tenders have gone out for architect. Evaluation is underway.

11 Nov 2021

Tenders have gone out for architect. Evaluation is underway.

19/10/2021

2022 Meeting Schedule

21.8.4

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Adopts the proposed 2022 meeting schedule for the Cromwell Community Board.

Governance Manager

26 Oct 2021

Action memo sent to the Governance Manager.

 

08 Nov 2021

2022 meeting dates have been adopted by the Community Board MATTER CLOSED

 


Cromwell Community Board meeting

23 November 2021

 

Cromwell Community Board Legacy Status Report on Resolutions

Chief Executive Officer

Resolution 19.10.7 – December 2019

Cromwell Promotions Grant Applications 2020-21 Financial Year (Doc ID 433487)

 

That the Board:

 

A.    Receives the report and accepts the level of significance.

 

B.    Approves a grant from the 2020-21 financial year Cromwell Promotions cost centre 3033 2460 to Cromwell and District Promotions Group 2020-21 year projects:

 

  1. Media and Communications Manager

 

Requested $23,100    Approved $23,100

 

  1. Community Relationships Manager

 

Requested $23,100    Approved $23,100

 

  1. Marketing and Advertising

 

Requested $25,500    Approved $15,000

 

  1. Operating Expenses

 

Requested $12,500    Approved $12,000

 

  1. Light Up Winter

 

Requested $10,000    Approved $9,000

 

  1. Cherry Festival

 

Requested $4,000      Approved $2,000

 

  1. Fireworks Street Party

 

Requested $10,000    Approved $2,000

 

  1. Spring Market

 

Requested $2,000      Declined

 

C.    Declines a grant of $10,000 from the 2020-21 financial year Cromwell Promotions cost centre 3033 to WoolOn Creative Fashion Society Incorporated. for costs associated with Marketing and Promotion, event Master of Ceremonies and a proportion of venue hire for WoolOn Creative Fashion Event to be held in Cromwell 14 – 16 August 2020.

 

Requested: $34,121.50       Declined

 

D.      Notes that Promotions grants are approved subject to meeting the requirements of the Central Otago District Council grants policy dated August 2019 and recipients should ensure that:

 

·     All necessary legal requirements associated with the event or project are the responsibility of and must be met by the grant recipient.

·     The event or project adheres to other relevant Council policies e.g. sustainability, smoke-free policy.

·     Information on the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes.

·     Grant recipients should acknowledge Council and the relevant Community Board as a funding provider in promotional material as and when appropriate.

 

STATUS   

 

November 2021 – Staff continue to follow up with group regarding need to complete report back, which is now overdue.

 

October 2021 – Group provided with reminder that report back is due with link to online form. Staff to follow up if not received by mid – late October.

 

September 2021 – Group AGM scheduled for 14 September. Report back to be completed after that utilising new digital report back option.

 

July 2021 – financial year now complete staff to follow up with group to get report back complete. May be delayed until AGM / financial reports are tabled – generally September.

 

June 2021 – no update final quarter grant invoiced and approved for payment. 

 

April 2021 – no update

 

February 2021 – Third Quarter grant invoiced and approved for payment.

 

December 2020 – no further update

 

November 2020 – second quarter grant invoiced and approved for payment

 

September 2020 – no further update

 

August 2020 – First Quarter Cromwell Promotions Grant invoiced and approved for payment.

 

June 2020 – As per May update

 

May 2020 – No update – grant will not be accessed until financial year beginning 1 July 2020.

 

February 2020 – no update available

 

December 2019 – Action memo sent to Media and Marketing Manager

 

Planning and Environment

Resolution 20.3.10 – June 2020

Central Lakes Equestrian Club Licence to Occupy (PRO 62-3012-L1)

 

That the Board:

 

A.   Receives the report and accepts the level of significance.

 

B.   Agree to grant a new licence to occupy to the Central Lakes Equestrian Club over a reduced area of 7.3 hectares on the Cromwell Aerodrome Reserve for a period of five (5) years commencing from 1 July 2020.

 

C.  Agree that the licence will be under the same terms and conditions as the previous licence with the following amendments and additional conditions:

 

a.   The rent to be reviewed on adoption of Council’s proposed Community Occupation Policy.

b.   Allowance for either party to terminate the licence to occupy with 6 months written notice.

 

STATUS

 

November 2021- A letter informing Club of Council’s resolution and enclosing new Licence to Occupy (LTO) for signing sent to Club at end of September. Awaiting formal response from Club as to whether they want to proceed with the new LTO with reviewed licence fee. Property Manager advised feedback from the Club at meeting in October was that they were not happy with licence fee so has requested another meeting with Club to discuss.

October 2021 – Meeting with Equestrian Club scheduled for 22 October 2021.

 

August 2021 –Licence to Occupy approved by Council with licence fee option. Licence now being prepared.

 

June 2021 – Property Officer preparing a report to Council.

 

April – May 2021 – Central Lakes Equestrian Club have not accepted the terms and conditions of the new Licence to Occupy as they disagree with the condition to mow the runway in lieu of rent. However, on further investigation it has also been identified that the Cromwell Community Board do not have delegation to issue the Licence to Occupy on the Cromwell Aerodrome under the Airport Authorities Act 1966. Therefore a report will go to Council to consider the Board’s recommendation.

 

February 2021 – Workshop with the Board to be held 8 March 2021.

 

December 2020 – The club made changes to the Licence to Occupy which has been returned to them with a letter advising that they cannot amend this document.  They have been asked to write in indicating the issues they have with the licence. 

 

November 2020 – Licence to Occupy has been prepared and is with club for signing as per the original resolution.

 

September 2020 – A valuation to let land as grazing land has been received, to ascertain the best way of moving forwards.

 

July 2020 – Followed up with Equestrian Club in relation to determining the reason that mowing stopped, as stopping mowing is contrary to their licence to occupy. A valuation is being sought on the 7.3ha of land as grazing, which will enable further discussion to be had (if required) in relation to the cost of mowing as opposed to a lease value before any licence to occupy if formally drawn up.

 

June 2020 – Action memo sent to the Property and Facilities Officer – Cromwell

 

Resolution 20.2.12 – May 2020

Request to Renew the Cromwell Golf Club Lease (PRO 62-3048-L1)

 

That the Board:

 

A.   Receives the report and accepts the level of significance.

 

B.   Declines the request for early renewal of the lease held by the Cromwell Golf Club Incorporated over Section 4 Block XCII Town of Cromwell for a term of 21 years.

 

C.  Agrees to the development of a consultation document for the purposes of consulting with the Cromwell Golf Club about the future of the Cromwell Golf Course.

 

STATUS

 

November 2021 – Staff are working with the club and considering options.  No further update is available at this stage.

 

August - October 2021 – Golf NZ working with Cromwell Golf Club.

 

June 2021 – Awaiting further response from Golf NZ.

 

April 2021 – Discussions continue with Golf NZ.

 

February 2021 – Awaiting further response from Golf NZ.

 

September – December 2020 – NZ Golf working with Golf Club to progress.

 

July 2020 – Chair of Cromwell Community Board and Executive Manager – Planning & Environment attended a meeting with the Golf Club on 21 July to discuss a way forward. 

 

June 2020 – Golf Club advised of the decision. Chair of CCB and staff will attend a meeting of the Golf Club.

 

May 2020 – Action memo sent to the Property Officer – Statutory.

 

 

 


Cromwell Community Board Agenda

23 November 2021

 

10             Date of the Next Meeting

The date of the next scheduled meeting is 15 February 2022.


Cromwell Community Board Agenda

23 November 2021

 

11             Resolution to Exclude the Public

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.12 - Gair Avenue, Cromwell

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.13 - Cemetery Road Industrial Subdivision Stage 2

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.14 - November 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 



[1] Deed of Trust – Central Otago District Council and Cromwell Museum Trust

[2] Memorandum of Understanding – Agreement of Services 2018 (section D.13)

[3] Memorandum of Understanding – Agreement of Services 2018 (section D.15)