AGENDA

 

Audit and Risk Committee Meeting

Friday, 1 October 2021

 

Date:

Friday, 1 October 2021

Time:

9.30 am

Location:

Ngā Hau e Whā, William Fraser Building,

1 Dunorling Street, Alexandra

 

Due to COVID-19 restrictions and limitations of the physical space, public access will be available through the livestream and Microsoft Teams. The link to the livestream will be available on the Central Otago District Council’s website.

Sanchia Jacobs

Chief Executive Officer

 


Audit and Risk Committee Agenda

1 October 2021

 

Notice is hereby given that an Audit and Risk Committee meeting will be held in Ngā Hau e Whā, William Fraser Building,, 1 Dunorling Street, Alexandra on
Friday, 1 October 2021 at 9.30 am

Due to COVID-19 restrictions and limitations of the physical space, public access will be available through the livestream and Microsoft Teams. The link to the livestream will be available on the Central Otago District Council’s website.

Order Of Business

1          Apologies. 5

2          Public Forum.. 5

3          Confirmation of Minutes. 5

Audit and Risk Committee meeting Meeting - 4 June 2021. 7

4          Declaration of Interest 15

21.3.1            Declarations of Interest Register 15

5          Reports for Information. 19

21.3.2            Insurance Update. 19

21.3.3            Legislative Compliance Warrant of Fitness. 20

21.3.4            Policy and strategy register 62

21.3.5            Audit NZ and Internal Audit Update. 68

21.3.6            Risk Register 73

21.3.7            Protection of Information and Information Systems (Cyber Security) Policy and Standards soft review.. 88

21.3.8            Cyber Security Plan 2018-2021 update. 141

21.3.9            Waka Kotahi New Zealand Transport Agency Technical Investment Audit of Central Otago District Council 161

21.3.10         Health, Safety and Wellbeing Report 191

6          Chair's Report 196

21.3.11         October 2021 Chair's Report 196

7          Members' Reports. 197

21.3.12         October Members' Reports. 197

8          Status Reports. 198

21.3.13         October Governance Report 198

9          Date of the Next Meeting. 214

10       Resolution to Exclude the Public. 215

21.3.14         Review of the draft non-audited Annual Report 2020/21. 215

21.3.15         August 2021 cyber security critical incidents. 215

21.3.16         Update on progress of Lake Dunstan Water Supply and Clyde Wastewater Projects and risks to the wider water and wastewater capital works programme. 215

21.3.17         Litigation Register 215

21.3.18         Ombudsman Investigation Outcome. 215

21.3.19         October 2021 Confidential Governance Report 215

 

 


Members           Ms L Robertson (Chair), His Worship the Mayor T Cadogan, Cr N Gillespie, Cr S Jeffery, Cr N McKinlay

In Attendance  S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G McFarlane (Business Risk and Procurement Manager), R Williams (Governance Manager)

 

1                 Apologies

2                 Public Forum

3                 Confirmation of Minutes

Audit and Risk Committee meeting - 4 June 2021


Audit and Risk Committee Agenda

1 October 2021

 

MINUTES OF Central Otago District Council Audit and Risk Committee
HELD IN
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra ON Friday, 4 June 2021 AT 9.32 am

 

PRESENT:              Ms L Robertson (Chair), His Worship the Mayor T Cadogan, Cr S Jeffery, Cr N McKinlay

IN ATTENDANCE: Cr C Laws, L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), A McDowall (Finance Manager), G McFarlane (Business Risk and Procurement Manager), A Crosbie (Senior Strategy Advisor), A Mason (Media and Marketing Manager - Tourism Central Otago), K McCulloch (Corporate Accountant), L Webster  (Regulatory Services Manager), R Ennis (Health, Safety and Wellbeing Advisor) and R Williams (Governance Manager)

 

Note:          The Mayor assumed the Chair until Ms Robertson arrived at 9.42 am.

 

1                 Apologies

Committee Resolution 

Moved:               Cadogan

Seconded:          Jeffery

That the apology from Cr N Gillespie and the apology for lateness from Ms L Robertson be received and accepted.

Carried

 

2                 Public Forum

There was no public forum.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Jeffery

Seconded:          McKinlay

That the public minutes of the Audit and Risk Committee Meeting held on 24 February 2021 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports for Decisions

21.2.2         Audit NZ and Internal Audit Update

To provide an update on the status of the internal audit programme and any outstanding actions for completed internal and external audits.

Committee Resolution 

Moved:               Cadogan

Seconded:          McKinlay

That the Audit and Risk Committee receives the report.

Carried

 

 

Note:          Ms Robertson arrived at 9.42 am and assumed the Chair.

 

 

21.2.3         Sensitive Expenditure Policy

To review and recommend to Council the adoption of the Sensitive Expenditure Policy, the Travel Policy and the Credit Card Policy.

During discussion the following changes were suggested:

·    The roles and responsibilities for domestic and international travel to be separated.

·    Ensure the one up principal is reflected in the elected members’ allowances and reimbursement policy, and that approval for travel reflects the elected members’ allowances and reimbursement policy.

·    The Gift and Hospitality register should be considered by the Audit and Risk Committee annually.

·    Both accepting and declining gifts and hospitality must be recorded in the register.

Committee Resolution 

Moved:               Robertson

Seconded:          McKinlay

That the Audit and Risk Committee

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that they approve the amended Sensitive Expenditure Policy, the Travel Policy and the Credit Card Policy.

Carried

 

 

Note:          The Mayor left the meeting at 10.02 am and returned at 10.12 am.

Note:          Cr McKinlay left the meeting at 10.46 am and returned at 10.49 am.

 

21.2.4         An update on the preparation of the 2021-31 Long-term Plan

To provide an update on the progress in developing the 2021-31 Long-term Plan.

During discussion a number of suggestions and clarifications were made.  It was agreed that these would be updated before the final adoption on 30 June 2021.

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the report be received.

Carried

 

21.2.5         Audit NZ Interim Report on the audit of the 2021-31 Long-term Plan Consultation Document

To receive Audit NZ’s Report to Council on the audit of the 2021-31 Long-term Plan Consultation Document.

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the report be received.

Carried

 

21.2.6         Risk Management Update

To consider the Risk Management update.  During discussion it was agreed that a copy of the risk register would be provided for the next meeting, even if it was still in draft format.

Committee Resolution 

Moved:               Robertson

Seconded:          Jeffery

That the report be received.

Carried

 

21.2.7         Financial Reserves Policy

To consider and provide feedback on the draft Financial Reserves Policy before submitting to Council for consideration at their 30 June meeting.  A minor amendment was suggested for inclusion in the final document.

 

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the Audit and Risk Committee

A.      Receives the report and accepts the level of significance.

B.      Notes the Financial Reserves Policy will be considered at the Council 30 June meeting.

Carried

 

21.2.8         Fixed Asset and Disposal Policy

To consider and provide feedback on the draft Fixed Asset and Disposal Policy before requesting that the Chief Executive approves this policy for council staff use.  During discussion minor amendments were suggested and it was agreed that the title of the policy would be amended to read “Fixed Asset Management and Disposal Policy.”

Committee Resolution 

Moved:               Robertson

Seconded:          McKinlay

That the Audit and Risk Committee

A.      Receives the report and accepts the level of significance.

B.      Notes the draft policy, with any amendments, will be signed-off by the Chief Executive and issued to staff for implementation.

Carried

 

21.2.9         Financial Report for the period ending 31 March 2021

To consider the financial performance for the period ending 31 March 2021.  The new Finance Manager was introduced to the Committee.

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the report be received.

Carried

 

21.2.10       Policy and Strategy Register

To present an updated register of the Council’s policies and strategies. 

Committee Resolution 

Moved:               Robertson

Seconded:          McKinlay

That the Audit and Risk Committee receive the report.

Carried

 

6                 Reports for Information

21.2.11       Tourism operator compliance records

To give an overview of a known new compliance issue and actions taken to remedy.

Committee Resolution 

Moved:               Robertson

Seconded:          Jeffery

That the report be received.

Carried

 

21.2.12       Update on progress of the Lake Dunstan Water Supply and Clyde Wastewater Reticulation Projects

To provide an update on progress of the Lake Dunstan Water Supply Project and the Clyde Wastewater Reticulation Project.  It was noted that the agenda had inadvertently included the Lake Dunstan Water Supply report twice and the Clyde Wastewater Reticulation Project report was tabled.

Committee Resolution 

Moved:               Robertson

Seconded:          McKinlay

That the report be received.

Carried

 

21.2.13       Roading Physical Works Contract (CON 05-2016-05)  - Independent Audit Report November 2020

To report on the independent cost and overhead audit of the Roading Physical Works Contract undertaken by Deloitte.

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the report be received.

Carried

 

21.2.14       Private Swimming Pool Inspections

To consider Council’s approach to complying with its legislative responsibility to inspect privately-owned swimming pools under the Building Act 2004 (as amended 1 January 2017).

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the report be received.

Carried

 

21.2.15       Audit and Risk Work Programme

To consider a draft work programme for the Audit and Risk Committee.

Committee Resolution 

Moved:               Cadogan

Seconded:          Robertson

That the report be received.

Carried

 

Note:          The Mayor left the meeting at 11.51 am and returned at 11.53am.

 

21.2.16       Health, Safety and Wellbeing Report

To provide information on key health and safety risks and the measures in place to mitigate those risks at the Central Otago District Council.

Committee Resolution 

Moved:               Robertson

Seconded:          Jeffery

That the report be received.

Carried

 

7                 Chair's Report

21.2.17       June 2021 Chair's Report

There was no update from the Chair.

 

8                 Members' Reports

21.2.18       June Members' Reports

There were no members’ updates.

 

9                 Date of The Next Meeting

The date of the next scheduled meeting is 1 October 2021. 

 

10               Resolution to Exclude the Public

Committee Resolution 

Moved:               Robertson

Seconded:          Cadogan

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confirmation of Non-Public

Minutes from the Previous

Meeting

 

s7(2)(a) - the withholding of the

information is necessary to

protect the privacy of natural

persons, including that of

deceased natural persons

s7(2)(d) - the withholding of the

information is necessary to avoid

prejudice to measures protecting

the health or safety of members

of the public

s7(2)(g) - the withholding of the

information is necessary to

maintain legal professional

privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.19 - Audit New Zealand Report To the Council on the 30 June 2020 Annual Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.20 - Deloitte Report on the Cash Handling Review

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.21 - Infrastructure Staffing

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.22 - Ombudsman Investigation Outcome

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.23 - Litigation Report

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.2.24 - June 2021 Confidential Governance Report

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(d) - the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 11.55 am and the meeting closed at 12.48 pm.

 

 

 


1 October 2021

 

4                 Declaration of Interest

21.3.1         Declarations of Interest Register

Doc ID:      553231

 

1.       Purpose

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

2.       Attachments

 

Appendix 1 - Declaration of Interests Register   


Audit and Risk Committee meeting

1 October 2021

 

 

Name

Member’s Declared Interests

Spouse/Partner’s Declared Interests

Council Appointments

Tim Cadogan

Alexandra Musical Society (member)
Otago Chamber of Commerce Central Otago Advisory Group member
Dunstan Golf Club (member)
Alexandra Squash Club (member)

Two Paddocks (employee)
Blossom Festival Committee member
FarmFresh (Family member sells for this entity)

Airport Reference Group
Maniototo Curling International Inc
Eden Hore Steering Group
Tourism Central Otago Advisory Board Ministerial Working Group on Responsible Camping
LGNZ Governance and Strategy Group

Neil Gillespie

Contact Energy (Specialist - Community Relations and Environment)
Clyde & Districts Emergency Rescue Trust (Secretary and Trustee)
Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer)
Cromwell Bowling Club (patron)
Otago Local Advisory Committee - Fire Emergency New Zealand

 

Lowburn Hall Committee
Tarras Community Plan Group
Tarras Hall Committee

Stephen Jeffery

G & S Smith family Trust (Trustee)
K & EM Bennett’s family Trust (Trustee)
Roxburgh Gorge Trail Charitable Trust (Chair)
Roxburgh and District Medical Services Trust (Trustee)
Central Otago Clutha Trails Ltd (Director)
Teviot Prospects (Trustee)
Teviot Valley Community Development Scheme Governance Group
Central Otago Queenstown Network Trust

 

 

Nigel McKinlay

Transition To Work Trust (Board member)
Gate 22 Vineyard Ltd (Director)
Everyday Gourmet (Director)
Central Otago Wine Association (member)
Long Gully Irrigation Scheme (member)

 

 

 

 


1 October 2021

 

5                 Reports for Information

21.3.2         Insurance Update

Doc ID:      552923

 

1.       Purpose

 

To provide an overview on the status of Central Otago District Council insurances and the New Zealand insurance market.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

A number of insurances policies are held by Council as a result of the breadth of activities Council is involved in. Insurance provides a form of risk management which meets the needs of Council, across the different Council functions. Council’s portfolio of insurances is broad, ranging from legal liability insurances, material damages insurance, standing timber (forestry), cyber insurance, vehicle insurance, business interruption to name some of the portfolios.

 

Currently Council insurances are held through Aon NZ after going through a Local Authority Shared Service tender process in 2020.  This process reduced the 2020/21 premiums significantly across the portfolio. The insurances portfolio is constantly being reviewed, ensuring the best and most appropriate fit for Council, with the best value for money being achieved.

 

The insurance market and the risk environment is evolving to meet New Zealand and worldwide demands, and the cost is often impacted by what is happening across the markets. A verbal update on market conditions, with particular emphasis on the current trends influencing market costs, will be presented by Aon representatives.

 

 

3.       Attachments

 

Nil

 

Report author:

Reviewed and authorised by:

 

 

Gabi McFarlane

Leanne Macdonald

Risk and Procurement Manager

Executive Manager - Corporate Services

16/09/2021

16/09/2021

 


1 October 2021

 

21.3.3         Legislative Compliance Warrant of Fitness

Doc ID:      535564

 

1.       Purpose

 

To receive the 2021 Legislative Compliance Warrant of Fitness.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

The Legislative Compliance Warrant of Fitness is a framework to identify the key legislation with which the Council must comply. As the body of legislation is so large, priorities for attention have been established.

 

There are nearly 200 pieces of active legislation that either guide council or are relevant to a function in some way. Many of these pieces of legislation overlap across several parts of the organisation – some have a minor impact that is rarely felt, others have day to day implications.

 

Legislative responsibilities exist in the following capacities:

·    as an employer

·    as a landlord and owner or properties

·    as a service provider and as a commercial operator

·    as a governing body

·    as a policy maker

·    as a regulator

·    and as an enforcer.

 

In addition to these functions, there are pieces of legislation, including local legislation acts, that relate to land acquisition, transfer, and disposal.

 

The methodology for the 2021 Warrant of Fitness included assessing the 2020 Warrant of Fitness and identifying any gaps or areas for further analysis then comparing that work against local government sector guidance provided by sector body Taituarā. The key areas identified were then taken to the various business units across Council and discussed with the relevant managers.

 

The Warrant of Fitness is attached. There are two pieces to the Legislative Compliance Warrant of Fitness:

 

·    A high-level analysis of the key areas of focus and the related legislation [Attachment 1]

·    A comprehensive list of legislation compiled and categorised in relation to the differing council functions [Attachment 2]

 

Areas for action identified in the previous Warrant of Fitness

 

The previous 2020 Warrant of Fitness identified two areas of potential non-compliance: a potential need for an internal copyright policy, and the decision – informed by discussions with Council – to review the District Plan behind statutory timeframes.

 

Action has taken place in both these areas: the Copyright Policy is now in place; and the District Plan Review is underway, the timeframes are as follows:

 

Table 1 District Plan review timeframes

Tasks

Delivery Date

Convert Planning Maps to GIS

30 June 2021

Chapter review - Industrial

30 June 2021

Cromwell Spatial Plan Implementation - Industrial Zone 

30 June 2021

Operative Plan in ePlan

30 September 2021 *

Chapter review – Residential

20 December 2021

Cromwell Spatial Plan Implementation - Residential Zones

20 December 2021

Chapter review – Rural 

20 December 2021

Heritage Building and Tree Register update 

31 March 2022

Designation Schedule Update

31 March 2022

Chapter review – Commercial 

30 June 2022

Cromwell Spatial Plan Implementation - Commercial Zones

30 June 2022

Naseby Dark Sky

30 June 2022

Heritage Precinct Design Guidelines 

30 June 2022

Vincent Spatial Plan Implementation – Industrial, Residential & Commercial Zones

30 June 2022

Heritage Building and Tree Register review and update (new items)

20 December 2022

Teviot Valley Spatial Plan

20 December 2022

 

* Dependant on supplier being able to support

         

2021 Review

The 2021 review has found that Council has systems in place to ensure that, to the best of its knowledge and abilities, relevant legislation is complied with.

Compliance is assured in a number of ways, including but not limited to:

•        Subject matter experts who are familiar with legislation and its requirements

•        External measures including statutory timeframes and auditing processes that council complies with

•        Internal systems and procedures to review legislation and update bylaws and policies accordingly

•        Memberships with organisations, such as Taituarā, to share information and resourcing

There are three policies in their final stages that are relevant to ensuring compliance in their respective areas: Privacy Policy, LGOIMA Policy, and the Child Protection Policy.

Areas of focus for the 2022 review

While Council complies with legislation, there are three areas of focus suggested for the 2022 review. These areas move beyond compliance, seeking to provide a higher degree of transparency and oversight:

1.   Processes that capture changes to legislation

2.   Further organisational understanding of legislative responsibilities

3.   Provide further detail in key focus areas to increase transparency

 

 

3.       Attachments

 

Appendix 1 - 2021 Legislative Compliance WOF: Legislative Overview

Appendix 2 - 2021 Legislative Compliance Warrant of Fitness: Focus areas  

 

Report author:

Reviewed and authorised by:

 

 

Alix Crosbie

Saskia Righarts

Senior Strategy Advisor

Chief Advisor

20/09/2021

20/09/2021

 


Audit and Risk Committee meeting

1 October 2021

 

Legislative Compliance 2021: Legislation relating to Central Otago District Council

 

Highlighted pieces of legislation are those with a greater level of responsibility or accountability.

 

Legislation

Department legislation is primarily relevant to

Function

Comments

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Accident Compensation Act 2001

People and Culture

ü

 

 

 

 

 

Airport Authorities Act 1966

Planning and Environment

 

ü

 

ü

 

Local authorities may assist airport authorities

Animal Welfare Act 1999

Planning and Environment

 

ü

 

ü

 

 

Anzac Day Act 1966

People and Culture

ü

 

 

 

 

Anzac Day is a holiday

Archives, Culture, and Heritage Reform Act 2000

Information Management

 

ü

ü

 

 

 

Arts Council of New Zealand Toi Aotearoa Act 2014

Community

 

ü

ü

 

 

A local authority can be designated as a community arts provider

Bill of Rights 1688

People and Culture

ü

 

 

 

 

Some electoral freedoms listed - very old and outdated piece of legislation

Biosecurity Act 1993

Planning and Environment

 

ü

 

ü

 

 

Building Act 2004

Planning and Environment

 

ü

 

ü

 

 

Building Research Levy Act 1969

Infrastructure

 

ü

 

 

 

When building we may face levies under this act

Burial and Cremation Act 1964

Planning and Environment

ü

 

 

 

 

Bylaws Act 1910

Chief Executive

 

 

ü

 

 

 

Cadastral Survey Act 2002

Planning and Environment, Infrastructure

 

ü

 

 

 

Guidelines around surveyors for consenting etc

Children's Act 2014

People and Culture

ü

 

 

 

 

Employment checks on those working with children (i.e. Swimming pools)

Citizenship Act 1977

People and Culture

ü

 

 

 

 

 

Citizenship (Western Samoa) Act 1982

People and Culture

ü

 

 

 

 

People born in Western Samoa before 1949 to be considered NZ citizens

Civil and Criminal Justice Statute 1354

People and Culture

ü

 

 

 

 

None shall be condemned without due process of Law

Civil Aviation Act 1990

Planning and Environment

 

ü

 

ü

 

 

Civil Defence Emergency Management Act 2002

Infrastructure

 

 

ü

 

 

 

Climate Change Response Act 2002

Infrastructure, Planning and Environment, Chief Executive

 

ü

ü

ü

 

 

Commerce Act 1986

Planning and Environment

 

ü

 

 

 

 

Companies Act 1993

People and Culture

 

ü

 

 

 

 

Conservation Act 1987

Planning and Environment, Infrastructure

 

ü

 

ü

 

 

Consumer Guarantees Act 1993

Planning and Environment

 

ü

 

 

 

 

Contract and Commercial Law Act 2017

All

ü

 

 

 

 

 

Contributory Negligence Act 1947

People and Culture

ü

 

 

 

 

 

Copyright Act 1994

Corporate Services

 

ü

 

 

 

 

COVID-19 Public Health Response Act 2020

Chief Executive

ü

 

 

 

 

 

COVID-19 Recovery (Fast-track Consenting) Act 2020

Infrastructure

 

ü

 

ü

 

 

Crimes Act 1961

People and Culture

ü

 

 

 

 

 

Criminal Records (Clean Slate) Act 2004

People and Culture

ü

 

 

 

 

 

Crown Forest Assets Act 1989

Planning and Environment

 

ü

 

ü

 

 

Crown Grants Act 1908

Corporate Services

 

ü

 

 

 

How land granted from crown is managed

Crown Minerals Act 1991

Planning and Environment

 

ü

 

ü

 

 

Cultural Property (Protection in Armed Conflict) Act 2012

Chief Executive

 

ü

 

 

 

Police right to search artifacts if suspected of crimes

Deaths by Accidents Compensation Act 1952

People and Culture

ü

 

 

 

 

 

Designs Act 1953

Corporate Services

 

ü

 

 

 

 

Disability (United Nations Convention on the Rights of Persons with Disabilities) Act 2008

People and Culture

ü

 

 

 

 

Amended Local Government Act 2002

Legislation

Department legislation is primarily relevant to

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Comments

Disabled Persons Community Welfare Act 1975

People and Culture, Planning and Environment, Infrastructure

ü

 

 

 

 

Provisions for disabled employees and tenants

Disputes Tribunal Act 1988

People and Culture

ü

ü

 

ü

 

 

Dog Control Act 1996

Planning and Environment

 

 

ü

ü

 

Section 10A requires the Council to report on its dog control policies and practises for the financial year

Domestic Violence – Victims’ Protection Act 2018

People and Culture

 

 

 

 

 

 

Electoral Act 1993

Governance

 

 

ü

 

 

 

Electricity Act 1992

Infrastructure, Planning and Environment

 

ü

 

 

 

 

Employment Relations Act 2000

People and Culture

ü

 

 

 

 

 

Environment Act 1986

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

Environmental Protection Authority Act 2011

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

Epidemic Preparedness Act 2006

People and Culture

ü

 

 

 

 

No ongoing responsibilities, provides mechanisms for govt to make changes during pandemic

Equal Pay Act 1972

People and Culture

ü

 

 

 

 

 

Estate and Gift Duties Act 1968

People and Culture

 

ü

 

 

 

 

Evidence Act 2006

Corporate Services

ü

 

 

 

 

 

Fair Trading Act 1986

Corporate Services

 

ü

 

 

 

 

Family Violence Act 2015

People and Culture

ü

 

 

 

 

 

Fencing Act 1978

Planning and Environment

 

ü

 

ü

 

 

Fencing of Swimming Pools Act 1987

Planning and Environment

 

ü

 

ü

 

 

Finance Act (various)

Corporate Services

 

ü

 

 

 

 

Financial Markets Conduct Act 2013

Corporate Services

 

ü

 

 

 

 

Financial Reporting Act 2013

Corporate Services

 

ü

 

 

 

 

Fire and Emergency NZ Act 2017

Planning and Environment, Infrastructure

 

ü

 

ü

 

 

Flags, Emblems, and Names Protection Act 1981

Chief Executive

 

ü

ü

 

 

 

Food Act 2014

Planning and Environment

 

ü

 

ü

 

 

Food Safety Law Reform Act 2018

Planning and Environment

 

 

 

ü

 

 

Forest and Rural Fires Act 1977

Planning and Environment

 

ü

 

 

 

 

Forestry Encouragement Act 1962

Infrastructure, Planning and Environment

 

 

ü

 

 

Minister may advance money to any local authority for the encouragement of forestry

Forestry Rights Registration Act 1983

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

Forests Act 1949

Planning and Environment

 

 

 

ü

 

 

Fuel Industry Act 2020

Planning and Environment

 

 

 

ü

 

 

Gambling Act 2003

Planning and Environment

 

 

 

ü

 

 

Gas Act 1992

Planning and Environment

 

 

 

ü

 

 

Geographical Indications (Wine and Spirits) Registration Act 2006

Chief Executive

 

ü

 

 

 

 

Goods and Services Tax Act 1985

Corporate Services

 

ü

 

 

 

 

Government Roading Powers Act 1989

Infrastructure

 

ü

 

 

 

 

Haka Ka Mate Attribution Act 2014

Chief Executive

 

ü

 

 

 

Historical claim settlment relating to ownership and use of the haka Ka Mate

Harassment Act 1997

People and Culture

ü

 

 

 

 

 

Harmful Digital Communications Act 2015

People and Culture

ü

 

 

 

 

 

Hazardous Substances and New Organisms Act 1996

People and Culture

ü

 

 

 

 

 

Health Act 1956

People and Culture

ü

 

 

ü

 

 

Health and Safety at Work Act 2015

People and Culture

ü

 

 

 

 

 

Heritage New Zealand Pouhere Taonga Act 2014

Chief Executive

 

ü

 

 

 

 

Holidays Act 2003

People and Culture

ü

 

 

 

 

 

Housing Accords and Special Housing Areas Act 2013

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

Housing Act 1955

Planning and Environment

 

ü

 

 

 

 

Housing Assets Transfer Act 1993

Corporate Services

 

 

ü

 

 

14.2 has provisions removing crown liability for unpaid rates

Human Rights Act 1933

People and Culture

ü

 

ü

 

 

 

Human Tissue Act 2008

Chief Executive

 

ü

 

 

 

Applicable in relation to museum collections and displays

Legislation

Department legislation is primarily relevant to

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Comments

Identity Information Confirmation Act 2012

People and Culture

ü

ü

 

 

 

 

Immigration Act 2009

People and Culture

ü

 

 

 

 

 

Impounding Act 1955

Planning and Environment

 

 

 

ü

 

 

Income Tax Act 2002

Corporate Services

ü

ü

 

 

 

 

Infrastructure Funding and Financing Act 2020

Infrastructure, Planning and Environment

 

ü

ü

 

 

 

Injury Prevent, Rehabilitation, and Compensation Act 2001

People and Culture

ü

ü

 

 

 

 

Insolvency Act 2006

Corporate Services

 

ü

 

 

 

 

Insurance Law Reform Act 1977

Corporate Services

 

ü

 

 

 

 

Insurance (Prudential Supervision) Act 2010

Corporate Services

 

ü

 

 

 

 

Intelligence and Security Act 2017

People and Culture

ü

 

 

 

 

 

Interest on Money Claims Act 2016

Corporate Services

 

ü

 

 

 

 

Irrigation Schemes Act 1990

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

KiwiSaver Act 2006

People and Culture

ü

 

 

 

 

 

Land Act 1948

Planning and Environment

 

ü

 

ü

 

 

Land Drainage Act 1908

Infrastructure, Planning and Environment

 

ü

 

ü

 

 

Land Transfer Act 2017

Planning and Environment

 

ü

 

 

 

 

Land Transport Act 1998

Infrastructure

ü

ü

ü

ü

 

 

Land Transport Management Act 2003

Planning and Environment

 

 

 

ü

 

 

Land Transport (Speed Limits Validation and Other Matters) Act 2015

Infrastructure

 

ü

ü

ü

 

 

Land Valuation Proceedings Act 1948

Corporate Services

 

ü

ü

 

 

 

Law Reform Act 1936 and 1944

Corporate Services

ü

 

 

 

 

 

Layout Designs Act 1994

Chief Executive

 

ü

 

 

 

 

Libraries and Mechanics' Institute Act 1908

People and Culture

 

 

 

 

 

 

Limitation Act 2010

Planning and Environment

 

ü

 

 

 

Land ownership and mining rights

Litter Act 1979

Infrastructure

 

ü

 

ü

 

 

Local Authorities (Members Interests) Act 1968

Governance

 

 

ü

 

 

 

Local Electoral Act 2001

Governance, Chief Executive

 

 

ü

 

 

 

Local Government (Rating) Act 2002

Corporate Services, Governance, Chief Executive

 

 

ü

 

 

 

Local Government Act 1974

Infrastructure, Planning and Environment

 

ü

 

ü

 

Roading and drainage portions not entirely repealed

Local Government Act 2002

Chief Executive

 

ü

ü

ü

 

 

Local Government Borrowing Act 2011

Corporate Services

 

 

ü

 

 

 

Local Government Official Information and Meetings Act 1987

Governance, Chief Executive

 

 

ü

 

 

 

Local Legislation Act 1926

Historic

 

 

 

 

ü

41 Otago Provincial, 65 Inclusion of Alexandra in Manuherikia Irrigation District

Local Legislation Act 1927

Historic

 

 

 

 

ü

Maniototo and Vincent jubilees, Otago power boards

Local Legislation Act 1928

Historic

 

 

 

 

ü

Alexandra Borough Council land

Local Legislation Act 1930

Historic

 

 

 

 

ü

Vincent bylaws

Local Legislation Act 1931

Historic

 

 

 

 

ü

Unsure if 41 River Boards Act portion relates to CO or not

Local Legislation Act 1939

Historic

 

 

 

 

ü

Central Otago Power

Local Legislation Act 1940

Historic

 

 

 

 

ü

Credit balances to Cromwell District Council

Local Legislation Act 1943

Historic

 

 

 

 

ü

Otago Central Electrical Power Board loans

Local Legislation Act 1948

Historic

 

 

 

 

ü

Otago Central Electrical Power Board elections

Local Legislation Act 1949

Historic

 

 

 

 

ü

Vincent land transfer

Local Legislation Act 1950

Historic

 

 

 

 

ü

Otago Central Power

Local Legislation Act 1953

Historic

 

ü

 

 

ü

Cromwell War Memorial donation, Clyde Athenaeum and Public Library and asset transfer

Local Legislation Act 1954

Historic

 

 

 

 

ü

Cromwell Borough staff housing funding

Local Legislation Act 1955

Historic

 

 

 

 

ü

Cromwell Borough Council special loan for housing

Local Legislation Act 1957

Historic

 

ü

 

 

ü

Cromwell Borough Council development work on endowment land

Legislation

Department legislation is primarily relevant to

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Comments

Local Legislation Act 1958

Historic

 

 

 

 

ü

Alexandra Borough Council land refund to District Fund Account, special rating purpose in Otago catchment (unsure if Central)

Local Legislation Act 1959

Historic

 

 

 

 

ü

Roxburgh and Cromwell Borough Council expenditures

Local Legislation Act 1961

Historic

 

 

 

 

ü

Vincent County Council refund, Cromwell centennial expenditure

Local Legislation Act 1964

Historic

 

 

 

 

ü

Maniototo special loan and hopsital board land sale (also Vincent)

Local Legislation Act 1966

Historic

 

ü

 

 

ü

Vincent special rate, Clyde water supply, Alexandra centennial funding,

Local Legislation Act 1967

Historic

 

 

 

 

ü

Roxburgh centenniel

Local Legislation Act 1968

Historic

 

 

 

 

ü

Cromwell borough civic chamber

Local Legislation Act 1972

Historic

 

 

 

 

ü

Cromwell fund transfer

Local Legislation Act 1974

Historic

 

 

 

 

ü

Alexandra Borough Council loan guarantee

Local Legislation Act 1975

Historic

 

 

 

 

ü

Alexandra Borough Council land sale

Major Events Management Act 2007

Chief Executive

 

 

ü

 

 

Would give government powers over 'clean' zones, transport route, and periods

Maori Fisheries Act 2004

Planning and Environment

 

 

ü

 

 

 

Te Ture mō Te Reo Māori 2016 Māori Language Act 2016

Chief Executive, People and Culture

 

 

ü

 

 

 

Maori Purposes Fund Act 1934–35

People and Culture

 

 

ü

 

 

Had provisions for how local authority can donate

Minimum Wage Act 1983

People and Culture

ü

 

 

 

 

 

Misuse of Drugs Act 1975

People and Culture

ü

 

 

 

 

 

Molyneux Gold Dredging Company (Claims Amalgamation) Act 1936

Historic

 

 

 

 

ü

 

Museum of New Zealand Te Papa Tongarewa Act 1992

Chief Executive

 

ü

ü

 

 

 

New Zealand Bill of Rights Act 1990

People and Culture

ü

 

 

 

 

 

New Zealand Library Association Act 1939

People and Culture

 

ü

 

 

 

 

New Zealand Maori Arts and Crafts Institute Act 1963

Chief Executive

 

ü

 

 

 

 

New Zealand Public Health and Disability Act 2000

People and Culture

ü

ü

 

 

 

 

New Zealand Tourism Board Act 1991

Chief Executive

 

ü

 

 

 

 

Ngai Tahu Claims Settlement Act 1998

Chief Executive

 

ü

ü

ü

 

 

Ngai Tahu (Pounamu Vesting) Act 1997

Chief Executive

 

ü

 

ü

 

 

Oaths and Declarations Act 1957

Governance

 

 

ü

 

 

 

Occupiers' Liability Act 1962

Planning and Environment

 

ü

 

 

 

 

Ombudsmen Act 1975

Chief Executive

 

 

ü

 

 

 

Otago Southland Flood Relief Committee Empowering Act 1980

Planning and Environment

 

ü

 

ü

 

 

Ozone Layer Protection Act 1996

Planning and Environment, Infrastructure

 

ü

 

 

 

 

Parental Leave and Employment Protection Act 1987

People and Culture

ü

 

 

 

 

 

Plumbers, Gasfitters, and Drainlayers Act 2006

Chief Executive

 

 

 

ü

 

 

Privacy Act 1993

People and Culture, Chief Executive

ü

ü

ü

ü

 

 

Property Law Act 1952

Planning and Environment, Infrastructure

 

ü

 

 

 

 

Prostitution Reform Act 2003

Chief Executive

 

 

ü

ü

 

 

Protected Disclosures Act 2000

People and Culture

ü

 

 

 

 

Protected Objects Act 1975

Chief Executive

 

ü

 

 

 

 

Public Audit Act 2001

Corporate Services

 

ü

 

 

 

 

Public Bodies Contracts Act 1959

Planning and Environment

 

ü

 

 

 

 

Public Bodies Leases Act 1969

Planning and Environment

 

ü

 

 

 

 

Public Finance Act 1989

Corporate Services

 

ü

 

 

 

 

Public Works Act 1981

Infrastructure

 

ü

ü

 

 

 

Rates Rebate Act 1973

Corporate Services

 

 

ü

 

 

 

Rating Valuations Act 1998

Corporate Services

 

 

ü

 

 

 

Remuneration Authority Act 1977

People and Culture

ü

 

 

 

 

 

Residential Tenancies Act 1986

Planning and Environment

 

ü

 

 

 

 

Legislation

Department legislation is primarily relevant to

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Comments

Reserves Act 1977

Planning and Envrionment

 

ü

 

 

 

 

Reserves and Other Lands Disposal Act 1932–33

Historic

 

 

 

 

ü

Adjustment of Southland/Otago boundary

Reserves and Other Lands Disposal Act 1974

Historic

 

 

 

 

ü

Part of Cromwell Racecourse designated Aerodrome

Reserves and Other Lands Disposal Act 1977

Historic

 

 

 

 

ü

Cromwell Aerodrome

Reserves and other Lands Disposal and Public Bodies Empowering Act 1907

Historic

 

 

 

 

ü

Lauder land sale

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1911

Historic

 

 

 

 

ü

Fraser Mining License conditions

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1913

Historic

 

 

 

 

ü

Several Cromwell, Alex, Otago

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1914

Historic

 

 

 

 

ü

Earnscleugh Station and water rights

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1915

Historic

 

 

 

 

ü

Earnscleugh Settlement, Cromwell Borough, Cromwell Racecourse

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1916

Historic

 

 

 

 

ü

Mining district leases

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1917

Historic

 

 

 

 

ü

Roxburgh Recreation Reserve

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1918

Historic

 

 

 

 

ü

Cancelling Crown grant of land in Town of Alexandra, Otago

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1922

Historic

 

 

 

 

ü

Land in Vincent

Reserves and Other Lands Disposal and Public Bodies Empowering Act 1923

Historic

 

 

 

 

ü

Land in Bannockburn

Reserves and other Lands Disposal and Public Bodies Empowering Act 1924

Historic

 

 

 

 

ü

Land in Cromwell

Reserves and other Lands Disposal and Public Bodies Empowering Act 1925

Historic

 

 

 

 

ü

Cromwell development and water supply

Reserves and other Lands Sale, Disposal, and Enabling and Public Bodies Empowering Act 1901

Historic

 

 

 

 

ü

Cromwell hospital land

Resource Management Act 1991

Planning and Environment, Infrastructure

 

ü

ü

ü

 

 

Sale and Supply of Alcohol 2012

Planning and Environment

 

 

 

ü

 

 

Search and Surveillance Act 2012

People and Culture

ü

ü

 

 

 

 

Secret Commissions Act 1910

People and Culture

ü

 

 

 

 

 

Serious Fraud Office Act 1990

People and Culture

 

ü

 

 

 

 

Smoke-free Environments Act 1990

People and Culture

ü

ü

 

 

 

 

Smokefree Environments and Regulated Products Act 1990

People and Culture

ü

 

 

 

 

Vaping at work

Soil Conservation and Rivers Control Act 1941

Planning and Environment, Infrastructure

 

ü

 

 

 

 

Sovereign's Birthday Observance Act 1952

People and Culture

ü

 

 

 

 

 

Summary Offences Act 1981

People and Culture

ü

 

 

 

 

 

Te Runanga o Ngai Tahu Act 1996

Chief Executive

 

 

 

 

 

 

Te Ture Whenua Maori Act 1993

Chief Executive

 

 

 

 

 

 

Trade Marks Act 2002

Chief Executive, Corporate Services

 

ü

 

 

 

 

Trade Unions Act 1908

People and Culture

ü

 

 

 

 

 

Transport Accident Investigation Commission Act 1990

Infrastructure

ü

 

 

 

 

 

Transport Act 1962

Infrastructure

 

ü

 

 

 

 

Treaty of Waitangi Act 1975

Chief Executive

ü

ü

ü

ü

 

 

Treaty of Waitangi (Fisheries Claims) Settlement Act 1992

Planning and Environment

 

 

 

 

 

 

Trespass Act 1980

People and Culture

ü

ü

ü

 

 

 

Unit Titles Act 2010

Planning and Environment

 

 

 

ü

 

 

Urban Development Act 2020

Planning and Environment

 

 

 

ü

 

 

Utilities Access Act 2010

Infrastructure

 

ü

 

 

 

 

Victims' Rights Act 2002

People and Culture

ü

 

 

 

 

 

Vincent County Empowering (Community Centres) Act 1970

Chief Executive

 

 

ü

 

 

 

Legislation

Department legislation is primarily relevant to

Employer

Land, property, commercial, finance

Governing body/ policy maker

Regulator

Historic

Comments

Volunteers Employment Protection Act 1973

People and Culture

ü

 

 

 

 

 

Wages Protection Act 1983

People and Culture

ü

 

 

 

 

 

Waitangi Day Act 1976

People and Culture

ü

 

 

 

 

 

Walking Access Act 2008

Infrastructure, Planning and Environment

 

ü

 

 

 

 

Waste Minimisation Act 2008

Planning and Environment, Infrastructure

 

ü

ü

ü

 

 

Weathertight Homes Resolution Services Act 2006

Planning and Environment, Infrastructure

 

ü

 

ü

 

 

Weights and Measures Act 1987

Infrastructure

 

ü

 

 

 

 

Wild Animal Control Act 1977

Planning and Environment

 

 

 

ü

 

 

Wildlife Act 1953

Planning and Environment

 

 

 

ü

 

 

WorkSafe New Zealand Act 2013

People and Culture

ü

 

 

 

 

 

 

Otago Regional Council Bylaws, Plans, Policies, and Strategies

 

·      Otago Regional Council Navigation Safety Bylaw 2020

·      Otago Regional Council Flood Protection Management Bylaw 2012

·      Otago Regional Council Regional Pest Management Plan

·      ORC Regional Policy Statement

·      ORC Strategies: Air Quality Strategy, Biodiversity Strategy and Action Plan, Urban and Rural Water Quality Strategy

·      ORC Plans: Air, Coast, Waste, Water

·      ORC Transport Plans

 

 


Audit and Risk Committee meeting

1 October 2021

 

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1 October 2021

 

21.3.4         Policy and strategy register

Doc ID:      552152

 

1.       Purpose

 

To receive the updated Policy and Strategy Register.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

The following changes have been made to the Policy and Strategy register:

 

People and Culture

 

·    Equal Employment Opportunity, Discrimination, Harassment and Bullying Policy completed

·    Performance Management Policy completed

·    Staff Interests Policy refresh delayed to December 2021

·    Child Protection Policy added as a future work item

 

Information Services

 

·    Cyber Security Policy has had a soft review, refer to separate paper for this meeting

·    Copyright Policy completed

·    LGOIMA Policy is nearing completion

·    Privacy Policy is nearing completion

·    Drone Policy has been added as a future work item

·    CCTV Policy has been added as a future work item

 

Regulatory

 

·    Smokefree Policy delayed from September to October 2021 due to work prioritisation

 

Roading

 

·    Speed Limit Bylaw work is underway but delayed due to work prioritisation

 

Libraries

 

·    Three policies were due for review in 2021: Cataloguing Policy, Collection Development Policy, Donations Policy

·    These reviews are underway and will be completed by December 2021

 


 

Community and Engagement

 

·    Grants Policy underwent a soft review, with a full review to come after this funding round

·    Community Development Strategy review completed

·    Communications and Engagement Strategy delayed from December 2021 to April 2022 due to work prioritisation

·    Museum Strategy split into two portions.

A sector-led strategy has been completed

A further piece of work, the Council’s Museum Investment Strategy is underway

·    Wellbeing Strategy has been added as a future work item

 

Finance

 

·    The following policies were presented to the previous Audit and Risk Committee and subsequently adopted by Council:

Credit Card Policy

Financial Reserves Policy

Fixed Asset and Disposal Policy

Sensitive Expenditure Policy

Travel Policy

Staff Delegations Manual

·    Fraud, Bribery, and Corruption policy and Protected Disclosures (Whistleblowing) Policy had internal soft reviews with no changes. Both are next due for soft review October 2022.

·    Procurement Policy and Risk Management Policy read over by staff and soft reviews scheduled for June 2022.

·    The following policies were reviewed and adopted through the Long-term plan process:

Investment Policy

Liability Management Policy

Rates Remission Policy

Rating Policy

Revenue and Financing Policy

 

Health, Safety and Wellbeing

 

·    The Health and Safety Policy Statement is near finalisation

·    Health and Safety Framework added as a future work item

 

General

 

·    Long-term Plan completed in June 2021

·    Housing Strategy went to Council for input in June and now due December 2021

·    Infrastructure Strategy and Development and Financial Contributions Policy approved in June as part of the Long-term plan process

 

 

3.       Attachments

 

Appendix 1 - Policy and Strategy Register October 2021  

 

Report author:

Reviewed and authorised by:

 

 

Alix Crosbie

Saskia Righarts

Senior Strategy Advisor

Chief Advisor

13/09/2021

20/09/2021

 


Audit and Risk Committee meeting

1 October 2021

 

 

Name

Date Issued / Review Beginning

Due for Review / Completion

Responsibility

People and Culture

 

 

 

Adverse Weather Policy

September-2017

September-2020

CEO

Equal Employment Opportunity (EEO), Discrimination, Harassment and Bullying Policy

September 2021

September 2023

CEO

Performance Management Policy

August 2021

August 2023

CEO

Smoking Policy

December-2004

December-2007

CEO

Staff Interests Policy

July-2020

December-2021

AR > CEO

Working From Home Guidelines

August-2020

August-2023

CEO

Respect at Work Guidelines

February-2020

February-2022

CEO

Leave Management Policy

December-2020

December-2023

CEO

Vehicle User Policy

February-2020

February-2023

CEO

Future Work Items

 

 

 

Child Protection Policy

December 2021

CEO

 

 

 

 

Information Services

 

 

 

Acceptable Use of Public Wi-Fi Policy

March-2019

March-2022

Council

Copyright Policy

September 2021

September-2024

CEO

Cyber Security Policy

October 2018

October 2021

AR > Council

Information Management Policy

June-2019

October-2021

Council

Future Work Items

 

 

 

Digital Strategy

 

 June-2022

Council

Privacy Policy

 

October-2021

AR > CEO

LGOIMA Policy

 

October-2021

AR > CEO

Drone Policy

 

December 2021

CEO

CCTV Policy

 

December 2021

Council

 

 

 

 

Governance

 

 

 

Appointment and Remuneration of Directors Policy

October-2019

October-2022

Council

Code of Conduct

October-2019

October-2022

Council

Delegations Register (incl. Audit and Risk Terms of Reference)

August-2020

October-2022

Council

Elected Members Allowances and Reimbursements Policy

October-2019

October-2022

Council

Standing Orders

October-2019

October-2022

Council

 

 

 

 

Parks and Property

 

 

 

Clutha River Mata-au Plan

May-2012

May-2017

Council

Molyneux Pool CCTV Policy

March-2018

Late 2021

CEO

Outdoor Recreation Strategy

June-2012

June-2022

Council

Public Toilet Strategy

July-2008

July-2011

Council

Council-owned Earthquake-prone Buildings Policy

June-2020

June-2023

Council

Cemeteries Bylaw

November-2020

November-2025

Council

Community Leasing and Licensing Policy

February-2021

February-2024

Council

District Tree Policy

August-2020

February-2022

Council

11x Reserve Management Plans

Various

Various

Council

Future Work Items

 

 

 

Playground Strategy

 

January-2022

Council

Reserve Management Plans

 

2019-2022

Council

Reserve Naming Policy

 

January-2022

Council

Responsible Camping Strategy

 

Hold pending government policy decision

Council

Plaques and Memorials Policy

 

January-2022

Council

Regulatory

 

 

 

Alcohol Restrictions in Public Places Bylaw

May-2019

May-2024

Council

Dangerous and Insanitary Building Policy

September-2013

September-2018

Council

Dog Control Bylaw

December-2020

December-2025

Council

Dog Control Policy

December-2020

December-2025

Council

Easter Sunday Trading Policy

July-2018

July-2023

Council

Gambling and Board Venue Policy

June-2020

June-2023

Council

Lighting Policy

March-2019

March-2022

Council

Litter Offences

July-2019

July-2022

Council

Psychoactive Substances Policy

June-2019

June-2024

Council

Smokefree Policy

June-2018

October-2021

Council

Future Work Items

 

 

 

Enforcement Strategy

 

Late 2021

Council

 

 

 

 

Environmental Engineering

 

 

 

Development and Financial Contributions Policy

June-2021

June-2024

Council

Subdivision Engineering Standards

September-2019

September-2024

Council

Sustainability Strategy

April-2019

April-2024

Council

Waste Management and Minimisation Plan

June-2018

June-2023

Council

Waste Management and Minimisation Bylaw

March 2021

March 2026

Council

 

 

 

 

Three Waters

 

 

 

Leakage Remissions Policy*

June-2021

 December-2023

Council

Sewer Lateral Policy

July-2016

December 2022

Council

Drinking Water Quality Policy Statement

March-2020

March-2023

Council

Trade Waste Bylaw

June-2001

To be replaced by Water Bylaw

Council

Water Supply Bylaw

May-2008

To be replaced by Water Bylaw

Council

Future Work Items

 

 

 

Water Bylaw

 

December 2022

Council

Water Policy

 

December 2022

Council

 

 

 

 

Roading

 

 

 

Fingerboard Policy

April-2018

April-2021

Council

Low Cost, Low Risk Roading Improvements

February-2018

February-2021

Council

Roading Bylaw

November-2020

November-2025

Council

Roading Policy

January-2016

January-2022

Council

Speed Limit Bylaw

November-2007

December-2021

Council

Transportation Procurement Strategy

May-2020

May-2025

AR > Council

 

 

 

 

Libraries

 

 

 

Cataloguing Policy

July-2018

December-2021

CEO

Collection Development Policy

October-2018

December-2021

CEO

Deselection Policy

March-2019

March-2022

CEO

Donations Policy