AGENDA

 

Vincent Community Board Meeting

Tuesday, 31 August 2021

 

Date:

Tuesday, 31 August 2021

Time:

2.00 pm

Location:

Ngā Hau e Whā, William Fraser Building,

1 Dunorling Street, Alexandra

 

(Unless Central Government changes COVID-19 meeting restrictions before then,

in which case it will be held electronically using Microsoft Teams and livestreamed)

Sanchia Jacobs

Chief Executive Officer

 

 

 


Vincent Community Board Agenda

31 August 2021

 

Notice is hereby given that a meeting of the Vincent Community Board, if possible, will be held in Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra on Tuesday, 31 August 2021 at 2.00 pm. However if COVID-19 restrictions continue the meeting will be held via Microsoft Teams and live streamed with a link provided on the Central Otago District Council website.

Order Of Business

1         Apologies. 5

2         Public Forum.. 5

3         Confirmation of Minutes. 5

Vincent Community Board meeting Meeting - 20 July 2021. 7

4         Declaration of Interest 15

21.7.1          Declarations of Interest Register 15

5         Reports for Decisions. 18

21.7.2          Promotion Grant Applications 2021 - 22 First Round. 18

21.7.3          Application for easement in favour of Aurora Energy Limited. 129

21.7.4          Amendment to Road Name - Dunstan Park, Alexandra. 136

21.7.5          Road Renaming Report - Portion of Ferraud Street 152

6         Reports for Information. 164

21.7.6          Vincent Financial Report for the Period Ending 30 June 2021. 164

7         Mayor’s Report 170

21.7.7          Mayor's Report 170

8         Chair's Report 171

21.7.8          Chair's Report 171

9         Members' Reports. 172

21.7.9          Members' Reports. 172

10      Status Reports. 173

21.7.10        August 2021 Governance Report 173

11      Date of the Next Meeting. 187

12      Resolution to Exclude the Public. 188

21.7.11        August 2021 Confidential Governance Report 188

 

 


Members          Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay

In Attendance T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), R Williams (Governance Manager), W McEnteer (Governance Support Officer)

 

1               Apologies

2               Public Forum

Karen Jefferson from Ahipara will speak in favour of their funding application.

Nigel Smellie from Alexandra Blossom Festival will speak in favour of their funding  application.

Jan Bean from Central Otago District Arts Trust will speak in favour of their funding application.

3               Confirmation of Minutes

Vincent Community Board meeting - 20 July 2021


Vincent Community Board Agenda

31 August 2021

 

MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra ON Tuesday, 20 July 2021 COMMENCING AT 2.00 pm

 

PRESENT:               Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr I Cooney, Ms A Robinson (via Microsoft Teams)

IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Robinson (Property and Facilities Manager), G Bailey (Parks and Recreation Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), F Somerville (Roading Administration Assistant) and W McEnteer (Governance Support Officer)

 

1               Apologies

Apology

Committee Resolution 

Moved:                Garbutt

Seconded:          Cooney

That the apologies received from Cr Claridge and Ms Stirling-Lindsay be accepted.

Carried

 

2               Public Forum

Aaron Dykes – President, Alexandra United Football Club

 

Mr Dykes spoke in support of the football club’s application for a container for storage at Molyneux Park. He mentioned that at present their current storage area is insufficient for their needs and there were a number of members of the club that kept equipment at their home on behalf of the club. He noted that the club would like a longer term solution for storage, which may happen in the future perhaps if there were other building developments at Molyneux Park. Mr Dykes then responded to questions from the Board.

3               Confirmation of Minutes

Committee Resolution 

Moved:                Cooney

Seconded:          Browne

That the public minutes of the Vincent Community Board Meeting held on 9 June 2021 be confirmed as a true and correct record.

Carried

 

4               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5               Reports for Decisions

Note: Ms Robinson and Mr Garbutt declared an interest in item 21.6.2. To maintain quorum Mr Garbutt remained at the table, but abstained from discussing and voting on the item.

21.6.2         Vallance Cottage - Statement of Intent and Community Orchard Agreement

To consider endorsement of a Statement of Intent of the Vallance Cottage working group and renewal of its Community Orchard Agreement.

Committee Resolution 

Moved:                McPherson

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the Statement of Intent of the Vallance Cottage working group.

C.      Approves the Vallance Cottage working group’s Community Orchard Agreement.

Carried with Mr Garbutt and Ms Robinson abstaining from the vote

 

21.6.3         Alexandra Rugby Football Club Incorporated - Lease Renewal

To consider granting a new ground lease to the Alexandra Rugby Football Club Incorporated over an area of the Molyneux Park Recreational Reserve.

Committee Resolution 

Moved:                Browne

Seconded:          Robinson

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a ground lease of an area of approximately 476m2 of the Molyneux Park Recreation Reserve, as outlined in the report, to the Alexandra Rugby Football Club Incorporated.

The lease will be issued under Section 54 of the Reserves Act 1977 and is subject to the Community Leasing and Licensing Policy 2021. The general terms and conditions are as follows:

Commencement Date:

1 April 2021

Term:

Fifteen years

Rights of Renewal:

One of fifteen years

Final Expiry Date:

30 March 2051

Annual Rent:

$136 per annum

Rent Review:

Rent reviews shall occur every 5 years and will apply the formula of 2.5% of subscription income less any affiliation fees. This will be calculated as an average based on the tenant’s most recent 5 years of financial statements.

Tenant’s Outgoings

100% of all charges for rates, utilities, electricity, telephone, rubbish collection, and insurance.

Permitted Use:

The demised land shall be used solely for the purposes of a Rugby Club.

Insurance:

Full insurable value.

Special Conditions:

The landlord reserves the right to terminate the agreement with six months’ notice if it requires part or whole of the occupied are for other actives.

 

The landlord will reimburse the tenant on a monthly basis for the grounds bunker and shed power usage which remains connected to the tenant’s meter.

 

This reimbursed amount will be determined by the landlord taking a monthly reading of the check meter that covers the above areas and multiply this by the agreed rate of 21c per kWh.

 

This agreed rate can be reviewed at any time at the written request of the tenant. The basis of which the agreed rate will be determined is by averaging the $/kWh over the last six-month power bills.

 

Carried

 

21.6.4         Alexandra United Football Club Application to Site a Container

To consider a request from the Alexandra United Football Club to temporarily site a 6-metre storage container at Molyneux Park.

After discussion it was decided that two years would go quickly and that it was unlikely for there to be an alternate storage option for the club after that time. Therefore one right of renewal of two years for the lease would be more appropriate than no renewal.

Committee Resolution 

Moved:                McPherson

Seconded:          Cooney

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a lease to the Alexandra United Football Club for the purpose of temporarily locating a 6-metre container on Lot 2 Deposit Plan 21404, being part of Molyneux Park Recreation Reserve, for a term of two years with one right of renewal of two years at $1.00 per annum (if demanded), subject to:

·         The provisions of section 54 of the Reserves Act

·         The provisions of Council’s Community Leasing and Licensing Policy

·         The container being located immediately adjacent to Central Otago Netball Club Incorporated’s existing container

·         The container being painted to the satisfaction of the Parks and Recreation Manager

·         The Minister of Conservation’s consent

C.      Authorises the Chief Executive to do everything necessary to give effect to the resolution.

Carried

 

21.6.5         Road Renaming Report - Portion of Watson Road

To consider a request to rename a portion of Watson Road, Waikerikeri.

Committee Resolution 

Moved:                Robinson

Seconded:          Cooney

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that a portion of Watson Road be renamed Pīhoihoi Road.

Carried with Dr Browne and Mr Garbutt voting against the motion

 

21.6.6         Road naming report for approval - off Golden Road

To consider a request to name a private right of way Sim Lane.

Committee Resolution 

Moved:                Cooney

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the private right of way off Golden Road be named Sim Lane.

Carried

 

21.6.7         Road Naming Report for Approval - Rockdale Farm Subdivision

To consider a request to name an unnamed legal road Gorge Road.

After discussion it was noted that the road was not on the gorge, but rather led to the gorge and that historically there was a large flume operating in the area where the road was located. The board asked staff to clarify the new name with the developer before finalising the name.

Committee Resolution 

Moved:                McPherson

Seconded:          Garbutt

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the public road in the Rockdale Farm subdivision be named Flume Road, subject to acceptance from the developer.

Carried

 

21.6.8         Road Naming Approval Report - Dunstan Park, Alexandra

To consider a request to name five roads in the Dunstan Park subdivision in Alexandra.

Committee Resolution 

Moved:                Cooney

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve five road names, road one to be named Henderson Drive, road two be named Pollock Street, road three to be named Stebbing Way, road four to be named Hewitt Crescent and road five to be named Gards Place as shown in appendix 1 of the report.

Carried

 

6               Mayor’s Report

21.6.9         Mayor's Report

His Worship the Mayor was not present at this meeting.

 

7               Chair's Report

21.6.10       Chair's Report

The Chair gave an update on activities and issues since the last meeting:

 

·     Noted the recent photograph with Russell Poole at the road renaming in Alexandra.

·     Attended the opening of the new petanque piste in Alexandra.

 

Committee Resolution 

Moved:                McPherson

Seconded:          Garbutt

That the report be received.

Carried

 

8               Members' Reports

21.6.11       Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Dr Browne reported on the following:

 

·     Attended meetings of the Central Otago District Arts Trust.

·     Attended a board meeting of ADMI.

·     Attended a the AGM for Alexandra Community House.

·     Attended a board meeting for REAP.

·     Noted recent COVID-19 vaccinations.

·     Attended the Winterstellar exhibition at Central Stories.

·     Attended a recent concert at Central Stories and noted it was a well-attended and successful session.

·     Attended a public meeting at ADMI which discussed the loss of council funding for Central Stories.

·     Attended the Howl of a Protest in Alexandra.

 

Ms Robinson reported on the following:

 

·     Attended the AGM of Alexandra Community House. Noted that Bernie Lepper was re-elected as Chair but this was going to be her last term.

·     Attended a Treaty of Waitangi training session for REAP.

·     Attended an Otago Catchment Group meeting. Noted discussions on the rural sector and the change in regulations facing the rural community.

 

Councillor Cooney reported on the following:

 

·     Attended a district licence committee training session. Noted that committees were beginning to ask applicants for signed staff training plans in their applications.

·     Attended a Council meeting. Noted that there was reduced funding coming from Waka Kotahi and the recent emissions audit that was presented to council.

·     Attended a recent three waters workshop.

 

Mr Garbutt reported on the following:

 

·     Noted assistance with a water consent for the Clyde Golf Course.

·     Noted that there has been a lot of activity at the Blyth Street portion of the Clyde Museum, including changing some of the interior of the museum.

·     Noted a number of U3A seminars recently.

·     Noted recent COVID-19 vaccinations.

·     Attended a public meeting at ADMI.

·     Attended an information morning tea at St John.

·     Attended the funeral for Jack Lanham.

·     Attended a Central Otago Heritage Trust meeting.

Committee Resolution 

Moved:                McPherson

Seconded:          Cooney

That the report be received.

Carried

 

9               Status Reports

21.6.12       July 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:                Cooney

Seconded:          Garbutt

That the report be received.

Carried

 

10             Date of The Next Meeting

The date of the next scheduled meeting is 31 August 2021.

11             Resolution to Exclude the Public

Committee Resolution 

Moved:                McPherson

Seconded:          Browne

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.6.13 - July 2021 Confidential Governance Report

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3:10 pm and the meeting closed at 3:11 pm.

 

 

 

...................................................

                                                                                      CHAIR        /         /

 


31 August 2021

 

4               Declaration of Interest

21.7.1         Declarations of Interest Register

Doc ID:      550207

 

1.       Purpose

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

2.       Attachments

 

Appendix 1 - VCB Declarations of Interest   


Vincent Community Board meeting

31 August 2021

 

 

Name

Member’s Declared Interests

Spouse/Partner’s Declared Interests

Council Appointments

Roger Browne

Central Otago REAP (Chair)
Creative Writers Circle (Chair)
Dunstan Friendship Club (member)
University of the Third Age (U3A) (member)
Central Cinema Incorporated
Central Otago Regional Orchestra (member)
Last Chance Irrigation Co (shareholder)
Alexandra Clyde and Districts Business Group (member)

Dunstan Friendship Club (member)
University of the Third Age (U3A) (member)
Central Cinema Incorporated
Central Otago Regional Orchestra (member)
Last Chance Irrigation Co (shareholder)

Manorburn Recreation Reserve Committee
Alexandra District Museum Inc. (Central Stories)
Keep Alexandra Clyde Beautiful Society

Lynley Claridge

Affinity Funerals (Director)
Central Otago Chamber of Commerce (Advisory Panel)

Affinity Funerals (Shareholder)

Alexandra Council for Social Services

Ian Cooney

Castlewood Nursing Home (Employee)

 

Omakau Recreation Reserve Committee
Promote Alexandra

Russell Garbutt

Garbutt family Trust (Trustee)
Dunstan Golf Club (member)
Dunstan Golf Club (committee member)
Central Lakes Districts Heating Trust (Trustee)

 

Clyde Community Centre Committee
Clyde Community Plan Group
Clyde Historical Museum Committee

Martin McPherson

Alexandra Blossom Festival

CODC (employee)
CODC (employee) (Daughter)

 

Anna Robinson

Mountain Bikers of Alexandra – member
Central Otago REAP – Employee

Enviroschools – facilitator

Thyme Festival – committee member

Last Chance Irrigation Scheme – shareholder

Clyde Primary School – family member attends

Making a Difference for Central Otago (MAD4CO) – committee member

Alexandra United Football Club – member


Central Otago Football Association - member

Vallance Cottage Working Group

Otago Catchment Community Inc (contractor)

Dunstan High School – employee

Central Rock-climbing Club – treasurer

LANDSAR – member

Mountain Bikers of Alexandra – member

Alexandra Community House Trust


Keep Alexandra Clyde Beautiful Society

St Bathans Area Community Association Inc.

Sharleen Stirling-Lindsay

Project Adapt (member)
Alexandra Newcomers Network
Blossom Festival Committee Inc (Chair)
Alexandra and District Youth Trust (staff)
Woolon Committee Member
Alexandra Community Arts Council
Alexandra Community House Board
Community Plan Group

Alexandra BMX Club (board member)
Alexandra BMX Souths Committee

Alexandra and Districts Youth Trust
Blossom Festival - Chair
St Bathans Area Community Association Inc
Ophir Welfare Association Committee

 


31 August 2021

 

5               Reports for Decisions

21.7.2         Promotion Grant Applications 2021 - 22 First Round

Doc ID:      548797

 

1.       Purpose of the Report

To consider promotion grant applications received to the first publicised round for year one of the contestable grants programme for the Long-term Plan 2021 – 2031.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Resolves to approve a promotion grant to:

GRA210740149 Winterstellar Matariki and Night Sky events and exhibitions

 

          Year 1 LTP 2021/22 applied $20,000               $4,000 approved subject to establishment of appropriate entity.

Year 2 LTP 2022/23 applied $25,000               $10,000 approved subject to satisfactory report back year 1.

 

GRA210739572 Central Otago District Arts Trust – Cover to Cover events


Year 1 LTP 2021/22 applied $4,261                  $1,000 approved
Year 2 LTP 2022/23 applied $7,218                  $2,500 approved

 

C.      Resolves to decline a promotion grant to:

 

GRA210733815 Central Otago A & P Show – Children’s Entertainment

 

Year 1 LTP 2021/22 applied $7,500                  $0 Declined

Year 2 LTP 2022/23 applied $5,000                  $0 Declined

 

GRA210714507 Ahipara – Ahi Festival of Light

 

Year 1 LTP 2021/22 applied $25,000                $0 Declined

Year 2 LTP 2022/23 applied $10,000                $0 Declined

 

GRA210749634 Alexandra Blossom Festival Inc. Event Infrastructure Costs

 

Year 1 LTP 2021/22 applied $24,500                $0 Declined

Year 2 LTP 2022/23 applied $24,500                $0 Declined

 

D.      Resolves to decline a promotion grant for year three of the Long-Term Plan 2023/24 to:

 

GRA210733815 Central Otago A & P Show – Children’s Entertainment


Applied $5,000                                $0 Declined

 

 

 

GRA210740149 Winterstellar – Matariki and Night sky events and exhibitions


Applied $15,000                              $0 Declined

 

GRA210739572 Central Otago Districts Arts Trust – Cover to Cover Events


Applied $9,055                                $0 Declined

 

GRA210714507 Ahipara – Ahi Festival of Light


Applied $5,000                                $0 Declined

 

GRA210749634 Alexandra Blossom Festival Event


Applied $24,500                              $0 Declined

 

 

2.   Background

 

A new grant policy was adopted by Central Otago District Council (Council) in 2019 resulting in all community board and Council promotion and community grants becoming fully contestable. Grant budgets were reviewed by each board for inclusion in the 2021 – 2031 Long Term Plan (LTP). The Vincent Community Board (the Board) promotion grant budget was set and approved at $31,000.

 

Given there was a transition period to a fully contestable process, a bridging grant programme was put in place to ensure no financial hardship was experienced by known recipients of regular annual grants. The Board received and subsequently approved an application from the Alexandra Blossom Festival Inc. for a grant of $26,000 through that process. That approved grant is committed from the LTP budget line for the 2021-2022 financial year, leaving a total unallocated budget of $5,000 for promotion applications received through the first advertised contestable funding round.

 

All previous grant applicants received correspondence in February 2021 advising them of the new process and when applications would be open. Print advertising and social media posts were also undertaken to ensure the community were aware of when and how to apply for grants. Applications opened on 1 July 2021 and closed on 1 August 2021, utilising a new digital online application process where applications submitted. 

 

Five applications were made to the Vincent Community Board for promotions projects as detailed below. The change in policy also agreed that in year one of an LTP, Council and Boards have the discretion to allocate funding on a recurring basis for up to three financial years.  All the applicants to this first round have requested funding for each of the three years.

 

Applicant Details:

 

·     GRA210733815 Central Otago A & P Show (Appendix 2)

Annual Show – Children’s Entertainment

$7,500 Year 1 – 2021/22

$5,000 Year 2 – 2022/23

$5,000 Year 3 – 2023/24

 

·     GRA210740149 Winterstellar (Appendix 3)

Matariki and Night Sky events and exhibition

$20,000 Year 1 – 2021/22

$25,000 Year 2 – 2022/23

$15,000 Year 3 – 2023/24

 

·     GRA210739572 Central Otago District Arts Trust (Appendix 4)

Cover to Cover, Authors Talks

$4261 Year 1 – 2021/22

$7218 Year 2 – 2022/23

$9055 Year 3 – 2023/24

 

·     GRA210714507 Ahipara (Appendix 5)

Ahi Festival of Light

$25,000 Year 1 – 2021/22

$10,000 Year 2 – 2022/23

$5,000 Year 3 – 2023/24

 

·     GRA210749634 Alexandra Blossom Festival (Appendix 6)

Annual Festival Event

$24.500 Year 1 - 2021/22

$24,500 Year 2 – 2022/23

$24,500 Year 3 – 2023/24

 

 

A matrix evaluation is completed to assist the Board in measuring the applications against the policy and criteria for funding. Staff have completed the matrix indicating their assessment of the application against the policy and with consideration to the amount of funding that remains available. Staff have also noted recommendations should the Board consider approving funding at a level greater than that available through the promotions budget via reserves. (Appendix 1)

 

 

3.   Discussion

 

Promotions grants provide funding that helps meet community needs / desires for events or activities that enhance the experience of locals and visitors. Funding is targeted to attracting people to visit, stay or reside in the area for the betterment of existing residents and ratepayers. Projects must align with the four well-beings and also with the district’s community outcome statements.

 

The applications received for the 2021/2022 financial year total an amount significantly greater in value than the $5,000 unallocated funding that remains available for distribution. The requested dollar value of applications for both following financial years also exceeds the amount approved in the LTP budgets. Any grants made in excess of the budgeted amounts would need to come from Board reserves (general and targeted) which are reported as being $2.76M at the beginning of the year. 

 

The grants policy gives Council and community boards the discretion to allocate funding on a recurring basis for up to three financial years. This must be done in year one of the LTP therefore the Board has received multi-year funding applications in this round. Grants approved for future years are not released until recipients have satisfactorily reported on progress and outcomes delivered from grant money already received. They do not have to reapply.

 

When assessing the applications for future years staff have remained cognisant of the principles of the grants programme which is to provide a robust contestable process enabling decision makers to compare the relative merits of the proposals and allocate grants as fairly as possible.

 

Should the Board choose to fully allocate the promotions budget for the current year plus years two and three of the LTP, this would result in no further opportunity to facilitate a publicised funding round for future years without adjusting budgets and having them approved in each year’s annual plan process. The risk being that a new project or event would be unable to seek the Board’s support through its normal grants programme. Fully committing the grants budgets in advance also creates less flexibility to respond to adverse financial situations, such as that experienced with COVID-19 where budgets were adjusted for the 2020/21 financial year.

 

Staff note that the applications made to the Board’s promotions grant could in almost all circumstances be considered to have district wide benefits. However as there is no Council level events funding budgeted the applications have been made to the Board where the event will take place.

 

The level of funding recommendations take into account the budgeted amounts available, as well as giving consideration to future funding requests for year two and three of the LTP. Staff are recommending that no funding is pre-approved for year three of the LTP, thereby ensuring that a robust contestable round is possible. Current applicants may then reapply showing the success or otherwise of their project. 

 

Staff have reviewed each of the applications and provide comments to assist the Board with their decision making:

 

Application:                 GRA21073815 Central Otago A & P Association

Project:                         Free Children’s Entertainment Central Otago A & P Show

Amount requested:       $7500 2021/22

$5,000 2022/23

$5,000 2023/24

 

·     The Board has provided funding to this event for four years (2018 – 2021). The Board funded a lesser amount of $3,000 to the 2021 event as a signal that the committee should look at alternative funding for the future. This application provides no indication that alternative funding has been sought for this element of the show nor is there a suggestion that there is a plan in place to achieve a self-sustaining future for the event and to reduce its reliance on community grants.

·     The committee do hold sufficient reserves to cover this component of the show. They could also seek sponsorship or adjust the elements of children’s entertainment or look for other options to reduce the costs. Should the Board agree to decline the requested grant, staff assess that the event will go ahead as planned. 

·     Staff assess that the provision of free entertainment will primarily create a positive motivation and experience for local families to attend the event with lesser effect on increasing attendance numbers for the event from a wider catchment. 

·     This event is a long-standing event on the Central Otago calendar (celebrating 125 years in 2022) and brings together town and country communities. It provides fundraising opportunities for other local non-profit community groups and has successfully gown in scale over recent years with anticipation for greater numbers in attendance for the 125th anniversary show.

·     This event as outlined, to a lesser degree than other projects, partially meets Central Otago Tourism Strategy priorities including: Connectivity – strengthening relationships, partnerships and collaborations; Targeting for Value – delivering the greatest overall benefit to Central Otago (community, commercial, visitor and environmental);

 

 

Application:                 GRA210740149 Winterstellar (Andy Davey)

Project:                         Winterstellar – Matariki and night sky events and exhibitions

Amount requested:       $20,000 2021/22

                                      $25,000 2022/23

                                      $15,000 2023/24

 

·     Winterstellar was first held in 2020 consisting of an exhibition at Central Stories of night sky imagery and video and an astrophotography workshop. This was extended in 2021 with a schools day, astrophotography competition, and Matariki celebrations in association with mana whenua and Otago Museum.

·     The event organiser now wishes to further extend the event and develop a multi-day dark sky festival held on and around the new Matariki public holiday supported by a series of ancillary events throughout the year.

·     They are seeking funding to support the development of current and future events into a programme of events to drive visitation over a quiet visitor period in the region, with the intention to have some elements available year-round.

·     Currently the event is being run by Andy Davey and other astrophotography enthusiasts in a personal capacity, however initial discussions indicate that consideration of an appropriate organisational structure will be investigated and established for future events. Staff recommend that funding, if approved, is on condition that an appropriate organisational structure is established prior to uplifting of funds.

·     This provides an opportunity to establish an event that has potential for building greater partnerships with tangata whenua and therefore greater understanding of culture and stories in this area.

·     The proposal highlights potential for a series of event that have wider regional benefits. There is currently no district wide promotion grant funding to apply to.

·     The event has significant potential to drive not just visitation, but awareness, education and knowledge of the quality of Central Otago’s night skies. It has the potential to develop collaborative partnerships involving multiple cultures and sectors of the community and economy including, tourism arts education and science.

·     This project as outlined meets multiple aspects of the Central Otago Tourism Strategy priorities including: Productivity – addressing seasonality; Connectivity – strengthening relationships, partnerships and collaborations; Targeting for Value – delivering the greatest overall benefit to Central Otago (community, commercial, visitor and environmental); Driving Value through outstanding Visitor Experience – authentic, high touch, high value experiences.

·     A challenge for budgeting to fit within Council financial years is that the events are planned cross two years. The applicant has therefore applied for funding to uplift prior to each year’s event start.

 

 

Applicant:                    GRA210739572 Central Otago Districts Arts Trust

Project:                         Cover to Cover Authors Talks

Amount requested:       $4261 2021/22

                                      $7218 2022/23

                                      $9055 2023/24

 

·     The application is for a new series of events with the first being held on 26 September 2021 featuring Fiona Sussman an internationally recognised writer and winner of a NZ Booklovers Award.

·     The applicant is seeking proportional funding from each of the community boards for this project as there is currently no district wide promotion grant fund to apply to. The committee believes this will be an event that has wider benefits to the whole district in the future.

·     The current plan is to hold one event in 2021, with two events in 2022 and three events in following years. Organisers are aware of a strong community of Central Otago writers who have either published or are working on publishing books, providing a range of choices for planning the future events.

·     Professional advice and assistance is being provided by Ann Villiers who is a co-founder and Trustee of the popular and successful Dunedin Writers and Readers Festival, thereby increasing the confidence that this event could develop into a successful series of events on the Central Otago calendar.

·     The September 2021 event is to be a ticketed event held at Olivers in Clyde. For subsequent years there will be at least one of the planned events held in the Vincent area. The draft budget supplied indicates the anticipated ticket sales, plus in kind support will not cover all expenses. Grant funds should not be applied to gifts or alcohol therefore these elements of the application should be excluded from the final funding decision.

·     The first event is to be held on the Sunday of Blossom Festival weekend, whilst it may not attract additional visitation may result in visitors extending their stay to attend the event.

 

Applicant:                    GRA210714507 Ahipara Luxury Travel, T/as Lauderdale

Project:                         Ahi Festival of Light

Amount requested:       $25,000 2021/2022

                                      $10,000 2022/23

                                      $5,000 2023/24

 

·     This application is seeking support to establish a new event for Central Otago. It is a New Zealand cultural luxury one day music festival with a target audience of high net worth visitors, most likely to come from out of region.

·     The event has been assessed and secured funding from the Southern Lakes Regional Events fund, however requires additional funds to ensure the event is viable in a start-up year. Ticket prices will be held at a lower level until the events reputation is established, increasing in future years to ensure the event is sustainable into the future.

·     The event has the potential to generate approximately 900 visitor nights and provide opportunities for the development of high end multi day itineraries with transport, accommodation and activity providers to entice further spend.

·     The proposal highlights potential for an event that delivers wider regional benefits. There is currently no district wide promotion grant funding to apply to.

·     The event is outlined as a one-day music festival blending luxury and music. It will have a ‘headliner’ act who will drive tickets sales, two acts of international quality and three unknowns – giving young performers a platform which can help in launching their careers.

·     With a focus on Maori / Pasifika artists, the organisers are working with Nataria Tekete who is extremely well connected within Maori / Pasifika music. Artists approached for the headline acts are the likes of Matiu Walters (Six60 lead singer), Teeks (a successful young Maori soul singer) or a person of similar nature. Supporting acts will focus on up and coming acts and well know local acts.

·     The food and drink options will be of a high standard with a former luxury lodge chef and founder of Native Kitchen lined up to provide a Maori fusion tapas style menu.

·     The event organisers are well connected with high net worth individuals through their tourism business – Ahipara, and have the relationships necessary to target the people who would attend the planned event.

·     Setting a date for the event will be determined by artists availability together with identifying a window of time where accommodation providers in the region have good availability to ensure as much as possible in region benefit.

·     The event will fill a national and international gap delivering a luxury only music event with limited guests and five-star food and wine in a five-star setting. As opposed to paying for expensive tickets and securing a seat in small pen as part of a large event.

·     The success of the event will help establish and fund a foundation to help young artists launching their careers.

·     This event as outlined meets multiple aspects of the Central Otago Tourism Strategy priorities including: Productivity – addressing seasonality; Connectivity – strengthening relationships, partnerships and collaborations; Targeting for Value – delivering the greatest overall benefit to Central Otago (community, commercial, visitor and environmental); Driving Value through outstanding Visitor Experience – authentic, high touch, high value experiences.

·     Approving a small amount of funding to this event will not enable the event to proceed, therefore staff have recommended a $0 amount should the Board wish to fund withing unallocated funding, or $15,000 in year one if funding from reserves.   

 

 

Applicant:                    Alexandra Blossom Festival Committee Inc.

Project:                         Alexandra Blossom Festival Events

Amount requested:       $24,500 2021/2022

                                      $24,500 2022/2023

                                      $24,500 2023/24

 

·     The Alexandra Blossom festival has historically received a grant from the Vincent Community Board through a dedicated budget. With the change in grant policy to remove the separate cost centre, the Committee successfully applied for a ‘hardship grant’ being approved $26,000 funded from the 2021/22 year promotions grant cost centre. Staff therefore determine that the figure showing as being applied for in 2021/22 should be removed and not considered with the other applications received.

·     Alexandra Blossom Festival holds reserves of approximately $176,000, however they have indicated they will use those reserves towards community projects and to retain sufficient funds to cover a last-minute cancellation of the event.

·     Allocating event profits to community projects is laudable, however it is considered that whilst the event continues to seek and receive ratepayer funding the gifting of grants by the committee is in conflict with the purpose of Council’s grants programme.

·     The committee has a strong record of facilitating a much-loved community event, however the Board should also be mindful as being seen as the ongoing funder and in particular when the event has sufficient reserves it could utilise instead of ratepayer funds.

·     The committee successfully applied to the Southern Lakes Event Fund for $30,000 to support the 2021 event. They will have the opportunity to again apply to this fund for 2022 under the current criteria as events can apply for a maximum of two years of funding. The committee will know by early March 2022 if that request has been successful or not, giving it ample opportunity to apply to VCB Promotional Grant funding should this be required.

·     Should the Board prioritise providing a promotion grant to Blossom Festival for future years, it is limiting its ability to support new opportunities.  Some of these are presented within this report. These will grow the diversity and range of events that not only attract visitors but provide new opportunities for locals to enjoy.

 

 

4.   Options

 

Option 1 – (Recommended)

 

That the Board considers the applications received and reviews the recommended grant amounts as per the assessment matrix for each of the three years applied and within the unallocated budget for promotional grants the 2021/22 year, plus year two and three of the 2021-2031 Long Term Plan.

 

That the Board allocates promotions grants to:

 

GRA210740149 Winterstellar for Matariki and Night Sky events and exhibitions

$4,000 Year 1 LTP 2021/22

$10,000 Year 2 LTP 2022/23

 

GRA210739572 Central Otago District Arts Trust for Cover to Cover events

$1,000 Year 1 LTP 2021/22

$2,500 Year 2 LTP 2022/23

 

That the Board declines promotions grant from to

 

GRA210733815 Central Otago A & P Show for Children’s Entertainment

 

GRA210714507 Ahipara for Ahi Festival of Light

 

GRA210749634 Alexandra Blossom Festival Events for Infrastructure Costs

 

Advantages:

 

·         The Board would be fiscally responsible by ensuring that approved grants are allocated within the budgets for years one to three of the 2021-2031 LTP. 

·         Some applicants receive a grant, albeit at a reduced amount, that primarily shows the Board in principle supports their project, however the grant funds available are such that a higher level of funding is not possible at this time for year one of the LTP. The recommended approved projects are identified as having a strong community focus, versus commercial. 

·         The Board is declining applicants that have received grants over multiple years, therefore is being consistent with the grant policy principle that projects become self-sustaining.

·         The Board is supporting new opportunities thereby extending the local event calendar options with new events or activities, providing additional positive economic, social and cultural value for local businesses and residents.

 

Disadvantages:

 

·         The approved grant amounts are insufficient to allow the applicants to deliver the project as planned, therefore the event / project does not go ahead.

·         The Board is approving grants into year two which may limit its ability to support new opportunities that are unknown at the time of decision.

·         Grants are approved and/or declined by the Board which have a wider district benefit, therefore funding decisions could be considered as being more appropriately made at Council level (noting there is however no budget for this). 

 

Option 2

 

That the Board considers the applications received and reviews the recommended grant amounts as per the assessment matrix for each of the three years applied to. The Board agrees to fund the suggested amounts for year one projects at a total amount greater than the unallocated budget with the overspend of $22,500 to be funded from Board reserves.

 

That the Board allocates a promotion grant from to:

 

GRA210740149 Winterstellar for Matariki and Night Sky events and exhibitions

$10,000 Year 1 LTP 2021/22

$10,000 Year 2 LTP 2022/23

 

GRA210739572 Central Otago District Arts Trust for Cover to Cover events

$2,500 Year 1 LTP 2021/22

$2,500 Year 2 LTP 2022/23

 

GRA210714507 Ahipara for Ahi Festival of Light

$15,000 Year 1 LTP 2021/22

 

That the Board declines a grant from cost centre 2033 to

 

GRA210733815 Central Otago A & P Show for Children’s Entertainment

GRA210749634 Alexandra Blossom Festival Events for Infrastructure Costs

 

Advantages:

 

·         The Board is providing grants that better meet the level of funding the applicant is seeking in order to deliver their project successfully.

·         The Board is supporting new opportunities thereby extending the local event calendar options with new events or activities, providing additional positive economic, social and cultural value for local businesses and residents.

·         Some unallocated funding will remain for years two and three of the LTP, thereby allowing a contestable funding round, albeit reduced to be offered for the community to make application to.

·         Applicants declined for years two and three may reapply and the Board will therefore be making a decision based on the most current information regarding the financial status and/or success factors of the project / event, and outcomes of other funding applications.

 

Disadvantages:

 

·         Approving grant funding greater than the unallocated budget would be unbudgeted expenditure adding more pressure to the Boards reserves.

·         It is not financially prudent to approve grants when there are no available unallocated funds.

 

Option 3

 

That the Board considers the applications received and reviews the recommended grant amounts as per the assessment matrix for each of the three years applied to. And that the Board agrees to fund the suggested amounts for year one projects at a total amount within the unallocated budget.

 

And the Board declines all applications to years two and three in order to allow a full contestable funding round for be offered for each of those years.

 

That the Board approves a grant for the financial year 2021/22 projects

·         $4,000        GRA210740149 Winterstellar for Matariki and Night Sky events and exhibitions

·         $1,000        GRA210739572 Central Otago District Arts Trust for Cover to Cover events

 

That the Board declines a grant from cost centre 2033 to:

 

·         GRA210733815 Central Otago A & P Show for Children’s Entertainment

·         GRA210714507 Ahipara for Ahi Festival of Light

·         GRA210749634 Alexandra Blossom Festival Events for Infrastructure Costs

 

Advantages:

·         The Board is fiscally responsible by ensuring that approved grants are allocated within the budgets for the 2021/22 financial year. 

·         Some applicants receive a grant, albeit at a reduced amount, that primarily shows the Board in principle supports their project, however the grant funds available are such that a higher level of funding is not possible at this time for year one of the LTP.

·         The Board is declining applicants that have received grants over multiple years, therefore is being consistent with the grant policy principle that projects become self-sustaining.

·         The Board is supporting new opportunities thereby extending the local event calendar options with new events or activities, providing additional positive economic, social and cultural value for local businesses and residents.

·         The Board, by declining to approved applications in years two and three of the LTP, will enable a fully contestable funding round to be offered for each of those years. This will allow it to consider any new opportunities that may present over that timeframe.

 

Disadvantages:

 

·         The approved grant amounts are insufficient to allow the applicants to deliver the project as planned, therefore the event / project does not go ahead.

·         Grants are approved and/or declined by the Board which have a wider district benefit, therefore funding decisions could be considered as being more appropriately made at Council level. (noting Council does not have any budget to do so and this would need to come from reserves).

·         Applicants seeking security of funding, may consider that it is not feasible to progress their project without confirmation of funding in advance, therefore projects / events may not proceed as planned and/or fail to reach their potential to become successful ongoing events on the local calendar.

 

 

5.   Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the (social/cultural/economic/environmental)  wellbeing of communities, in the present and for the future by provision of funding that supports community priorities. 

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

Yes

 

 

The recommended level of funding is within the unallocated promotions grants funds in cost centre 2033 for the 2021/22 year after the Board had allocated $26,000 by way of a hardship grant to Alexandra Blossom Festival Inc.

 

Staff have noted projects that if funds were available they would recommend funding at a higher level. Should the Board agree they wish to support projects at a level greater than the balance of cost centre 2033 it would be necessary to fund that from reserves though this is not considered to be a financially prudent use of the reserves.

 

Recommended grant amounts to applicants for years two and three of the Long Term Plan may not be uplifted until the applicant has reported satisfactory progress and outcomes delivered from grant money already received.

 

Grant recipients are required to meet the accountability requirements of Council’s grant policy.

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

 

Applications are being considered in line with the Central Otago District Council grant policy and measured against the principles and objectives of that policy.

 

The Central Otago Tourism Strategy events project specifies the following approach:

Advance Central Otago as a region that is capable of delivering superb events (especially in areas related to our unfakeable assets).

Several events that have applied are long standing and well established. The new events applying show significant potential to extend the events scene for the Vincent area and Central Otago as a whole.

 

The projects also support the economic development strategy, Central Otago Regional Identity and its values. 

Considerations as to sustainability, the environment and climate change impacts

 

Any recipient of an approved promotion grant is required to adhere to the principles within Councils policies including sustainability, waste minimisation, smokefree etc.

 

The application from Ahipara includes a comprehensive sustainability action plan highlighting the significant efforts the applicant is making across all facets of their business to meet sustainability targets.

 

Risks Analysis

 

Public events carry a level of risk as they bring together in one place a number of people to participate in the activities associated with the particular event.

 

Event organisers, community groups, organisations and contractors are required to meet the necessary legislative Health and Safety requirements for their activities. None of the applicants have not identified within their application that a plan is in place, however Central Otago District Council’s Health, Safety and Wellbeing advisor will seek a copy of and review the plan should they deem it necessary.

Significance, Consultation and Engagement (internal and external)

 

 

The projects do not meet or exceed any of the criteria thresholds in the policy requiring public consultation. Therefore they are not considered significant.

 

 

 

2.           Next Steps

 

·     Applicants will be advised in writing of the Board’s decision and resolution.

·     Approved grant recipients will receive details as to when and how they may provide and invoice to uplift a grant together with the appropriate resolution details and a purchase order.

 

 

3.           Attachments

 

Appendix 1 - Grant Assessment Matrix

Appendix 2 - Central Otago A & P Show Application GRA210733815

Appendix 3 - Winterstellar Application GRA210740149

Appendix 4 - Central Otago District Arts Trust Application GRA210739572

Appendix 5 - Ahipara Ahi Festival of Light Application GRA210714507

Appendix 6 - Alexandra Blossom Festival Application GRA210749634  

 

Report author:

Reviewed and authorised by:

 

 

Alison Mason

Sanchia Jacobs

Media and Marketing Manager

Chief Executive Officer

20/08/2021

20/08/2021

 


Vincent Community Board meeting

31 August 2021

 

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Vincent Community Board meeting

31 August 2021

 

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Vincent Community Board meeting

31 August 2021

 

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Vincent Community Board meeting

31 August 2021

 

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Vincent Community Board meeting

31 August 2021

 

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Vincent Community Board meeting

31 August 2021

 

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31 August 2021

 

21.7.3         Application for easement in favour of Aurora Energy Limited

Doc ID:      535518

 

1.       Purpose of Report

 

To consider granting an easement (in gross) over Section 1 Survey Office Plan 496959 and Section 1 Block XXXVIII Town of Alexandra (Local Purpose (Cemetery) Reserve) to Aurora Energy Limited.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant an easement (in gross) to Aurora Energy Limited to convey electricity over Section 1 Block XXXVIII Town of Alexandra and Section 1 Survey Office Plan 496959, being Local Purpose (Cemetery) Reserve, for $1, subject to:

·         Aurora obtaining all consents, permits, and other rights associated with installing the cable between Dunstan Road through to Letts Gully Road.

·         The easement area having a maximum width of 3 metres and being immediately adjacent to the northern boundary as shown in figure 2.

·         All costs associated with preparing and registering the easement being met by Aurora Energy Limited.

·         Aurora clearing the northern boundary to the satisfaction of the Parks and Recreation Manager.

·         The Minister of Conservation’s consent.

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

 

 

2.       Background

 

Aurora Energy Limited (Aurora) proposes to upgrade and reinforce its existing 11kV overhead line circuits which feed the Letts Gully and Springvale Road areas.

 

To enable the upgrade, Aurora proposes to connect its existing Dunstan Road and Letts Gully overhead networks via an underground cable. The underground cable will be an express feeder. Installing an express feeder will allow Aurora to increase the capacity of the Letts Gully and Springvale networks.

 

Approximately two kilometres of underground cable will be required to link the two networks. A rough plan showing the path of the proposed cable is shown below in figure 1.

 

Figure 1 – Rough Plan of Proposed Cable

 

The proposed cable will pass through approximately eleven different parcels of land. The final cable route will depend upon the outcome of negotiations with the owners of the various parcels.

 

Aurora proposes to install the first 345 metres of the cable along the northern boundaries of Section 1 Block XXXVIII Town of Alexandra (Section 1 Block XXXVIII) and Section 1 Survey Office Plan (SO) 496959. A plan of the proposed cable in the two Sections is shown in red below in figure 2.

 

Figure 2 – Plan of the Proposed Cable in Section 1 Block XXXVIII Town of Alexandra & Section 1 SO 496959

 

Section 1 Block XXXVIII and Section 1 SO 496959 are Crown derived reserves. Both Sections are held subject to the Reserves Act 1977, by Council as the administering body.

 

Section 1 Block XXXVIII is the Alexandra Cemetery. It is Local Purpose (Cemetery) Reserve. Section 1 SO 496959 is also Local Purpose (Cemetery) Reserve. Section 1 SO 496959 was reclassified from Recreation Reserve to Local Purpose (Cemetery) Reserve in 2017 to allow for the future expansion of the Alexandra Cemetery.

 

Because the cable is a new asset, its installation is not covered by the Electricity Act 1992. To install the cable, Aurora will require easements (in gross) from all affected landowners between Dunstan Road and Letts Gully.

 

Aurora have now applied to Council for an easement (in gross) over the area outlined in red below in figure 3.

 

Figure 3 – Plan of proposed easement (not to scale)

 

 

3.       Discussion

 

Existing Occupations and Infrastructure

The Salvation Army hold a Licence to Occupy part of Section 1 SO 496959. Historically the group occupied the area marked by rapid number 105 in figure 4. The group’s new area of occupation is immediately adjacent to Dunstan Road. The group will not be affected by the proposed works, the cable, or the granting of the easement.

 

The Mountain Bikers of Alexandra hold a licence over a track running through the Alexandra Town Belt. The licence includes a track over Section 1 Block XXXVIII and SO 496959. This part of the track links the Town Belt to Dunstan Road. While the proposed cable is being installed the group may have to enter and exit the track from an alternate point. Once installed, the cable will have no effect on the group’s ability to use or access their track.

 

Section 1 Block XXXVIII and Section 1 SO 496959 sit below the Alexandra Town Belt and the town’s northern water reservoir. A rising main runs from the reservoir, along the northern boundary of the two sections, and out into Dunstan Road. A length of this pipeline runs very close to where Aurora proposes to install its cable. A plan of the pipeline is shown below in figure 4.

 

Figure 4 – Northern Reservoir and Associated Infrastructure

 

Aurora have used ground penetrating sonar to identify and peg the exact location and depth of rising main. Aurora have advised that they can work around the rising main to install their cable. The Lake Dunstan Water Supply main and the cemetery’s water supply will not be affected by the installation of the proposed cable.

 

Cemetery Requirements

As noted previously, Section 1 Block XXXVIII and Section 1 SO 496959 are both Local Purpose (Cemetery) Reserves. Section 1 Block XXXVIII contains the Alexandra Cemetery.  In the future, the cemetery will be expanded into Section 1 SO 496959.

 

Expansion plans include a buffer zone and plantings down the northern boundary of the two sections. This will create separation between the cemetery and the adjacent industrial activities.

 

The boundary is currently littered with rubbish, scrubby trees, and weeds. If the easement is granted, Aurora will be asked to clear the boundary and dispose of the debris to the satisfaction of the Parks and Recreation Manager.

 

As the proposed cable will be installed immediately adjacent to the northern boundary, it will not affect the future expansion of the cemetery.

 

Council Policy

Section 1 Block XXXVIII and Section 1 SO 496959 are identified on District Plan Map 2 of Council’s Operative District Plan.

 

Section 1 Block XXXVIII is designated as being for cemetery purposes. The underlying zoning is rural resource area. Section 1 SO 496959 is currently designated as being for recreational purposes. This designation is planned to be updated to cemetery purposes as part of the current District Plan review. The underlying zoning of Section SO 496959 is residential resource area.

 

The proposed works are permitted under rule 13.7.7 of the Operational District Plan as shown below:

 

13.7.7 Operation, maintenance, repair, upgrading and removal of network utilities

(i) The operation, maintenance, repair, replacement, reconstruction and upgrading of network utilities including the transmission network (including existing network utilities and earthworks to maintain the utility’s function) is a permitted activity.

 

Aurora would be responsible for obtaining, and complying with, all consents and permits associated with the installation of the proposed cable.

 

Legal

Section 48 of the Reserves Act 1977 states that in the case of reserves vested in an administering body, the administering body may, with the consent of the Minister (of Conservation) and on such conditions as the Minister thinks fit, grant easements over any part of a reserve for an electrical installation or work, as defined in section 2 of the Electricity Act 1992.

 

Section 2 of the Electricity Act 1992 defines an electrical installation as “all fittings beyond the point of supply that form part of a system that is used to convey electricity to a point of consumption”.  The express feeder cable meets this definition.

 

The purpose of the Reserves Act 1977 is to provide for and to protect reserves for the benefit of the community. Therefore, the issuing of rights over a reserve is generally accepted as being a last resort in the absence of other practical alternatives, particularly where there is likely to be a material effect on the reserve.

 

The granting of an easement (in gross) to lay underground cable along the northern boundaries of Section 1 Block XXXVIII and Section 1 SO 496959 will not materially alter the land, nor compromise its use.

 

Financial

Historically, easements of this nature are exchanged for a nominal rate of $1, with all costs associated with preparing and registering the easement being payable by the grantee.

 

As installing the cable will enable Aurora to enhance existing services it is not proposed that a fee be charged in this instance.

 

 

4.       Options

 

Option 1 – (Recommended)

 

To agree to grant an easement (in gross) to Aurora Energy Limited to convey electricity over Section 1 Block XXXVIII Town Of Alexandra and Section 1 Survey Office Plan 496959, being Local Purpose (Cemetery) Reserve, for $1, subject to:

 

·         Aurora obtaining all consents, permits, and other rights associated with installing the cable between Dunstan Road through to Letts Gully Road.

·         The easement area having a maximum width of 3 metres and being immediately adjacent to the northern boundary as shown in figure 2.

·         All costs associated with preparing and registering the easement being met by Aurora Energy Limited.

·         Aurora clearing the northern boundary to the satisfaction of the Parks and Recreation Manager.

·         The Minister of Conservation’s consent.

 

Advantages:

 

·         Aurora will be able to install an express feeder cable and to upgrade its Letts Gully and Springvale networks.

·         An easement for electrical installations is permitted under the Reserves Act 1977.

·         The northern boundary will be cleared of scrubby trees, weeds, and other rubbish.

·         The granting of the easement is consistent with the provisions of the Reserves Act 1977.

 

Disadvantages:

 

·         None.

 

Option 2

 

To not grant an easement (in gross) to Aurora Energy Limited over Section 1 Block XXXVIII Town of Alexandra and Section 1 Survey Office Plan 496959.

 

Advantages:

 

·         None.

 

Disadvantages:

 

·         Aurora will not be able to install an express feeder cable or upgrade its Letts Gully and Springvale networks.

·         The northern boundary will not be cleared of scrubby trees, weeds, or other rubbish.

·         Does not recognise the provisions of the Reserves Act 1977.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the economic wellbeing of the community by enabling Aurora to upgrade their Letts Gully and Springvale networks.

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

There are no financial implications for Council relating to this decision as all costs associated with the works and the creation of the easement will be met by Aurora Energy Limited.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

The electrical works are a permitted activity under rule 13.7.7 of Council’s Operative District Plan, with the recommended option also being consistent with the Electricity Act 1992.

 

Considerations as to sustainability, the environment and climate change impacts

No sustainability, environmental or climate change impacts are related to the decision as the associated works will have no material effect on the land.

 

Risks Analysis

There are no risks to Council associated with the recommended option.

 

Significance, Consultation and Engagement (internal and external)

The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded.

 

 

6.       Next Steps

 

The following steps will be undertaken in association with having the easement registered:

1.   Community Board Approval                                                       31 August 2021

2.   Consent of the Minister of Conservation                                        22 September 2021

3.   Applicant advised works approved                                            Late September 2021

 

 

7.       Attachments

 

Nil

 

Report author:

Reviewed and authorised by:

 

    

 

 

Linda Stronach

Louise van der Voort

Property Officer - Statutory

Executive Manager - Planning and Environment

16/08/2021

20/08/2021

 


31 August 2021

 

21.7.4         Amendment to Road Name - Dunstan Park, Alexandra

Doc ID:      547363

 

1.       Purpose of Report

 

To consider an amendment to road name from Hewitt Crescent to Williams Crescent.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves amendment to road name from Hewitt Crescent to Williams Crescent.

 

2.       Background

 

The Vincent Community Board approved the road name Hewitt Crescent in the Dunstan Park subdivision at its meeting on 20 July 2021 (report attached as appendix 1).  Land Information New Zealand have rejected the name Hewitt Crescent because the name Hewitt Lane is already used in our district. 

 

 

3.       Discussion

 

The developer has provided an alternative name of Williams Crescent after Mr W R L Williams.  Mr Williams was a government appointed orchard instructor in the 1920s and a huge contributor to horticulture in the district.  A letter was recently received from a relative of Mr Williams requesting the name be considered for a road in Alexandra (attached as appendix 2).

 

 

4.       Options

 

Option 1 – (Recommended)

 

Approve the amendment from Hewitt Crescent to Williams Crescent.

 

Advantages:

 

·         Name has pre-approval by Land Information New Zealand.

·         Meets Council Policy.

 

Disadvantages:

 

·         None identified.

 

Option 2

 

Select an alternative name from the Vincent Community Board’s pre-approved road names list or Aukaha’s pre-approved list of Maori names (attached as appendix 3 and 4).

 

Advantages:

 

·         Names are pre-approved.

 

Disadvantages:

 

·         Names are not the developer’s choice.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the environmental  wellbeing of communities by providing clear direction to access points for emergency services.

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

Costs for the road sign will be met by the developer.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals. Road naming has the ability to celebrate cultural and heritage aspects of the area. Road naming has no climate change impacts or benefits.

 

Risks Analysis

 

Approval of this road name presents no discernible risk.

Significance, Consultation and Engagement (internal and external)

 

This decision does not trigger engagement under the Significance and Engagement Policy.

 

 

6.       Next Steps

 

1)   A copy of the resolution will be sent to the Registrar-General of Land and the Surveyor-General.

 

 

7.       Attachments

 

Appendix 1 - Road Name Approval Report 20 July 2021 - Dunstan Park .pdf

Appendix 2 - Letter and obituary W R L Williams.pdf

Appendix 3 - Vincent Community Board Approved Road Names.docx

Appendix 4 - Aukaha List of Approved Maori Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

11/08/2021

11/08/2021

 


Vincent Community Board meeting

31 August 2021

 

PDF Creator


PDF Creator


Vincent Community Board meeting

31 August 2021

 


PDF Creator


Vincent Community Board meeting

31 August 2021

 

PART 1 – WAR MEMORIAL NAMES                                       xxx strikethrough indicates name already in use

Location

Surname

Locations of same name

First names

Rank last held

War

Alexandra

Backholm

 

Walter Herbert

Private

World War 1, 1914-1918

Alexandra

Carline

 

William

Private

World War 1, 1914-1918

Alexandra

Gartly

 

Roger

Gunner

World War 1, 1914-1918

Alexandra

Keeble

 

Frederick

Private

World War 1, 1914-1918

Alexandra

Kinnaird

Earnscleugh

James

Private

World War 1, 1914-1918

Alexandra

Kitto

Roxburgh

Russell Francis

Private

World War 1, 1914-1918

Alexandra

Magnus

Chatto Creek

Albert

Private

World War 1, 1914-1918

Alexandra

Maskell

 

John Alexander

Private

World War 1, 1914-1918

Alexandra

McGinnis

 

Joseph Augustine

Private

World War 1, 1914-1918

Alexandra

McNamara

 

Robert William

Corporal

World War 1, 1914-1918

Alexandra

McNaught

 

Alexander Labourer

Private

World War 1, 1914-1918

Alexandra

Nind

 

Horace Wise

Private

World War 1, 1914-1918

Alexandra

Parker

 

James

Private

World War 1, 1914-1918

Alexandra

Pender

 

Francis James

Lance Corporal

World War 1, 1914-1918

Alexandra

Ramsay

 

Murray Herbert

Private

World War 1, 1914-1918

Alexandra

Simonsen

 

Bertzow Franklin

Private

World War 1, 1914-1918

Alexandra

Spencer

 

Lewis Harcourt

Private

World War 1, 1914-1918

Alexandra

Tohill

Galloway

Daniel

Private

World War 1, 1914-1918

Alexandra

Westhead

 

Arthur Ernest

Trooper

World War 1, 1914-1918

Clyde

Appleton

 

Ralph Bruce

Private

World War 1, 1914-1918

Clyde

Barker

 

Benjamin Stanley

Private

World War 1, 1914-1918

Clyde

Cassidy

 

John Joseph

Quartermaster Sergeant/Trooper

World War 1, 1914-1918

Clyde

Colyer

 

Alan Vaughan

Trooper

World War 1, 1914-1918

Clyde

Conner

Roxburgh

George Christopher Harvey

Lance Corporal

World War 1, 1914-1918

Clyde

Dickie

 

George Edward

Trooper

World War 1, 1914-1918

Clyde

Ericson

 

John Frederick

Private

World War 1, 1914-1918

Clyde

Gault

 

William

Trooper

World War 1, 1914-1918

Clyde

Gilbert

 

Harry

Private

World War 1, 1914-1918

Clyde

Keane

 

Edmond Patrick

Private

World War 1, 1914-1918

Clyde

Keith

 

Alexander William

Rifleman

World War 1, 1914-1918

Clyde

McDougall

 

Donald William

Private

World War 1, 1914-1918

Clyde

McElroy

 

Andrew Coleman

Lance Corporal

World War 1, 1914-1918

Clyde

McKay

Cromwell, Wedderburn

John

Rifleman

World War 1, 1914-1918

Clyde

McNeil

 

Alexander

Private

World War 1, 1914-1918

Clyde

Patterson

 

George

Rifleman

World War 1, 1914-1918

Clyde

Pickett

 

George Henry

Private

World War 1, 1914-1918

Clyde

Porter

 

John

Private

World War 1, 1914-1918

Clyde

Prout

 

Reginald Wilfred

Trooper

World War 1, 1914-1918

Clyde

Ramage

 

Andrew

Private

World War 1, 1914-1918

Clyde

Ridgway

 

William Kemp

Private

World War 1, 1914-1918

Clyde

Smart

 

John Sutherland

Private

World War 1, 1914-1918

Clyde

Spain

 

Cass Joseph

Lance Corporal

World War 1, 1914-1918

Clyde

Tracey

 

Joseph

Trooper

World War 1, 1914-1918

Clyde

Uren

 

George Thomas

Private

World War 1, 1914-1918

Clyde

Vercoe

 

Robert Stanley

Quartermaster Sergeant

World War 1, 1914-1918

Clyde

Waddell

 

Frederick Alfred

Private

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

Charles Leslie

Trooper

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

John

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Frederick Tudor

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

James Francis

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Leo Ryan

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Septimus

Private

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Warren

Private

World War 1, 1914-1918

Clyde

Winter

 

David Walker

Private

World War 1, 1914-1918

Clyde

Winter

 

Guy

Private

World War 1, 1914-1918

Drybread

Gordon-Glassford

 

Henry William

Lance Corporal

World War 1, 1914-1918

 

 

 

 

 

 

Earnscleugh

Adie

 

Daniel

Rifleman

World War 1, 1914-1918

Earnscleugh

Forrest

 

John Herbert

Private

World War 1, 1914-1918

Earnscleugh

Kinnaird

Alexandra

James

Private

World War 1, 1914-1918

Earnscleugh

McTaggart

 

Joseph

Private

World War 1, 1914-1918

Earnscleugh

Nairn

 

George

Rifleman

World War 1, 1914-1918

Earnscleugh

Weaver

Clyde

Charles Leslie

Trooper

World War 1, 1914-1918

Galloway

Fyfe

 

James

Trooper

World War 1, 1914-1918

Galloway

Hay

 

John Edward

Private

World War 1, 1914-1918

Galloway

Julian

 

Thaddeus

Captain

World War 1, 1914-1918

Galloway

Kinraid

 

Cecil

Corporal

World War 1, 1914-1918

Galloway

Love

 

James Hayward

Private

World War 1, 1914-1918

Galloway

Symonds

 

Lewis Vivian

Lance Corporal

World War 1, 1914-1918

Galloway

Tohill

Alexandra

Edmund

Trooper

World War 1, 1914-1918

Lauder

Coffey

 

William

Private

World War 1, 1914-1918

Lauder

Haig

 

John

Corporal

World War 1, 1914-1918

Lauder

Haigh

 

Walther

Quartermaster Sergeant

World War 1, 1914-1918

Lauder

Moran

Matakanui

George

Private

World War 1, 1914-1918

Lauder

Morton

 

Henry

Trooper

World War 1, 1914-1918

Moa Creek

Cornwell

 

Henry

Lance Corporal

World War 1, 1914-1918

Moa Creek

Davidson

Poolburn

Richard Henry

Rifleman

World War 1, 1914-1918

Moa Creek

Fahey

 

Michael

Private

World War 1, 1914-1918

Moa Creek

Graves

 

William James

Private

World War 1, 1914-1918

Moa Creek

Gunn

 

Norman McLeod

Trooper

World War 1, 1914-1918

Moa Creek

McBreen

 

Andrew

Private

World War 1, 1914-1918

Moa Creek

O'Brien

Roxburgh

Charles

Corporal

World War 1, 1914-1918

Moa Creek

Quigley

 

Alfred

Sapper

World War 1, 1914-1918

Moa Creek

Schofield

 

Sydney

Private

World War 1, 1914-1918

Omakau

Drake

 

Arthur Ernest

Private

World War 1, 1914-1918

Omakau

Gallagher

 

John

Trooper

World War 1, 1914-1918

Omakau

Keats

 

Clarence

Rifleman

World War 1, 1914-1918

Omakau

Keats

 

Vivian

Private

World War 1, 1914-1918

Omakau

McIntyre

 

Hugh

Second Lieutenant

World War 1, 1914-1918

Omakau

O'Keefe

 

Edward William

Private

World War 1, 1914-1918

Omakau

Paul

 

George

Rifleman

World War 1, 1914-1918

Omakau

Paul

 

Henry

Private

World War 1, 1914-1918

Omakau

Richardson

 

Ernest Norman

Private

World War 1, 1914-1918

Omakau

Richardson

 

Herbert Arthur

Private

World War 1, 1914-1918

Ophir

Desmond

 

Francis William

Private

World War 1, 1914-1918

Ophir

McKenzie

Poolburn, Waipiata

Malcolm

Lance Corporal

World War 1, 1914-1918

Ophir

Padgett

 

John

Private

World War 1, 1914-1918

Ophir

Rose

 

Otto Frederick

Rifleman

World War 1, 1914-1918

Saint Bathans

Cormick

 

John Charles

Private

World War 1, 1914-1918

Saint Bathans

Cormick

 

Martin Joseph

Private

World War 1, 1914-1918

Saint Bathans

Dillon

 

James John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

Thomas Esmond

Trooper

World War 1, 1914-1918

Saint Bathans

Excell

 

Alfred

Rifleman

World War 1, 1914-1918

Saint Bathans

Irvinc

 

Robert Duff

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

Cyril Cuthbert

Private

World War 1, 1914-1918

Saint Bathans

Pyle

 

Frank Mortimer

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Graham

Rifleman

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Rupert

Trooper

World War 1, 1914-1918

Saint Bathans

Redmile

 

Sydney

Lance Corporal

World War 1, 1914-1918

Saint Bathans

Shaw

Wedderburn

George Herbert

Trooper

World War 1, 1914-1918

Saint Bathans

Wilkinson

 

Carroll John

Trooper

World War 1, 1914-1918

 

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names

Context

 

STEBBING

Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River

Vincent Ward

GARDS

Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry

 

HEWITT

The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick  Street in business for 90 years

Alexandra

DAVIDSON

Jl Davidson  (1988-1952) Prominent member of many Public Organisations in the Clyde District.

Clyde area

SPAIN

Stephen Spain owned  Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead

Earnscleugh,

SMITH (Graeme)

Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member

Clyde

WILLIAMS

W R L Williams (Dick) Government appointed orchard instructor and huge contributor to horticulture in the region.

Alexandra


Vincent Community Board meeting

31 August 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


31 August 2021

 

21.7.5         Road Renaming Report - Portion of Ferraud Street

Doc ID:      548813

 

1.       Purpose of Report

 

To consider a request to rename a portion of Ferraud Street, Clyde to Seaton Street.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that a portion of Ferraud Street be renamed Seaton Street.

 

2.       Background

 

Ferraud Street is divided into two sections with a block of residential properties between the streets (map attached as appendix 1).  This division could cause confusion for emergency services if they are required to locate a property in the event of an emergency. 

 

 

3.       Discussion

 

Council has been approached by a property owner on Ferraud Street with a request to consider renaming a portion of the street to Seaton Street.  Renaming the portion of Ferraud Street between Newcastle Street and Fache Street would affect two property owners.  Staff consulted with the other property owner affected by a name change and has received support for this proposal.  

 

The name Seaton Street has been suggested because the street borders the Seaton Square recreation reserve. 

 

 

4.       Options

 

Option 1 – (Recommended)

 

Recommend to Council to rename the portion of Ferraud Street between Newcastle Street and Fache Street to Seaton Street.

 

Advantages:

 

·         Emergency services can locate an address quickly and easily in the event of a call out.

·         Suggested name is the choice of the property owners.

·         Road name meets council policy.

 

Disadvantages:

 

·         None identified.

 

 

 

Option 2

 

Select a name from the Vincent Community Boards list of approved names or the list of Māori names approved by Aukaha (appendix 2 and 3).

 

Advantages:

 

·         Names are pre-approved.

·         Names meet Council policy.

 

Disadvantages:

 

·         Name is not the preferred option of the property owners.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision enables democratic local decision making and action by providing clear direction to access points for emergency services.

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

Costs for the road sign will be met by the Council roading budgets.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of the council’s sustainability goals.  Road renaming has the ability to celebrate cultural and heritage aspects of the area.  Road renaming has no climate change impacts or benefits

Risks Analysis

 

Approval of this road rename presents no discernible risk.

Significance, Consultation and Engagement (internal and external)

 

A consultation process has been undertaken with affected parties.

 

This decision does not trigger engagement under the Significance and Engagement Policy.

 

 

6.       Next Steps

 

1.      Paper to Council to consider the name change.

2.      Public notification provided.

3.      Council sends a copy of the resolution to the Registrar-General of Land and the Survey-General.

 

 

 

 

7.       Attachments

 

Appendix 1 - Map - Ferraud Street.docx

Appendix 2 - Vincent Community Board Approved Road Names.docx

Appendix 3 - Aukaha List of Approved Maori Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

6/08/2021

11/08/2021

 


Vincent Community Board meeting

31 August 2021

 


Vincent Community Board meeting

31 August 2021

 

PART 1 – WAR MEMORIAL NAMES                                       xxx strikethrough indicates name already in use

Location

Surname

Locations of same name

First names

Rank last held

War

Alexandra

Backholm

 

Walter Herbert

Private

World War 1, 1914-1918

Alexandra

Carline

 

William

Private

World War 1, 1914-1918

Alexandra

Gartly

 

Roger

Gunner

World War 1, 1914-1918

Alexandra

Keeble

 

Frederick

Private

World War 1, 1914-1918

Alexandra

Kinnaird

Earnscleugh

James

Private

World War 1, 1914-1918

Alexandra

Kitto

Roxburgh

Russell Francis

Private

World War 1, 1914-1918

Alexandra

Magnus

Chatto Creek

Albert

Private

World War 1, 1914-1918

Alexandra

Maskell

 

John Alexander

Private

World War 1, 1914-1918

Alexandra

McGinnis

 

Joseph Augustine

Private

World War 1, 1914-1918

Alexandra

McNamara

 

Robert William

Corporal

World War 1, 1914-1918

Alexandra

McNaught

 

Alexander Labourer

Private

World War 1, 1914-1918

Alexandra

Nind

 

Horace Wise

Private

World War 1, 1914-1918

Alexandra

Parker

 

James

Private

World War 1, 1914-1918

Alexandra

Pender

 

Francis James

Lance Corporal

World War 1, 1914-1918

Alexandra

Ramsay

 

Murray Herbert

Private

World War 1, 1914-1918

Alexandra

Simonsen

 

Bertzow Franklin

Private

World War 1, 1914-1918

Alexandra

Spencer

 

Lewis Harcourt

Private

World War 1, 1914-1918

Alexandra

Tohill

Galloway

Daniel

Private

World War 1, 1914-1918

Alexandra

Westhead

 

Arthur Ernest

Trooper

World War 1, 1914-1918

Clyde

Appleton

 

Ralph Bruce

Private

World War 1, 1914-1918

Clyde

Barker

 

Benjamin Stanley

Private

World War 1, 1914-1918

Clyde

Cassidy

 

John Joseph

Quartermaster Sergeant/Trooper

World War 1, 1914-1918

Clyde

Colyer

 

Alan Vaughan

Trooper

World War 1, 1914-1918

Clyde

Conner

Roxburgh

George Christopher Harvey

Lance Corporal

World War 1, 1914-1918

Clyde

Dickie

 

George Edward

Trooper

World War 1, 1914-1918

Clyde

Ericson

 

John Frederick

Private

World War 1, 1914-1918

Clyde

Gault

 

William

Trooper

World War 1, 1914-1918

Clyde

Gilbert

 

Harry

Private

World War 1, 1914-1918

Clyde

Keane

 

Edmond Patrick

Private

World War 1, 1914-1918

Clyde

Keith

 

Alexander William

Rifleman

World War 1, 1914-1918

Clyde

McDougall

 

Donald William

Private

World War 1, 1914-1918

Clyde

McElroy

 

Andrew Coleman

Lance Corporal

World War 1, 1914-1918

Clyde

McKay

Cromwell, Wedderburn

John

Rifleman

World War 1, 1914-1918

Clyde

McNeil

 

Alexander

Private

World War 1, 1914-1918

Clyde

Patterson

 

George

Rifleman

World War 1, 1914-1918

Clyde

Pickett

 

George Henry

Private

World War 1, 1914-1918

Clyde

Porter

 

John

Private

World War 1, 1914-1918

Clyde

Prout

 

Reginald Wilfred

Trooper

World War 1, 1914-1918

Clyde

Ramage

 

Andrew

Private

World War 1, 1914-1918

Clyde

Ridgway

 

William Kemp

Private

World War 1, 1914-1918

Clyde

Smart

 

John Sutherland

Private

World War 1, 1914-1918

Clyde

Spain

 

Cass Joseph

Lance Corporal

World War 1, 1914-1918

Clyde

Tracey

 

Joseph

Trooper

World War 1, 1914-1918

Clyde

Uren

 

George Thomas

Private

World War 1, 1914-1918

Clyde

Vercoe

 

Robert Stanley

Quartermaster Sergeant

World War 1, 1914-1918

Clyde

Waddell

 

Frederick Alfred

Private

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

Charles Leslie

Trooper

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

John

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Frederick Tudor

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

James Francis

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Leo Ryan

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Septimus

Private

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Warren

Private

World War 1, 1914-1918

Clyde

Winter

 

David Walker

Private

World War 1, 1914-1918

Clyde

Winter

 

Guy

Private

World War 1, 1914-1918

Drybread

Gordon-Glassford

 

Henry William

Lance Corporal

World War 1, 1914-1918

 

 

 

 

 

 

Earnscleugh

Adie

 

Daniel

Rifleman

World War 1, 1914-1918

Earnscleugh

Forrest

 

John Herbert

Private

World War 1, 1914-1918

Earnscleugh

Kinnaird

Alexandra

James

Private

World War 1, 1914-1918

Earnscleugh

McTaggart

 

Joseph

Private

World War 1, 1914-1918

Earnscleugh

Nairn

 

George

Rifleman

World War 1, 1914-1918

Earnscleugh

Weaver

Clyde

Charles Leslie

Trooper

World War 1, 1914-1918

Galloway

Fyfe

 

James

Trooper

World War 1, 1914-1918

Galloway

Hay

 

John Edward

Private

World War 1, 1914-1918

Galloway

Julian

 

Thaddeus

Captain

World War 1, 1914-1918

Galloway

Kinraid

 

Cecil

Corporal

World War 1, 1914-1918

Galloway

Love

 

James Hayward

Private

World War 1, 1914-1918

Galloway

Symonds

 

Lewis Vivian

Lance Corporal

World War 1, 1914-1918

Galloway

Tohill

Alexandra

Edmund

Trooper

World War 1, 1914-1918

Lauder

Coffey

 

William

Private

World War 1, 1914-1918

Lauder

Haig

 

John

Corporal

World War 1, 1914-1918

Lauder

Haigh

 

Walther

Quartermaster Sergeant

World War 1, 1914-1918

Lauder

Moran

Matakanui

George

Private

World War 1, 1914-1918

Lauder

Morton

 

Henry

Trooper

World War 1, 1914-1918

Moa Creek

Cornwell

 

Henry

Lance Corporal

World War 1, 1914-1918

Moa Creek

Davidson

Poolburn

Richard Henry

Rifleman

World War 1, 1914-1918

Moa Creek

Fahey

 

Michael

Private

World War 1, 1914-1918

Moa Creek

Graves

 

William James

Private

World War 1, 1914-1918

Moa Creek

Gunn

 

Norman McLeod

Trooper

World War 1, 1914-1918

Moa Creek

McBreen

 

Andrew

Private

World War 1, 1914-1918

Moa Creek

O'Brien

Roxburgh

Charles

Corporal

World War 1, 1914-1918

Moa Creek

Quigley

 

Alfred

Sapper

World War 1, 1914-1918

Moa Creek

Schofield

 

Sydney

Private

World War 1, 1914-1918

Omakau

Drake

 

Arthur Ernest

Private

World War 1, 1914-1918

Omakau

Gallagher

 

John

Trooper

World War 1, 1914-1918

Omakau

Keats

 

Clarence

Rifleman

World War 1, 1914-1918

Omakau

Keats

 

Vivian

Private

World War 1, 1914-1918

Omakau

McIntyre

 

Hugh

Second Lieutenant

World War 1, 1914-1918

Omakau

O'Keefe

 

Edward William

Private

World War 1, 1914-1918

Omakau

Paul

 

George

Rifleman

World War 1, 1914-1918

Omakau

Paul

 

Henry

Private

World War 1, 1914-1918

Omakau

Richardson

 

Ernest Norman

Private

World War 1, 1914-1918

Omakau

Richardson

 

Herbert Arthur

Private

World War 1, 1914-1918

Ophir

Desmond

 

Francis William

Private

World War 1, 1914-1918

Ophir

McKenzie

Poolburn, Waipiata

Malcolm

Lance Corporal

World War 1, 1914-1918

Ophir

Padgett

 

John

Private

World War 1, 1914-1918

Ophir

Rose

 

Otto Frederick

Rifleman

World War 1, 1914-1918

Saint Bathans

Cormick

 

John Charles

Private

World War 1, 1914-1918

Saint Bathans

Cormick

 

Martin Joseph

Private

World War 1, 1914-1918

Saint Bathans

Dillon

 

James John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

Thomas Esmond

Trooper

World War 1, 1914-1918

Saint Bathans

Excell

 

Alfred

Rifleman

World War 1, 1914-1918

Saint Bathans

Irvinc

 

Robert Duff

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

Cyril Cuthbert

Private

World War 1, 1914-1918

Saint Bathans

Pyle

 

Frank Mortimer

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Graham

Rifleman

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Rupert

Trooper

World War 1, 1914-1918

Saint Bathans

Redmile

 

Sydney

Lance Corporal

World War 1, 1914-1918

Saint Bathans

Shaw

Wedderburn

George Herbert

Trooper

World War 1, 1914-1918

Saint Bathans

Wilkinson

 

Carroll John

Trooper

World War 1, 1914-1918

 

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names

Context

 

STEBBING

Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River

Vincent Ward

GARDS

Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry

 

HEWITT

The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick  Street in business for 90 years

Alexandra

DAVIDSON

Jl Davidson  (1988-1952) Prominent member of many Public Organisations in the Clyde District.

Clyde area

SPAIN

Stephen Spain owned  Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead

Earnscleugh,

SMITH (Graeme)

Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member

Clyde

WILLIAMS

W R L Williams (Dick) Government appointed orchard instructor and huge contributor to horticulture in the region.

Alexandra


Vincent Community Board meeting

31 August 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


31 August 2021

 

6               Reports for Information

21.7.6         Vincent Financial Report for the Period Ending 30 June 2021

Doc ID:      548830

 

1.       Purpose

 

To consider the financial performance overview as at 30 June 2021.

 

Recommendations

That the report be received.

 

 

2.       Background

 

These statements are designed to give an overview on the end of financial year performance. It is important to note that as the Annual Report 30 June 2021 is compiled and audited that the figures below may change as required.

 

The operating statement for the twelve months ending 30 June 2021 shows a favourable variance of $697k against the revised budget.

 

Income for period ending 30 June 2021:

 

Operating income reflects a favourable variance of $62k.

·     User fees and other income have an unfavourable variance of ($89k). Contributing to this are lower than expected swim school fees, pool lane hire and camping ground revenue.

·     Other capital contribution has a favourable variance of $97k. This comprises primarily of funding from Ministry for Business, Innovation and Enterprise (MBIE) for projects such as the Ophir swimming pool changing rooms and Ophir Hall bathroom upgrade.

·     Reserves contributions of $54k have been received year to date. These are difficult to gauge when setting budgets as they are dependent on developers’ timeframes.

 

In comparison to the 2020/21 Annual Plan, revenue has exceeded the Annual Plan budget by $281k.  This is a reflection of the unbudgeted capital contributions and reserve contributions.  Capital contributions are often unknown at the time of setting annual plan budgets and as already mentioned, the timing of reserve contributions are difficult to gauge when setting budgets.

 

 

 

 

 

 

 

User Fees and Other Income

 

2020/21

2020/21

 

YTD

YTD

YTD

 

 

Full Year

 

Actual

Revised Budget

Variance

 

Annual Plan

 Revised Budget

 

$000

$000

$000

 

$000

$000

Camping Grounds

83

68

15

˜

65

68

Pool / Swim School

193

250

(57)

˜

244

250

Rentals & Hires

301

302

(1)

˜

289

302

Cemeteries

124

139

(15)

˜

131

139

Other Misc Income

132

163

(31)

˜

146

163

 

 

 

 

˜

 

 

Total User Fees Income

833

922

(89)

 

875

922

 

 

Expenditure for period ending 30 June 2021:

 

Expenditure has a favourable variance of $418k. These variances are detailed below:

·     Depreciation has an unfavourable variance of ($69k). The Alexandra pool’s depreciation has increased by ($115k) due to the 30 June 2020 parks and reserves valuation. The Central Stories building is also new to the fixed asset register ($85k). This has been offset by lower than expected depreciation in park assets. The movements in depreciation were identified after the 2020/21 Annual Plan was adopted.

·     Professional fees have a favourable variance of $128k. This is due to the Clyde Museum Redevelopment project. This is on hold until the outcome of the District Museum Strategy is completed.

·     Staffing costs show a favourable variance of $115k. The staffing costs variance is a result of staffing requirements, mainly seasonal.

·     Other costs at $36k, contracts at $41k and building repairs and maintenance at $64k all have favourable variances. These expenses are more needs-based and will vary against budget from time to time.

·     Internal interest expense has a favourable variance of $43k, this reflects low market interest rates, and will be a permanent saving.

·     Valuation gains have a favourable variance of $217k. This is due to the annual forestry and commercial property valuations that are performed as part of the Annual Report. Commercial property has increased by $200k and forestry by $17k.

In comparison to the 2020/21 Annual Plan, expenditure is less than the Annual Plan budget by $203k. The key variance being personnel costs as detailed above.

Capital Expenditure:

 

Capital expenditure for the period ending 30 June 2021 reflects a favourable variance of $697k. The actual CAPEX spent ended with 53% of the total revised budget.

 

In comparison to Annual Plan, the actual spend is showing as 148% completed, as it is reflecting the additional spend arising from the additional income from Ministry for Business, Innovation and Enterprise to fund the projects as detailed above.

 

 

AS AT 30 JUNE 2021

 

2020/21

2020/21

 

YTD

YTD

YTD

 

 

Full Year

 

Actual

Revised Budget

Variance

 

Annual Plan

Revised Budget

 

$000

$000

$000

 

$000

$000

Parks & Reserves:

 

 

 

 

 

 

Camping Grounds

108

184

76

˜

130

184

Cemeteries

96

126

30

˜

90

126

Molyneux Pool

174

286

112

˜

203

286

Parks and Reserves

141

278

137

˜

60

278

Pioneer Park

17

19

2

˜

17

19

Total Parks & Reserves:

536

893

357

 

500

893

Property:

 

 

 

 

 

 

Property General

-

5

5

˜

-

5

Tarbert Street Building

15

49

34

˜

-

49

Alexandra Town Centre

25

46

21

˜

39

46

Clyde Community Centre

-

21

21

˜

-

21

Central Stories

-

-

-

˜

1

-

Alexandra Community Centre

7

127

120

˜

-

127

Becks Hall

40

62

22

˜

-

62

Ophir Community Centre

177

131

(46)

˜

-

131

Molyneux Stadium

-

163

163

˜

-

163

Total Property:

264

604

340

 

40

604

Total Capital Expenditure

800

1,497

697

 

540

1,497

This table has rounding (=/-1)

 

 

 

 

 

 

 

 

Parks and Reserves show an overall favourable variance of $357k:

·     Camping grounds have a favourable variance of $76k. Omakau Squash Courts re-cladding and Clyde Recreation Reserve water line renewal projects are carrying forward into the next financial year.

·     Parks and reserves have a favourable variance of $137k. The underspend is due to some projects like underground cabling, irrigation and scooter track work not completed, but will carry forward into the 2021/22 financial year for completion.

·     Alexandra Pool has a favourable variance of $112k. Switch board and capital maintenance work will be carried forward as it is difficult to source contractors.

 

Property has an overall favourable variance of $340k:

·     Ophir Community Centre has an unfavourable variance of $46k. The Ophir Community Swimming Pool changing rooms and upgrading the Ophir Hall bathroom projects are now complete. Funding has been received from MBIE for these projects.

·     Alexandra Community Centre has a favourable variance of $120k. Earthquake strengthening and Alexandra Memorial Theatre projects are being carried forward.

·     Molyneux Stadium has a favourable variance of $163k. The earthquake strengthening project has been scheduled in year one of the long-term plan and the changing room upgrade is being carried forward.

 

Reserve Funds table for Vincent Ward

 

·     As of 30 June 2020, Vincent Ward had an audited closing reserve funds balance of $2.76M. These are ward specific reserves and do not factor in the district-wide reserves which are in deficit at ($17.7M). Please refer to Appendix 1.

·     Taking the 2019-2020 audited Annual Report closing balance and adding 2020-21 income and expenditure, carry forwards and resolutions, the Vincent Ward is projected to end the 2020-21 financial year with a closing balance of $1.83M.

 

 

3.       Attachments

 

Appendix 1 - Vincent Community Board Reserves Table - Unaudited  

 

Report author:

Reviewed and authorised by:

 

 

Donna McKewen

Leanne Macdonald

Accountant

Executive Manager - Corporate Services

13/08/2021

16/08/2021

 


Vincent Community Board meeting

31 August 2021

 

 


31 August 2021

 

7               Mayor’s Report

21.7.7         Mayor's Report

Doc ID:      548124

 

1.       Purpose

 

To consider an update from His Worship the Mayor.

 

Recommendations

That the Vincent Community Board receives the report.

 

 

His Worship the Mayor will give a verbal update on activities and issues of interest since the last meeting.

 

 

2.       Attachments

 

Nil

 

 


31 August 2021

 

8               Chair's Report

21.7.8         Chair's Report

Doc ID:      548116

 

1.       Purpose

 

The Chair will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


31 August 2021

 

9               Members' Reports

21.7.9         Members' Reports

Doc ID:      548120

 

1.       Purpose

 

Members will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


31 August 2021

 

10             Status Reports

21.7.10       August 2021 Governance Report

Doc ID:      549261

 

1.       Purpose

 

To report on items of general interest, receive minutes and updates from key

organisations and consider the legacy and current status report updates.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

Status Reports

The status reports have been updated with any actions since the previous meeting (appendix 1).

 

Legacy Status Reports

The legacy status reports have been updated with any actions since the previous meeting (appendix 2).

 

 

3.       Attachments

 

Appendix 1 - VCB Status Reports

Appendix 2 - VCB Legacy Status Reports  

 

Report author:

Reviewed and authorised by:

 

 

Wayne McEnteer

Sanchia Jacobs

Governance Support Officer

Chief Executive Officer

17/08/2021

19/08/2021

 


Vincent Community Board meeting

31 August 2021

 

 

Meeting

Report Title

Resolution No

Resolution

Officer

Status

12/04/2021

Clyde River Park Funding

21.3.4

That the Vincent Community Board:

A.      Receives the report and accepts the level of significance.

B.      Agrees to continue to support the proposed Clyde River Park development project.

C.      Authorises $150,000 be allocated from the Earnscleugh Manuherekia Rural Land Subdivision Fund as Council contribution to the Clyde River Park development project.

 

Parks and Recreation Manager

16 Apr 2021

Action memo sent to the Parks and Recreation Manager

26 May 2021

Work progressing to confirm external funding

08 Jul 2021

Work to confirm external funding continues

19 Jul 2021

Tourism Infrastructure funding grant now confirmed. Work to confirm landscaping and playground design has begun.

16 Aug 2021

Work is continuing on planning for the landscape and play areas. Planning is anticipated to be completed by late September.

9/06/2021

Hardship Grant Application Alexandra Blossom Festival

21.5.9

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a hardship grant of $26,000 to Alexandra Blossom Festival Incorporated for the 2021 Blossom Festival event. 

.

 

Media and Marketing Manager

16 Jun 2021

Action item sent to Officer and Finance

07 Jul 2021

Alexandra Blossom Festival Inc advised of approved grant - resolution number and purchase order provided. Grant invoiced and in CODC system for payment.

16 Aug 2021

Grant has been uplifted by Alexandra Blossom Festival.

20/07/2021

Vallance Cottage - Statement of Intent and Community Orchard Agreement

21.6.2

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the Statement of Intent of the Vallance Cottage working group.

C.      Approves the Vallance Cottage working group’s Community Orchard Agreement.

Property and Facilities Officer (Vincent and Teviot Valley)

26 Jul 2021

Action memo sent to the Property and Facilities Officer (Vincent and Teviot Valley)

04 Aug 2021

All agreements executed. Matter CLOSED.

20/07/2021

Alexandra Rugby Football Club Incorporated - Lease Renewal

21.6.3

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a ground lease of an area of approximately 476m2 of the Molyneux Park Recreation Reserve, as outlined in the report, to the Alexandra Rugby Football Club Incorporated.

The lease will be issued under Section 54 of the Reserves Act 1977 and is subject to the Community Leasing and Licensing Policy 2021. The general terms and conditions are as follows:

Commencement Date:

1 April 2021

Term:

Fifteen years

Rights of Renewal:

One of fifteen years

Final Expiry Date:

30 March 2051

Annual Rent:

$136 per annum

Rent Review:

Rent reviews shall occur every 5 years and will apply the formula of 2.5% of subscription income less any affiliation fees. This will be calculated as an average based on the tenant’s most recent 5 years of financial statements.

Tenant’s Outgoings

100% of all charges for rates, utilities, electricity, telephone, rubbish collection, and insurance.

Permitted Use:

The demised land shall be used solely for the purposes of a Rugby Club.

Insurance:

Full insurable value.

Special Conditions:

The landlord reserves the right to terminate the agreement with six months’ notice if it requires part or whole of the occupied are for other actives.

 

The landlord will reimburse the tenant on a monthly basis for the grounds bunker and shed power usage which remains connected to the tenant’s meter.

 

This reimbursed amount will be determined by the landlord taking a monthly reading of the check meter that covers the above areas and multiply this by the agreed rate of 21c per kWh.

 

This agreed rate can be reviewed at any time at the written request of the tenant. The basis of which the agreed rate will be determined is by averaging the $/kWh over the last six-month power bills.

 

Property and Facilities Officer (Vincent and Teviot Valley)

26 Jul 2021

Action memo sent to the Property and Facilities Officer (Vincent and Teviot Valley) and Finance

12 Aug 2021

Lease agreement is with the Club for signing.

20/07/2021

Alexandra United Football Club Application to Site a Container

21.6.4

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a lease to the Alexandra United Football Club for the purpose of temporarily locating a 6-metre container on Lot 2 Deposit Plan 21404, being part of Molyneux Park Recreation Reserve, for a term of two years with one right of renewal of two years at $1.00 per annum (if demanded), subject to:

       The provisions of section 54 of the Reserves Act

       The provisions of Council’s Community Leasing and Licensing Policy

       The container being located immediately adjacent to Central Otago Netball Club Incorporated’s existing container

       The container being painted to the satisfaction of the Parks and Recreation Manager

       The Minister of Conservation’s consent

C.      Authorises the Chief Executive to do everything necessary to give effect to the resolution.

 

Parks and Recreation Manager

26 Jul 2021

Action memo sent to the Parks and Recreation Manager and Finance

16 Aug 2021

Lease agreement report being prepared for Council approval.

20/07/2021

Road Renaming Report - Portion of Watson Road

21.6.5

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that a portion of Watson Road be renamed Pīhoihoi Road.

ith Dr Browne and Mr Garbutt voting against the motion

 

Roading Administration Assistant

26 Jul 2021

Action memo sent to the Roading Administration Assistant.

12 Aug 2021

Road renaming information will be passed to LINZ.  CLOSED.

20/07/2021

Road naming report for approval - off Golden Road

21.6.6

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the private right of way off Golden Road be named Sim Lane.

 

Roading Administration Assistant

26 Jul 2021

Action memo sent to the Roading Administration Assistant.

12 Aug 2021

Road naming information will be sent to LINZ.  CLOSED.

20/07/2021

Road Naming Report for Approval - Rockdale Farm Subdivision

21.6.7

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the public road in the Rockdale Farm subdivision be named Flume Road, subject to acceptance from the developer.

 

Roading Administration Assistant

26 Jul 2021

Action memo sent to the Roading Administration Assistant.

12 Aug 2021

Road naming information will be sent to LINZ.  CLOSED.

20/07/2021

Road Naming Approval Report - Dunstan Park, Alexandra

21.6.8

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve five road names, road one to be named Henderson Drive, road two be named Pollock Street, road three to be named Stebbing Way, road four to be named Hewitt Crescent and road five to be named Gards Place as shown in appendix 1 of the report.

 

Roading Administration Assistant

26 Jul 2021

Action memo sent to the Roading Administration Assistant.

12 Aug 2021

Road naming information will be sent to LINZ.  CLOSED.

19/05/2021

Submissions on the Long-term Plan 2021-31 Consultation Document

21.4.3

Recommends to Council that staff are requested to investigate a request for an extension of the junior playground at Pioneer Park and provide a report for consideration in a future annual or long-term plan.

 

Parks and Recreation Manager

20 Aug 2021

Item will be considered for a future Annual Plan or Long-term Plan. ON HOLD

19/05/2021

Submissions on the Long-term Plan 2021-31 Consultation Document

21.4.3

Recommends to Council that staff convene a meeting of Central Otago District Council, Central Otago Hockey Association, Central Lakes Trust and Molyneux Turf Incorporated to discuss a way forward on the proposed multi-use turf and facilities at Molyneux Park.

 

Parks and Recreation Manager

20 Aug 2021

A meeting has been held with key stakeholders for the proposed hockey turf. As an outcome from that meeting a comprehensive feasibility study produced by the hockey club is necessary to progress the matter. This is a requirement of funding agencies and would enable the matter to be considered by the Vincent Community Board. ON HOLD

19/05/2021

Submissions on the Long-term Plan 2021-31 Consultation Document

21.4.3

Recommends to Council that staff provide a report regarding Ice Inline for future consideration.

 

Parks and Recreation Manager

20 Aug 2021

Item will be considered for a future Annual Plan or Long-term Plan. ON HOLD

 


Vincent Community Board meeting

31 August 2021

 

 

 

 


Vincent Community Board Status Report on Resolutions

Chief Executive

Resolution 19.8.13 – December 2019

Development of a Multi-use Community Hub at the Omakau Recreation Reserve (PRJ 01‑2017‑01)

 

That the Board:

 

A.    Receives the report and accepts the level of significance.

 

B.    Agrees to support in principle the development of a purpose-built multi-use community facility for Omakau and surrounding communities, as outlined in Global Leisure Group’s feasibility study.

 

C.    Approves the construction of the facility on the Omakau Recreation Reserve, at a location to be determined by the community, subject to project funding and regulatory consent approvals.

 

D.    Agrees in principle, subject to further work, that the rough concept design for the facility be progressed to developed design stage, to enable future funding discussions and consideration by the Board.

 

STATUS

 

July-August 2021 – A subcommittee of the working group has been formed to progress the design.

 

June 2021 – Resolved by Council to include in Year 3 of the 2021 Long-term Plan.

 

May 2021 – Endorsed by VCB and will be considered by Council at 1 June 2021 meeting.

 

February 2021 – A $1million financial contribution to the construction of the hub has been included as a consultation topic in Council’s 2021 Long-term Plan community engagement.

 

July-December 2020 – The working group has confirmed the building site and is currently developing draft building designs.

 

June 2020 - The working group for this project are re-establishing meetings as of 10 June. (Their first meeting is this evening).

 

April 2020 – The COVID-19 lockdown has temporarily stalled community meetings.

 

March 2020 – The Omakau Recreation Reserve Committee is progressing community conversations about an appropriate building site and user needs, so that the detailed design will take into account as many potential users as possible.

 

December 2019 – Action memo sent to Community and Engagement Manager.

 

 

Resolution 19.8.15 – December 2019

Vincent Promotions Grant Applications 2020-21 financial year (Doc ID 432782)

 

That the Board:

 

A.    Receives the report and accepts the level of significance.

 

B.    Approves a grant of $3,000 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Central Otago A & P Show February 2021.

 

Requested: $6,000          Approved $3,000

 

C.    Approves a grant of $3,500 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Waiata Theatre Productions Ltd for costs associated with rights and backing track hire to stage Jesus Christ Superstar shows in Clyde, 2 – 19 July 2020.

 

Requested: $7,000          Approved $3,500

 

D.    Notes that Promotions grants are approved subject to meeting the requirements of the Central Otago District Council grants policy dated August 2019 and recipients should ensure that:

 

·     All necessary legal requirements associated with the event or project are the responsibility of and must be met by the grant recipient.

 

·     The event or project adheres to other relevant Council policies e.g. sustainability, smoke-free policy.

 

·     Information on the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes.

 

·     Grant recipients should acknowledge Council and the relevant Community Board as a funding provider in promotional material as and when appropriate.

 

STATUS

 

August 2021 – the Waiata Theatre Productions event has now occurred. Staff to follow up about the report back.

 

July 2021 – The Central Otago A & P Show have now reported back. Waiata Theatre Productions have successfully uplifted their grant and their invoice is currently awaiting payment.

         

June 2021 – No update re A & P Show report back. Staff to follow up. Waiata Theatre production due to uplift grant in June.

 

April 2021 – Staff to follow up with A & P Show re report back now that event has happened.

 

February 2021 – Grant uplifted for A & P Show. no further update both events yet to take place.

 

January 2021 – Staff confirm that as advised in status update April 2020 – Waiata Theatre company event was deferred due to the impact of COVID 19 and will take place in 2021, therefore intention is to uplift grant approximately June 2021 – still within the financial year approved. Should the Board no longer wish to support the event the applicant should be advised as early as possible the approved grant is not available for uplift.

 

November 2020 – No further update Grants not yet uplifted.

 

August 2020 – No further update. Grants not yet uplifted.

 

July 2020 – No further update. Grants not yet uplifted.

 

June 2020 – No further update expected until grants uplifted in new financial year and following the events being held for report backs.

 

April 2020 – COVID 19 restrictions have resulted in the Waiata Theatre co. having to defer the shows until July 2021. They will run the same show under the same conditions as the original application and have approval to hold over the rights and backing track hire. They have requested to be able to uplift the approved grant for the deferred event. The approved grant would not be released until Jun / Jul 2021 on confirmation the production will be staged.

 

March 2019 – Applicants advised of Board decision with details on when and how to draw down approved grants. Purchase orders raised. Grants will not be accessed until after 1 July 2020: new financial year.

 

December 2019 – Action memo sent to Media and Marketing Manager

Planning and Environment

Resolution 20.5.5 – September 2020

Alexandra Theatre – Stage Upgrade (Doc ID 501525)

 

That the Board:

 

A.   Receives the report and accepts the level of significance.

 

B.   Agrees to proceed with the Alexandra Theatre Stage Upgrade Project at an updated estimate cost at the detailed design stage of $590,000.

 

C.  Approves the updated funding structure of the project to be as follows:

 

Central Otago District Council

33%

Otago Community Trust

10%

Lotteries Community Facilities

44%

Transpower Community Care Fund

8%

Alexander McMillan Trust

5%

 

The draft Long Term Plan 2021/31 to be updated once the project tender has been concluded.

 

D.  Approves the updated project programme as outlined in the report, and instructs Council staff to start the tendering process.

 

STATUS

 

August 2021 – Asbestos removal complete. Central Lakes Trust application submitted. Decision due mid-August.

 

July 2021 – Funding for asbestos removal approved. Asbestos being removed 5-18 July. Lotteries funding approved in full. Transpower and Alexander McMillan Trust funding applications declined. Central Lakes Trust approached again and will consider application in August funding round.

 

May 2021 – Otago Community Trust funding approved in full. Report to Board to be tabled at its June meeting, requesting funding for asbestos removal which must be completed before construction commences.

 

March 2021 – Funding applications lodged. Outcome expected end June 2021.

 

February 2021 – Contract awarded subject to funding. Funding applications underway.

 

December 2020 – Tender has now closed and assessment is underway.

 

November 2020 – Drafting of tender documents are underway.

 

September 2020 – Action memo sent to the Property and Facilities Officer – Vincent and Teviot Valley.

 

Resolution 20.2.9 – May 2020

Alexandra Cemetery Arnott Street Boundary Treatment (Doc ID 440203)

 

That the Board:

 

A.   Receives the report and accepts the level of significance.

 

B.   Agrees that the planting of the Salvation Army community garden screen planting and the fencing and planting of the northern Arnott Street buffer zone proceed as approved in the 2019/2020 Annual Plan.

 

C.  Agrees to the removal of all encroachments on the reserve, and the fencing of the common boundary between Arnott Street East and the reserve, where no common boundary fence exists, by the end of the calendar year.

 

STATUS                                                                                                                    ON HOLD

         

August 2021 – Removal of encroachments rescheduled with residents to Summer 2021. On hold until further progress.

 

May - July 2021 – Planting is now well established. Encroachment timeline removal not finalised.

 

March 2021 – Final neighbouring property owners still in discussion with Council on a timeline for removal of encroachments.

 

February 2021 - Encroachment removal and boundary fencing works imminent.

 

December 2020 – The planting and irrigation components of the project are now complete and plants are thriving.  Encroachment removal and boundary fencing discussions with property owners is to commence in January 2021.

 

November 2020 – Planting, irrigation mains, fencing, and plant protection completed.  Temporary irrigation is still in place to establish both the border and the grass cover while the irrigation contractor waited for the planting to be completed.  Permanent irrigation completion is imminent.  One neighbour to the site has been of great support in keeping the irrigation operating through high wind periods to both control dust and ensure plant survival.

 

September 2020 – Works stalled due to contractor availability. Issues will be addressed to see planting and fencing completed by the end of September.

 

July 2020 – Community garden screen planting project commenced 13 July 2020 with the removal of the derelict water race and the installation of irrigation.  Fencing will follow with the planting likely to be completed by 31st August 2020.

 

May 2020 – Letter sent to all Arnott Street property owners who adjoin the reserve advising them of the Board’s decision.  Project re-costing underway for a June start on implementation of buffer planting works.  Removal of the derelict water race reviewed as possible pending agreement from Heritage New Zealand.

 

May 2020 – Action memo sent to Parks Projects Officer

 

Resolution 17.7.12 – September 2017

Council Owned Land, Pines Plantation Area North of Molyneux Park Netball Courts Alexandra – Consider Sale/Development of Residential Land (PRO 61-2079-00)

 

A.   RESOLVED that the report be received and the level of significance accepted.

 

B.   RESOLVED that the Board agreed to the sale of part of Lot 25 DP 3194 and part of Lot 6 DP 300663, located south of the Transpower corridor at the north end of Alexandra and adjacent to the Central Otago Rail trail.

 

C.  RESOLVED that the Board agreed to sale of the land by way of a joint venture development and sale of Lots, the minimum terms and conditions including:

 

·     The joint venture partner funding development with no security registered over the land.

·     Council receiving block value.

·     Council receiving 50% of the net profit, with a minimum guaranteed of $500,000.

·     Priority order of call on sales income:

First:        Payment of GST on the relevant sale.

Second:   Payment of any commission and selling costs on the relevant sale.

Third:       Payment to the Developer of a fixed portion of the estimated Project Development Costs per lot as specified in the Initial Budget Estimate and as updated by the Development Costs Estimate breakdown.

Fourth:    Payment of all of the balance settlement monies to Council until it has received a sum equivalent to the agreed block value.

Fifth:        Payment of all of the balance settlement monies to Council until it has received an amount equivalent to the agreed minimum profit share to Council

Sixth:       Payment of all of the balance to the Developer for actual Project Costs incurred in accordance with this Agreement.

Seventh: Payment of all of the balance amounts (being the Profit Share) to be divided 50 / 50 (after allowance for payment of the Minimum Profit to Council.

D.  RESOLVED that the Board agreed to delegate to the Chief Executive the authority to select the preferred joint venture offer and negotiate “without prejudice” a joint venture agreement.

 

E.   AGREED that the Chief Executive be authorised to do all necessary to achieve a joint venture agreement.

 

STATUS

 

August 2021 – Development work programme on track. Lots sold: Stage 1 – 16 sold; Stage 2 – 13 sold, 3 unsold; Stage 3 – 6 sold, 5 under contract, 8 unsold.

 

July 2021 – 50% of Stage 3 under offer. Development tracking well.

 

May 2021 – Stage Three ready to be released for sale.

 

March 2021 – Construction work continues.

 

February 2021 – 3910 contract executed. Detailed update was emailed to the board separate to this Status Report.

 

December 2020 – Deed of novation signed by all parties.

 

November 2020 – Variation to agreement has been drafted to accommodate staging.  Currently with developer for consideration.  Discussions are also being held about future entity, as one partner has passed away. 

 

September 2020 – Work expected to start on site in October for Stage 1 and some sections will be marketed. Stage 1 completion scheduled for April 2021.

 

August 2020 – Continuing to await outcome of Shovel Ready Projects application as this

may affect how development progresses.

 

July 2020 – Still awaiting outcome of Shovel Rady Projects application which may affect

how development progresses.

 

May 2020 – Delays with engineering design and construction start date due to Covid 19.

Engineering design mostly complete and work on site expected to start soon with a staged

approach. Awaiting outcome of Shovel Ready Projects application which may affect how

this development progresses.

 

February 2020 – The developer is working on engineering design for subdivision to be

approved by Council. Work expected to start on site for subdivision in approximately 6

weeks.

 

January 2019 – Subdivision consent granted 18 December 2019.

 

November 2019 – Subdivision consent was lodged on 22 November 2019.

 

October 2019 - The affected party consultation process with NZTA and Transpower is now

complete however the process with DOC is still being progressed. Once finalized, the

application to connect Dunstan Road to the State Highway will be complete. Subdivision

consent will then be lodged.

 

September 2019 - The affected party consultation process with NZTA, Transpower and

DOC for the application to connect Dunstan Road to the State Highway is almost complete.

The developer is also close to finalising the subdivision plan to allow for the resource

consent to be lodged.

 

July 2019 – Subdivision consent expected to be lodged in August.

 

June 2019 – Tree felling complete. Subdivision consent expected to be lodged in July or

August.

 

May 2019 - Tree felling commenced 20 May and is expected to take up to 6 weeks to

complete. Subdivision scheme plan close to being finalised before resource consent

application.

 

April 2019 – Security fencing has been completed. Felling of trees expected to commence

in the next month. Concept plan is in final draft. Next step is for the surveyor to apply for

resource consent.

 

March 2019 – Concept plan is in final draft. Next step is for the surveyor to convert to a

scheme plan and apply for resource consent. The fencer is booked in for March.

 

January 2019 – Development agreement was signed by AC & JV Holdings before Christmas. Subdivision plan now being developed for resource consent application and removal of trees expected to start mid to late January.

 

October 2018 – The development agreement is with the developer’s accountant for

information. Execution imminent.

 

September 2018 – The development agreement is under final review.

 

August 2018 – Risk and Procurement Manager finalising development agreement to allow

development to proceed.

 

June 2018 – Preferred developer approved. All interested parties being advised week of 11

June. Agreement still being finalised to enable negotiation to proceed.

 

April 2018 – No change.

 

March 2018 – Staff finalising the preferred terms of agreement.

 

February 2018 – Requests received. Council staff have been finalising the preferred terms

of agreement to get the best outcome prior to selecting a party, including understanding tax

implications.

 

December 2017 – Request for Proposals was advertised in major New Zealand newspapers

at the end of November 2017 with proposals due by 22 December. Three complying

proposals received.

 

November 2017 – Council solicitor has provided first draft of RFI document for staff review.

 

September 2017- On agenda for Council approval for the land sale.

 

September 2017 – Action Memo sent to Property and Facilities Manager.

 

 

 

 


Vincent Community Board Agenda

31 August 2021

 

11             Date of the Next Meeting

The date of the next scheduled meeting is 11 October 2021.


Vincent Community Board Agenda

31 August 2021

 

12             Resolution to Exclude the Public

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.7.11 - August 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7