AGENDA

 

Vincent Community Board Meeting

Tuesday, 20 July 2021

 

Date:

Tuesday, 20 July 2021

Time:

2.00 pm

Location:

Ngā Hau e Whā, William Fraser Building,

1 Dunorling Street, Alexandra

 

(Unless Central Government changes COVID-19 meeting restrictions before then,

in which case it will be held electronically using Microsoft Teams and livestreamed)

Sanchia Jacobs

Chief Executive Officer

 

 

 


Vincent Community Board Agenda

20 July 2021

 

Notice is hereby given that a meeting of the Vincent Community Board will be held in Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra on Tuesday, 20 July 2021 at 2.00 pm

Order Of Business

1          Apologies. 5

2          Public Forum.. 5

3          Confirmation of Minutes. 5

Vincent Community Board meeting Meeting - 9 June 2021. 7

4          Declaration of Interest 19

21.6.1            Declarations of Interest Register 19

5          Reports for Decisions. 22

21.6.2            Vallance Cottage - Statement of Intent and Community Orchard Agreement 22

21.6.3            Alexandra Rugby Football Club Incorporated - Lease Renewal 34

21.6.4            Alexandra United Football Club Application to Site a Container 41

21.6.5            Road Renaming Report - Portion of Watson Road. 51

21.6.6            Road naming report for approval - off Golden Road. 64

21.6.7            Road Naming Report for Approval - Rockdale Farm Subdivision. 71

21.6.8            Road Naming Approval Report - Dunstan Park, Alexandra. 75

6          Mayor’s Report 89

21.6.9            Mayor's Report 89

7          Chair's Report 90

21.6.10         Chair's Report 90

8          Members' Reports. 91

21.6.11         Members' Reports. 91

9          Status Reports. 92

21.6.12         July 2021 Governance Report 92

10       Date of the Next Meeting. 124

11       Resolution to Exclude the Public. 125

21.6.13         July 2021 Confidential Governance Report 125

 

 


Members           Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay

In Attendance  T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), R Williams (Governance Manager), W McEnteer (Governance Support Officer)

 

1                 Apologies

2                 Public Forum

3                 Confirmation of Minutes

Vincent Community Board meeting - 9 June 2021


Vincent Community Board Agenda

20 July 2021

 

MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra ON Wednesday, 9 June 2021 COMMENCING AT 2.04 pm

 

PRESENT:              Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms S Stirling-Lindsay

IN ATTENDANCE: L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), A Mason (Media and Marketing Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), L Stronach (Property Officer – Statutory), N Aaron (Community Development Officer), D McKewen (Accountant), R Williams (Governance Manager), W McEnteer (Governance Support Officer)

 

1                 Apologies

Apology

Committee Resolution 

Moved:               Garbutt

Seconded:          Stirling-Lindsay

That the apology received from Ms Robinson be accepted.

Carried

l

2                 Public Forum

Note: Dr Browne left the meeting at 2:04pm and returned at 2.05pm

 

Senior Sergeant Clinton Wright – Police Update

 

Senior Sergeant Wright gave an update on policing in the district. He noted that there was a new area commander and that she brought a lot of experience to the role. He mentioned that there have been a number of family harm incidents, and that they were often linked to drugs or alcohol. He mentioned the new cycle track between Cromwell and Clyde and that Police were monitoring the trail as a lot of the track was remote and may require search and rescue if a cyclist got into difficulties.

He noted that police staff numbers were steady at present. Senior Sergeant Wright then responded to questions from the Board.

 

Roy Noble and Julie Howard (Transpower) – Update on Clutha and Upper Waitaki Lines Project

 

Mr Noble and Ms Howard gave an update on the Clutha and Upper Waitaki Lines Project. Transpower teams were finished in the Ida Valley and were scheduled to return in October to complete a stretch of line between Earnscleugh and Galloway. They also noted that work on stage two by the Pines at the northern end of Alexandra would begin soon and that there would be safety measures for traffic, walkers on the state highway as well as cyclists on the Rail Trail. Mr Noble and Ms Howard then responded to questions from the Board.

 

 

 

 

Ruth McNamara and Joy Watson (Alexandra/Clyde Neighbourhood Support) – Update on Activities

 

Ms McNamara and Ms Watson gave an overview of Neighbourhood Support in Alexandra and Clyde. They noted that they had a memorandum of understanding with the Police and also worked closely with Civil Defence. They noted some gaps in the Otago Gets Ready planning as a number of older people did not have internet access or mobile phones. Ms McNamara and Ms Watson then responded to questions from the Board.

 

Note: Cr Claridge left the meeting at 2:14 pm and returned at 2:15 pm.

 

Note: Cr McPherson declared an interest in the following Public Forum item and in item 21.5.9 and left the room. 

 

Note: Ms Stirling-Lindsay declared an interest in the following Public Forum item. She attended the Public Forum on behalf of the Alexandra Blossom Festival.

 

Note: Mr Garbutt assumed the Chair.

 

Sharleen Stirling-Lindsay (Chair), Nigel Smellie (Treasurer) and Ian Gare (Deputy Chair) - Alexandra Blossom Festival Hardship Grant Application

 

Ms Stirling Lindsay, Mr Smellie and Mr Gare gave an overview of the Blossom Festival noting that this year was the 65th anniversary. They noted that the festival brought significant revenue into Alexandra and the district. It was also mentioned that while the festival had a cash surplus, they needed to keep some money back in case of disruption, as happened in 2020 and also that there was limited scope as far as other opportunities for sponsorship. They then responded to questions from the Board.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Claridge

Seconded:          Browne

That the public minutes of the Vincent Community Board Meeting held on 19 May 2021 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Cr McPherson and Ms Stirling-Lindsay declared an interest in item 21.5.9.

 

5                 Reports for Decisions

Note: With the agreement of the meeting, items 21.5.9 and 21.5.10 were moved forward.

Note: Ms Stirling-Lindsay declared an interest in 21.5.9. She left the room and did not discuss or vote on the item.

21.5.9         Hardship Grant Application Alexandra Blossom Festival

To consider an application from Alexandra Blossom Festival Incorporated for a ‘hardship’ grant to fund activities and operational expenses for the period of 1 July to 30 September 2021.

After discussion it was decided that the Blossom Festival was a key event for the community and although they had a surplus extra help was needed for the 2021 event. It was also noted that this event was effected by the change in grant application dates as the event occurs before the first round of applications were considered.

Committee Resolution 

Moved:               Claridge

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a hardship grant of $26,000 to Alexandra Blossom Festival Incorporated for the 2021 Blossom Festival event. 

Carried with Cr Cooney voting against the motion.

 

21.5.10       Alexandra Blossom Festival Report Back 2020 Grant

To consider a report and financial statement from the Alexandra Blossom Festival Committee on the 2020 event which received promotion grant funding from Vincent Community Board.

Committee Resolution 

Moved:               Browne

Seconded:          Cooney

That the report be received.

Carried

Note: Cr McPherson resumed the Chair.

Note: Mr Brian Budd from Alexandra and Districts Museum Incorporated and Ms Karin Bowen from Central Cinemas Incorporated joined the meeting for item 21.5.2.

21.5.2         Central Stories Building - Central Cinema Incorporated Furniture Proposal

To consider the Central Cinema Incorporated proposal to upgrade the Central Stories Meeting Room.

After discussion it was decided that the Board supported Central Cinemas proposal for new furniture for the meeting room, subject to approval from council staff and ADMI for the planned layout and with the understanding that it could be returned to a formal meeting room when needed and that Central Cinemas staff would be responsible for returning it to the formal meeting room configuration.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to give support to the Central Cinema Incorporated proposal to purchase at their own cost furniture and box office cabinetry for the Central Stories Meeting Room. 

This support is given on the following conditions:

·    That Council staff and Alexandra District Museum Incorporated approve the furniture layout, storage plan, and disposal of the old meeting room tables.

·    The primary purpose of the room remains a meeting room however the room can be left as a casual meeting space. Central Cinemas Incorporated will be responsible for reconfiguring the meeting space.

·    Central Cinema Incorporated’s new furniture is left in the public space at their own risk.

Carried

 

Note: Mr Garbutt left the meeting at 3.32 pm and returned at 3.34 pm.

 

Note: Cr Cooney left the meeting at 3.32pm and returned at 3.34 pm.

 

21.5.3         Alexandra Memorial Theatre - Asbestos Removal Project

To consider approving budget for the removal of asbestos within the Alexandra Memorial Theatre ceiling space.

Committee Resolution 

Moved:               Claridge

Seconded:          Stirling-Lindsay

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the budget of $35,700 for the removal of asbestos at the Alexandra Memorial Theatre to be funded from the General Development Alexandra Reserve.

Carried

 

 

 

 

 

 

 

21.5.4         Application for easement to provide access to lease parcel occupied by Spark New Zealand Trading Limited.

To consider granting an easement over Lots 7 and 8 Deposited Plan 429123 (recreation reserve), in favour of Lot 1 Deposited Plan 27556, being a lease parcel occupied by Spark New Zealand Trading Limited.

Committee Resolution 

Moved:               Claridge

Seconded:          Stirling-Lindsay

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant an easement containing the right to convey power and telecommunications, and right of way, over Lots 7 and 8 DP 492123 (recreation reserve) in favour of Lot 1 DP 27556 (Spark New Zealand Trading Limited lease parcel), for $1, subject to:

 

-        The easement being aligned with the lease over Lot 1 DP 27556.

-        All costs associated with preparing and registering the easement being met by Spark Trading New Zealand Limited.

-        The Minister of Conservation’s consent.

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

21.5.5         Proposed Road Stopping - Unnamed Road off McArthur Road

To consider a proposal to stop part of an unnamed unformed road off McArthur Road in accordance with the provisions of the Local Government Act 1974.

Committee Resolution 

Moved:               Garbutt

Seconded:          Cooney

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to approve the proposal to stop the western end of the unnamed unformed road off McArthur Road, (outlined in red, in figure 4), in subject to:

-     Public notification and advertising in accordance with the Local Government Act 1974.

-     No objections being received within the objection period.

-     The right of way (new access to Lots 27 and 28) being formed over Lot 4 DP 498411.

-     The Road being surveyed into two parcels (“A” and “B”) as shown in figure 3.

-     Parcel “A” being amalgamated with new Lot 27 and parcel “B” being amalgamated with new Lot 28 as shown in figure 3.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Leaning Rock Services Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Rabbit Developments Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Pioneer Energy Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     The applicants paying for the land at valuation.

-     The applicants paying all costs associated with the stopping.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

21.5.6         Proposed Road Stopping - Unnamed Road off Earnscleugh Road

To consider a proposal to stop an unnamed unformed road off Earnscleugh Road in accordance with the Local Government Act 1974.

Committee Resolution 

Moved:               Garbutt

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to approve the proposal to stop the unnamed unformed road off Earnscleugh Road subject to:

-     Public notification and advertising in accordance with the Local Government Act 1974.

-     No objections being received within the objection period.

-     Easements (in gross) in favour of (and as approved by) Earnscleugh Irrigation Society being registered the areas marked “A”, “B”, and “C” in figure 5.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over Lot 3 DP 352186 and the area marked “B” as shown in figure 5.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over the area marked “C” as shown in figure 6.

-     The Road being surveyed into three parcels (“A”, “B”, and “C”), and amalgamated in accordance with the plan shown in figure 3.

-     Each applicant paying for their respective parcel of land at valuation.

-     The applicants sharing all other costs associated with the stopping.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

21.5.7         Proposed Road Stopping and Legalisation - Mutton Town Road

To consider a proposal to legalise the existing formation of the northern end of Mutton Town Road and to stop a portion of legal road adjacent to the proposed legalisation.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to:

1.   Legalise the portion of Mutton Town Road that is formed over Section 3 Block LV Town of Clyde by taking the land shown as Section 2 in figure 3, being approximately 3008 square metres, and vesting it as legal road, subject to:

 

-     Approval of the Minister of Health.

-     Council paying the Southern District Health Board’s legal fees.

-     Ngāi Tahu approval.

-     Waka Kotahi New Zealand Transport Agency agreeing to remove the reference to gazette notice 440764 and/or approval to the vesting.

 

2.   Stop approximately 4970 square metres of Mutton Town Road, shown as Section 1 in figure 3, subject to:

 

-     The legalisation of the portion of Mutton Town Road that is formed over Section 3 Block LV Town of Clyde.

-     Council and the applicants sharing the survey costs, LINZ fees, and the costs of the LINZ Accredited Supplier.

-     Each party to the stopping paying their own legal costs.

-     The applicants paying for the land at valuation ($300,000 plus GST (if any)).

-     The road to be stopped being amalgamated with Record of Title OT17D/237

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

21.5.8         Hardship Grant Application for Alexandra District Museum Inc.

To consider a hardship grant application from the Alexandra District Museum Inc.

It was noted that Dr Browne was a non-voting member of the ADMI Board as a liaison for the Vincent Community Board and therefore had no conflict.

During discussion there was concern expressed that there might be staff losses at ADMI should the grant be declined or there could be a need for ADMI to access the Elizabeth Heafy Bequest for staff costs.

Committee Resolution 

Moved:               Claridge

Seconded:          Garbutt

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a hardship grant application request of $18,364 plus GST.

Carried with Cr Cooney voting against the motion.

 

6                 Reports for Information

 

21.5.11       Vincent Financial Report for the Period Ending 31 March 2021

To consider the financial performance overview as at 31 March 2021.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Claridge

That the report be received.

Carried

 

7                 Mayor’s Report

21.5.12       Mayor's Report

His Worship the Mayor was not present at the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8                 Chair's Report

21.5.13       Chair's Report

The Chair gave an update on activities and issues since the last meeting:

 

·    Discussed the Council meeting to hear submissions and deliberate on the draft Long-term Plan. He noted that Council had approved the recommendations for the Omakau Hub and the Alexandra Riverside Park.

Committee Resolution 

Moved:               McPherson

Seconded:          Claridge

That the report be received.

Carried

 

9                 Members' Reports

21.5.14       Members' Reports

Members gave an update on activities and issues since the last meeting.

 

Dr Browne reported on the following:

 

·    Took part in several performances, including musicians from central Otago

·    Attended the AGM for Central Otago REAP. Noted that he had stepped down from being Chair.

·    Attended two business breakfasts.

·    Noted the opening of the new cycle path from Clyde to Cromwell.

·    Presented at U3A in Cromwell and attended a seminar in Alexandra.

·    Attended a Central Stories art opening.

 

Councillor Claridge reported on the following:

 

·    Noted the recent Council Long-term Plan deliberations.

 

Ms Stirling-Lindsay reported on the following:

 

·    Attended a community plan meeting.

·    Mentioned that plans for this year’s Blossom festival were well underway.

·    Noted that the Community House AGM was on 29 June.

·    Noted that the Puna Rangitahi AGM was next week.

 

Councillor Cooney reported on the following:

 

·    Attended the Alexandra Youth Council meeting. Discussed the Long-tern Plan.

·    Attended the Omakau Long-term Plan drop in session.

·    Attended a Council pre-agenda meeting.

·    Laid the wreath at Omakau on behalf of the Board on ANZAC Day.

·    Noted contact from the Alexandra Football club regarding the siting of a container.

·    Attended council meeting.

·    Attended LTP VCB session.

·    Attended LTP Council meeting.

 

Mr Garbutt reported on the following:

 

·    Attended meetings with Vallance Cottage.

·    Gave the address and laid a wreath in Clyde on behalf of the Board on ANZAC Day.

·    Noted the working bee to clean out rubbish from the back of the Clyde Museum in Blyth Street.

·    Pioneer keeping sponsorship for the function.

·    Mentioned the opening of the new Dunstan Trail between Clyde and Cromwell. Noted the potential for damage due to its remoteness.

·    Noted helping Dunstan Golf Club with their water consent application to Otago Regional Council.

·    Noted the speeches at Shirley Howden’s funeral.

·    Attended the Council Long-term Plan hearings as a member of the public gallery.

·    Attended a meeting to discuss the reticulated sewage project in Clyde.

Committee Resolution 

Moved:               McPherson

Seconded:          Garbutt

That the report be received.

Carried

 

10               Status Reports

21.5.15       June 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               McPherson

Seconded:          Claridge

That the report be received.

Carried

 

11               Date of The Next Meeting

The date of the next scheduled meeting is 20 July 2021.

 

 

 

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.5.16 - Confirmation of Non-Public Minutes from Ordinary Board Meeting

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.5.17 - June 2021 Confidential Governance Report

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 4.21pm

 

The Meeting closed at 4.23 pm.

 

...................................................

                                                                                      CHAIR        /         /

 


20 July 2021

 

4                 Declaration of Interest

21.6.1         Declarations of Interest Register

Doc ID:      545096

 

1.       Purpose

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

2.       Attachments

 

Appendix 1 - VCB Declarations of Interest   


Vincent Community Board meeting

20 July 2021

 

 

Name

Member’s Declared Interests

Spouse/Partner’s Declared Interests

Council Appointments

Roger Browne

Central Otago REAP (Chair)
Creative Writers Circle (Chair)
Dunstan Friendship Club (member)
University of the Third Age (U3A) (member)
Central Cinema Incorporated
Central Otago Regional Orchestra (member)
Last Chance Irrigation Co (shareholder)
Alexandra Clyde and Districts Business Group (member)

Dunstan Friendship Club (member)
University of the Third Age (U3A) (member)
Central Cinema Incorporated
Central Otago Regional Orchestra (member)
Last Chance Irrigation Co (shareholder)

Manorburn Recreation Reserve Committee
Alexandra District Museum Inc. (Central Stories)
Keep Alexandra Clyde Beautiful Society

Lynley Claridge

Affinity Funerals (Director)
Central Otago Chamber of Commerce (Advisory Panel)

Affinity Funerals (Shareholder)

 Alexandra Council for Social Services

Ian Cooney

Castlewood Nursing Home (Employee)

 

Omakau Recreation Reserve Committee
Promote Alexandra

Russell Garbutt

Garbutt family Trust (Trustee)
Dunstan Golf Club (member)
Dunstan Golf Club (committee member)
Central Lakes Districts Heating Trust (Trustee)

 

Clyde Community Centre Committee
Clyde Community Plan Group
Clyde Historical Museum Committee

Martin McPherson

Alexandra Blossom Festival

CODC (employee)
CODC (employee) (Daughter)

 

Anna Robinson

Mountain Bikers of Alexandra – member
Central Otago REAP – Employee
Enviroschools – facilitator
Thyme Festival – committee member
Last Chance Irrigation Scheme – shareholder
Clyde Primary School – family member attends
Making a Difference for Central Otago (MAD4CO) – committee member
Alexandra United Football Club – member
Central Otago Football Association - member
Vallance Cottage Working Group
Otago Catchment Community Inc (contractor)

Dunstan High School – employee
Central Rock-climbing Club – treasurer
LANDSAR – member
Mountain Bikers of Alexandra – member

Alexandra Community House Trust
Keep Alexandra Clyde Beautiful Society
St Bathans Area Community Association Inc.

Sharleen Stirling-Lindsay

Project Adapt (member)

Alexandra Newcomers Network

Blossom Festival Committee Inc (Chair)

Alexandra and District Youth Trust (staff)

Woolon Committee Member

Alexandra Community Arts Council

Alexandra Community House Board

Community Plan Group

Alexandra BMX Club (board member)


Alexandra BMX Souths Committee

Alexandra and Districts Youth Trust
Blossom Festival - Chair

St Bathans Area Community Association Inc

Ophir Welfare Association Committee

 

 


20 July 2021

 

5                 Reports for Decisions

21.6.2         Vallance Cottage - Statement of Intent and Community Orchard Agreement

Doc ID:      541859

 

1.       Purpose of Report

 

To consider endorsement of a Statement of Intent of the Vallance Cottage working group and renewal of its Community Orchard Agreement.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the Statement of Intent of the Vallance Cottage working group.

C.      Approves the Vallance Cottage working group’s Community Orchard Agreement.

 

2.       Background

 

Vallance Cottage in situated on Town Belt Reserve adjacent to Samson Street, Alexandra. The cottage was built in 1896 and gifted to the community by the Vallance family in the mid-1990s. It is vested in the Central Otago District Council in Trust and is listed in the District Plan as a heritage building.

 

 

The cottage was saved from demolition in 1996 by a community restoration group who raised funds for its restoration. The cottage was fitted out with period furniture and was opened to the public during summer months as an example of what life was like in early 19th century.

 

The cottage was closed in 2009 as the kitchen floor was rotten and not safe. Funds were raised to replace the rotten timber floor in the kitchen and repair and paint other rotten timber on the exterior. Although the repair work was completed, the cottage remained closed.

 

Volunteers created the Vallance Cottage working group (the working group) who are exploring ways to utilise the cottage in the future and to make it more sustainable. The working group consists of representatives from Central Stories Museum, Central Otago District Council, members of the Vallance family, and volunteers.

 

A conservation plan funded by a Lotteries Grant was completed in July 2016. The Vallance Cottage Conservation Plan 2016 confirmed the significance of the cottage to Alexandra and the Central Otago District, and provided conservation policies for the cottage. These are included below:

 

Significance of Vallance Cottage to Alexandra and the Central Otago district

 

“Once a common feature of the Central Otago landscape, earth buildings (mud brick, rammed earth or cob) are becoming a rarity amongst the surviving, historic vernacular buildings of this distinctive and heritage-rich region. Vallance Cottage, Alexandra is one such example that has managed to survive into the present, against many odds, to provide the area with an authentic and historically significant site that encapsulates the early pioneering days of Central Otago and stands to tell the story of an equally pioneering family.”

 

“Many colourful and vivid memories have been collected by Vallance family members over the years, creating a family archive of stories and photographs that are integral to the cottage’s history and interest. Through the conservation plan prepared for the cottage, it has been clearly identified that Vallance Cottage is a site of high heritage significance due to a number of important factors and values.”

 

 

Conservation policies

 

D2.1           Future repair for the cottage should include alterations and works aimed at improving evaporation of moisture from the ground walls and floors.

 

D2.2                     Regular future maintenance is considered essential for the well-being of the                             cottage.

 

D2.3           The family/cottage archive is of high significance and should be maintained in the                    future.

 

D2.4           The cottage needs to have a use that will provide it with an income to support its   future maintenance and care. Regrettably, its present use as a museum and         occasional site for events is unlikely to be sustainable even if there is a drive to open it more often and encourage more visitors. Some form of commercial use will almost certainly be necessary.

 

D2.5           Future use of the cottage may require development of the site.

 

D2.6           The cottage requires wider appreciation and by the community and visitors alike.

                   *        Installation of Interpretation panels.

                   *        Link cottage with nearby cycle trail and river walk.

*        Parts of this conservation plan could be developed into a story for the cottage.

 

D2.7           Lodge an application for the cottage to be on the List of Heritage New Zealand                         Pouhere Taonga.

 

D2.8           The cottage should be reintegrated into its surroundings. Improving the setting and                  surrounding of the cottage will help in attracting more visitors and interest from                         potential business uses.

 

D2.9           Any installation of new services requires very careful planning execution.

 

 

The working group has been working towards achieving these conservation policies. The group’s achievements to date include:

 

·    Completion of urgent and ongoing maintenance as outlined by the conservation plan.

·    Establishment of a Council cost centre for the cottage.

 

·    The cottage obtained Category II status on the List of Heritage New Zealand Pouhere Taonga.

 

·    The surrounding recreation reserve was officially gazetted The Vallance Cottage Reserve. Park signage is to be installed soon.

 

·    A collection of historic lilacs was planted.

 

·    A deed of agreement for a community orchard was signed with the working group to develop a community orchard. The site is now full after planting for two seasons by the Rotary Trees for Babies programme.

 

·    The reserve is being promoted as a bookable space for events.

 

·    Actively calling for calls for expressions of interest for the future use of the cottage, seeking a lessee on terms in line with Vincent Community Board resolution 17.1.18 D and E, as follows:

 

D.      APPROVED granting of a lease on the following terms and conditions:

(i)      Area: 1000m2 of Reserve land around Vallance Cottage for a non-                          permanent commercial entity, alfresco dining, and customer parking.

(ii)      Upon termination of the lease, all improvements are to be removed and land restored to grass.

(iii)     Term: three years with three rights of renewal.

(iv)    All outgoings of the leased area to be at the tenant’s cost.

(v)     Lease to be based upon Council’s standard reserves template lease.

(vi)    Annual rent of between $6,000 and $8,000pa plus GST, to be negotiated     by the Chief Executive.

(vii)    Rent reviews: Three yearly rent reviews set by the Consumer Price Index adjustment.

(viii)   The public shall not be excluded from the lease area.

 

E.      APPROVED funding up to $42,300 from the Alexandra Reserves                  Contribution Account for an exterior power connection and the installation of a unisex accessible bathroom next to the cottage.

 

 

3.       Discussion

 

Statement of Intent

While the working group has made great strides towards achieving many of the conservation plan policies, securing a sustainable future use for the cottage (policy 2.4 above) remains a work in progress.

 

Calls for expressions of interest for a business to operate on a ground lease adjacent to the cottage have been ongoing since 2017 (as per resolution 17.1.18 above). To date only one potential interested party has come forward. This party decided not to take their interest any further than an initial showing and discussion.

 

The working group currently run two open days a year, over Waitangi and Blossom Festival weekends. Calls for more volunteers to enable the cottage to be open more frequently in summer were unsuccessful.

 

This has led the group to develop a Statement of Intent document. See Appendix 1. This is a strategic document that provides the working group with action points towards achieving a more sustainable future for the cottage.

 

This future vision is for the cottage to be open more often without the burden on volunteers. This is to be achieved using technology to allow remote access locks and Perspex over the doorways to allow viewing of a static display. The static display and how the story of Vallance Cottage is told will be developed with the assistance of the Otago Museum.

 

It is the working group’s aim to keep the costs of implementing the Statement of Intent’s action points within the current Council budgets for the cottage. Any excess above this would be externally funded.

 

 

Community Orchard Agreement

The deed of agreement for the community orchard development on the Vallance Cottage Reserve is due for renewal on 1 December 2021.

 

The site for the orchard is now full after planting for two seasons by the Rotary Trees for Babies programme.

 

It is proposed the agreement shifts to one which is ongoing with one months’ notice of termination by either party.  See Appendix 2 for a copy of the proposed orchard agreement.

 

This agreement has the support of the Parks and Recreation Manager.

 

4.       Options

 

Option 1 – (Recommended)

 

Approve the working group’s Statement of Intent and the Community Orchard Agreement as outlined in this report.

 

Advantages:

 

·        Gives direction to the working group towards a more sustainable future use of the cottage.

·        Gives direction to the working group regarding the future of the community orchard.

·        Costs of this project will be within the current Council budgets for the cottage. Any excess above this would be externally funded.

 

Disadvantages:

 

·        None.

 

Option 2

 

Not approve the Statement of Intent and Community Orchard Agreement.

Advantages:

 

·        None.

 

Disadvantages:

 

·        Does not give direction to the working group towards a more sustainable future use of the cottage.

·        The cottage’s future remains in doubt as its volunteer base may dwindle.

·        Access to the cottage will remain at twice a year or by request.

·        Does not maximise the use of the community’s investment in this historic cottage.

·        Does not give direction to the working group regarding the future of the community orchard.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the social, cultural, and economic  well-being of communities, in the present and for the future by approving the Statement of Intent and Community Orchard Agreement, which give the working group a blueprint towards a more sustainable future of the Vallance Cottage and the community orchard.

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

 

Yes, funding of this project is proposed to be within the current Council budgets for the cottage. Any excess above this would be externally funded.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

 

Yes, the proposed documents are consistent with Council’s plans and policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

This decision does not impact on the sustainability, environment and climate change of the district.

 

 

Risks Analysis

 

The Board’s endorsement of both proposed documents within this report gives the Working Group a direction towards a sustainable future of the cottage and established community orchard.

 

Without such endorsement, the risk to the Board is that community investment in this historic cottage is not fully maximised and the ongoing demand on the volunteer community remains.

Significance, Consultation and Engagement (internal and external)

 

None of the thresholds/criteria in Significance and Engagement Policy have been met or exceeded by the proposed documents and so the proposal is not considered significant.

 

 

6.       Next Steps

 

·    The Community Board’s decision be communicated to the working group members.   

·    Execution of the Community Orchard Agreement.

·    The working group continues to work on the action points of the Statement of Intent.

·    When Statement of Intent milestones are reached these will be communicated to the Community Board via the In the Loop newsletter.

 

 

 

7.       Attachments

 

Appendix 1 - Statement of Intent

Appendix 2 - Orchard Agreement  

 

Report author:

 

Reviewed and authorised by:

 

 

 

Christina Martin

 

Louise van der Voort

Property and Facilities Officer (Vincent and Teviot Valley)

 

Executive Manager - Planning and Environment

6/07/2021

 

7/07/2021

 


Vincent Community Board meeting

20 July 2021

 

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Vincent Community Board meeting

20 July 2021

 

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20 July 2021

 

21.6.3         Alexandra Rugby Football Club Incorporated - Lease Renewal

Doc ID:      541970

 

1.       Purpose of Report

 

To consider granting a new ground lease to the Alexandra Rugby Football Club Incorporated over an area of the Molyneux Park Recreational Reserve.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a ground lease of an area of approximately 476m2 of the Molyneux Park Recreation Reserve, as outlined in the report, to the Alexandra Rugby Football Club Incorporated.

The lease will be issued under Section 54 of the Reserves Act 1977 and is subject to the Community Leasing and Licensing Policy 2021. The general terms and conditions are as follows:

Commencement Date:

1 April 2021

Term:

Fifteen years

Rights of Renewal:

One of fifteen years

Final Expiry Date:

30 March 2051

Annual Rent:

$136 per annum

Rent Review:

Rent reviews shall occur every 5 years and will apply the formula of 2.5% of subscription income less any affiliation fees. This will be calculated as an average based on the tenant’s most recent 5 years of financial statements.

Tenant’s Outgoings

100% of all charges for rates, utilities, electricity, telephone, rubbish collection, and insurance.

Permitted Use:

The demised land shall be used solely for the purposes of a Rugby Club.

Insurance:

Full insurable value.

Special Conditions:

The landlord reserves the right to terminate the agreement with six months’ notice if it requires part or whole of the occupied are for other actives.

 

The landlord will reimburse the tenant on a monthly basis for the grounds bunker and shed power usage which remains connected to the tenant’s meter.

 

This reimbursed amount will be determined by the landlord taking a monthly reading of the check meter that covers the above areas and multiply this by the agreed rate of 21c per kWh.

 

This agreed rate can be reviewed at any time at the written request of the tenant. The basis of which the agreed rate will be determined is by averaging the $/kWh over the last six-month power bills.

 

 

 

2.       Background

 

The Alexandra Rugby Football Club Incorporated (the Alexandra Rugby Club) currently holds a ground lease for its club rooms which are attached the Molyneux Stadium in Alexandra. The lease area is indicated on the plans below.

 

 

 

The lease expired on 1 April 2021. The draft terms and conditions of the new lease have been agreed to by the Alexandra Rugby Club. Approval of these terms is now required by the Vincent Community Board (the Board) before the lease can be granted.

 

 

3.       Discussion

 

Community Leasing and Licencing Policy

The following table demonstrates that the Alexandra Rugby Club meets all seven assessment criteria of the Community Leasing and Licensing Policy 2021. Therefore, the policy standard terms and conditions should be applied to its new lease.

 

Criteria

Key Questions

Assessment

The group’s purpose and activities must be consistent with the Council’s strategic direction

What is the group’s purpose? What additional benefits will the proposal bring to the community?

The Alexandra Rugby Club’s constitution states:

 

“The objects for the which the Club is established are:

a. To foster encourage and control the amateur game of Rugby Football in so far as it may be in the Alexandra Township and surrounding districts, and also to provide education services in the form of coaching, and in so doing at all times to observe and comply with the Rules and Regulations for the time being of “The Otago Rugby Football Union (Registered) so far as the same may relate to the Club.”

 

Ø criteria met

 

It is desirable for groups to be an incorporated society or trust.

 

How does the group spend the money it raises and what happens to any surplus? What additional benefits will the proposal bring to the community?

 

The Alexandra Rugby Club is an incorporated society.

 

The Alexandra Rugby Club has one senior team, 13 junior teams, and four girls rippa teams.

 

Any surplus funds are put back into the Club. Their rules state that no member shall obtain any personal pecuniary profit.

 

Ø criteria met

 

The group must be sustainable in terms of membership and/or users for the term of agreement

 

Is there evidence that the group’s membership numbers and trends justify the proposal? Is there an open membership policy?

Junior membership:

1 player = $50 per season

2 siblings = $85 per season

3 siblings = $110 per season

 

Senior member = $150 per season

 

General membership = $5 per season

 

Year-end

Income from membership

2016

6626

2017

6790

2018

7051

2019

9159

2020

909


The Alexandra Rugby Club membership is strong and was on the rise until 2020 COVID-19 lockdown resulted in a significant drop in membership income.

 

Ø criteria met

 

The group must be in a financial position to fulfil its obligations under the agreement

 

How does the group fund its activities? Is there evidence that the group can afford to meet the obligations of occupying the land/building?

The Alexandra Rugby Club funds its activities through membership fees, sponsorship, donations, bar and ticket sales, room hire, and fundraising.

 

Their financial statements show that they are managing their financial obligations successfully. The deficit in 2017 was primarily due to the Club purchasing uniform and balls/gear.

 

Year-end

Statement of Financial Performance Surplus/deficit

2016

25,017

2017

(20,884)

2018

27,187

2019

28,597

2020

38,656

Average

19,714

 

Ø criteria met

 

The land and buildings must be utilised to the fullest extent possible

 

How often will the building be used and what activities are planned? What alternatives have been considered by the group and why have they been rejected? Is there potential for the group to share facilities with other existing occupants?

 

The Alexandra Rugby Club rooms are available to hire to the community upon request.

 

Ø criteria met

 

The activity must not have the potential to adversely affect open space values or cause environmental harm

 

Is the activity consistent with relevant legislation and any applicable reserve management plans? Is there a potential for adverse environmental effects to be caused by the activity? If yes, how will these be mitigated?

The area of interest is a part of the Molyneux Park Reverse Management Plan 2021.

 

The Alexandra Rugby Club’s occupation is listed within the plan.

 

There are no known adverse environmental effects caused by the Alexandra Rugby Club’s occupation on the land.

 

Ø criteria met

 

There must be demonstrated support and need within the community for the activity

 

Is there demonstrated support from the wider community and those expected to benefit from the activity? Are similar activities to the one being proposed, delivered by other facilities that are accessible to the group and the wider community?

As indicated above there is a strong membership base for the Alexandra Rugby Club.

 

 

Ø criteria met

 

 

The proposed terms and conditions of the new lease agreement are outlined below.

 

Commencement Date:

1 April 2021

Term:

Fifteen years

Rights of Renewal:

One of fifteen years

Final Expiry Date:

30 March 2051

Annual Rent:

$136 per annum (workings below)

Rent Review:

Five yearly and is based upon the terms of the Council’s Community Leasing and Licencing Policy 2021.

“Rent reviews shall occur every 5 years and will apply the formula of 2.5% of subscription income less any affiliation fees. This will be calculated as an average based on the tenant’s most recent 5 years of financial statements.”

Tenant’s Outgoings

100% of all charges for rates, utilities, electricity, telephone, rubbish collection, and insurance.

Permitted Use:

The demised land shall be used solely for the purposes of a Rugby Club.

Insurance:

Full insurable value.

Special Conditions:

The landlord reserves the right to terminate the agreement with six months’ notice if it requires part or whole of the occupied are for other actives.

 

The landlord will reimburse the tenant on a monthly basis for the power used by the groundsman’s bunker and the shed which remains connected to the tenant’s meter.

 

This reimbursed amount will be determined by the landlord taking a monthly reading of the check meter that covers the above areas and multiply this by the agreed rate of 21c per kWh.

This agreed rate can be reviewed at any time at the written request of the tenant. The basis of which the agreed rate will be determined is by averaging the $/kWh over the last six-month power bills.

 

 

4.       Options

 

Option 1 – (Recommended)

 

To grant a lease to the Alexandra Rugby Club as per the terms and conditions contained within this report.

 

Advantages:

 

·        Supported by the Molyneux Park Reserve Management Plan 2021.

·        Terms and conditions are in accordance with the Community Leasing and Licencing Policy 2021.

·        Alexandra Rugby Club agree to the proposed terms and conditions.

 

Disadvantages:

 

·        None

 

Option 2

 

To grant a lease to the Alexandra Rugby Club on different terms.

 

Advantages:

 

·        No apparent advantages.

 

Disadvantages:

 

·        No apparent disadvantages.

 

Option 3

 

To not grant a lease to the Alexandra Rugby Club.

 

Advantages:

 

·        None.

 

Disadvantages:

 

·        If a new lease is not granted, then all improvements upon the land will revert to Council’s ownership. This ownership could become a burden to the ratepayers.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the social well-being of communities, in the present and for the future by enabling the Alexandra Rugby Club to continue to foster and promote the amateur game of rugby to the Vincent and surrounding communities.

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

The Long-term Plan 2021/31 included income from the Alexandra Rugby Club lease at $92.37 per annum.

 

This rental amount was as a result of the Vincent Community Board in 2015 freezing the Alexandra Rugby Club’s rental by resolution 15.7.7 until a Community Leasing and Licensing Policy was adopted.

 

The rent proposed by this agreement is only a slight increase in revenue at $136 per annum for the next five years.

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Yes, this proposed lease is consistent with the Molyneux Park Reserve Management Plan 2021 and the Community Leasing and Licensing Policy 2021.

Considerations as to sustainability, the environment and climate change impacts

 

This decision does not impact on the sustainability, environment and climate change of the district.

Risks Analysis

 

The health and safety obligations will be the Tenant’s responsibility to meet.

Significance, Consultation and Engagement (internal and external)

As the lease is considered under the Molyneux Park Reserve Management Plan 2021 public consultation is not required under the Reserves Act 1977 section 54 subsection 1A.

 

 

6.       Next Steps

 

·    The Board’s decision is communicated to the Alexandra Rugby Club.

·    The lease is executed.       

 

 

7.       Attachments

 

Nil

 

Report author:

 

Reviewed and authorised by:

 

 

 

Christina Martin

 

Louise van der Voort

Property and Facilities Officer (Vincent and Teviot Valley)

 

Executive Manager - Planning and Environment

6/07/2021

 

7/07/2021

 


20 July 2021

 

21.6.4         Alexandra United Football Club Application to Site a Container

Doc ID:      542198

 

1.       Purpose of Report

 

To consider a request from the Alexandra United Football Club to temporarily site a 6-metre storage container at Molyneux Park.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a lease to the Alexandra United Football Club for the purpose of temporarily locating a 6-metre container on Lot 2 Deposit Plan 21404, being part of Molyneux Park Recreation Reserve, for a term of two years a $1.00 per annum (if demanded), subject to:

·        The provisions of section 54 of the Reserves Act

·        The provisions of Council’s Community Leasing and Licensing Policy

·        The container being located immediately adjacent to Central Otago Netball Club Incorporated’s existing container

·        The container being painted to the satisfaction of the Parks and Recreation Manager

·        The Minister of Conservation’s consent

C.      Authorises the Chief Executive to do everything necessary to give effect to the resolution.

 

 

2.       Background

 

The Alexandra United Football Club (the Club) currently store their operational equipment in an area under the netball pavilion. This area no longer has sufficient space to contain the Club’s equipment.

 

The Football Club propose that a 6-metre container would be adequate to meet their storage needs. They suggest that it could be located adjacent to the container owned by the Central Otago Netball Club Incorporated (the Netball Club). The Netball Club’s container is situated to the west of the netball courts.

 

The Football Club’s request is outlined in more detail in Appendix 1. A plan indicating the preferred site is shown in Appendix 2.

 

 

3.       Discussion

 

The Molyneux Park Reserve Management Plan 2021 (RMP) provides for buildings and structures on the park, provided they are appropriately located and do not detract from the amenity of the park. The relevant parts of the RMP are contained in Appendix 3.

 

The RMP encourages multiple use of buildings to avoid unnecessary duplication. Discussions have been held between the Club and the Netball Club over the possibility of sharing the existing netball container. A sharing arrangement has not been able to be accommodated.

 

Containers are functional and robust. The Club have indicated that they would paint the container to blend in with the surroundings. Their container would be sited next the existing Netball Club container.

 

The Club’s request for the siting of the container is of a temporary nature, until they can secure more permanent storage options. To comply with the Reserves Act 1977, Council would need to issue a lease for the siting of the container. It is proposed that the lease would be issued for two years. During the lease’s term, the Club would seek more permanent storage arrangements. Before any renewal was contemplated, Council and the Club would undertake a review as to whether the container was still required.

 

 

4.       Options

 

Option 1 – (Recommended)

 

Agrees to grant a lease to the Alexandra United Football Club for the purpose of temporarily locating a 6-metre container on Lot 2 Deposit Plan 21404 being Molyneux Park Recreation Reserve, for a term of two years a $1.00 per annum (if demanded), subject to:

·        The provisions of section 54 of the Reserves Act

·        The provisions of Council’s Community Leasing and Licensing Policy

·        The container being located immediately adjacent to the Central Otago Netball Club Incorporated’s existing container

·        The container being painted to the satisfaction of the Parks and Recreation Manager

·        The Minister of Conservation’s consent

 

Advantages:

 

·        The Club’s storage issues would be solved in the short term, allowing them time to explore a permanent storage option.

·        The container would have a lease for two years. Prior to the end of the two-year lease term, Council and the Club would undertake a review to determine if the container was still required.

·        There is no cost to Council.

 

Disadvantages:

 

·        Siting a container on Molyneux Park may have a negative impact on the visual amenity of the park.

 

Option 2

 

That the Board does not authorise the Alexandra United Football Club to temporarily locate a 6-metre container at Molyneux Park.

 

Advantages:

 

·        There would be no additional structures sited on the reserve.

·        There would be no decline in visual amenity.

 

Disadvantages:

 

·        The Club will still have issues with inadequate storage for their equipment.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the social and cultural wellbeing of communities, in the present and for the future by providing much needed storage space for a growing sports club.

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

There is no cost to Council in this proposal. The Club pay $1500.00 per year for rental of the grounds. It is proposed that the lease for the container is levied at $1 per annum (if demanded).

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

This decision is consistent with the Molyneux Park Reserve Management Plan 2021, and any lease would be consistent with Council’s Community Leasing and Licensing Policy.

 

Considerations as to sustainability, the environment and climate change impacts

There are no sustainability, environmental or climate change impacts related to this decision.

 

Risks Analysis

There are no risks identified with this decision.

 

Significance, Consultation and Engagement (internal and external)

 

No consultation is required.

 

 

 

6.       Next Steps

 

·    A report will be prepared for Council to consider authorising the lease under its delegated authority on behalf of the Minister of Conservation.

·    The Club will be kept informed throughout the process.

 

 

7.       Attachments

 

Appendix 1 - AUFC Request to Site A Container

Appendix 2 - AUFC Proposed Container Location

Appendix 3 - Excerpt from Molyneux Park Reserve Management Plan 2021  

 

Report author:

Reviewed and authorised by:

 

 

Gordon Bailey

Louise van der Voort

Parks and Recreation Manager

Executive Manager - Planning and Environment

23/06/2021

7/07/2021

 


Vincent Community Board meeting

20 July 2021

 




Vincent Community Board meeting

20 July 2021

 


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Vincent Community Board meeting

20 July 2021

 

Buildings and Other Structures

 

Objectives

1       To ensure that buildings and other structures do not dominate Molyneux Park and are located, designed and maintained so that they do not detract from the amenity of the park and facilitate public recreational use and enjoyment.

2       To support the development or redevelopment of buildings and structures on the park where the need for these has been fully assessed and it is demonstrated that recreation and community outcomes are better enabled.

3       To encourage sharing of existing facilities to prevent unnecessary duplication or expansion of facilities.

4       To ensure that buildings and structures have necessary approvals.

5       To encourage and allow for networks of paths for pedestrians and/or cyclists.

 

 POLICIES

1               The multiple use of buildings and other facilities by sports and recreation clubs shall be actively encouraged including subletting.  A new building will only be erected where it is not suitable to use a modified existing building, or possible to share facilities with other users.  Buildings shall be designed or modified for multi-purpose use where practicable.

2               New buildings on the park shall only be considered where:

·  they meet a specific proven need

·  Neither the location of the building, nor associated car-parking, unduly restrict the area useable for outdoor recreation or utilisation of the park.

·  They do not obstruct the entrances to the park, either physically or visually, including access for emergency vehicles.

·  They do not detract from the appearance or open nature of the park, especially as seen from surrounding roads.

3               All new buildings and structures shall be of a size and design that:

·  Is such that they provide no more than a service ancillary to the use of the area for sport.

·  Is to acceptable architectural standards.

·  Is in scale with, and suited to, the character of the park.

·  If possible, they shall be sited so that they can be extended to provide such further facilities as may be required later.

4               When assessing proposals for buildings and structures, Council’s assessment and discretion will include the following:

·     Location and size of building or structure

·     Proposed lighting

·     Materials and finishes

·     Servicing requirements

·     Associated provision for transport including carparking

·     Proposed signs including inward facing signs on fences

·     Proposed landscaping

·     Access and carparking.

 

 

 


20 July 2021

 

21.6.5         Road Renaming Report - Portion of Watson Road

Doc ID:      530115

 

1.       Purpose of Report

 

To consider a request to rename a portion of Watson Road, Waikerikeri.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that a portion of Watson Road be renamed Pīhoihoi Road.

 

 

2.       Background

 

Watson Road is divided into two sections by Nelsen Ridge Road. This division could cause confusion for emergency services if they are required to locate a property in the event of an emergency. Renaming the right-hand side of Watson Road at the T intersection of Watson Road and Nelsen Ridge Road would avoid this situation.

 

Staff consulted with affected property owners explaining the situation and invited them to provide name suggestions for the portion of Watson Road to be renamed. Only one of the property owners provided a name. Aukaha were consulted on a selection of Māori names that were submitted by the property owner. 

 

To streamline future consultation for Māori names a pre-approved list of approximately 200 Māori road names specific to Central Otago has now been provided by Aukaha (attached for reference as appendix 3).

 

 

3.       Discussion

 

Renaming a section of Watson Road will mean six property owners will receive new rapid numbers. New rapid numbers are necessary as the datum point or point where the road begins will change. There has been no negative response from the property owners regarding this.

 

The preferred name is Pīhoihoi Road.  Pīhoihoi is the Māori name for the New Zealand Pipit.  The Pipit is a prominent bird seen in the Waikerikeri area.

 

Two alternative names provided for consideration are Kaireka, after the Skylark, also seen in the area and Kārearea, after the native falcon that is prevalent up against the Dunstan Range and a Central Otago symbol.

 

 

 

 

 

 

4.       Options

 

Option 1 – (Recommended)

 

Recommend to Council to rename the section of Watson Road to the right of the T intersection of Nelsen Ridge Road highlighted in pink on the attached map (appendix 1) to Pīhoihoi Road.

 

Advantages:

 

·        Emergency services can locate an address quickly and easily in the event of a call out.

·        Suggested name is the preferred choice of the property owner who made a submission on the road name.

·        Suggested road name meets council policy and has been endorsed by Aukaha.

 

Disadvantages:

 

·        The six rapid numbers currently issued on Watson Road will need to be renewed. 

·        Two of the property owners/residents will have a change of road name and rapid number.

·        The cost of approximately $100 to replace the rapid number plates will be met by Council roading budgets.

 

Option 2

 

Select either Kaireka Road or Kārearea Road for the section of road to be renamed. 

 

Advantages:

 

·        Emergency services can locate an address quickly and easily in the event of a call out.

·        Suggested names are the second or third choice of the property owner who made a submission on the road name.

·        Suggested names meet council policy and have been endorsed by Aukaha.

 

Disadvantages:

 

·        The six rapid numbers currently issued on Watson Road will need to be updated. 

·        Two of the property owners/residents will have a change of road name and rapid number.

·        The cost of approximately $100 to replace the rapid number plates will be met by Council roading budgets.

 

Option 3

 

Select a name from the Vincent Community Boards list of approved names (appendix 2).

 

Advantages:

 

·        Emergency services can locate an address quickly and easily in the event of a call out.

·        Suggested names meet council policy.

 

Disadvantages:

 

·        Name is not the choice of the person who took the time to make a submission on a road name.

·        The six rapid numbers currently issued on Watson Road will need to be updated. 

·        Two of the property owners/residents will have a change of road name and rapid number.

·        The cost of approximately $100 to replace the rapid number plates will be met by Council roading budgets.

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the environmental  wellbeing of communities by providing clear direction to access points for emergency services. 

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

Costs for the road sign and replacement rapid number plates will be met by the Council roading budgets.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Yes consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road renaming has the ability to celebrate cultural and heritage aspects of the area.  Road renaming has no climate change impacts or benefits.

 

Risks Analysis

 

Approval of this road rename presents no discernible risk.

 

Significance, Consultation and Engagement (internal and external)

 

A consultation process has been undertaken with Iwi and the affected parties.

 

This decision does not trigger engagement under the significance and engagement policy.

 

 

 

6.       Next Steps

 

1.   The Vincent Community Board considers the proposal and selects a name.

2.   Council confirms the name change.

3.   Public notification provided.

4.   Council sends a copy of the resolution to the Registrar-General of Land and the Survey-General.

 

 

7.       Attachments

 

Appendix 1 - Map portion of Watson Road.pdf

Appendix 2 - List of Road Names -Vincent Ward.docx

Appendix 3 - Aukaha List of Approved Māori Road Names  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

2/07/2021

2/07/2021

 


Vincent Community Board meeting

20 July 2021

 


Vincent Community Board meeting

20 July 2021

 

PART 1 – WAR MEMORIAL NAMES                                            xxx strikethrough indicates name already in use

Location

Surname

Locations of same name

First names

Rank last held

War

Alexandra

Backholm

 

Walter Herbert

Private

World War 1, 1914-1918

Alexandra

Carline

 

William

Private

World War 1, 1914-1918

Alexandra

Gartly

 

Roger

Gunner

World War 1, 1914-1918

Alexandra

Keeble

 

Frederick

Private

World War 1, 1914-1918

Alexandra

Kinnaird

Earnscleugh

James

Private

World War 1, 1914-1918

Alexandra

Kitto

Roxburgh

Russell Francis

Private

World War 1, 1914-1918

Alexandra

Magnus

Chatto Creek

Albert

Private

World War 1, 1914-1918

Alexandra

Maskell

 

John Alexander

Private

World War 1, 1914-1918

Alexandra

McGinnis

 

Joseph Augustine

Private

World War 1, 1914-1918

Alexandra

McNamara

 

Robert William

Corporal

World War 1, 1914-1918

Alexandra

McNaught

 

Alexander Labourer

Private

World War 1, 1914-1918

Alexandra

Nind

 

Horace Wise

Private

World War 1, 1914-1918

Alexandra

Parker

 

James

Private

World War 1, 1914-1918

Alexandra

Pender

 

Francis James

Lance Corporal

World War 1, 1914-1918

Alexandra

Ramsay

 

Murray Herbert

Private

World War 1, 1914-1918

Alexandra

Simonsen

 

Bertzow Franklin

Private

World War 1, 1914-1918

Alexandra

Spencer

 

Lewis Harcourt

Private

World War 1, 1914-1918

Alexandra

Tohill

Galloway

Daniel

Private

World War 1, 1914-1918

Alexandra

Westhead

 

Arthur Ernest

Trooper

World War 1, 1914-1918

Clyde

Appleton

 

Ralph Bruce

Private

World War 1, 1914-1918

Clyde

Barker

 

Benjamin Stanley

Private

World War 1, 1914-1918

Clyde

Cassidy

 

John Joseph

Quartermaster Sergeant/Trooper

World War 1, 1914-1918

Clyde

Colyer

 

Alan Vaughan

Trooper

World War 1, 1914-1918

Clyde

Conner

Roxburgh

George Christopher Harvey

Lance Corporal

World War 1, 1914-1918

Clyde

Dickie

 

George Edward

Trooper

World War 1, 1914-1918

Clyde

Ericson

 

John Frederick

Private

World War 1, 1914-1918

Clyde

Gault

 

William

Trooper

World War 1, 1914-1918

Clyde

Gilbert

 

Harry

Private

World War 1, 1914-1918

Clyde

Keane

 

Edmond Patrick

Private

World War 1, 1914-1918

Clyde

Keith

 

Alexander William

Rifleman

World War 1, 1914-1918

Clyde

McDougall

 

Donald William

Private

World War 1, 1914-1918

Clyde

McElroy

 

Andrew Coleman

Lance Corporal

World War 1, 1914-1918

Clyde

McKay

Cromwell, Wedderburn

John

Rifleman

World War 1, 1914-1918

Clyde

McNeil

 

Alexander

Private

World War 1, 1914-1918

Clyde

Patterson

 

George

Rifleman

World War 1, 1914-1918

Clyde

Pickett

 

George Henry

Private

World War 1, 1914-1918

Clyde

Porter

 

John

Private

World War 1, 1914-1918

Clyde

Prout

 

Reginald Wilfred

Trooper

World War 1, 1914-1918

Clyde

Ramage

 

Andrew

Private

World War 1, 1914-1918

Clyde

Ridgway

 

William Kemp

Private

World War 1, 1914-1918

Clyde

Smart

 

John Sutherland

Private

World War 1, 1914-1918

Clyde

Spain

 

Cass Joseph

Lance Corporal

World War 1, 1914-1918

Clyde

Tracey

 

Joseph

Trooper

World War 1, 1914-1918

Clyde

Uren

 

George Thomas

Private

World War 1, 1914-1918

Clyde

Vercoe

 

Robert Stanley

Quartermaster Sergeant

World War 1, 1914-1918

Clyde

Waddell

 

Frederick Alfred

Private

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

Charles Leslie

Trooper

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

John

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Frederick Tudor

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

James Francis

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Leo Ryan

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Septimus

Private

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Warren

Private

World War 1, 1914-1918

Clyde

Winter

 

David Walker

Private

World War 1, 1914-1918

Clyde

Winter

 

Guy

Private

World War 1, 1914-1918

Drybread

Gordon-Glassford

 

Henry William

Lance Corporal

World War 1, 1914-1918

 

 

 

 

 

 

Earnscleugh

Adie

 

Daniel

Rifleman

World War 1, 1914-1918

Earnscleugh

Forrest

 

John Herbert

Private

World War 1, 1914-1918

Earnscleugh

Kinnaird

Alexandra

James

Private

World War 1, 1914-1918

Earnscleugh

McTaggart

 

Joseph

Private

World War 1, 1914-1918

Earnscleugh

Nairn

 

George

Rifleman

World War 1, 1914-1918

Earnscleugh

Weaver

Clyde

Charles Leslie

Trooper

World War 1, 1914-1918

Galloway

Fyfe

 

James

Trooper

World War 1, 1914-1918

Galloway

Hay

 

John Edward

Private

World War 1, 1914-1918

Galloway

Julian

 

Thaddeus

Captain

World War 1, 1914-1918

Galloway

Kinraid

 

Cecil

Corporal

World War 1, 1914-1918

Galloway

Love

 

James Hayward

Private

World War 1, 1914-1918

Galloway

Symonds

 

Lewis Vivian

Lance Corporal

World War 1, 1914-1918

Galloway

Tohill

Alexandra

Edmund

Trooper

World War 1, 1914-1918

Lauder

Coffey

 

William

Private

World War 1, 1914-1918

Lauder

Haig

 

John

Corporal

World War 1, 1914-1918

Lauder

Haigh

 

Walther

Quartermaster Sergeant

World War 1, 1914-1918

Lauder

Moran

Matakanui

George

Private

World War 1, 1914-1918

Lauder

Morton

 

Henry

Trooper

World War 1, 1914-1918

Moa Creek

Cornwell

 

Henry

Lance Corporal

World War 1, 1914-1918

Moa Creek

Davidson

Poolburn

Richard Henry

Rifleman

World War 1, 1914-1918

Moa Creek

Fahey

 

Michael

Private

World War 1, 1914-1918

Moa Creek

Graves

 

William James

Private

World War 1, 1914-1918

Moa Creek

Gunn

 

Norman McLeod

Trooper

World War 1, 1914-1918

Moa Creek

McBreen

 

Andrew

Private

World War 1, 1914-1918

Moa Creek

O'Brien

Roxburgh

Charles

Corporal

World War 1, 1914-1918

Moa Creek

Quigley

 

Alfred

Sapper

World War 1, 1914-1918

Moa Creek

Schofield

 

Sydney

Private

World War 1, 1914-1918

Omakau

Drake

 

Arthur Ernest

Private

World War 1, 1914-1918

Omakau

Gallagher

 

John

Trooper

World War 1, 1914-1918

Omakau

Keats

 

Clarence

Rifleman

World War 1, 1914-1918

Omakau

Keats

 

Vivian

Private

World War 1, 1914-1918

Omakau

McIntyre

 

Hugh

Second Lieutenant

World War 1, 1914-1918

Omakau

O'Keefe

 

Edward William

Private

World War 1, 1914-1918

Omakau

Paul

 

George

Rifleman

World War 1, 1914-1918

Omakau

Paul

 

Henry

Private

World War 1, 1914-1918

Omakau

Richardson

 

Ernest Norman

Private

World War 1, 1914-1918

Omakau

Richardson

 

Herbert Arthur

Private

World War 1, 1914-1918

Ophir

Desmond

 

Francis William

Private

World War 1, 1914-1918

Ophir

McKenzie

Poolburn, Waipiata

Malcolm

Lance Corporal

World War 1, 1914-1918

Ophir

Padgett

 

John

Private

World War 1, 1914-1918

Ophir

Rose

 

Otto Frederick

Rifleman

World War 1, 1914-1918

Saint Bathans

Cormick

 

John Charles

Private

World War 1, 1914-1918

Saint Bathans

Cormick

 

Martin Joseph

Private

World War 1, 1914-1918

Saint Bathans

Dillon

 

James John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

Thomas Esmond

Trooper

World War 1, 1914-1918

Saint Bathans

Excell

 

Alfred

Rifleman

World War 1, 1914-1918

Saint Bathans

Irvinc

 

Robert Duff

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

Cyril Cuthbert

Private

World War 1, 1914-1918

Saint Bathans

Pyle

 

Frank Mortimer

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Graham

Rifleman

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Rupert

Trooper

World War 1, 1914-1918

Saint Bathans

Redmile

 

Sydney

Lance Corporal

World War 1, 1914-1918

Saint Bathans

Shaw

Wedderburn

George Herbert

Trooper

World War 1, 1914-1918

Saint Bathans

Wilkinson

 

Carroll John

Trooper

World War 1, 1914-1918

 

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names

Context

 

STEBBING

Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River

Vincent Ward

GARDS

Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry

 

HEWITT

The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick  Street in business for 90 years

Alexandra

DAVIDSON

Jl Davidson  (1988-1952) Prominent member of many Public Organisations in the Clyde District.

Clyde area

SPAIN

Stephen Spain owned  Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead

Earnscleugh,

SMITH (Graeme)

Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member

Clyde

 


Vincent Community Board meeting

20 July 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


20 July 2021

 

21.6.6         Road naming report for approval - off Golden Road

Doc ID:      532456

 

1.       Purpose of Report

 

To consider a request to name a private right of way Sim Lane.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the private right of way off Golden Road be named Sim Lane.

 

2.       Background

 

One private right of way is to be named in a new sub-division off Golden Road, Springvale.

 

 

3.       Discussion

 

The plan attached (Appendix 1) shows the right of way to be named in red. The developer, Tony Sim, would like to name the right of way after his father Ivan Sim, aged 91 and still living in Alexandra.  Mr Ivan Sim has been heavily involved in the farming community and real estate in both Central Otago and Southland.  According to Tony Sim, Ivan was instrumental in the land purchase for the New World Supermarket in Alexandra.

 

Two other names have been provided by the developer.  Hidden Stream Lane which relates to the Springvale aquifer.  This name does not meet Council Policy as it is two words.  The third choice is Dunstan Lane referencing the local area.  Unfortunately, as Dunstan Road is already a named road, this name does not meet Council Policy either.

 

 

4.       Options

 

Option 1 – (Recommended)

 

Name the private right of way Sim Lane.

 

Advantages:

 

·        Name is the first choice of the developer.

·        Name meets Council policy.

 

Disadvantages:

 

·        None.

 

 

 

Option 2

 

Select a name from the Vincent Community Board’s approved name list.

 

Advantages:

 

·        Name meets Council Policy.

 

Disadvantages:

 

·        Name would not be any of the preferred choices of the developer.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the environmental  wellbeing of communities by providing clear direction to access points for emergency services.

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

Costs for the road sign will be met by the developer.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Yes, decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road naming has the ability to celebrate cultural and heritage aspects of the area.  Road naming has no climate change impacts or benefits.

 

Risks Analysis

 

Approval of this road name presents no discernible risk.

 

Significance, Consultation and Engagement (internal and external)

 

This decision does not trigger engagement under the significance and engagement policy.

 

 

 

6.       Next Steps

 

1)   Council confirms the road name.

2)   Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

 

 

7.       Attachments

 

Appendix 1 - Map - ROW off Golden Road.docx

Appendix 2 - Vincent Community Board Approved Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

10/05/2021

2/07/2021

 


Vincent Community Board meeting

20 July 2021

 

Appendix 1

 


Vincent Community Board meeting

20 July 2021

 

PART 1 – WAR MEMORIAL NAMES                                            xxx strikethrough indicates name already in use

Location

Surname

Locations of same name

First names

Rank last held

War

Alexandra

Backholm

 

Walter Herbert

Private

World War 1, 1914-1918

Alexandra

Carline

 

William

Private

World War 1, 1914-1918

Alexandra

Gartly

 

Roger

Gunner

World War 1, 1914-1918

Alexandra

Keeble

 

Frederick

Private

World War 1, 1914-1918

Alexandra

Kinnaird

Earnscleugh

James

Private

World War 1, 1914-1918

Alexandra

Kitto

Roxburgh

Russell Francis

Private

World War 1, 1914-1918

Alexandra

Magnus

Chatto Creek

Albert

Private

World War 1, 1914-1918

Alexandra

Maskell

 

John Alexander

Private

World War 1, 1914-1918

Alexandra

McGinnis

 

Joseph Augustine

Private

World War 1, 1914-1918

Alexandra

McNamara

 

Robert William

Corporal

World War 1, 1914-1918

Alexandra

McNaught

 

Alexander Labourer

Private

World War 1, 1914-1918

Alexandra

Nind

 

Horace Wise

Private

World War 1, 1914-1918

Alexandra

Parker

 

James

Private

World War 1, 1914-1918

Alexandra

Pender

 

Francis James

Lance Corporal

World War 1, 1914-1918

Alexandra

Ramsay

 

Murray Herbert

Private

World War 1, 1914-1918

Alexandra

Simonsen

 

Bertzow Franklin

Private

World War 1, 1914-1918

Alexandra

Spencer

 

Lewis Harcourt

Private

World War 1, 1914-1918

Alexandra

Tohill

Galloway

Daniel

Private

World War 1, 1914-1918

Alexandra

Westhead

 

Arthur Ernest

Trooper

World War 1, 1914-1918

Clyde

Appleton

 

Ralph Bruce

Private

World War 1, 1914-1918

Clyde

Barker

 

Benjamin Stanley

Private

World War 1, 1914-1918

Clyde

Cassidy

 

John Joseph

Quartermaster Sergeant/Trooper

World War 1, 1914-1918

Clyde

Colyer

 

Alan Vaughan

Trooper

World War 1, 1914-1918

Clyde

Conner

Roxburgh

George Christopher Harvey

Lance Corporal

World War 1, 1914-1918

Clyde

Dickie

 

George Edward

Trooper

World War 1, 1914-1918

Clyde

Ericson

 

John Frederick

Private

World War 1, 1914-1918

Clyde

Gault

 

William

Trooper

World War 1, 1914-1918

Clyde

Gilbert

 

Harry

Private

World War 1, 1914-1918

Clyde

Keane

 

Edmond Patrick

Private

World War 1, 1914-1918

Clyde

Keith

 

Alexander William

Rifleman

World War 1, 1914-1918

Clyde

McDougall

 

Donald William

Private

World War 1, 1914-1918

Clyde

McElroy

 

Andrew Coleman

Lance Corporal

World War 1, 1914-1918

Clyde

McKay

Cromwell, Wedderburn

John

Rifleman

World War 1, 1914-1918

Clyde

McNeil

 

Alexander

Private

World War 1, 1914-1918

Clyde

Patterson

 

George

Rifleman

World War 1, 1914-1918

Clyde

Pickett

 

George Henry

Private

World War 1, 1914-1918

Clyde

Porter

 

John

Private

World War 1, 1914-1918

Clyde

Prout

 

Reginald Wilfred

Trooper

World War 1, 1914-1918

Clyde

Ramage

 

Andrew

Private

World War 1, 1914-1918

Clyde

Ridgway

 

William Kemp

Private

World War 1, 1914-1918

Clyde

Smart

 

John Sutherland

Private

World War 1, 1914-1918

Clyde

Spain

 

Cass Joseph

Lance Corporal

World War 1, 1914-1918

Clyde

Tracey

 

Joseph

Trooper

World War 1, 1914-1918

Clyde

Uren

 

George Thomas

Private

World War 1, 1914-1918

Clyde

Vercoe

 

Robert Stanley

Quartermaster Sergeant

World War 1, 1914-1918

Clyde

Waddell

 

Frederick Alfred

Private

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

Charles Leslie

Trooper

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

John

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Frederick Tudor

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

James Francis

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Leo Ryan

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Septimus

Private

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Warren

Private

World War 1, 1914-1918

Clyde

Winter

 

David Walker

Private

World War 1, 1914-1918

Clyde

Winter

 

Guy

Private

World War 1, 1914-1918

Drybread

Gordon-Glassford

 

Henry William

Lance Corporal

World War 1, 1914-1918

 

 

 

 

 

 

Earnscleugh

Adie

 

Daniel

Rifleman

World War 1, 1914-1918

Earnscleugh

Forrest

 

John Herbert

Private

World War 1, 1914-1918

Earnscleugh

Kinnaird

Alexandra

James

Private

World War 1, 1914-1918

Earnscleugh

McTaggart

 

Joseph

Private

World War 1, 1914-1918

Earnscleugh

Nairn

 

George

Rifleman

World War 1, 1914-1918

Earnscleugh

Weaver

Clyde

Charles Leslie

Trooper

World War 1, 1914-1918

Galloway

Fyfe

 

James

Trooper

World War 1, 1914-1918

Galloway

Hay

 

John Edward

Private

World War 1, 1914-1918

Galloway

Julian

 

Thaddeus

Captain

World War 1, 1914-1918

Galloway

Kinraid

 

Cecil

Corporal

World War 1, 1914-1918

Galloway

Love

 

James Hayward

Private

World War 1, 1914-1918

Galloway

Symonds

 

Lewis Vivian

Lance Corporal

World War 1, 1914-1918

Galloway

Tohill

Alexandra

Edmund

Trooper

World War 1, 1914-1918

Lauder

Coffey

 

William

Private

World War 1, 1914-1918

Lauder

Haig

 

John

Corporal

World War 1, 1914-1918

Lauder

Haigh

 

Walther

Quartermaster Sergeant

World War 1, 1914-1918

Lauder

Moran

Matakanui

George

Private

World War 1, 1914-1918

Lauder

Morton

 

Henry

Trooper

World War 1, 1914-1918

Moa Creek

Cornwell

 

Henry

Lance Corporal

World War 1, 1914-1918

Moa Creek

Davidson

Poolburn

Richard Henry

Rifleman

World War 1, 1914-1918

Moa Creek

Fahey

 

Michael

Private

World War 1, 1914-1918

Moa Creek

Graves

 

William James

Private

World War 1, 1914-1918

Moa Creek

Gunn

 

Norman McLeod

Trooper

World War 1, 1914-1918

Moa Creek

McBreen

 

Andrew

Private

World War 1, 1914-1918

Moa Creek

O'Brien

Roxburgh

Charles

Corporal

World War 1, 1914-1918

Moa Creek

Quigley

 

Alfred

Sapper

World War 1, 1914-1918

Moa Creek

Schofield

 

Sydney

Private

World War 1, 1914-1918

Omakau

Drake

 

Arthur Ernest

Private

World War 1, 1914-1918

Omakau

Gallagher

 

John

Trooper

World War 1, 1914-1918

Omakau

Keats

 

Clarence

Rifleman

World War 1, 1914-1918

Omakau

Keats

 

Vivian

Private

World War 1, 1914-1918

Omakau

McIntyre

 

Hugh

Second Lieutenant

World War 1, 1914-1918

Omakau

O'Keefe

 

Edward William

Private

World War 1, 1914-1918

Omakau

Paul

 

George

Rifleman

World War 1, 1914-1918

Omakau

Paul

 

Henry

Private

World War 1, 1914-1918

Omakau

Richardson

 

Ernest Norman

Private

World War 1, 1914-1918

Omakau

Richardson

 

Herbert Arthur

Private

World War 1, 1914-1918

Ophir

Desmond

 

Francis William

Private

World War 1, 1914-1918

Ophir

McKenzie

Poolburn, Waipiata

Malcolm

Lance Corporal

World War 1, 1914-1918

Ophir

Padgett

 

John

Private

World War 1, 1914-1918

Ophir

Rose

 

Otto Frederick

Rifleman

World War 1, 1914-1918

Saint Bathans

Cormick

 

John Charles

Private

World War 1, 1914-1918

Saint Bathans

Cormick

 

Martin Joseph

Private

World War 1, 1914-1918

Saint Bathans

Dillon

 

James John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

Thomas Esmond

Trooper

World War 1, 1914-1918

Saint Bathans

Excell

 

Alfred

Rifleman

World War 1, 1914-1918

Saint Bathans

Irvinc

 

Robert Duff

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

Cyril Cuthbert

Private

World War 1, 1914-1918

Saint Bathans

Pyle

 

Frank Mortimer

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Graham

Rifleman

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Rupert

Trooper

World War 1, 1914-1918

Saint Bathans

Redmile

 

Sydney

Lance Corporal

World War 1, 1914-1918

Saint Bathans

Shaw

Wedderburn

George Herbert

Trooper

World War 1, 1914-1918

Saint Bathans

Wilkinson

 

Carroll John

Trooper

World War 1, 1914-1918

 

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names

Context

 

STEBBING

Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River

Vincent Ward

GARDS

Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry

 

HEWITT

The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick  Street in business for 90 years

Alexandra

DAVIDSON

Jl Davidson  (1988-1952) Prominent member of many Public Organisations in the Clyde District.

Clyde area

SPAIN

Stephen Spain owned  Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead

Earnscleugh,

SMITH (Graeme)

Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member

Clyde

 


20 July 2021

 

21.6.7         Road Naming Report for Approval - Rockdale Farm Subdivision

Doc ID:      539786

 

1.       Purpose of Report

 

To consider a request to name an unnamed legal road Gorge Road.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that the public road in the Rockdale Farm subdivision be named Gorge Road.

 

2.       Background

 

The partially formed unnamed legal road in a new subdivision off Omakau-Chatto Creek Road is being upgraded and requires a name.

 

 

3.       Discussion

 

The road accesses a gully where the Chinese miners worked the site in the gorge beside the Manuherekia River.  The name “Gorge Road” was selected because of the location. The plan attached (appendix 1) shows the road to be named.  

 

 “Aqueduct Way” is the second choice of name reflecting the initial work done to establish the Manuherekia water race around the edge of the gully.  Numerous problems were encountered with maintenance so in the 1930’s a wooden aqueduct and tunnel through the hill to the Manuherekia River was constructed.

 

The wooden aqueduct forms a significant feature of the gully. An old plaque is located on the original concrete buttress of the aqueduct which reads “Kaisers Mistake” which led to the third choice of road name being Kaisers Road.

 

 

4.       Options

 

Option 1 – (Recommended)

 

Name the road Gorge Road.

 

Advantages:

 

·        Developers first choice of road name.

·        Name meets Council policy.

 

Disadvantages:

 

·        None identified.

 

Option 2

 

Name the road Aqueduct Way.

 

Advantages:

 

·        Developers second choice of road name.

·        Name meets Council policy.

 

Disadvantages:

 

·        None identified.

 

Option 3

 

Name the road Kaisers Road

 

Advantages:

 

·        Developers third choice of road name.

·        Name meets Council policy.

 

Disadvantages:

 

·        None identified.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the environmental  wellbeing of communities by providing clear direction to access points for emergency services.

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

Costs for the road sign will be met by the developer.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

Decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road naming has the ability to celebrate cultural and heritage aspects of the area.  Road naming has no climate change impacts or benefits

Risks Analysis

 

Approval of this road name presents no discernible risk.

 

Significance, Consultation and Engagement (internal and external)

 

This decision does not trigger engagement under the significance and engagement policy.

 

 

 

6.       Next Steps

 

1)   Council confirms the road name.

2)   Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

 

 

7.       Attachments

 

Appendix 1 - Map for Rockdale Farm Subdivision.pdf  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

4/06/2021

2/07/2021

 


Vincent Community Board meeting

20 July 2021

 


20 July 2021

 

21.6.8         Road Naming Approval Report - Dunstan Park, Alexandra

Doc ID:      540771

 

1.       Purpose of Report

 

To consider a request to name five roads in the Dunstan Park subdivision in Alexandra.

 

Recommendations

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve five road names, road one to be named Henderson Drive, road two be named Pollock Street, road three to be named Stebbing Way, road four to be named Hewitt Crescent and road five to be named Gards Place as shown in appendix 1.

 

 

2.       Background

 

Five roads are to be named in the Dunstan Park subdivision off Henderson Drive in Alexandra.

 

 

3.       Discussion

 

The Dunstan Park subdivision is a continuation of the Molyneux Estate subdivision in Alexandra.  This is a joint development between the Central Otago District Council and one other developer.  Currently Henderson Drive runs through Molyneux Estate and will continue into the Dunstan Park subdivision.  This road is indicated on the attached map as Road 1 in pink (appendix 1) and will retain the name Henderson Drive.

 

A request was made to Council in 2019 by the Pollock family to name a street in Alexandra in memory of Gordon and Wilma Pollock (letter attached as appendix 2).  The Pollock family have lived in the area since about 1950.  Gordon Pollock was a builder, block layer and orchardist in the region. He represented Vincent County in rugby and went on to coach.  Wilma and Gordon had seven children who all grew up in Alexandra and represented Central Otago in respective sports and their community, many are still living in the area today.  We suggest Road 2, indicated in orange on the attached map be named Pollock Street.

 

The three other names selected are from the Vincent Community Board’s list of approved names. 

 

Stebbing Way (road 3 in green on the map) named after Henry Stebbing, a Government Prospector who found gold at the confluence of the Clutha and Manuherikia River.

 

Hewitt Way (road 4 in blue on the map) named after the Hewitt family who were retailers in Alexandra.  Hewitts Drapery was an iconic business on the corner of Tarbert and Limerick Streets and in business for 90 years.

 

Gards Place (road 5 in yellow on the map) named after Louis Gard who was a prominent personality involved in the local gold dredging industry in the Vincent Ward.

 

 

4.       Options

 

Option 1 – (Recommended)

 

Name the five roads Henderson Drive, Pollock Street, Stebbing Way, Hewitt Crescent, and Gards Place.

 

Advantages:

 

·        Names are the first choice of the developers.

·        Names meet Council policy.

 

Disadvantages:

 

·        None.

 

Option 2

 

Select alternative names off the Vincent Community Board’s approved road names list (appendix 3) or a name of Aukaha’s list of approved Māori road names (appendix 4).

 

Advantages:

 

·        Names meet Council policy.

 

Disadvantages:

 

·        Names are not the choice of the developers.

 

 

5.       Compliance

 

Local Government Act 2002 Purpose Provisions

This decision promotes the environmental  wellbeing of communities by providing clear direction to access points for emergency services.

 

 

Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?

 

Costs for the road signs will be met by the developers.

 

Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.

 

The decision is consistent with other policies.

 

Considerations as to sustainability, the environment and climate change impacts

 

Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals.  Road naming has the ability to celebrate cultural and heritage aspects of the area.  Road naming has no climate changes impacts or benefits.

 

Risks Analysis

 

Approval of these road names presents no discernible risk.

 

Significance, Consultation and Engagement (internal and external)

 

 

This decision does not trigger engagement under the significance and engagement policy.

 

 

 

6.       Next Steps

 

1)   Council confirms the road names.

2)   Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

 

 

7.       Attachments

 

Appendix 1 - Map - Dunstan Park off Henderson Drive.pdf

Appendix 2 - Pollock letter 2019.docx

Appendix 3 - Vincent Community Board Approved Road Names.docx

Appendix 4 - Aukaha List of Approved Maori Road Names.docx  

 

Report author:

Reviewed and authorised by:

 

 

Faye Somerville

Julie Muir

Roading Administration Assistant

Executive Manager - Infrastructure Services

23/06/2021

2/07/2021

 


Vincent Community Board meeting

20 July 2021

 

PDF Creator


1.                                                                                                                                                                                                                  Vincent Community Board meeting

2.                                                                                                                                                                                                                  20 July 2021

 

554C Dunstan Road

Alexandra 9391

 

Leanne Mash

Chief Executive

Central Otago District Council  

William Fraser Building

1 Dunorling Street

Alexandra 9320

 

 

22 March 2019

 

 

Dear Leanne

 

I wish to propose ‘Pollock’ as a possible street name in Alexandra in memory of Gordon and Wilma Pollock, who have lived in Alexandra since about 1950.

 

Wilma and Gordon Pollock at Pioneer Park, circa 1950

Gordon was a builder, blocklayer, orchardist and brought the first concrete truck into the region for large-scale concreting jobs. He played rugby for Alexandra from an early age, represented Vincent County and went on to coach the Alexandra team, select regional teams, appoint regional referees and was recognised for his long service to rugby in many roles by being named a life member of the Alexandra Rugby Club. Gordon lived a full life, was very well known in the community and was generous with his time and skills. Unfortunately, in 1987 he died too young at 58 years of age.

Wilma, born in Clyde, married Gordon in 1950. Together they built their family of seven children who all grew up in Alexandra, represented Central Otago in their respective sports and were strong members of the community. Four have lived in Alexandra and served the community for their whole life and are well known in town: Wayne (and Maureen) Pollock, retired, blocklayer, post office worker, courier, gardener, craftsman and golfer; Rob (and Jill) Pollock, blocklayer, builder, owners of Bin Inn, rugby player, fisherman, hunter; Judy (and Mike) Crosbie, hairdresser, owner of the Four Square shop in Clyde; Debbie Pollock, creative artist, cake baker and decorator, hospital caterer.

Dianne Watt (and Garry), knitter extraordinaire, Ariat, Just Country sales representative have returned to Alexandra after 20 years in Australia.  Steven (and Vicki) now live in Australia, but farmed in Central Otago and was a sporting hero on the rugby field…well remembered by Alexandra people despite his absence, so made quite an impression as a lad/young man. Alison left Alexandra after high school to go to University and has had an academic/research career.

Wilma continued to live in Alexandra until 2018, when she died at the age of 92. She was always an interested member of the community and had many friends and acquaintances, who watched over her and engaged her in conversation as she travelled around Alexandra on her mobility scooter. She lived independently in her own home until she died.

Gordon and Wilma have left many legacies to Alexandra, one of which is a family of 72 grandchildren, great grandchildren, and great great grandchildren, many of whom live in Alexandra today.

The family would feel very honoured if Gordon and Wilma’s history, legacy and contributions to Alexandra could be recognised by naming a street or road after them. Pollock Place (sounds a little too close to Peyton Place), Pollock Lane, Pollock Crescent, Pollock Road…

Thank you for considering this request.

Dianne    Alison

Dianne Watt and Alison Gilmore

wattdono@gmail.com

Ph 021 207 5183


Vincent Community Board meeting

20 July 2021

 

PART 1 – WAR MEMORIAL NAMES                                            xxx strikethrough indicates name already in use

Location

Surname

Locations of same name

First names

Rank last held

War

Alexandra

Backholm

 

Walter Herbert

Private

World War 1, 1914-1918

Alexandra

Carline

 

William

Private

World War 1, 1914-1918

Alexandra

Gartly

 

Roger

Gunner

World War 1, 1914-1918

Alexandra

Keeble

 

Frederick

Private

World War 1, 1914-1918

Alexandra

Kinnaird

Earnscleugh

James

Private

World War 1, 1914-1918

Alexandra

Kitto

Roxburgh

Russell Francis

Private

World War 1, 1914-1918

Alexandra

Magnus

Chatto Creek

Albert

Private

World War 1, 1914-1918

Alexandra

Maskell

 

John Alexander

Private

World War 1, 1914-1918

Alexandra

McGinnis

 

Joseph Augustine

Private

World War 1, 1914-1918

Alexandra

McNamara

 

Robert William

Corporal

World War 1, 1914-1918

Alexandra

McNaught

 

Alexander Labourer

Private

World War 1, 1914-1918

Alexandra

Nind

 

Horace Wise

Private

World War 1, 1914-1918

Alexandra

Parker

 

James

Private

World War 1, 1914-1918

Alexandra

Pender

 

Francis James

Lance Corporal

World War 1, 1914-1918

Alexandra

Ramsay

 

Murray Herbert

Private

World War 1, 1914-1918

Alexandra

Simonsen

 

Bertzow Franklin

Private

World War 1, 1914-1918

Alexandra

Spencer

 

Lewis Harcourt

Private

World War 1, 1914-1918

Alexandra

Tohill

Galloway

Daniel

Private

World War 1, 1914-1918

Alexandra

Westhead

 

Arthur Ernest

Trooper

World War 1, 1914-1918

Clyde

Appleton

 

Ralph Bruce

Private

World War 1, 1914-1918

Clyde

Barker

 

Benjamin Stanley

Private

World War 1, 1914-1918

Clyde

Cassidy

 

John Joseph

Quartermaster Sergeant/Trooper

World War 1, 1914-1918

Clyde

Colyer

 

Alan Vaughan

Trooper

World War 1, 1914-1918

Clyde

Conner

Roxburgh

George Christopher Harvey

Lance Corporal

World War 1, 1914-1918

Clyde

Dickie

 

George Edward

Trooper

World War 1, 1914-1918

Clyde

Ericson

 

John Frederick

Private

World War 1, 1914-1918

Clyde

Gault

 

William

Trooper

World War 1, 1914-1918

Clyde

Gilbert

 

Harry

Private

World War 1, 1914-1918

Clyde

Keane

 

Edmond Patrick

Private

World War 1, 1914-1918

Clyde

Keith

 

Alexander William

Rifleman

World War 1, 1914-1918

Clyde

McDougall

 

Donald William

Private

World War 1, 1914-1918

Clyde

McElroy

 

Andrew Coleman

Lance Corporal

World War 1, 1914-1918

Clyde

McKay

Cromwell, Wedderburn

John

Rifleman

World War 1, 1914-1918

Clyde

McNeil

 

Alexander

Private

World War 1, 1914-1918

Clyde

Patterson

 

George

Rifleman

World War 1, 1914-1918

Clyde

Pickett

 

George Henry

Private

World War 1, 1914-1918

Clyde

Porter

 

John

Private

World War 1, 1914-1918

Clyde

Prout

 

Reginald Wilfred

Trooper

World War 1, 1914-1918

Clyde

Ramage

 

Andrew

Private

World War 1, 1914-1918

Clyde

Ridgway

 

William Kemp

Private

World War 1, 1914-1918

Clyde

Smart

 

John Sutherland

Private

World War 1, 1914-1918

Clyde

Spain

 

Cass Joseph

Lance Corporal

World War 1, 1914-1918

Clyde

Tracey

 

Joseph

Trooper

World War 1, 1914-1918

Clyde

Uren

 

George Thomas

Private

World War 1, 1914-1918

Clyde

Vercoe

 

Robert Stanley

Quartermaster Sergeant

World War 1, 1914-1918

Clyde

Waddell

 

Frederick Alfred

Private

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

Charles Leslie

Trooper

World War 1, 1914-1918

Clyde

Weaver

Earnscleugh

John

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Frederick Tudor

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

James Francis

Trooper

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Leo Ryan

Rifleman

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Septimus

Private

World War 1, 1914-1918

Clyde

Williams

Roxburgh

Warren

Private

World War 1, 1914-1918

Clyde

Winter

 

David Walker

Private

World War 1, 1914-1918

Clyde

Winter

 

Guy

Private

World War 1, 1914-1918

Drybread

Gordon-Glassford

 

Henry William

Lance Corporal

World War 1, 1914-1918

 

 

 

 

 

 

Earnscleugh

Adie

 

Daniel

Rifleman

World War 1, 1914-1918

Earnscleugh

Forrest

 

John Herbert

Private

World War 1, 1914-1918

Earnscleugh

Kinnaird

Alexandra

James

Private

World War 1, 1914-1918

Earnscleugh

McTaggart

 

Joseph

Private

World War 1, 1914-1918

Earnscleugh

Nairn

 

George

Rifleman

World War 1, 1914-1918

Earnscleugh

Weaver

Clyde

Charles Leslie

Trooper

World War 1, 1914-1918

Galloway

Fyfe

 

James

Trooper

World War 1, 1914-1918

Galloway

Hay

 

John Edward

Private

World War 1, 1914-1918

Galloway

Julian

 

Thaddeus

Captain

World War 1, 1914-1918

Galloway

Kinraid

 

Cecil

Corporal

World War 1, 1914-1918

Galloway

Love

 

James Hayward

Private

World War 1, 1914-1918

Galloway

Symonds

 

Lewis Vivian

Lance Corporal

World War 1, 1914-1918

Galloway

Tohill

Alexandra

Edmund

Trooper

World War 1, 1914-1918

Lauder

Coffey

 

William

Private

World War 1, 1914-1918

Lauder

Haig

 

John

Corporal

World War 1, 1914-1918

Lauder

Haigh

 

Walther

Quartermaster Sergeant

World War 1, 1914-1918

Lauder

Moran

Matakanui

George

Private

World War 1, 1914-1918

Lauder

Morton

 

Henry

Trooper

World War 1, 1914-1918

Moa Creek

Cornwell

 

Henry

Lance Corporal

World War 1, 1914-1918

Moa Creek

Davidson

Poolburn

Richard Henry

Rifleman

World War 1, 1914-1918

Moa Creek

Fahey

 

Michael

Private

World War 1, 1914-1918

Moa Creek

Graves

 

William James

Private

World War 1, 1914-1918

Moa Creek

Gunn

 

Norman McLeod

Trooper

World War 1, 1914-1918

Moa Creek

McBreen

 

Andrew

Private

World War 1, 1914-1918

Moa Creek

O'Brien

Roxburgh

Charles

Corporal

World War 1, 1914-1918

Moa Creek

Quigley

 

Alfred

Sapper

World War 1, 1914-1918

Moa Creek

Schofield

 

Sydney

Private

World War 1, 1914-1918

Omakau

Drake

 

Arthur Ernest

Private

World War 1, 1914-1918

Omakau

Gallagher

 

John

Trooper

World War 1, 1914-1918

Omakau

Keats

 

Clarence

Rifleman

World War 1, 1914-1918

Omakau

Keats

 

Vivian

Private

World War 1, 1914-1918

Omakau

McIntyre

 

Hugh

Second Lieutenant

World War 1, 1914-1918

Omakau

O'Keefe

 

Edward William

Private

World War 1, 1914-1918

Omakau

Paul

 

George

Rifleman

World War 1, 1914-1918

Omakau

Paul

 

Henry

Private

World War 1, 1914-1918

Omakau

Richardson

 

Ernest Norman

Private

World War 1, 1914-1918

Omakau

Richardson

 

Herbert Arthur

Private

World War 1, 1914-1918

Ophir

Desmond

 

Francis William

Private

World War 1, 1914-1918

Ophir

McKenzie

Poolburn, Waipiata

Malcolm

Lance Corporal

World War 1, 1914-1918

Ophir

Padgett

 

John

Private

World War 1, 1914-1918

Ophir

Rose

 

Otto Frederick

Rifleman

World War 1, 1914-1918

Saint Bathans

Cormick

 

John Charles

Private

World War 1, 1914-1918

Saint Bathans

Cormick

 

Martin Joseph

Private

World War 1, 1914-1918

Saint Bathans

Dillon

 

James John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

John

Private

World War 1, 1914-1918

Saint Bathans

Enright

 

Thomas Esmond

Trooper

World War 1, 1914-1918

Saint Bathans

Excell

 

Alfred

Rifleman

World War 1, 1914-1918

Saint Bathans

Irvinc

 

Robert Duff

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

Cyril Cuthbert

Private

World War 1, 1914-1918

Saint Bathans

Pyle

 

Frank Mortimer

Trooper

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Graham

Rifleman

World War 1, 1914-1918

Saint Bathans

Pyle

 

William Rupert

Trooper

World War 1, 1914-1918

Saint Bathans

Redmile

 

Sydney

Lance Corporal

World War 1, 1914-1918

Saint Bathans

Shaw

Wedderburn

George Herbert

Trooper

World War 1, 1914-1918

Saint Bathans

Wilkinson

 

Carroll John

Trooper

World War 1, 1914-1918

 

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names

Context

 

STEBBING

Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River

Vincent Ward

GARDS

Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry

 

HEWITT

The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick  Street in business for 90 years

Alexandra

DAVIDSON

Jl Davidson  (1988-1952) Prominent member of many Public Organisations in the Clyde District.

Clyde area

SPAIN

Stephen Spain owned  Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead

Earnscleugh,

SMITH (Graeme)

Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member

Clyde

 


Vincent Community Board meeting

20 July 2021

 

 

Māori names associated with the Central Otago Region

Common name

Known as

 

Geology

Kurupaku

Otago Schist

Mauka

Mountains in Otago

 

Lizards

Kawariki

Jewelled gecko

Karara-moko-huruhuru

Green lizard  

Karara-mokomoko

Kind of lizard

Karara-papani

Kind of lizard

Mokomoko

Kind of lizard

Mokopapa

Tree lizard, poss. Hoplodactylus spp.

Toropahiki

Grass lizards

 

Birds

Pīhoihoi

NZ pipit

Whioi

NZ pipit

Kātaitai

NZ pipit

Manu kahaki

NZ pipit

Hiwaiwaka

Fantail

Pitakataka

Fantail

Titakataka

Fantail

Titaiwaka

Fantail

Riroriro

Grey warbler, Gerygone igata

Tata

Brown duck

Hoho

Duck 

Parera

Grey duck, wild duck

Parera-kowhio

Blue mountain duck

Pateke

Teal 

Kahu

Harrier hawk

Pouakai

Bush hawk, Falco novaseelandiae

Kaireka

Skylark   

Pakeha piopio

Skylark 

Pioioi

Lark, ground lark 

Kaka

Parrot    

Kakariwai

Robin   

Kakaruai

Robin   

Totoara

Robin 

Weka

Weka

Kea

Parrot, Nestor notabilis

Kārearea

Sparrowhawk/Falcon

Kaeaea

Sparrowhawk/Falcon

Karewarewa

Sparrowhawk/Falcon

Kiwi

Kiwi, Apteryx spp.

Koreke

Quail   

Miromiro

Tomtit, Petroica macrocephala

Pakura

Swamp hen, swamp turkey

Pukaki

Swamp hen, swamp turkey

Pukeko

Swamp hen, swamp turkey

Peopeo

Morepork, Nivox novaseelandiae

Piopio

Morepork, Nivox novaseelandiae

Putakitaki

Paradise duck  

Rerewaka

Pied stilt 

Tatariki

Yellowhead, Mohoua ochrocephala

Titiripounamu

Rifleman, Acanthisitta chloris

Tutaki

Thrush, Bowdleria punctata

 

Fish

Piharau

Lamprey

Kanakana

Lamprey

Kanakana-wairaki

Young lamprey 

Wairiki

Young lamprey 

Tuna

Eel, Anguilla spp.

Tunahau

Eel

Tunaheke

Eel

Arokehe

Eel

Hao

Eel

Horepara

Eel

Mairehe

Kind of eel, Anguilla spp.

Kirirua

Big black eel, Anguilla spp.

Kokekehe

Kind of eel, Anguilla spp.

Korakiraki

Kind of eel, Anguilla spp.

Papaaka

Kind of eel, Anguilla spp.

Punuatuna

Young eels

Hiwihiwi

Freshwater fish

Kokopala

Freshwater fish, Galaxias spp.

Panako

Freshwater fish, poss. Galaxias spp.

 

Invertebrates

Awheto

Insect

Purehurehu

Insect

Pukawerewere

Spiders, general term for most insects

Kata

Snail

Pāpapa

Tiger beetle/Cockroach/Slater

Hakopa

Ladybird

Kikihiwaru

Dragon fly

Mahitihiti

Grasshopper

Pakau

Kind of grasshopper

Namu

Sandfly

Pongarongaro

Gnats or midges

Rongaronga

Midges

Popokorua

Ants   

Upokorua

Ants

Waerau

Centipede

Wairo

Daddy-long-legs

Wairua-takata

Moths

 

Mammals

Hea

Hare

Hipi

Sheep

Hoiho (Can)

Horse

Kuri

Dogs 

Ruarangi

Maori dog

Naninani

Goat

Poaka

Wild pig  

Pouhawaiki

English rat, Rattus spp.

Pohowaiki

English rat, Rattus spp.

Rapiti

Rabbit

 

Plants

Apora (Can)

Apple

Hapura (Mur)

Apple

Aruhe

Fernroot, Pteridium spp.

Rarauhe

Fernroot, Pteridium spp.

Rauaruhe

Fernroot, Pteridium spp.

Aruhe-rakau

Fernroot, prob. Pteridum spp.

Haka

Vine, prob. white Clematis spp.

Popohue

Vine, white Clematis

Popuhua

Vine, white Clematis

Hokokuku

Vine, Clematis spp.

Pikiarero

Vine, Clematis spp.

Korokio

Shrub, Corokia cotoneaster

Korokio tāranga

Shrub, Corokia cotoneaster

Hakeke

Tree daisy, Olearia ilicifolia

Haki

Native Holly, Olearia ilicifolia

Pekapeka

Tree daisy

Hakihaki

Tree

Harakeke

Flax, Phormium tenax

Harareke

Flax, Phormium tenax

Pao

Kind of flax, Phormium spp.

Takirikau

Kind of flax, prob Phormium spp.

Kakaha

Bush flax

Wharariki

Mountain flax, Phormiun cookianum

Horopito

Pepper tree, prob. Pseudowintera colorata

Inaka

Spider plant tree, Dracophyllum sp.

NeiNei

Spider plant tree, Dracophyllum sp.

Kapuka

Broadleaf tree, prob. Griselinia littoralis

Karamu

Shrub, Coprosma spp.

Mikimiki

Coprosma spp.

Mingimingi

Coprosma spp.

Hūpiro

Coprosma spp.

Kio kio

Fern, prob. Blechnum spp.

Kirimoko

Small manuka, Leptospermum sp.

Kilimoko

Small manuka, Leptospermum sp.

Kohai

Tree, Sophora spp.

Kowhai

Tree, Sophora spp.

Goai

Tree, Sophora spp.

Tōtara

Tree, Totara

Kokomuka

Shrub, Veronica/Hebe spp.

Koromiko

Shrub, Veronica/Hebe spp.

Kuta

Cress, watercress

Mania

Tussock

Pātītī

Silver tussock, Poa sp.

Mauku

Common tussock, Poa spp.

Pupatiti

Kind of tussock

Tarahikoau

Kind of tussock

Toetoe

Toetoe

Mata

Kind of toetoe, poss. Cortaderia spp.

Makomako

Tree, Aristotelia serrata

Taramea

Spaniard grass, Aciphylla sp.

Papaii

Kind of speargrass, Aciphylla spp.

Ti kōuka

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Kauru

Cabbage tree, Cordyline spp.

Ti-whanake

Cabbage tree, Cordyline spp.

Tauhinu

Cottonwood, Ozothamnus leptophyllus

Raukaua

Tree, Raukaua simplex

Houhere

Mountain ribbonwood, Hoheria glabrata

Whauwhau

Mountain ribbonwood, Hoheria glabrata

Whauwhi

Mountain ribbonwood, Hoheria glabrata

Tawai

Silver beech, Nothofagus menziesii 

Tawhai

Silver beech, Nothofagus menziesii 

Tirowhārangi

Silver beech, Nothofagus menziesii 

Tawhairauriki

Black beech, Nothofagus solandri 

Tawairauriki

Black beech, Nothofagus solandri 

Hututawai

Red beech, Nothofagus fusca

Hutu

Red beech, Nothofagus fusca

Tawhairaunui

Red beech, Nothofagus fusca

Tūmatakuru

Wild Irishman, Discaria toumatou

Taunoka

Native broom bush

Pinātoro

NZ Daphne

Wharengāngara

NZ Daphne

Pānako

Thread fern

Tāwiniwini

Snowberry, Gaultheria spp.

Koropuka

Snowberry, Gaultheria spp.

Takapo

Snowberry, Gaultheria spp.

Taupuku

Snowberry, Gaultheria spp.

Mānuka rauriki

Kanuka

Pōpōhue

Wire vine, Muehlenbeckia complexa

Tororaro

Wire vine, Muehlenbeckia complexa

Waekāhu

Wire vine, Muehlenbeckia complexa

Puka

Wire vine, Muehlenbeckia australis

Niniao

Everlasting daisy, Helichrysum lanceolatum

Tātaraheke

Vine Bush lawyer, Rubus sp.

Tātarahika

Lawyer vine, Rubus spp.

Tataramoa

Kind of bramble   Rubus spp.

Tarakupenga

Lycopodium/Club moss

Mingi

Shrub, Leucopogon sp.

Kaiwhiria

NZ Jasmine, Parsonsia capsularis

Tōtorowene

NZ Jasmine, Parsonsia capsularis

Tōtoroene

NZ Jasmine, Parsonsia capsularis

Kaikū

NZ Jasmine, Parsonsia capsularis

Tawhiwhi

NZ Jasmine, Parsonsia capsularis

Kohuhu

Tree, Pittosporum tenuifolium

Tarata

Tree lemonwood, Pittosporum eugenoides

Hinahina

Tree, Mahoe

Piripiriwhata

Tree, Marbleleaf

Māpau

Tree, Matipo

Miro

Tree, Miro

Toromiro

Tree, Miro

Rautawhiri

Tree, Rautawhiri

Wīwī

Rush

Mākaka

Saltmarsh

Runa

Saltmarsh

Rautawhiri

Rautawhiri

Pirita

Supplejack

Kōtukutuku

Tree fuchsia

Okaoka

Stinging nettle

Ongaonga

Stinging nettle

Paku

Kind of moss

Piripiri

Plant, kind of Acaena spp.

Hutuwai

Plant, kind of Acaena spp.

Bidibidi

Plant, kind of Acaena spp.

Pitau

Part of raupo or koareare

Poroporo

Maori gooseberries, Solanum spp.

Puha

Sowthistle, ordinary kind, bush thistle

Pukio

Plant/grass, poss. Carex secta

Pukiu

Plant/grass, poss. Carex secta

Purau

Plant, poss. Bulbinella spp.

Tarutaru

Grass

Taru whenua

Ordinary grass of the plains

Tikapu

Mountain lily

Tikumu

Mountain daisy, Celmisia spp.

Wiwi

Rushes, poss. Juncus spp.

 


20 July 2021

 

6                 Mayor’s Report

21.6.9         Mayor's Report

Doc ID:      542759

 

1.       Purpose

 

To consider an update from His Worship the Mayor.

 

Recommendations

That the Vincent Community Board receives the report.

 

 

His Worship the Mayor will give a verbal update.

 

 

 

2.       Attachments

 

Nil

 

Report author:

 

Tim Cadogan

Mayor

14/07/2021

 


20 July 2021

 

7                 Chair's Report

21.6.10       Chair's Report

Doc ID:      542762

 

1.       Purpose

 

The Chair will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


20 July 2021

 

8                 Members' Reports

21.6.11       Members' Reports

Doc ID:      542766

 

1.       Purpose

 

Members will give an update on activities and issues since the last meeting.

 

Recommendations

That the report be received.

 

 

2.       Attachments

 

Nil


20 July 2021

 

9                 Status Reports

21.6.12       July 2021 Governance Report

Doc ID:      542768

 

1.       Purpose

 

To report on items of general interest, receive minutes and updates from key

organisations and consider the legacy and current status report updates.

 

Recommendations

That the report be received.

 

 

2.       Discussion

 

Minutes from Keep Alexandra / Clyde Beautiful meeting

Minutes were received for the May 2021 meeting of Keep Alexandra/Clyde Beautiful. The minutes were circulated to Members (appendix 1).

 

Status Reports

The status reports have been updated with any actions since the previous meeting (appendix 2).

 

Legacy Status Reports

The legacy status reports have been updated with any actions since the previous meeting (appendix 3). The report back from Central Otago A & P Show is attached (appendix 4).

 

 

3.       Attachments

 

Appendix 1 - KACB Minutes - May 2021

Appendix 2 - VCB Status Report

Appendix 3 - VCB Legacy Status Report

Appendix 4 - Central Otago A & P Show Report Back.  

 

Report author:

Reviewed and authorised by:

 

 

Wayne McEnteer

Sanchia Jacobs

Governance Support Officer

Chief Executive Officer

8/07/2021

12/07/2021

 


Vincent Community Board meeting

20 July 2021

 

 

 


President                                                                                                                                                    Secretary

David Beer                                                                                                                                                   Sue Mort

Phone: 03 4493017                                                                                                                                                      Phone:  03 4487450

Email: d.beer1308@gmail.com                                                                                                                            Email:      torridon9@gmail.com

130A McArthur Road, Alexandra 9391                                                                                              Chance House, 5 Lanes Rd, Alexandra 9320

                                                                                                                                                                                                                                           

            

MINUTES OF KEEP ALEXANDRA CLYDE BEAUTIFUL MEETING HELD AT 42 VENTRY STREET

On Monday May 24th at 7.30pm

 

 

PRESENT: David Beer, Ann & Barrie Wills, Bev Thomson, sue Mort, Anna Robinson, roger Browne

APOLOGIES: 

ABSENT: Allan Johnston, Karin Bowen

 

MINUTES OF PREVIOUS MEETING

Secretary moved that the minutes, having been emailed, be accepted as a true and correct record.

                                                    Seconded       Barrie                                                   Carried

BUSINESS ARISING FROM THE MINUTES.

Dealt with in Reports

Miscellaneous

Bill Townsend no longer able to help with physical work on the Rail Trail or other projects.

Christine Smith who showed interest in Membership finds herself over committed.  Apologies.

 

 

CORRESPONDENCE/ EMAILS:

IN        7 May      Shona Bain reminder re $2000 Grant received from Alexandra Community Arts Council, if not used by the end

                                  of financial year, has to be refunded

             11 May     Shona Bain CLASS funding evaluation form

             20 May              Kirsty Miles.  Volunteer south feedback Form

             21 May     KNZB Beautiful awards.  Calling for entries

             22 May     Bev  Link to Central App Report

 

OUT     11 May     Letter to Shona Bain explaining the Mural situation.  (Read by David)        

             In May    Bev to write thank you letters to Four Square for supplying refreshments for Lookout Reserve Planting Day on 

                                   16th May.

                                   Thank yous to Cheryl Hutchings (moved to North Island) and Eddie Phillips for the work they did at Lookout   

 

Secretary moved that the correspondence be accepted.                                       Seconded  Bev                                                  Carried

 

FINANCE:

Cheque Account:                                $6370.83

Term Deposit:                                     $9341.17       

ANZ Serious Saver                  $7355.91                                             

 

ACCOUNTS TO BE PAID                     Ann Wills Kamaka Pot Mix                             $35.00

                                                  Bev Thomson Lookout Seasol & Pellets      $21.96

                                                                                                                 $56.96

 

As we are going into recess for 2 months approval sought for the repayment of the Mural Grant from Alexandra Community Arts Council, if and when required.     All in agreement.

 

Treasurer moved that finances be accepted as a true and correct record.                   Seconded  David                                   Carried

 

 

 

 

REPORTS:

1.    RAIL TRAIL  - Karin Bowen

Clarifying the student labour we scored from Dunstan High school.  Volunteer South approached KACB to see if we could offer them work for a specific day.

Karen & Sue produced a plan of dead trees between Chicago Street and Dunstan Hostel with cooperation from Doc.  Needing to decide if replacement of any should be at expense of Fulton Hogan due to their infrastructure works. Ann & Sue marked the spots on 12 May.  14 May tools, knee pads, gloves etc.

Allan and Helen were provided for 5 students from Dunstan along with Ann, Barrie, David, who looked for and found irrigation lines that were actively working at marked tree spots. Now identified with highlighted pegs.  CO News Reporter and Volunteer South representative visited during the working Bee.  Ann disappointed at the coverage on the Central App.

25 hours work recorded.

Replacement trees, 27 counted, to be planted mid / late August.  Sue to source, hopefully “locally”.  Diacks, Pukerau, Edendale  mentioned.

Could try Weka on Dunstan Road. Burn Cottage stock, too big and expensive.  Looking for 1.8 – 2.5m grade trees with a good caliper stem.

We have 5 Hoherias of a suitable size bagged up at Kamaka.  These could be the substitutes for a group of Plagianthus. 

We still have a water problem on the Dunstan Road side of the Trail.  This has to be resolved for Spring planting.

David to follow up with a letter to Gordon Bailey cc to Sanchia Jacobs CEO

MURAL MATTERS

Shona Bain’s reminder re Grant.  If not spent by 30 June it needs to be returned to ACAT Treasurer.

We are still waiting for Tucker Hill to make a decision.  Anna to talk to Shona to explain situation.

Student involvement has resulted in some sketches.

The idea of getting concepts from a variety of artists good, but they need to know a budget they would be working to

 

2.    KAMAKA WALKWAY –  Ann Wills/ Sue Mort

2 Working Bees.  May 6  1.5hr    Ann, Barrie, Sue and Marion dug and potted numerous Hoheria seedlings.  These are stored at the track for use on Rail trail and other sites.

May10 1.5hr  Ann & Sue returned with Aynsley to clear the water race, rake the track of leaves and restore the surface washed out by heavy rain.  Beautiful autumn day and lots of lovely native bird calls.

Total 10.5hr

KNZB Beautiful Awards call for Entries.  13 different Awards across 4 Categories.  We are going to re -enter Kamaka as a wonderful Community asset.  Our plantings have contributed to make it a very special and unusual place in Alexandra’s townscape, and by the bird song (recorded by Ann at the Working Bee) enjoyed as a wildlife habitat and larder.

Ann to compile material.  Entries close 4th August.

 

3.    HANGING BASKETS –David Beer/ Allan Johnston

Now looking a bit shabby.  Probably time to take them down for winter.  Organise replacement with Barrie Mackie.

Same mix?  Add slow release fertilizer.

David wanting help, please, at 9am on Thursday 27th May to remove baskets.  Email to be sent

 

4.     BEST STREET & CUL DE SAC COMPETITION       Entries for KNZB awards?  NO

 

5.    LINGER AND DIE; DUNSTAN GOLD PLANTINGS

4TH May     Ann & Bev weeded 1.5hr around Kowhais.  All growing well with a few flowers showing

A Plaque to remember Denis’s work to be discussed with his daughter – Ann

Daniel Druce has been made redundant.  Need to know who is the new contact for Contact Energy

Anna organized Alex Primary to spread mulch around their plantings on 15th June

 

6.   CLEAN-UPS  - David Beer

 

7.   VINCENT COMMUNITY BOARD  - Anna Robinson/ Roger Browne

      Long Term Plan for district discussed by Anna & Roger.  Majority of interest and response was for Cromwell projects

      The Mclellan Riverbank proposal gained approval, and funding, but why not think bigger and extend development under the 

      Bridge to the former rowing club.

 

8.   WORLD ENVIRONMENT DAY/MAD4CO – Bev

 

 

 

9.   LOOKOUT RESERVE – Beverley Thomson

      16 May main planting day at the Reserve.  14 Adults, 3 kids 37.5 hrs work!  See Facebook entry.

       82 plants in the ground with bunny circles.  Morning tea donated by Four Square. A generous, magnificent spread requiring

       doggie bags.

      Purchase 2 Ozothamnus, 2 Aciphylla, 2 Heliohebes – the latter savaged by rabbits, now caged.

       Organising Shaky Reserve 30th May planting day 11 – 1pm.

       37 plants plus spare toi toi.  Sheep pellets and Seasol purchased and Weedmat staples. 

 

10.  ART/ SEATING IN THE COMMUNITY – Ann Wills

       The new lakeshore Cycle Trail Clyde to Cromwell now open.  Anna described an attractive beach area with a willow for shade    

       As an ideal place for a seat, just upstream from the Clyde Bridge.  Barrie to discuss with Stephen Jefferies Chair of Central Otago   

       Clutha Trail Co.

 

11.   SEND DELEGATE TO KNZB NATIONAL CONFERENCE

 

12. JOLENDALE PARK/ARONUI DAM

       Lucy Franke, teacher taking an Enviroschools group to Jolendale on Thursday 10th 11am, to do some work.  Barrie checking with

       The Trust as to what would be suitable tasks.

 

13.  ALEXANDRA GARDEN

      Bev forever clearing cans behind the seat and working on a sunken tin to gather fag ends.  We will need to do a winter clean up.

      Ann thought the Hutt Valley KNZB Rainbow Mural might work on the Unichem wall?

 

14.  ALEXANDRA ENTRANCE SIGNS

       Golf Course lights working.  Are the others?

       Barry McCall has been asked to arrange any repairs.

 

GENERAL:

There is a Youth Expo planned for 2nd August at Molyneux Stadium 9.30 – 3.30pm. Perhaps we could drum up interest for a

Youth Arm of KACB?

Some comment was made at the Rail Trail that the Working Bee on 14th May was disorganized.  Ann would like to say we achieved all we aimed for in half the time allocated plus preparation was completed by several people before the day over several sessions.

It was advertised, students were briefed, tools were prepared and transported and morning tea made, and the job completed successfully.  Therefore please respect the time taken by members to put these activities together.

      

 

 

The next meeting will be on Monday 16th August 7.30pm

At 5 Lanes Road.

 

Please advise Sue Mort if unable to attend – Tel.448 7450


Vincent Community Board meeting

20 July 2021

 

 

Meeting

Report Title

Resolution No

Resolution

Officer

Status

12/04/2021

Road Renaming Approval Report - Portion of Boundary Road

21.3.3

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council that a portion of Boundary Road be renamed Poole Road.

 

Roading Administration Assistant

16 Apr 2021

Action memo sent to the Roading Administration Assistant

16 Apr 2021

Report will be presented to Council on 5 May 2021 for ratification.

13 May 2021

Road renaming information will be passed to LINZ and signage arranged. CLOSED.

12/04/2021

Clyde River Park Funding

21.3.4

That the Vincent Community Board:

A.      Receives the report and accepts the level of significance.

B.      Agrees to continue to support the proposed Clyde River Park development project.

C.      Authorises $150,000 be allocated from the Earnscleugh Manuherekia Rural Land Subdivision Fund as Council contribution to the Clyde River Park development project.

 

Parks and Recreation Manager

16 Apr 2021

Action memo sent to the Parks and Recreation Manager

26 May 2021

Work progressing to confirm external funding

08 Jul 2021

Work to confirm external funding continues

19/05/2021

Submissions on the Long-term Plan 2021-31 Consultation Document

21.4.3

That the Vincent Community Board

A.       Receives the report and accepts the level of significance.

 

B.      Considers and receives all submissions.

 

Recommends to Council that staff are requested to investigate a request for an extension of the junior playground at Pioneer Park and provide a report for consideration in a future annual or long-term plan.

 

Recommends to Council that staff convene a meeting of Central Otago District Council, Central Otago Hockey Association, Central Lakes Trust and Molyneux Turf Incorporated to discuss a way forward on the proposed multi-use turf and facilities at Molyneux Park.

 

Recommends to Council to proceed with the preferred option in the consultation document for the Omakau Hub. COMPLETED

 

Recommends to Council that staff provide a report regarding Ice Inline for future consideration.

 

Recommends to Council to proceed with the preferred option in the consultation document for the Riverside Park. COMPLETED

 

Recommends to Council to amend the fees and charges schedule so that the fees charged at the Alexandra Pool be $30 per hour for lane hire for private swim schools as well as a concession card charging $1 for pool entry for all swim school students. COMPLETED

 

Chief Advisor

25 May 2021

Action memo sent to the Chief Advisor.

27 May 2021

Recommendations to Council will be discussed at the 1 June meeting.

12 July 2021

All VCB recommendations approved by Council.

9/06/2021

Hardship Grant Application Alexandra Blossom Festival

21.5.9

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a hardship grant of $26,000 to Alexandra Blossom Festival Incorporated for the 2021 Blossom Festival event. 

 

Media and Marketing Manager

16 Jun 2021

Action item sent to Officer and Finance

07 Jul 2021

Alexandra Blossom Festival Inc advised of approved grant - resolution number and purchase order provided. Grant invoiced and in CODC system for payment.

9/06/2021

Central Stories Building - Central Cinema Incorporated Furniture Proposal

21.5.2

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to give support to the Central Cinema Incorporated proposal to purchase at their own cost furniture and box office cabinetry for the Central Stories Meeting Room. 

This support is given on the following conditions:

    That Council staff and Alexandra District Museum Incorporated approve the furniture layout, storage plan, and disposal of the old meeting room tables.

    The primary purpose of the room remains a meeting room however the room can be left as a casual meeting space. Central Cinemas Incorporated will be responsible for reconfiguring the meeting space.

    Central Cinema Incorporated’s new furniture is left in the public space at their own risk.

 

Property and Facilities Officer (Vincent and Teviot Valley)

16 Jun 2021

Action memo sent to Officer

06 Jul 2021

Central Cinemas advised of Board's decision. MATTER CLOSED.

9/06/2021

Alexandra Memorial Theatre - Asbestos Removal Project

21.5.3

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the budget of $35,700 for the removal of asbestos at the Alexandra Memorial Theatre to be funded from the General Development Alexandra Reserve.

 

Property and Facilities Officer (Vincent and Teviot Valley)

16 Jun 2021

Action memo sent to Officer and Finance

06 Jul 2021

Contractor engaged. Asbestos to be removed 5 - 18 July. MATTER CLOSED.

9/06/2021

Application for easement to provide access to lease parcel occupied by Spark New Zealand Trading Limited.

21.5.4

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant an easement containing the right to convey power and telecommunications, and right of way, over Lots 7 and 8 DP 492123 (recreation reserve) in favour of Lot 1 DP 27556 (Spark New Zealand Trading Limited lease parcel), for $1, subject to:

 

-         The easement being aligned with the lease over Lot 1 DP 27556.

-         All costs associated with preparing and registering the easement being met by Spark Trading New Zealand Limited.

-         The Minister of Conservation’s consent.

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

 

Property Officer - Statutory

16 Jun 2021

Action memo sent to Officer and Finance

16 Jun 2021

Applicants advised that the Board has recommended Council support the proposal. MATTER CLOSED.

9/06/2021

Proposed Road Stopping - Unnamed Road off McArthur Road

21.5.5

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to approve the proposal to stop the western end of the unnamed unformed road off McArthur Road, (outlined in red, in figure 4), in subject to:

-     Public notification and advertising in accordance with the Local Government Act 1974.

-     No objections being received within the objection period.

-     The right of way (new access to Lots 27 and 28) being formed over Lot 4 DP 498411.

-     The Road being surveyed into two parcels (“A” and “B”) as shown in figure 3.

-     Parcel “A” being amalgamated with new Lot 27 and parcel “B” being amalgamated with new Lot 28 as shown in figure 3.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Leaning Rock Services Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Rabbit Developments Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     An easement (in gross) in favour of (and as approved by) Pioneer Energy Limited being registered over the areas marked “A” and “B” as shown in figure 7.

-     The applicants paying for the land at valuation.

-     The applicants paying all costs associated with the stopping.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

 

Property Officer - Statutory

16 Jun 2021

Action memo sent to Officer

16 Jun 2021

Applicants advised that the Board has recommended Council support the proposal. MATTER CLOSED.

9/06/2021

Proposed Road Stopping - Unnamed Road off Earnscleugh Road

21.5.6

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to approve the proposal to stop the unnamed unformed road off Earnscleugh Road subject to:

-     Public notification and advertising in accordance with the Local Government Act 1974.

-     No objections being received within the objection period.

-     Easements (in gross) in favour of (and as approved by) Earnscleugh Irrigation Society being registered the areas marked “A”, “B”, and “C” in figure 5.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over Lot 3 DP 352186 and the area marked “B” as shown in figure 5.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered over the area marked “C” as shown in figure 6.

-     The Road being surveyed into three parcels (“A”, “B”, and “C”), and amalgamated in accordance with the plan shown in figure 3.

-     Each applicant paying for their respective parcel of land at valuation.

-     The applicants sharing all other costs associated with the stopping.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

 

Property Officer - Statutory

16 Jun 2021

Action memo sent to Officer

16 Jun 2021

Applicants advised that the Board has recommended Council support the proposal. MATTER CLOSED.

9/06/2021

Proposed Road Stopping and Legalisation - Mutton Town Road

21.5.7

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to:

1.   Legalise the portion of Mutton Town Road that is formed over Section 3 Block LV Town of Clyde by taking the land shown as Section 2 in figure 3, being approximately 3008 square metres, and vesting it as legal road, subject to:

 

-     Approval of the Minister of Health.

-     Council paying the Southern District Health Board’s legal fees.

-     Ngāi Tahu approval.

-     Waka Kotahi New Zealand Transport Agency agreeing to remove the reference to gazette notice 440764 and/or approval to the vesting.

 

2.   Stop approximately 4970 square metres of Mutton Town Road, shown as Section 1 in figure 3, subject to:

 

-     The legalisation of the portion of Mutton Town Road that is formed over Section 3 Block LV Town of Clyde.

-     Council and the applicants sharing the survey costs, LINZ fees, and the costs of the LINZ Accredited Supplier.

-     Each party to the stopping paying their own legal costs.

-     The applicants paying for the land at valuation ($300,000 plus GST (if any)).

-     The road to be stopped being amalgamated with Record of Title OT17D/237

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

 

Property Officer - Statutory

16 Jun 2021

Action memo sent to Officer and Finance

16 Jun 2021

Applicants advised that the Board has recommended Council support the proposal. MATTER CLOSED.

9/06/2021

Hardship Grant Application for Alexandra District Museum Inc.

21.5.8

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a hardship grant application request of $18,364 plus GST.

 

Community Development Officer

16 Jun 2021

Action memo sent to Officer and Finance

07 Jul 2021

Applicant has been informed of the outcome of their application and sent a purchase order number and instructions to uplift the grant. CLOSED.

 


Vincent Community Board meeting

20 July 2021

 

 

 

 


Vincent Community Board Status Report on Resolutions

Chief Executive

Resolution 19.8.13 – December 2019

Development of a Multi-use Community Hub at the Omakau Recreation Reserve (PRJ 01‑2017‑01)

1.                            That the Board:

A.     Receives the report and accepts the level of significance.

B.     Agrees to support in principle the development of a purpose-built multi-use community facility for Omakau and surrounding communities, as outlined in Global Leisure Group’s feasibility study.

C.     Approves the construction of the facility on the Omakau Recreation Reserve, at a location to be determined by the community, subject to project funding and regulatory consent approvals.

D.     Agrees in principle, subject to further work, that the rough concept design for the facility be progressed to developed design stage, to enable future funding discussions and consideration by the Board.

STATUS

July 2021 – A subcommittee of the working group has been formed to progress the design.

June 2021 – Resolved by Council to include in Year 3 of the 2021 Long-term Plan.

May 2021 – Endorsed by VCB and will be considered by Council at 1 June 2021 meeting.

February 2021 – A $1million financial contribution to the construction of the hub has been included as a consultation topic in Council’s 2021 Long-term Plan community engagement.

July-December 2020 – The working group has confirmed the building site and is currently developing draft building designs.

June 2020 - The working group for this project are re-establishing meetings as of 10 June. (Their first meeting is this evening).

April 2020 – The COVID-19 lockdown has temporarily stalled community meetings.

March 2020 – The Omakau Recreation Reserve Committee is progressing community conversations about an appropriate building site and user needs, so that the detailed design will take into account as many potential users as possible.

December 2019 – Action memo sent to Community and Engagement Manager.

Resolution 19.8.15 – December 2019

Vincent Promotions Grant Applications 2020-21 financial year (Doc ID 432782)

A.                            That the Board:

A.     Receives the report and accepts the level of significance.

B.     Approves a grant of $3,000 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Central Otago A & P Show February 2021.

Requested: $6,000                                      Approved $3,000

C.     Approves a grant of $3,500 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Waiata Theatre Productions Ltd for costs associated with rights and backing track hire to stage Jesus Christ Superstar shows in Clyde, 2 – 19 July 2020.

Requested: $7,000                                      Approved $3,500

D.   Notes that Promotions grants are approved subject to meeting the requirements of the Central Otago District Council grants policy dated August 2019 and recipients should ensure that:

·      All necessary legal requirements associated with the event or project are the responsibility of and must be met by the grant recipient.

·      The event or project adheres to other relevant Council policies e.g. sustainability, smoke-free policy.

·      Information on the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes.

·      Grant recipients should acknowledge Council and the relevant Community Board as a funding provider in promotional material as and when appropriate.

STATUS

July 2021 – The Central Otago A & P Show have now reported back. Waiata Theatre Productions have successfully uplifted their grant and their invoice is currently awaiting payment.                                                                                                                                 

June 2021 – No update re A & P Show report back. Staff to follow up. Waiata Theatre production due to uplift grant in June.

April 2021 – Staff to follow up with A & P Show re report back now that event has happened.

February 2021 – Grant uplifted for A & P Show. no further update both events yet to take place.

January 2021 – Staff confirm that as advised in status update April 2020 – Waiata Theatre company event was deferred due to the impact of COVID 19 and will take place in 2021, therefore intention is to uplift grant approximately June 2021 – still within the financial year approved. Should the Board no longer wish to support the event the applicant should be advised as early as possible the approved grant is not available for uplift.

November 2020 – No further update Grants not yet uplifted.

August 2020 – No further update. Grants not yet uplifted.

July 2020 – No further update. Grants not yet uplifted.

June 2020 – No further update expected until grants uplifted in new financial year and following the events being held for report backs.

April 2020 – COVID 19 restrictions have resulted in the Waiata Theatre co. having to defer the shows until July 2021. They will run the same show under the same conditions as the original application and have approval to hold over the rights and backing track hire. They have requested to be able to uplift the approved grant for the deferred event. The approved grant would not be released until Jun / Jul 2021 on confirmation the production will be staged. 

March 2019 – Applicants advised of Board decision with details on when and how to draw down approved grants. Purchase orders raised. Grants will not be accessed until after 1 July 2020: new financial year.

December 2019 – Action memo sent to Media and Marketing Manager

Planning and Environment

Resolution 20.5.5 – September 2020

Alexandra Theatre – Stage Upgrade (Doc ID 501525)

 

That the Board:

 

A.   Receives the report and accepts the level of significance.

 

B.   Agrees to proceed with the Alexandra Theatre Stage Upgrade Project at an updated estimate cost at the detailed design stage of $590,000.

 

C.  Approves the updated funding structure of the project to be as follows:

 

Central Otago District Council

33%

Otago Community Trust

10%

Lotteries Community Facilities

44%

Transpower Community Care Fund

8%

Alexander McMillan Trust

5%

 

The draft Long Term Plan 2021/31 to be updated once the project tender has been concluded.

 

D.  Approves the updated project programme as outlined in the report, and instructs Council staff to start the tendering process.

 

STATUS

 

July 2021 – Funding for asbestos removal approved. Asbestos being removed 5-18 July. Lotteries funding approved in full. Transpower and Alexander McMillan Trust funding applications declined. Central Lakes Trust approached again and will consider application in August funding round.

 

May 2021 – Otago Community Trust funding approved in full. Report to Board to be tabled at its June meeting, requesting funding for asbestos removal which must be completed before construction commences.

 

March 2021 – Funding applications lodged. Outcome expected end June 2021.

 

February 2021 – Contract awarded subject to funding. Funding applications underway.

 

December 2020 – Tender has now closed and assessment is underway.

 

November 2020 – Drafting of tender documents are underway.

 

September 2020 – Action memo sent to the Property and Facilities Officer – Vincent and Teviot Valley.

 

Resolution 20.2.9 – May 2020

Alexandra Cemetery Arnott Street Boundary Treatment (Doc ID 440203)

That the Board:

A.   Receives the report and accepts the level of significance.

B.   Agrees that the planting of the Salvation Army community garden screen planting and the fencing and planting of the northern Arnott Street buffer zone proceed as approved in the 2019/2020 Annual Plan.

C.  Agrees to the removal of all encroachments on the reserve, and the fencing of the common boundary between Arnott Street East and the reserve, where no common boundary fence exists, by the end of the calendar year.

STATUS                                                                                                                                 

May - July 2021 – Planting is now well established. Encroachment timeline removal not finalised.

March 2021 – Final neighbouring property owners still in discussion with Council on a timeline for removal of encroachments.

February 2021 - Encroachment removal and boundary fencing works imminent.

December 2020 – The planting and irrigation components of the project are now complete and plants are thriving.  Encroachment removal and boundary fencing discussions with property owners is to commence in January 2021.

November 2020 – Planting, irrigation mains, fencing, and plant protection completed.  Temporary irrigation is still in place to establish both the border and the grass cover while the irrigation contractor waited for the planting to be completed.  Permanent irrigation completion is imminent.  One neighbour to the site has been of great support in keeping the irrigation operating through high wind periods to both control dust and ensure plant survival.

September 2020 – Works stalled due to contractor availability. Issues will be addressed to see planting and fencing completed by the end of September.

July 2020 – Community garden screen planting project commenced 13 July 2020 with the removal of the derelict water race and the installation of irrigation.  Fencing will follow with the planting likely to be completed by 31st August 2020.

May 2020 – Letter sent to all Arnott Street property owners who adjoin the reserve advising them of the Board’s decision.  Project re-costing underway for a June start on implementation of buffer planting works.  Removal of the derelict water race reviewed as possible pending agreement from Heritage New Zealand.

May 2020 – Action memo sent to Parks Projects Officer

Resolution 17.7.12 – September 2017

Council Owned Land, Pines Plantation Area North of Molyneux Park Netball Courts Alexandra – Consider Sale/Development of Residential Land (PRO 61-2079-00)

 

A.         RESOLVED that the report be received and the level of significance accepted.

 

B.         RESOLVED that the Board agreed to the sale of part of Lot 25 DP 3194 and part of Lot 6 DP 300663, located south of the Transpower corridor at the north end of Alexandra and adjacent to the Central Otago Rail trail.

 

C.         RESOLVED that the Board agreed to sale of the land by way of a joint venture development and sale of Lots, the minimum terms and conditions including:

 

·     The joint venture partner funding development with no security registered over the land.

·     Council receiving block value.

·     Council receiving 50% of the net profit, with a minimum guaranteed of $500,000.

·     Priority order of call on sales income:

First:       Payment of GST on the relevant sale.

Second:  Payment of any commission and selling costs on the relevant sale.

Third:      Payment to the Developer of a fixed portion of the estimated Project Development Costs per lot as specified in the Initial Budget Estimate and as updated by the Development Costs Estimate breakdown.

Fourth:   Payment of all of the balance settlement monies to Council until it has received a sum equivalent to the agreed block value.

Fifth:       Payment of all of the balance settlement monies to Council until it has received an amount equivalent to the agreed minimum profit share to Council

Sixth:      Payment of all of the balance to the Developer for actual Project Costs incurred in accordance with this Agreement.

Seventh: Payment of all of the balance amounts (being the Profit Share) to be divided 50 / 50 (after allowance for payment of the Minimum Profit to Council.

D.         RESOLVED that the Board agreed to delegate to the Chief Executive the authority to select the preferred joint venture offer and negotiate “without prejudice” a joint venture agreement.

 

E.         AGREED that the Chief Executive be authorised to do all necessary to achieve a joint venture agreement.

 

STATUS

 

July 2021 – 50% of Stage 3 under offer. Development tracking well.

May 2021 – Stage Three ready to be released for sale.

March 2021 – Construction work continues.

February 2021 – 3910 contract executed. Detailed update was emailed to the board separate to this Status Report.

December 2020 – Deed of novation signed by all parties.

November 2020 – Variation to agreement has been drafted to accommodate staging.  Currently with developer for consideration.  Discussions are also being held about future entity, as one partner has passed away. 

September 2020 – Work expected to start on site in October for Stage 1 and some sections will be marketed. Stage 1 completion scheduled for April 2021.

 

August 2020 – Continuing to await outcome of Shovel Ready Projects application as this

may affect how development progresses.

 

July 2020 – Still awaiting outcome of Shovel Rady Projects application which may affect

how development progresses.

 

May 2020 – Delays with engineering design and construction start date due to Covid 19.

Engineering design mostly complete and work on site expected to start soon with a staged

approach. Awaiting outcome of Shovel Ready Projects application which may affect how

this development progresses.

 

February 2020 – The developer is working on engineering design for subdivision to be

approved by Council. Work expected to start on site for subdivision in approximately 6

weeks.

 

January 2019 – Subdivision consent granted 18 December 2019.

 

November 2019 – Subdivision consent was lodged on 22 November 2019.

 

October 2019 - The affected party consultation process with NZTA and Transpower is now

complete however the process with DOC is still being progressed. Once finalized, the

application to connect Dunstan Road to the State Highway will be complete. Subdivision

consent will then be lodged.

 

September 2019 - The affected party consultation process with NZTA, Transpower and

DOC for the application to connect Dunstan Road to the State Highway is almost complete.

The developer is also close to finalising the subdivision plan to allow for the resource

consent to be lodged.

 

July 2019 – Subdivision consent expected to be lodged in August.

 

June 2019 – Tree felling complete. Subdivision consent expected to be lodged in July or

August.

 

May 2019 - Tree felling commenced 20 May and is expected to take up to 6 weeks to

complete. Subdivision scheme plan close to being finalised before resource consent

application.

 

April 2019 – Security fencing has been completed. Felling of trees expected to commence

in the next month. Concept plan is in final draft. Next step is for the surveyor to apply for

resource consent.

 

March 2019 – Concept plan is in final draft. Next step is for the surveyor to convert to a

scheme plan and apply for resource consent. The fencer is booked in for March.

 

January 2019 – Development agreement was signed by AC & JV Holdings before Christmas. Subdivision plan now being developed for resource consent application and removal of trees expected to start mid to late January.

 

October 2018 – The development agreement is with the developer’s accountant for

information. Execution imminent.

 

September 2018 – The development agreement is under final review.

 

August 2018 – Risk and Procurement Manager finalising development agreement to allow

development to proceed.

 

June 2018 – Preferred developer approved. All interested parties being advised week of 11

June. Agreement still being finalised to enable negotiation to proceed.

 

April 2018 – No change.

 

March 2018 – Staff finalising the preferred terms of agreement.

 

February 2018 – Requests received. Council staff have been finalising the preferred terms

of agreement to get the best outcome prior to selecting a party, including understanding tax

implications.

 

December 2017 – Request for Proposals was advertised in major New Zealand newspapers

at the end of November 2017 with proposals due by 22 December. Three complying

proposals received.

November 2017 – Council solicitor has provided first draft of RFI document for staff review.

September 2017- On agenda for Council approval for the land sale.

 

September 2017 – Action Memo sent to Property and Facilities Manager.

 

 

 

                                                            


Vincent Community Board meeting

20 July 2021

 

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Vincent Community Board Agenda

20 July 2021

 

10               Date of the Next Meeting

The date of the next scheduled meeting is 31 August 2021.


Vincent Community Board Agenda

20 July 2021

 

11               Resolution to Exclude the Public

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.6.13 - July 2021 Confidential Governance Report

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7