Agenda of Maniototo Community Board meeting - Wednesday, 20 January 2021

Maniototo Community Board Agenda

20 January 2021

CENTRAL OTAGO DISTRICT COUNCIL

MANIOTOTO COMMUNITY BOARD

MINUTES of a meeting of the Maniototo Community Board held in the Meeting Room, Ranfurly Service Centre, 15 Pery Street, Ranfurly on Thursday, 5 November 2020, commencing at 2.03pm.

PRESENT: R Hazlett (Chair), M Harris (Deputy), S Duncan, D Helm and S Umbers

IN ATTENDANCE: His Worship the Mayor T Cadogan, S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager – Corporate Services), S Righarts (Chief Advisor), J Kasibante (Finance Manager), A Mason (Media and Marketing Manager) (via Microsoft Teams) and W McEnteer (Governance Support Officer)

20.6.1 Public Forum

Julie Howard (Stakeholder Engagement Manager), Roy Noble (Project Director) and Kate Mandis (Environmental Planner) (Transpower - Clutha / Upper Waitaki Project)

Representatives from Transpower discussed the upgrading and refurbishment of the power lines from Roxburgh to Livingstone, which will see three wires replaced by six. Transpower are investigating a worker’s village in Ranfurly or could look to house those workers in the community. Currently the programme will work through the Ida Valley in 2021 and Naseby to Dansey’s Pass in the first half of 2022. They then responded to questions from the Board.

20.6.2 Condolences

The Chair referred to the deaths of Owen Rawcliffe, Cassie Weir, Maureen Kearney, Jean Clarke, Mike Cavanagh and Dick Cavanagh. Members stood and observed a minute’s silence as a mark of respect.

Unconfirmed

20.6.3 Confirmation of Minutes

It was moved (Umbers/Helm):

That the Board confirms and receives the minutes of the meeting of the Maniototo Community Board held on 17 September 2020 as a true and correct record.

Motion carried

20.6.4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no declarations of interest and no changes to the interests noted in the agenda were declared.

Note: Ms Hazel Harrison joined the meeting for item 20.6.5.

Ms Alison Mason joined the meeting via Microsoft Teams for item 20.6.5.

20.6.5 Maniototo Promotions Grant Applications 2020-21 Financial Year (Doc ID 511290)

A report from the Media and Marketing Manager to receive and evaluate an application received from Naseby Information and Craft Incorporated to the Maniototo Promotions Grant budget and to determine the grant allocation to the applicant had been circulated.

Ms Harrison addressed the Board and gave an update on changes to the current booklet.

It was moved (Duncan/Harris):

That the Board:

A. Receives the report and accepts the level of significance.

B. Approves a grant of $1,364 to Naseby Information and Crafts Incorporated for printing of 10,000 copies of a Naseby See & Do guide brochure.

Requested $1,364 Approved $1,364

Motion carried

20.6.6 2021 Meeting Schedule (Doc ID 510874)

A report from the Governance Manager to approve a schedule of Maniototo Community Board meetings for 2021 had been circulated.

Unconfirmed It was moved (Duncan/Helm):

That the Board:

A. Receives the report and accepts the level of significance.

B. Adopts the proposed 2021 meeting schedule for the Maniototo Community Board.

Motion carried

20.6.7 Financial Report – Period Ending 30 September 2020 (Doc ID 510209)

A report from the Accountant to provide the financial performance overview as at 30 September 2020 had been circulated.

It was moved (Harris/Umbers):

That the Board receives the report.

Motion carried

20.6.8 Mayor’s Report

His Worship the Mayor spoke to his report.

It was moved (Duncan/Harris):

That the Board receives the report.

Motion carried

20.6.9 Chair’s Report

Mr Hazlett reported on the following:

· Met with Renee Wier from Maniototo Promotions. Discussed signage and trees in Ranfurly.

· Discussed potholes in Ranfurly and reported some repairs have been coming away.

· Mentioned a discussion with John Dowling about the trees in Wedderburn and that so far nothing has happened.

· Discussed the planting of trees under power lines and about growth through the lines.

· Discussed recent changes to recycling and that now only certain numbers will be accepted for recycling.

· Discussed rubbish bins in the Maniototo. Asked whether there could be a similar design as in Omakau, where the three types of bins are combined into one unit. Queried whether there could be some temporary ones in the summer while there are lots of people using the rail trail.

· Reflected on recent Otago Regional Council wallaby programme in the Hawkdun Mountains

· Discussed with Grant Geddes about the Taieri Lake reserve and taking down trees there.

Unconfirmed It was moved (Hazlett/Duncan):

That the Board receives the report.

Motion carried

20.6.10 Members’ Reports

Ms Umbers reported on the following:

· Reported that the Poplars have returned in the domain. Will log a service request. Also mentioned that a lot of broom is flowering at present.

· Asked about the community garden. She was uncertain where it was. Other Members were unsure also.

· Made comment about turkeys wandering through Ranfurly.

Mr Harris reported on the following:

· Referred to Scott Lane, Kyeburn. Mentioned that Google maps has this as a road, however it is a water race. Could there be a sign placed indicating that it is for four-wheel drive vehicles only.

Mr Helm reported on the following:

· Mentioned potholes in Dungannon Street and Mitchell Street, Ranfurly. A service request is to be submitted.

· Mentioned manholes in the main street of Ranfurly, where the concrete had started to break away. A service request is to be submitted.

· Mentioned weeds in guttering around the streets between the channelling and the footpaths. A service request is to be submitted.

· Mentioned the broom that has not been sprayed in Allison Lane and on the Wedderburn straight.

· Mentioned the Lake Ohau village fire, and that he had visited the site.

Counsellor Duncan reported on the following:

· Attended the Long-term Plan workshops for Council.

· Attended a school prize giving in Dunedin. Reflected on the skills of students.

· Reflected on Queenstown real estate and the possibility of leaky homes there.

· Reflected on Covid-19 and its effects on the dairy industry.

· Met recently with the business association and discussed a Christmas tree for Ranfurly.

· Talked about live animal exports and reflected on the ship lost recently in Asia.

· Reflected on roading issues. Commented on a beam broken on the Stonehenge Bridge.

· Mentioned that the rail trail had looked busy recently.

It was moved (Umbers/Helm):

That the Board receives the reports.

Motion carried

20.6.11 Unconfirmed Governance Report

A report from the Governance Support Officer to provide updates on ongoing projects not captured in status reports had been circulated.

It was moved (Umbers/Harris):

That the Board receives the report.

Motion carried

20.6.12 Status Report on Resolutions

A report from the Governance Support Officer to provide an update on resolutions had been circulated.

It was moved (Duncan/Helm):

That the Board receives the report.

Motion carried

20.6.13 Date of the Next Meeting

The date of the next scheduled meeting is Wednesday, 20 January 2021.

Unconfirmed

THE BOARD IN CLOSED MEETING

In accordance with section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act (or sections 6, 7 or 9 of the Official Information Act 1982, as the case may be), it is

It was moved (Duncan/Umbers):

That the public be excluded from:

· The following parts of the proceedings of this meeting, namely: item 20.6.14.

The general subject of the matters to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds for excluding the public, as specified by s 48(1) of the Local Government Official Information and Meetings Act 1987, are set out below:

Meeting Item No. and subject	Reason for excluding the public	Grounds for excluding the public
20.6.14 Status Report	The premature disclosure of the financial information would detrimentally affect the Council’s position in the negotiations	To carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s 7(2)(i)).

Meeting Item No. and subject

Reason for excluding the public

Grounds for excluding the public

20.6.14

Status Report

The premature disclosure of the financial information would detrimentally affect the Council’s position in the negotiations

To carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s 7(2)(i)).

Motion carried

The public were excluded at 3.34 pm.

The public were readmitted at 3.40 pm and the meeting closed.

...................................................

CHAIRPERSON

Unconfirmed

20 January 2021

6 Reports for Decisions

21.1.2 Local Government New Zealand Community Board Conference 2021

Doc ID: 519625

1. Purpose of Report

To consider whether the Board would like to send representatives to the Local Government New Zealand Community Board conference in Gore, 22 to 24 April 2021.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Approves up to two Maniototo Community Board members’ attendance at the Local Government New Zealand Community Board conference in Gore, 22 to 24 April 2021.

C. Nominate up to two Maniototo Community Board members to attend.

2. Background

The New Zealand Community Board Conference takes place every two years. The biennial conference was introduced in 1997 to bring together the Community Boards of New Zealand to share practice and to help improve the understanding and work of community boards.

The budget for 2020/21 includes up to $2,500 per community board to attend this conference. This will allow up to two representatives from each board to attend. The dates for the 2021 conference are Thursday, 22 April to Saturday, 24 April inclusive.

Annabel Blaikie from Cromwell Community Board, Sally Feinerman from Teviot Valley Community Board and Sharleen Stirling-Lindsay from the Vincent Community Board were nominated to attend the last conference in New Plymouth.

A copy of the programme is attached as appendix one and can be found at www.nzcbconference.nz.

3. Options

Option 1 – (Recommended)

Send up to two community board members to the conference.

Advantages:

· An opportunity to learn more about the challenges facing community boards now and in the future.

· An opportunity to meet community board members from other parts of New Zealand and share ideas.

Disadvantages:

· None

Option 2

Decline to send up to two community board members to the conference.

Advantages:

· None.

Disadvantages:

· The opportunities to learn and to network would be lost.

4. Compliance

Local Government Act 2002 Purpose Provisions	The LGA purpose provisions (s10) states, “The purpose of local government is to enable democratic local decision-making and action by, and on behalf of, communities”. If attendance at the conference is a useful learning experience, then it will strengthen the ability to perform that role of the community board member who attends. If that member then shares what they learned with the rest of the board, then it will enhance the whole board’s ability to support their communities.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	Yes. Attendance at this conference is a budgeted item.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	There are no plans of policies that relate directly to this topic.
Considerations as to sustainability, the environment and climate change impacts	There are no implications to sustainability, environmental and climate change.
Risks Analysis	There are no risks associated with this decision.
Significance, Consultation and Engagement (internal and external)	In terms of the Council’s Significance and Engagement Policy, this decision does not meet any of the thresholds for consultation identified in item 2.1. Therefore, it is not necessary to consult with the public on this matter.

5. Next Steps

The Governance Support Officer will make the necessary travel arrangements for the nominated Members.

6. Attachments

Appendix 1 - LGNZ Community Board Conference 2021 Programme ⇩

Report author:	Reviewed and authorised by:

Wayne McEnteer	Louise van der Voort
Governance Support Officer	Acting Chief Executive Officer
23/12/2020	8/01/2021

20 January 2021

21.1.3 Grants Programme 2021-22

Doc ID: 519330

1. Purpose of Report

To consider the process for grant applications following the adoption of the 2021-31 Long Term Plan, and to establish a one-off hardship grant.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Notes that the Grants Policy 2019 established that grant applications would no longer be accepted as submissions to the long-term plan.

C. Notes that transitioning to a fully contestable process may create a one-off funding gap for some groups, potentially causing financial hardship.

D. Agrees to establish a temporary hardship fund for the first quarter of the 2021-22 financial year, to be funded from the 2021-22 contestable grants budget.

2. Background

Council adopted a new grants policy in 2019. This policy had the endorsement of community boards and established a requirement for all grants to be awarded in a contestable manner.

Previously, the long-term plan process had provided an avenue for some groups to apply for funding by way of a submission made during the formal consultation process. Many of the funding arrangements that emerged from this resulted in funds being allocated on a recurring basis for several years.

In an effort to create a more transparent process and align the practices of the Council grants programme with other New Zealand councils, twice yearly contestable funding rounds in April and October were implemented following the policy.

This had the effect of ending the allocation of grants through long-term plan submissions and restricted the long-term plan process to setting the total amount of funding available for contestable grants in a given year.

3. Discussion

Under a fully contestable grants programme, individual applications cannot be heard until after the final amount of funding available is confirmed. This would occur when the 2021/31 Long- term Plan is adopted in late June 2021.

To allow for grant applications to be called for and processed, decisions on applications for grants cannot be made until late August.

This may cause some groups, who have been receiving annual grants for critical operating costs such as staff wages, to experience financial hardship. This might occur for those groups who had been uplifting 12 months of funding in July of each year. These groups could see a gap in funding for the first quarter of the 2021-22 financial year (1 July – 30 September).

This issue was discussed with councillors at a workshop on 25 November where several options were considered. The preferred option was to establish a one-off hardship fund to cover the first quarter of the 2021-22 financial year.

This fund would be open to groups who received a grant from the Council or community boards in the 2020-21 financial year and applied it to critical operating costs such as staff wages. Groups would be expected to be able demonstrate financial hardship which threatens their ability to continue operating. A simple application form has been prepared (Appendix 1).

The fund would be available for costs a group expects to incur in the first quarter of the 2021-22 financial year. The rationale for this is that groups should be able to apply for the first funding round and access funds in September 2021. Groups who had been successful for multi-year funding would be able to access the first 12 months of funding at this time.

It is proposed that this one-off hardship fund be made available from 2021/22 grants budgets and be available for uplift from 1 July 2021. This would have the effect of making a portion of the original 2021/22 budget be non-contestable. It is anticipated that applications for these grants would be called for in April 2021 to be decided before the end of the 2020/21 financial year.

It is estimated that a maximum of $3,000 would be required for this fund based on the grants awarded in the 2020-21 financial year.

4. Options

Option 1 – (Recommended)

Establish a one-off hardship fund to cover the first 2021-22 financial year and fund it through reducing the 2021-22 contestable grants budgets.

Advantages:

· Reduces the risk of community groups facing financial hardship through changes in the grants programme

· Provides a gesture of good faith for those groups who may have been unaware of the transition to a fully contestable process

· Does not increase the deficit in the Maniototo General Reserves account.

Disadvantages:

· Reduces the amount of contestable grants available in the 2021-22 financial year.

Option 2

Establish a one-off hardship fund to cover the first quarter of the 2021-22 financial year. Any money allocated through this fund to be drawn from Maniototo General Reserves.

Advantages:

· Reduces the risk of community groups facing financial hardship through the changes in the grants programme

· Provides a gesture of good faith for those groups who may have been unaware of the transition to a fully contestable process

· Does not reduce the amount of contestable grants available in the 2021-22 financial year.

Disadvantages:

· Further increases the deficit in the Maniototo General Reserves account.

Option 3

Automatically extend all 2020-21 grants through the first quarter of the 2021-22 financial year, with the funds to be drawn from Maniototo General Reserves.

Advantages:

· Provides greater financial security to current grant recipients

· Ensures all groups currently receiving a grant have time to respond to the changes in grants following the implementation of the 2019 Grants Policy.

· Does not reduce the 2021-22 contestable grants budget.

Disadvantages:

· Further increases the deficit in the Maniototo General Reserves account.

Option 4

Automatically extend all 2020-21 grants through the first quarter of the 2021-22 financial year and fund it through offsetting the 2021-22 contestable grants budgets.

Advantages:

· Provides greater financial security to current grant recipients

· Ensures all groups currently receiving a grant have time to respond to the changes in grants following the implementation of the 2019 Grants Policy.

· Does not increase the deficit in the Maniototo General Reserves account.

Disadvantages:

· Reduces the contestable grants budget in the 2021-22 financial year.

Option 5

Do not offer additional funding to manage the transition.

Advantages:

· Would not reduce the contestable grants budget nor the Maniototo General Reserves account.

Disadvantages:

· May result in some groups facing financial hardship

· Job losses could result for those staff employed through grants.

5. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the social and cultural wellbeing of the community, in the present and for the future. It does this by assisting groups who are likely to face financial hardship following the transition to a different way of allocating grants.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	The recommended option is inconsistent with current budgets. Staff estimate that it would require only a minor amount (<$3,000) to finance the one-off fund.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Yes. The decision is consistent with the new Grants Policy introduced in 2019 which signalled this change was to occur.
Considerations as to sustainability, the environment and climate change impacts	Nil.
Risks Analysis	There is a reputational risk to Council if groups are allowed to fail or face serious hardship because of this change.
Significance, Consultation and Engagement (internal and external)	This decision is an implication of the Grants Policy 2019. The Significance and Engagement Policy has been considered and the matter does not need further consultation.

6. Next Steps

· February 2021 – Applications called for

· 1 April 2021 – Applications close

· May – June 2021 – Applications decided by Community Board.

7. Attachments

Appendix 1 - Hardship Grant Application ⇩

Report author:	Reviewed and authorised by:

Matthew Adamson	Saskia Righarts
Policy Advisor	Chief Advisor
21/12/2020	8/01/2021

20 January 2021

21.1.4 Draft 2021/31 Long-term Plan Community Board Budgets

Doc ID: 519385

1. Purpose of Report

To approve the draft budgets for inclusion in Council’s 2021/31 Long-term Plan Consultation Document and supporting documentation.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Adopts the draft 2021/31 Long-term Plan budgets.

C. Recommends to Council that the draft 2021/31 Long-term Plan budgets be accepted.

2. Background

The 2021/31 draft budgets for the Maniototo Ward have been finalised after council staff met with the Board to present provisional figures in November 2020. Council staff advised the Board of an any factors affecting the budgets and made adjustments to the budgets based on the Boards recommendations. The key changes were:

· Reviewing the depreciation calculation for the Ranfurly Pool

· Reviewing the promotional and community grants

· Phase out the use of reserves to offset rates

The 2021/31 Long-term Plan draft budget figures result in a total increase to the Maniototo Ward rates of $85,308 (10.0%).

i. Details of the changes to income and expenditure comparing the current 2020/21 Annual Plan to year one of the proposed Maniototo Community Board 2021/31 Long-term Plan budgets can be found in Appendix One;

ii. Details of the capital expenditure programme can be found in Appendix Two;

iii. Sample rate payers for the Maniototo community can be found in Appendix Three.

3. Discussion

Council staff are presenting draft budgets to each community board for consideration at their January 2021 meetings. Once adopted, the community board budgets will be provided to Council to include in the proposed 2021/31 Consultation Document and supporting documentation for community consultation during March/April 2021.

4. Options

Option 1 – (Recommended)

To accept the draft budget and recommend it to Council for inclusion in the 2021/31 Long-term Plan Consultation Documents and supporting documentation.

Advantages:

· Meets statutory requirements

· Demonstrates financially prudent budgets to the community

· The Maniototo proposed budget will feed into Council’s proposed 2021/31 Long-term Plan budgets

· Meets the ratepayers’ expectations

Disadvantages:

· None

Option 2

Decline the draft budget and do not recommend it to Council for inclusion in the proposed
2021/31 Long-term Plan budgets.

Advantages:

· None

Disadvantages:

· Delay in the 2021/31 Long-term Plan process

· Unable to set rates for 2021/22

· Run the risk of not meeting legislative deadlines

· Potential exposure to legal challenges

5. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of the community by involving community board members in robust and transparent financial decision making.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	Yes, the community ward budgets, if accepted by Council, will form part of the public consultation. If accepted by the community and adopted into the 2021/31 Long-term Plan in June 2021, it will be used as the basis for financial management during 2021/22 and as a basis to be considered upon the preparation of subsequent annual plans.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Yes, consistent with all council plans and policies.
Considerations as to sustainability, the environment and climate change impacts	The community board budgets do not feed into the sustainability and climate change as such however, the overall 2021/31 Long-term Plan assumptions and strategies consider the impact of climate change.
Risks Analysis	The risk of not accepting this report is that the Council may form a budget and consultation document that does not reflect the views of the community. Council may also lose the ability to adopt the 2021/31 Long-term Plan and set the rates for the income required to meet the activities Council is required to carry out. Furthermore, Council will not meet legislative requirements and may be exposed to legal challenges.
Significance, Consultation and Engagement (internal and external)	As per Council will carry out a one-month consultation period to the public, scheduled to commence in March 2021. This is a significant step in the 2021/31 Long-term Plan process, as it ensures the Community Board is across its ward-specific budget and is part of the consultation process.

6. Next Steps

Once this report is accepted and changes made (if necessary), it will be submitted to Council in January 2021. This will form part of the overall Council proposed budgets for recommendation to agree to go to Audit New Zealand to audit during the month of February 2021. Once an audit opinion has been granted, Council will adopt in March 2021, the proposed Long-term Plan Consultation Document, budgets, and any supporting information to go to the community for consultation.

7. Attachments

Appendix 1 - Appendix 1 - Draft 2021-31 LTP Budget – Income and Expenditure ⇩

Appendix 2 - Appendix 2 - Draft 2021-31 LTP Budget – Capital Expenditure ⇩

Appendix 3 - Appendix 3 - Draft 2021-31 LTP Budget – Sample Rates ⇩

Report author:	Reviewed and authorised by:

Leanne Macdonald	Louise van der Voort
Executive Manager - Corporate Services	Acting Chief Executive Officer
21/12/2020	8/01/2021

Maniototo Community Board meeting

20 January 2021

Maniototo Community Board

20 January 2021

Appendix One

Maniototo Community Board – Draft 2021-31 LTP Budget - Income and Expenditure

Income

The main variances are:

· User Fees have increased due to expected income from sale of timber and income from the leased farm land.

· Interest revenue has decreased due to the drop in interest rate percentages as seen across the country. This drop will also be reflected in interest expenses.

· Other Capital Contributions of $2k relates to external funding for capital projects upgrades at the Naseby Public Hall.

Expenditure

The main variances are:

· Resourcing Costs have decreased by $66k as costs have been more evenly spread across the four wards.

· Insurance costs have decreased overall, however these costs have been moved to overhead costs in order to better manage insurance premiums.

· Interest Expense have decreased as a result of a drop in interest rate percentages as seen across the country.

· Grants budget has increased compared to 2020/21 Annual Plan. The Grants budget has been reinstated to its original amount; before COVID-19 budget changes.

· Contract costs increased for maintenance work as a result of growth in areas to maintain in the Maniototo ward. This increase in costs is slightly offset by the drop in Building Repair & Maintenance costs and Other Costs.

· Professional Fees have increase by $92k due to the asbestos work done to the Halls across the Ward. These costs have no impact on rate as Council agreed to fund one-time costs from the income from District land sales.

· Depreciation costs have increased, in particular the parks and reserves area, as a result of the 2019/2020 parks and reserve revaluation which showed an increase in our green reserve assets resulting in higher depreciation costs.

Rates for the 2021-31 Long-term Plan comparison to Annual Plan 2020-21

Effect on the Rates for Year 1 of the 2021-31 LTP

The LTP draft figures result in a rate increase for the community board rates of $85k compared to Annual Plan 2020/21. The main increase is due to higher contract costs and depreciation. This graph shows the total rates increase in brown and the major contributors to the increase/decrease of rates. Lines in grey show factors that reduce the rates required while the green lines show factors that will increase the rate requirement.

10 Year Rates Increase

This graph shows the makeup of rates that will be collected in the Maniototo Ward over a 10-year period.

Maniototo Rates Collected

This graph shows the makeup of rates collected in the Maniototo Ward in terms of the Community Board rates and Districtwide rates. The Community Board rates make up 2.7% of the rates collected in the district. The main driver of the rate movements comes from the District-wide rates.

Project Grouping	Project Description	LTP Year 1 2021/22	LTP Year 2 2022/23	LTP Year 3 2023/24	LTP Years 4 - 10
Pools Parks and Cemeteries
Maniototo Reserves	Naseby Rec. Reserve - Install flying fox	38,700	-	-	-
	Naseby Rec. Reserve - Replace senior swing set with new swing	-	-	-	11,000
	Naseby Rec. Reserve - Replace see-saw	-	-	-	7,500
	Naseby Rec. Reserve - Replace junior swing set	-	-	-	9,000
	John Street playground - Replace custom-built timber fort	50,000	-	-	-
	Replacement equipment - John Street playground	-	150,000	-	-
	Install drinking fountain at John Street playground	9,000	-	-	-
	Resurface Naseby tennis courts	-	-	-	110,000
	Maniototo Flagtrax	-	-	33,000	-
	Cenotaph assessment	3,000	-	-	-
	Underground services data collection and mapping	1,500	-	-	-
	Timber edging Naseby Rec. Reserve	-	-	10,000	-
	Replacement of Park Seats	-	2,000	-	4,000
	Fencing contributions	1,000	-	3,000	6,000
	Maniototo Park - install pop-up irrigation	40,000	-	-	0
	Charlemont Street car park landscaping	-	2,000	2,000	2,000
Naseby Cemetery	Ash Beam	4,000	-	-	-
	Fencing & Gates Naseby Cemetery	-	-	-	56,000
Naseby Swimming Dam	Concrete renewal on dam floor	7,000	7,000	7,000	-
Oturehua Domain	replace fence line after tree removal on north side	2,500	-	-	-
	Women’s and men’s toilets replace 2 toilet cistern and possibly pans	1,500	-	-	-
	Oturehua Recreation locks	2,000	-	-	-
	Oturehua Domain kitchen flooring	-	2,000	-	-
Ranfurly Cemetery	Installation of kiosk / information sign	5,000	-	-	-
Ranfurly Pool	Renew Tereaflake flooring in changing rooms and foyer	-	-	27,000	-
	Install privacy dividers to make 4 cubicles	10,660	-	-	-
	Replace 4 plastic toilet cisterns	1,200	-	-	-
	Roof and purlin replacement	-	-	-	180,000
	Replace three front sliding doors	12,800	-	-	-
	Replace valves	-	-	-	2,000
	Pool toys	-	2,500	-	5,000
Taieri Lake Recreation Reserves	Fencing Taieri Lake Rec reserve	-	-	-	5,000
	Taieri Lake: Gutters & Spouting & Fences	-	5,000	-	-
	Taieri Lake: Gutters & Spouting & Fences	-	-	-	0
	Taieri Lake: Gutters & Spouting & Fences	-	-	-	2,000
	Taieri Lake: Gutters and Spouting and Fences	-	-	-	0
	Fencing Taieri Lake Rec reserve	-	-	-	0
Total Pools Parks and Cemeteries		189,860	170,500	82,000	399,501

Property and Community Facilities
Centennial Milkbar	Centennial Milkbar external pad	6,500	-	-	-
Community Halls Maniototo	Wallace memorial garage	2,230	-	-	-
	Wallace Meeting Room - heat pump	3,200	-	-	-
	Wallace Meeting Room - carpet	-	2,500	-	-
	Wallace Meeting Room - kitchen tiles	-	1,500	-	-
	Wedderburn Hall EQ works	-	-	-	79,000
	Patearoa Hall - replace oven	2,200	-	-	2,200
	Patearoa Hall EQ works	-	-	-	112,000
	Patearoa Hall - structural repairs not EQ works	-	-	-	144,690
	Patearoa Hall replace windows in mud brick	-	-	-	69,000
	Patearoa Hall refix interior linings	-	-	-	10,000
	Waipiata Hall - replace louver kitchen window with aluminium opening window	2,000	-	-	-
	Waipiata Hall - replace range	2,200	-	-	-
	Waipiata Hall - install heat pump in the supper room to replace old obsolete heaters	-	6,000	-	-
	Waipiata Hall - replace servery bench top	-	-	2,000	-
	Patearoa Recreation Reserve - Hall: roof material & finish	-	-	-	35,000
	Patearoa Recreation Reserve - Hall: grounds, paths and fences	-	-	4,000	-
Maniototo Arts Centre	Arts Centre - Ranfurly flooring	1,500	-	-	-
	Arts Centre - Ranfurly vinyl	8,600	-	-	-
	Arts Centre - window replacement	7,500	-	-	-
	Arts Centre - board and insulate	-	2,550	-	-
	Arts Centre - replace oven	-	2,200	-	-
	Arts Centre - replace windows stage 2	-	-	8,500	-
	Arts Centre - replace windows stage 3	-	-	-	5,800
Maniototo Park Stadium Ranfurly	Maniototo Stadium - kitchen and bar - bench replacement	9,445	-	-	-
	Maniototo Club Rooms ceiling Acoustic	22,000	-	-	-
	Maniototo Stadium EQ Works	-	97,000	-	-
	Maniototo Stadium entrance	4,000	-	-	-
	Maniototo Squash Deck Rail	3,000	-	-	-
	Maniototo Change Rooms Replace Lights LED	1,500	-	-	-
Naseby Public Hall	Naseby Hall - LED External Lights	600	-	-	-
	Naseby Hall - path to kitchen	1,265	-	-	-
	Naseby Hall - ceiling Fans	2,300	-	-	-
	Naseby Hall - replace wall heaters	-	12,500	-	-
	Naseby Hall - upgrade switch board	-	-	3,200	-
	Naseby Hall - EQ Works	-	-	-	252,000
Pioneer Store Naseby	Earthquake strengthening pioneer store	-	-	21,000	-
Property General Maniototo	Tools	5,000	-	-	-
	Fenton Library - EQ works	-	10,000	-	-
	Maniototo - fencing contribution	5,000	5,000	5,000	35,000
Ranfurly Public Hall	Ranfurly Public Hall	3,500	-	-	-
	Ranfurly Hall - ceiling fans	2,800	-	-	-
	Ranfurly Hall heater replacement	-	-	-	40,000
	Ranfurly Hall - supper room curtains	-	-	-	2,000
	Ranfurly Hall - curtains	-	-	-	3,000
	Ranfurly Hall – foyer, heating, curtain	-	-	-	4,000
	Ranfurly Public Hall - gutters	-	-	-	20,000
	Ranfurly Public Hall – grounds, paths and fences	-	-	-	15,000
Total Property and Community Facilities		96,340	139,250	43,700	828,690

TOTAL CAPITAL EXPENDITURE		286,200	309,750	125,700	1,228,191

20 January 2021

8 Mayor’s Report

21.1.7 Mayor's Report

Doc ID: 520241

1. Purpose

To consider an update from His Worship the Mayor.

Recommendations

That the Maniototo Community Board receives the report.

2021 shapes up to be the biggest and busiest year in recent local government history. It is going to be a challenging time for those of us elected to serve our communities, so I want to start the new year with a personal message to Board members. It’s pretty simple. Please look after yourself. You all have busy lives outside of your Board role and the challenges that this year is going to bring will just add to that. It is crucially important that we all check in with ourselves from time to time to make sure we are going OK and not letting life get on top of us.

So, what do we have in store together this year?

Firstly, the Long-Term Plan. LTP years on their own are big beasts to deal with but this time around, the LTP is just one of a number of big things coming our way. This LTP is going to be a particularly difficult one as elected members wrestle with cost increases we have no control over, the wishes of some in the community and the difficulties others will have to pay in these difficult times. Coupled on to that will be the catch-up that will need to be made for increased costs last year that were covered by using reserves, something that cannot continue.

All in all; there will need to be difficult decisions made mid-year by us all.

Secondly of course, COVID-19 has not gone away. If anything, the threat has increased with two new, more virulent strains coming to our shores. Frankly, I think it will be a miracle if these strains are able to be contained in our quarantine facilities and at some stage in the not too distant future, they are going to get loose somewhere in New Zealand. Which leads me to something I am extremely passionate (actually “angry” might be the better word) about. When a variant does get out, one of the things that will decide whether we go back into full lock-down or not will be how quickly the health authorities can track down contacts of those affected. And that will come down in large part to people using the tracing app. This is not rocket science and yet I watch every day as the vast majority of people wander in and out of shops and cafes without taking the few seconds required to sign in. This is complacency, laziness and stupidity of the highest order in my view so can I please ask that all of you make sure you use your tracer app every time you go into a public space that requires it. You are all community leaders and we all need to be seen to be leading by example on this. The life of our people and our economy depends on it.

Thirdly we have the 3 waters reforms to guide our community through. This will be a Council, not a Board decision but it is still crucial that all elected members have a good understanding of what is happening in order to be able to assist the community in its understanding.

Under the current timeframe of the Government, at some stage of this year our people are going to be asked whether a significant part of the water infrastructure that they have paid for over generations will go into the hands of some form of conglomeration. There is a huge amount to consider in this decision and at this stage, so much that is unclear. At this time the best I can say in simple terms is that the Government default position will be a that we do join the conglomeration so if we don’t, there will be a deliberate one to not join. It also appears at this stage that the conglomeration in this part of the world will be one that encompasses most of the South Island (excluding the top part). It remains unclear how local communities would retain influence or any form of control under this plan although some concept of shareholding based on value of assets going into the pool is being looked at. Given our small size (asset-value speaking), that would be of little consolation to us in my view.

For many there will be a knee-jerk reaction that handing over these assets would be the wrong thing to do, and that is entirely understandable. Our communities have spent significant sums on these assets so why would we voluntarily divest ourselves of them? Another fair question being asked is how would it possibly benefit small-town Central Otago to have its water assets managed by a big conglomeration based afar, most likely in Christchurch? In relation to that, I have had not unreasonable comparisons made to the debacle we face with our power transmission infrastructure in most of the district being managed out of Dunedin, which the Maniototo has been fortunate not to be caught up in. The rest of the district has all seen how well that has gone.

On the flipside though is what the consequences will be of not joining the conglomeration, and these are significant and cannot be ignored.

The biggest one of these is currently before Parliament in the form of the Water Services Bill. Under its current form, some failures by drinking water suppliers invoke fines of up to $600,000. Plainly, that is not a small consequence. We also need to consider how difficult and expensive it may be to find and employ suitably qualified and experienced staff if we do not join the conglomeration, especially if we are an outlier with most others going in.

What I have just written is not meant to be a thorough discussion of what might lie ahead in this space; just a “starter for ten” to get everyone thinking about what lies ahead. The state-of-play is a moving feast as discussions continue in Wellington as to what the final makeup of the decision will look like but whatever it is, it will be the biggest one for local government in New Zealand in the modern era.

So, there we have it, 2021 in a nutshell. But of course, if we learnt anything from 2020, it is to expect the unexpected.

2. Attachments

Nil

Report author:

Tim Cadogan

Mayor

11/01/2021


AGENDA Maniototo Community Board Meeting Wednesday, 20 January 2021
Date:	Wednesday, 20 January 2021
Time:	2.00 pm
Location:	Ranfurly Service Centre, 15 Pery Street, Ranfurly
Sanchia Jacobs Chief Executive Officer

Report author:	Reviewed and authorised by:

Nikki Aaron	Louise van der Voort
Community Development Officer	Acting Chief Executive Officer
23/12/2020	8/01/2021