MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON
Tuesday, 21 March 2023 COMMENCING AT 2.00 pm

 

PRESENT:              Cr T Alley (Chairperson), Dr R Browne, Mr J Cromb, Mr D Johns, Cr M McPherson, Cr T Paterson

IN ATTENDANCE: T Cadogan (Mayor), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L van der Voort (Group Manager - Planning and Infrastructure), S Finlay (Chief Financial Officer, Contractor), D McKewen (Accountant), G Virk (Graduate Accountant), G Bailey (Parks and Recreation Manager), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)

 

1                 Apologies

There were no apologies.

2                 Public Forum

Trevor Lawrence – Iceinline Roof Project

Mr Lawrence gave an overview of the proposed roof project and its benefits to the community. He then responded to questions.

Ken Churchill – The Half Mile Reserve Moving Forward

Mr Churchill requested a plan for the clearance and replanting of the Half Mile Reserve.  He asked for community involvement throughout this process.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Browne

Seconded:          Johns

That the public minutes of the Vincent Community Board Meeting held on 31 January 2023 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports

23.2.2         Wilding Conifer Control Policy

To advise the decision from Council whether the Wilding Conifer Control Policy permits a staged approach to wilding conifer removal on Council land.

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

 

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Notes the Councils decision that the staged removal of wilding conifers from within individual identified sites is not permitted on Council owned or managed land.

C.      Notes that this includes the removal of trees from the Half Mile Recreation Reserve.

Carried

After discussion the items from 23.1.2 were lifted off the table and considered.  It was agreed that the redevelopment of the Half Mile Reserve should take place following a landscape plan being presented to the board for its consideration.

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

 

D.      Authorises the redevelopment of the Half Mile Reserve, subject to the approval of a landscape plan by the Community Board.

E.      Directs the CEO to investigate funding opportunities for the development of the Half Mile Recreation Reserve with options reported back to the Vincent Community Boards May 2023 meeting.

Carried

 

23.2.3         2023-24 Annual Plan Budget and Fees and Charges Schedule

To approve the draft budgets and the Vincent ward component of the 2023-24 fees and charges schedule for inclusion in Council’s Annual Plan 2023-24 process.

After discussion it was agreed that the fees and charges for the Alexandra Pool would not increase and the schedule would be changed to reflect this.

Committee Resolution 

Moved:               Paterson

Seconded:          Browne

That the Vincent Community Board

 

A.    Receives the report and accepts the level of significance.

 

B. Agrees the draft Vincent ward 2023-24 Annual Plan budget and recommend to Council for inclusion in the 2023-24 Annual Plan.

 

C. Agrees to accept the Vincent ward 2023-24 fees and charges schedule and recommend to Council for inclusion in the 2023-24 Annual Plan without increases to the entry prices at the Alexandra Pool.

Carried

 

23.2.4         Vincent Financial Report for the Period Ending 31 December 2022

To consider the financial performance overview as at 31 December 2022.

Committee Resolution 

Moved:               McPherson

Seconded:          Johns

That the report be received.

Carried

 

6                 Mayor’s Report

23.2.5         Mayor's Report

His Worship the Mayor gave a verbal update of his activities since the last meeting before responding

to questions.

Committee Resolution 

Moved:               Alley

Seconded:          Paterson

That the Vincent Community Board receives the report.

Carried

 

7                 Chair's Report

23.2.6         Chair's Report

The Chair gave an update on activities and issues since the last meeting.

·         Attended a Tourism Advisory Board meeting to discuss the DMP

·         Attended VCB workshop and site visit

·         Attended a Alexandra Community House celebration of their 10th Anniversary

·         Met with David Scoones and Nikki Williams to discuss future plans for the libraries

·         Met with the Deputy Principal at Dunstan High School about how CODC and board members could be part of Civics education in at the school

·         Met with Anna Robinson (Otago Catchment Community Inc) and Trudy Anderson (consultant), and other board members to discuss the need for a biodiversity policy in Central Otago

 

Committee Resolution 

Moved:               Alley

Seconded:          Paterson

That the report be received.

Carried

 

8                 Members' Reports

23.2.7         Members' Reports

Members will gave an update on activities and issues since the last meeting.

Dr Browne reported on the following:

·         Attended a meeting with Alexandra U3A

·         Attended a meeting of ADMI (Alexandra District Museum Inc)

·         Attended a meeting with the Dunstan Friendship Club

·         Attended a Creative Writers Circle meeting

·         Attended the Central Otago Regional Orchestra AGM

·         Attended a Central Otago District Arts Trust meeting

·         Presented a session on climate change to Lawrence U3A

·         Attended VCB workshop and site visit

·         Met with Anna Robinson (Otago Catchment Community Inc) and Trudy Anderson (consultant), and other board members to discuss the need for a biodiversity policy in Central Otago

Mr Johns reported on the following:

·         Noted that the Golf Course is still very busy with visitors from all over New Zealand

·         Attended a Vallance Cottage meeting

·         Noted that planning is still underway with the RSA for wood deliveries for members

·         Attended the VCB site visit to Central Stories.

Cr McPherson reported on the following:

·         Attended a Council meeting

·         Attended a Hearings Panel meeting

·         Will attend the Blossom Festival AGM next week

Cr Paterson reported on the following:

·         Attended a Manuherekia Exemplar Catchment meeting

·         Chaired a Central Otago Health Incorporated meeting

Mr Cromb reported on the following:

·         Met with Anna Robinson (Otago Catchment Community Inc) and Trudy Anderson (consultant), and other board members to discuss the need for a biodiversity policy in Central Otago

·         VCB workshop day and site visit.

·         Attended the Omakau A&P Show and assisted on the CODC stall to demonstrate the new arrangements for kerbside collection

 

Committee Resolution 

Moved:               Alley

Seconded:          Browne

That the report be received.

Carried

Note: Cr Paterson left the meeting at 3.02 pm.

9                 Status Reports

23.2.8         March 2023 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

That the report be received.

Carried

Note: Cr Paterson returned to the meeting at 3.05 pm.

10               Date of The Next Meeting

The date of the next scheduled meeting is 2 May 2023.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

23.2.9 - March 2023 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.06pm and the meeting closed at 3.08 pm.