MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE
Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON
Tuesday, 31 January 2023 COMMENCING AT 2.00 pm

 

PRESENT:              Cr T Alley (Chairperson), Dr R Browne, Cr J Cromb, Mr T Hammington, Mr D Johns, Cr M McPherson, Cr T Paterson

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L van der Voort (Group Manager - Planning and Infrastructure), G Robinson (Property and Facilities Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), G Bailey (Parks and Recreation Manager), A Rogers (Principal Policy Planner), S Reynolds (Customer Service Officer) and W McEnteer (Governance Manager)

 

Note: The Chair referred to the death of Judy Elliot-Hall, former Alexandra Community Board member. Members stopped for a moment’s silence as a mark of respect.

1                 Apologies

There were no apologies.

2                 Public Forum

Anna Robinson – Vallance Cottage Working Group

Ms Robinson gave an overview of recent initiatives by the Vallance Cottage Working Group to increase patronage, including the ability for visitors to access the cottage even when volunteer staff were not on site.

Wayne Harrex – Dunstan Equestrian Centre

Mr Harrex spoke in support of the proposed upgrades at the Dunstan Equestrian Centre, in particular the public toilets at the site.

Lynda Gray – Central Otago Riding for the Disabled

Ms Gray spoke in support of the proposed upgrades at the Dunstan Equestrian Centre and provided an outline of the programme offered by Central Otago Riding for the Disabled. She then responded to questions.

Phil Murray – Central Otago Wilding Conifer Control Group

Mr Murray spoke regarding the work of the Central Otago Conifer Control Group. He then responded to questions.

Ken Churchill – Pines at the Half Mile

Mr Churchill spoke to the removal of pines at the Half Mile. He noted that his preference was a staged removal or to leave the trees.

Chris Winter – Pines at the Half Mile

Mr Winter spoke to the removal of the pines at the Half Mile. He also noted a preference for a staged removal if the trees must be felled. He then spoke to the ecology of the reserve.

 

 

Ingrid Mueller - Pines at the Half Mile

Ms Mueller spoke to the removal of the pines at the Half Mile. She noted that the entrance to Alexandra could look messy if the trees were felled at once and that it would take a long time for native trees to establish themselves.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Browne

Seconded:          Paterson

That the public minutes of the Vincent Community Board Meeting held on 22 November 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports

23.1.2         Half Mile Recreation Reserve Development Plan Survey

To consider the results of the survey undertaken by Council seeking feedback on the Half Mile Recreation Reserve development plan and the removal of wilding conifers from the Half Mile Recreation Reserve in Alexandra.

After discussion the report was received. A motion was put forward to propose the removal of all the trees at the Half Mile Reserve, but that motion was lost. A further motion was put forward to stage the removal of the trees at the Half Mile Reserve.

Committee Resolution 

Moved:               Paterson

Seconded:          Hammington

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

Carried

Committee Recommendation 

Moved:               Paterson

Seconded:          Cromb

B.      Supports the removal of all wilding conifers from the Half Mile Recreation Reserve.

LOST

 

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

B.      Agrees to the staging of the removal of the wilding conifers on the Half Mile Recreation Reserve.

CARRIED with Cr Paterson and Mr Cromb recording their vote against.

After discussion it was agreed that although the resolution B had been carried it might contravene the Wilding Pines Policy. It was decided that Council should first be consulted to determine whether a staged approach over a set period of time would be in breach of the Wilding Pines Policy.

 

Resolution B was altered by the meeting in accordance with Standing Order 24.5.

Committee Resolution 

Moved:               McPherson

Seconded:          Hammington

B.      Asks Council to determine whether a staged approach to the removal of pines is a breach of the Wilding Pines Policy.

Carried

After discussion it was agreed the remaining items should be left on the table until Council could determine any potential breach.

 

Note: Cr McPherson left the meeting at 3.46 pm.

Committee Resolution 

Moved:               Cromb

Seconded:          Hammington

C.      Agrees to leave the remaining recommendations on the table until a determination from Council was known.

Carried

 

Note: Cr McPherson returned to the meeting at 3.48 pm.

Note: Mr Cromb left the meeting at 3.49 pm.

 

23.1.3         Vallance Cottage Working Group - Update

To consider the update provided by the Vallance Cottage Working Group.

Committee Resolution 

Moved:               Paterson

Seconded:          Johns

That the report be received.

Carried

 

Note: Mr Cromb returned to the meeting at 3.51 pm.

 

23.1.4         Central Otago Riding for the Disabled and Dunstan Equestrian Centre Development.

To consider the Central Otago Group Riding for the Disabled and Dunstan Equestrian Centre proposed development for the Dunstan Recreation Reserve.

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees in principle to support the Central Otago Group Riding for the Disabled and Dunstan Equestrian Centre proposed development for the Dunstan Recreation Reserve. Subject to the Board’s further approval of a feasibility study, concept plans, high level costings, and proposed funding structure.

C.      Agrees to an extension of the lease held by the Central Otago Riding Group for the Disabled over Section 6 Survey Office 524226, for two years, together with the right for the tenant to give two months’ notice to terminate. The new final expiry date is 30 June 2025.

Carried

 

23.1.5         Plan Change 19 Update

To update the Community Board on the progress of Plan Change 19 including detailing the process, submissions received, and next stages. 

Committee Resolution 

Moved:               Alley

Seconded:          Paterson

That the report be received.

Carried

 

6                 Mayor’s Report

23.1.6         Mayor's Report

His Worship the Mayor gave a verbal update of his activities since the last meeting before responding to questions.

Committee Resolution 

Moved:               Alley

Seconded:          McPherson

That the Vincent Community Board receives the report.

Carried

7                 Chair's Report

23.1.7         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Attended the first meeting of Tourism Advisory Board.

·         Attended a governance workshop.

·         Attended meetings for the Future for Local Government review.

·         Noted that she had submitted several service requests.

·         Noted the recent flooding events in Auckland.

·         Noted the upcoming Vallance Cottage open day.

Committee Resolution 

Moved:               Alley

Seconded:          Browne

That the report be received.

Carried

 

8                 Members' Reports

23.1.8         Members' Reports

Members gave an update on activities and issues since the last meeting:

Dr Browne reported on the following:

·         Noted work done on the Lower Manorburn Recreation Reserve.

·         Attended a meeting of Keep Alexandra / Clyde Beautiful.

·         Attended a strategic planning day for Central Otago District Arts Trust.

Mr Johns reported on the following:

·         Noted that camping grounds and motels had been very full over the holiday season.

·         Attended a Vallance Cottage Working Group meeting.

·         Noted a meeting with the RSA regarding wood that would be delivered to their members.

Cr McPherson reported on the following:

·         Attended the funeral of Judy Elliot-Hall.

·         Noted several service requests submitted and was happy with the response.

·         Noted that things looked tidy around Alexandra.

Cr Paterson reported on the following:

·         Noted the upcoming 125th Central Otago A&P Show, which would be held in Omakau.

Mr Hammington reported on the following:

·         Noted the pre-Christmas awards from the Alexandra/Clyde business group.

Mr Cromb reported on the following:

·         Attended a meeting with Phil Murray

·         Attended the CoLab business breakfast.

·         Noted that the Alexandra Council for Social Services would meet shortly.

·         Planned to attend the Young Elected Members Zoom session.

Committee Resolution 

Moved:               Alley

Seconded:          Paterson

That the report be received.

Carried

 

Note: Cr McPherson left the meeting at 4.18 pm and returned at 4.19 pm.

9                 Status Reports

23.1.9         January 2023 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution 

Moved:               Browne

Seconded:          Johns

That the report be received.

Carried

 

10               Date of The Next Meeting

The date of the next scheduled meeting is 21 March 2023.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               Cromb

Seconded:          Alley

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

23.1.10 - January 2023 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 4.20 pm and the meeting closed at 4.21 pm.