MINUTES OF A
mEETING OF THE Vincent
Community Board
HELD IN THE Ngā
Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Tuesday, 31 January 2023 COMMENCING AT
2.00 pm
PRESENT: Cr T Alley (Chairperson), Dr R Browne, Cr J Cromb, Mr T Hammington, Mr D Johns, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L van der Voort (Group Manager - Planning and Infrastructure), G Robinson (Property and Facilities Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), G Bailey (Parks and Recreation Manager), A Rogers (Principal Policy Planner), S Reynolds (Customer Service Officer) and W McEnteer (Governance Manager)
Note: The Chair referred to the death of Judy Elliot-Hall, former Alexandra Community Board member. Members stopped for a moment’s silence as a mark of respect.
1 Apologies
2 Public Forum
Anna Robinson – Vallance Cottage Working Group
Ms Robinson gave an overview of recent initiatives by the Vallance Cottage Working Group to increase patronage, including the ability for visitors to access the cottage even when volunteer staff were not on site.
Wayne Harrex – Dunstan Equestrian Centre
Mr Harrex spoke in support of the proposed upgrades at the Dunstan Equestrian Centre, in particular the public toilets at the site.
Lynda Gray – Central Otago Riding for the Disabled
Ms Gray spoke in support of the proposed upgrades at the Dunstan Equestrian Centre and provided an outline of the programme offered by Central Otago Riding for the Disabled. She then responded to questions.
Phil Murray – Central Otago Wilding Conifer Control Group
Mr Murray spoke regarding the work of the Central Otago Conifer Control Group. He then responded to questions.
Ken Churchill – Pines at the Half Mile
Mr Churchill spoke to the removal of pines at the Half Mile. He noted that his preference was a staged removal or to leave the trees.
Chris Winter – Pines at the Half Mile
Mr Winter spoke to the removal of the pines at the Half Mile. He also noted a preference for a staged removal if the trees must be felled. He then spoke to the ecology of the reserve.
Ingrid Mueller - Pines at the Half Mile
Ms Mueller spoke to the removal of the pines at the Half Mile. She noted that the entrance to Alexandra could look messy if the trees were felled at once and that it would take a long time for native trees to establish themselves.
3 Confirmation of Minutes
Moved: Browne Seconded: Paterson That the public minutes of the Vincent Community Board Meeting held on 22 November 2022 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
To consider the results of the survey undertaken by Council seeking feedback on the Half Mile Recreation Reserve development plan and the removal of wilding conifers from the Half Mile Recreation Reserve in Alexandra. After discussion the report was received. A motion was put forward to propose the removal of all the trees at the Half Mile Reserve, but that motion was lost. A further motion was put forward to stage the removal of the trees at the Half Mile Reserve. |
Moved: Paterson Seconded: Hammington That the Vincent Community Board A. Receives the report and accepts the level of significance. |
Moved: Paterson Seconded: Cromb B. Supports the removal of all wilding conifers from the Half Mile Recreation Reserve. LOST |
Committee Resolution Moved: McPherson Seconded: Browne B. Agrees to the staging of the removal of the wilding conifers on the Half Mile Recreation Reserve. CARRIED with Cr Paterson and Mr Cromb recording their vote against. |
After discussion it was agreed that although the resolution B had been carried it might contravene the Wilding Pines Policy. It was decided that Council should first be consulted to determine whether a staged approach over a set period of time would be in breach of the Wilding Pines Policy.
Resolution B was altered by the meeting in accordance with Standing Order 24.5. |
Moved: McPherson Seconded: Hammington B. Asks Council to determine whether a staged approach to the removal of pines is a breach of the Wilding Pines Policy. |
After discussion it was agreed the remaining items should be left on the table until Council could determine any potential breach.
Note: Cr McPherson left the meeting at 3.46 pm. |
Moved: Cromb Seconded: Hammington C. Agrees to leave the remaining recommendations on the table until a determination from Council was known. |
Note: Cr McPherson returned to the meeting at 3.48 pm.
Note: Mr Cromb left the meeting at 3.49 pm.
To consider the update provided by the Vallance Cottage Working Group. |
Moved: Paterson Seconded: Johns That the report be received. |
Note: Mr Cromb returned to the meeting at 3.51 pm.
To update the Community Board on the progress of Plan Change 19 including detailing the process, submissions received, and next stages. |
Moved: Alley Seconded: Paterson That the report be received. |
His Worship the Mayor gave a verbal update of his activities since the last meeting before responding to questions. |
Moved: Alley Seconded: McPherson That the Vincent Community Board receives the report. |
The Chair gave an update on activities and issues since the last meeting: · Attended the first meeting of Tourism Advisory Board. · Attended a governance workshop. · Attended meetings for the Future for Local Government review. · Noted that she had submitted several service requests. · Noted the recent flooding events in Auckland. · Noted the upcoming Vallance Cottage open day. |
Moved: Alley Seconded: Browne That the report be received. |
Members gave an update on activities and issues since the last meeting: Dr Browne reported on the following: · Noted work done on the Lower Manorburn Recreation Reserve. · Attended a meeting of Keep Alexandra / Clyde Beautiful. · Attended a strategic planning day for Central Otago District Arts Trust. Mr Johns reported on the following: · Noted that camping grounds and motels had been very full over the holiday season. · Attended a Vallance Cottage Working Group meeting. · Noted a meeting with the RSA regarding wood that would be delivered to their members. Cr McPherson reported on the following: · Attended the funeral of Judy Elliot-Hall. · Noted several service requests submitted and was happy with the response. · Noted that things looked tidy around Alexandra. Cr Paterson reported on the following: · Noted the upcoming 125th Central Otago A&P Show, which would be held in Omakau. Mr Hammington reported on the following: · Noted the pre-Christmas awards from the Alexandra/Clyde business group. Mr Cromb reported on the following: · Attended a meeting with Phil Murray · Attended the CoLab business breakfast. · Noted that the Alexandra Council for Social Services would meet shortly. · Planned to attend the Young Elected Members Zoom session. |
Moved: Alley Seconded: Paterson That the report be received. |
Note: Cr McPherson left the meeting at 4.18 pm and returned at 4.19 pm.
To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates. |
Moved: Browne Seconded: Johns That the report be received. |
The date of the next scheduled meeting is 21 March 2023.
11 Resolution to Exclude the Public
Moved: Cromb Seconded: Alley That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 4.20 pm and the meeting closed at 4.21 pm.