MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE
Roxburgh Service Centre, 120 Scotland Street, Roxburgh
AND LIVE STREAMED VIA MICROSOFT TEAMS ON
Thursday, 2 February 2023 COMMENCING AT 2.02 pm

 

PRESENT:              Cr N Dalley (Chairperson), Mr M Jessop, Cr S Feinerman, Ms G Booth, Mr R Read

IN ATTENDANCE: S Jacobs (Chief Executive Officer), D Rushbrook (Group Manager - Community Vision), L van der Voort (Group Manager - Planning and Infrastructure), W McEnteer (Governance Manager), S Reynolds (Customer Service Officer)

 

1                 Apologies

There were no apologies.

2                 Public Forum

There was no public forum.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Feinerman

Seconded:          Jessop

That the public minutes of the Teviot Valley Community Board Meeting held on 24 November 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

 

5                 Reports

In accordance with item 9.9 of the Standing Orders, the Chief Executive informed the Chair that item 23.1.2 of the agenda had been withdrawn.

 

 

6                 Mayor’s Report

23.1.3         Mayor's Report

His Worship the Mayor was not present at the meeting.

 

7                 Chair's Report

23.1.4         Chair's Report

The Chair gave an update and reflected on his first four months in the Chair and his focus for the triennium. In particular he noted that a number of community members did not understand the process for requesting a service from the council and that work needed to be done to improve that.

Committee Resolution 

Moved:               Jessop

Seconded:          Dalley

That the report be received.

Carried

 

8                 Members' Reports

23.1.5         Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Cr Feinerman reported on the following:

 

·         Attended Teviot Prospects meeting.

·         Attended Walkways meeting.

·         Attended Teviot Hubs meeting.

·         Attended Swimming Pool meeting and gave an update to members on current developments.

·         Noted an issue with rubbish at Three Beaches. Also expressed concern for potential fire hazard at a road closure at Three Brothers Road, Teviot.

 

Mr Read reported on the following:

 

·         Noted the need for more trees to be planted in the main street of Roxburgh.

·         Attended a I & H McPhail Charitable Trust meeting.

·         Noted that the assets of the squash club have been given to the Roxburgh Area School.

 

Ms Booth reported on the following:

 

·         Attended a LGNZ meeting in Dunedin.

·         Attended a Medical Services Trust meeting.

 

Mr Jessop reported on the following:

 

·         Attended a Museum meeting.

·         Attended a Teviot Prospects meeting.

·         Attended a CODC Onslow meeting.

·         Attended Millers Flat Community meeting.

·         Noted recent enquiries related to the proposed Gold Mine in Millers Flat, and to the forthcoming changes in green waste collection.

·         Noted that the Cavalcade would finish in Millers Flat on Saturday 4th March.

 

Committee Resolution 

Moved:               Dalley

Seconded:          Feinerman

That the report be received.

Carried

 

9                 Status Reports

23.1.6         February 2023 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Dalley

Seconded:          Booth

That the report be received.

Carried

 

10               Date of The Next Meeting

The date of the next scheduled meeting is 23 March 2023.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               Jessop

Seconded:          Feinerman

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

23.1.7 - February 2023 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.27pm and the meeting closed at 2.36pm