MINUTES OF A
meeting of the Maniototo
Community Board
HELD IN THE Ranfurly
Service Centre, 15 Pery Street, Ranfurly
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 16 March 2023 commencing AT
2.00 pm
PRESENT: Mr R Hazlett (Chair), Mr M Harris, Cr S Duncan, Mr D Helm, Ms R McAuley
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), Q Penniall (Infrastructure Manager), D Scoones (Group Manager - Community Experience), G Bailey (Parks and Recreation Manager), S Finlay (Chief Financial Officer), F Yeboah (Accountant), J Remnant (Asset Management – Team Leader), P Fleet (Roading Manager), L Stronach (Team Leader – Statutory Property), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)
1 Apologies
There were no apologies for this meeting.
2 Condolences
the chair referred to the deaths of Dawn Graham, Owen Claridge and Pat O’Neill. Members stood for a moment’s silence as a mark of respect.
3 Public Forum
Amie Pont – Scott Lane Bridge
Ms Pont spoke to the current situation with the Scott Lane Bridge in the Māniatoto. She enquired when a decision would be made on the future of the bridge and asked that they could be involved and communicated with throughout this process. She then responded to questions.
4 Confirmation of Minutes
Moved: Duncan Seconded: McAuley That the public minutes of the Maniototo Community Board Meeting held on 1 December 2022 be confirmed as a true and correct record. |
5 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: With permission of the meeting Item 23.1.7 was moved forward.
His Worship the Mayor gave an overview of his recent activities in the Māniatoto before responding to questions. |
Moved: Duncan Seconded: Helm |
23.1.3 Application to lease part of the Naseby Recreation Reserve (PRO: 5037 L1) |
To consider an application to lease part of the Naseby Recreation Reserve for grazing purposes. |
Moved: Duncan Seconded: Helm That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Agrees to grant the Applicants a lease over 12 hectares (more or less) of the Naseby Recreation Reserve as shown in figure 3, being Sections 1, 3, and part Section 2 Survey Office Plan 370699 and Section 145 Block I Naseby Survey District, on the following terms and conditions: o Commencement 01 July 2022 o Term Five (5) Years o Right of Renewal One (1) of Five (5) Years o Rent $760 per annum plus GST o Rent Review Dates 01 July 2025, 2028, and 2031 o Rent Review Methodology Adjustment by CPI Subject to: - Public access to the irrigation dam (on Crown Land) being maintained. - The Applicants paying all costs associated with the public advertising. - The lease complying with the provisions of the Reserves Act 1977. - The Minister of Conservation’s consent. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
Note: With the permission of the meeting Item 23.1.8 was moved forward.
The Chair gave an update on activities and issues since the last meeting: · Attended a walk-round of the developments at the school. · Attended the Māniatoto A&P Show. · Noted calls received regarding the new rubbish bins. · Noted the need for more rubbish bins in the town, the current amount don’t seem to be sufficient. · Attended meeting with Otago Regional Council with Cr. Duncan. · Met with Scott Liddell from Otago Regional Council about the issue of debris blocking culverts and bridges. · Had met with contractors at the Hospital. · Attended a visit around the water infrastructure with other board members. |
Moved: Duncan Seconded: Helm That the report be received. |
23.1.6 Plan Change 19 Update |
To update the Community Board on the progress of Plan Change 19 including detailing the process and next stages. |
Moved: Duncan Seconded: McAuley That the report be received. |
Members gave an update on activities and issues since the last meeting: Mr Harris reported on the following:
· Attended the Rodeo. · Attended a walk around of the pipe infrastructure with other members. · Noted a letter regarding the poor state of some roads in Ranfurly, especially on Fraser Avenue, Pery Street, Dungannon Street. · Inspected Scott Lane Bridge with other members. · Attended a visit around the water infrastructure with other board members.
Ms McAuley reported on the following:
· Attended a meeting with CODC with regards to the Ranfurly Swimming Pool. Positive developments around extending opening hours and encouraging more users. · Attended Late Night Shopping Event in Ranfurly. · Attended Naseby Fun Day. · Attended the Big Bash Cricket. · Attended the Māniatoto A&P Show. · Attended the Rodeo. · Attended a visit around the water infrastructure with other board members.
Mr Helm reported on the following:
· Attended the Māniatoto A&P Show. · Attended the Rodeo.
Cr Duncan reported on the following:
· Attended the Māniatoto A&P Show. · Attended the Otago Regional Council meeting. · Attended the regional meeting with Waka Kotahi in Balclutha. · Attended the Wānaka A&P Show . · Noted that The Rail Trail is really busy. · Noted that the farming climate is hard. Rural communities are under a lot of pressure · Noted the recent resignation of the Chief Executive Officer. Mentioned that the process had begun to find a replacement. · Heading up north next month to offer help in Hawkes Bay. |
Moved: Harris Seconded: Helm That the report be received. |
Note: Cr. Duncan left the meeting at 3.48pm
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
Moved: McAuley Seconded: Helm That the report be received. |
Note: Cr Duncan returned to the meeting at 3.49 pm.
The date of the next scheduled meeting is 11 May 2023.
The Meeting closed at 3.50pm
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CHAIR / /