MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE
Ranfurly Service Centre, 15 Pery Street, Ranfurly
AND LIVE STREAMED VIA MICROSOFT TEAMS ON
Thursday, 16 March 2023 commencing AT 2.00 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris, Cr S Duncan, Mr D Helm, Ms R McAuley

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), Q Penniall (Infrastructure Manager), D Scoones (Group Manager - Community Experience), G Bailey (Parks and Recreation Manager), S Finlay (Chief Financial Officer), F Yeboah (Accountant), J Remnant (Asset Management – Team Leader), P Fleet (Roading Manager), L Stronach (Team Leader – Statutory Property), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)

 

1                 Apologies

There were no apologies for this meeting.

2                 Condolences

the chair referred to the deaths of Dawn Graham, Owen Claridge and Pat ONeill. Members stood for a moment’s silence as a mark of respect.

3                 Public Forum

Amie Pont – Scott Lane Bridge

Ms Pont spoke to the current situation with the Scott Lane Bridge in the Māniatoto.  She enquired when a decision would be made on the future of the bridge and asked that they could be involved and communicated with throughout this process. She then responded to questions.

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Duncan

Seconded:          McAuley

That the public minutes of the Maniototo Community Board Meeting held on 1 December 2022 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

23.1.2         2023-24 Annual Plan Budget and Fees and Charges Schedule

For the Maniototo Community Board to approve the draft budgets for inclusion in Council’s Annual Plan 2023-24 process and the 2023-24 fees and charges schedule.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the draft Maniototo Ward 2023-24 Annual Plan budget and recommend to Council for inclusion in the 2023-24 Annual Plan.

C.      Agrees to accept the Maniototo Ward 2023-24 fees and charges schedule and recommend to Council for inclusion in the 2023-24 Annual Plan.

Carried

 

Note: With permission of the meeting Item 23.1.7 was moved forward.

7                 Mayor’s Report

 

23.1.7         Mayor's Report

His Worship the Mayor gave an overview of his recent activities in the Māniatoto before responding to questions.

Committee Resolution 

Moved:               Duncan

Seconded:          Helm 

Carried

 

23.1.3         Application to lease part of the Naseby Recreation Reserve (PRO: 5037 L1)

To consider an application to lease part of the Naseby Recreation Reserve for grazing purposes.

Committee Resolution 

Moved:               Duncan

Seconded:          Helm

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant the Applicants a lease over 12 hectares (more or less) of the Naseby Recreation Reserve as shown in figure 3, being Sections 1, 3, and part Section 2 Survey Office Plan 370699 and Section 145 Block I Naseby Survey District, on the following terms and conditions:

o   Commencement                           01 July 2022

o   Term                                             Five (5) Years

o   Right of Renewal                          One (1) of Five (5) Years

o   Rent                                              $760 per annum plus GST

o   Rent Review Dates                       01 July 2025, 2028, and 2031

o   Rent Review Methodology           Adjustment by CPI

Subject to:

-        Public access to the irrigation dam (on Crown Land) being maintained.

-        The Applicants paying all costs associated with the public advertising.

-        The lease complying with the provisions of the Reserves Act 1977.

-        The Minister of Conservation’s consent.

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

23.1.4         Request to Fill the Former Ranfurly Ice Rink with Water

To enable the Maniototo Community Board to consider a submission request to the 2021/31 Long-term Plan to fill the former Ranfurly Ice Rink with water, add plantings and create walkways around the site..

Committee Resolution 

Moved:               Harris

Seconded:          McAuley

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Declines the request for filling the former Ranfurly Ice Rink with water, add plantings and create walkways around the site.

C.      The Maniototo Rugby Club is approached to determine their interest in leasing the site for additional cropping.

Carried

 

23.1.5         Māniatoto Financial Report for the Period Ending 31 December 2022

To consider the financial performance overview as at 31 December 2022.

 

 

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the report be received.

Carried

 

Note: With the permission of the meeting Item 23.1.8 was moved forward.

8                 Chair's Report

23.1.8         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·             Attended a walk-round of the developments at the school.

·             Attended the Māniatoto A&P Show.

·             Noted calls received regarding the new rubbish bins.

·             Noted the need for more rubbish bins in the town, the current amount don’t seem to be sufficient.

·             Attended meeting with Otago Regional Council with Cr. Duncan.  

·             Met with Scott Liddell from Otago Regional Council about the issue of debris blocking culverts and bridges.

·             Had met with contractors at the Hospital.

·             Attended a visit around the water infrastructure with other board members.

Committee Resolution 

Moved:               Duncan

Seconded:          Helm

That the report be received.

Carried

 

23.1.6         Plan Change 19 Update

To update the Community Board on the progress of Plan Change 19 including detailing the process and next stages. 

Committee Resolution 

Moved:               Duncan

Seconded:          McAuley

That the report be received.

Carried

 

9                 Members' Reports

23.1.9         Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Harris reported on the following:

 

·                 Attended the Rodeo.

·                 Attended a walk around of the pipe infrastructure with other members.

·                 Noted a letter regarding the poor state of some roads in Ranfurly, especially on Fraser   Avenue, Pery Street, Dungannon Street.     

·                 Inspected Scott Lane Bridge with other members.

·                 Attended a visit around the water infrastructure with other board members.

 

Ms McAuley reported on the following:

 

·                 Attended a meeting with CODC with regards to the Ranfurly Swimming Pool. Positive developments around extending opening hours and encouraging more users.

·                 Attended Late Night Shopping Event in Ranfurly.

·                 Attended Naseby Fun Day.

·                 Attended the Big Bash Cricket.

·                 Attended the Māniatoto A&P Show.

·                 Attended the Rodeo.

·                 Attended a visit around the water infrastructure with other board members.

 

Mr Helm reported on the following:

 

·                  Attended the Māniatoto A&P Show.

·                 Attended the Rodeo.

 

Cr Duncan reported on the following:

 

·                 Attended the Māniatoto A&P Show.

·                 Attended the Otago Regional Council meeting.

·                 Attended the regional meeting with Waka Kotahi in Balclutha.

·                 Attended the Wānaka A&P Show .

·                 Noted that The Rail Trail is really busy.

·                 Noted that the farming climate is hard. Rural communities are under a lot of pressure

·                 Noted the recent resignation of the Chief Executive Officer. Mentioned that the process had begun to find a replacement.

·                 Heading up north next month to offer help in Hawkes Bay.

Committee Resolution 

Moved:               Harris

Seconded:          Helm

That the report be received.

Carried

 

Note: Cr. Duncan left the meeting at 3.48pm

10               Status Reports

23.1.10       March 2023 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               McAuley

Seconded:          Helm

That the report be received.

Carried

 

Note: Cr Duncan returned to the meeting at 3.49 pm.

11               Date of the Next Meeting

The date of the next scheduled meeting is 11 May 2023.

 

The Meeting closed at 3.50pm

 

 

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                                                                                   CHAIR      /        /