MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Wednesday, 25 January 2023 COMMENCING AT
10.31 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr S Browne, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L van der Voort (Group Manager - Planning and Infrastructure), J Muir (Three Waters Director), Q Penniall (Infrastructure Manager), R Williams (Community Development Advisor), G Bailey (Parks and Recreation Manager), C Green (Water Services Accountant), A Crosbie (Senior Policy Advisor), M De Cort (Communications Coordinator) and W McEnteer (Governance Manager)
Note: Cr Alley started the meeting with a karakia.
1 Apologies
2 Public Forum
There was no public forum.
Moved: Cadogan Seconded: Paterson That the public minutes of the Ordinary Council Meeting held on 21 December 2022 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Cr Alley assumed the Chair as the Community Vision and Experience portfolio lead.
Note: Jan Bean and Rebekah de Jong from Central Otago District Arts Trust and Maggie Hope and David Ritchie from Central Otago Heritage Trust joined the meeting for item 23.1.2.
To approve the draft Central Otago District Council Memorials Policy. After discussion two changes to the draft were noted. On page 42 of the agenda, referring to two memorials in the same ward, the words “or where appropriate it will be referred to the relevant decision making body” and on page 43 of the agenda, changing the word tree to “living memorial”. |
Moved: Paterson Seconded: Browne That the Council A. Receives the report and accepts the level of significance. B. Adopts the draft Central Otago District Council Memorials Policy 2023, with noted amendments. |
Note: Cr McKinlay assumed the Chair as the Three Waters and Waste portfolio lead.
Note: Cr Duncan arrived at 11.11 am.
To consider the Three Waters forward works program to 30 June 2024 and procurement of the remaining capital works program. |
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Moved: McPherson Seconded: Cooney That the Council A. Receives the report and accepts the level of significance. B. Approves the following Three Waters capital works program to 30 June 2024:
C. Notes that council staff will reprogram capital work into 1 July 2024 and beyond that is not expected to be completed prior to 30 June 2024. D. Authorises bringing forward $500,000 of the wastewater sludge operational budget to remove the sludge at the Roxburgh Wastewater Treatment Plant ponds. E. Approves the procurement of the following projects by tender: (a) Wastewater Generators (b) Water Pipe Renewals (c) Cromwell Water Rising Main (d) Lake Roxburgh Village Wastewater Treatment Plant Upgrade (e) Wastewater Pipe Renewals (f) Bridge Hill Water Main (g) Cromwell Water Treatment Plant (h) Supply and Installation of Continuous Monitoring Devices (i) Roxburgh Wastewater Treatment Plant Sludge Removal F. Authorises the Project Governance Group to continue to provide oversight of the capital works program until 30 June 2024. G. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
Note: Cr Duncan assumed the Chair as the Roading portfolio lead.
Note: Cr Cooney left the meeting at 11:30 am and returned at 11.32 am.
Note: Cr McKinlay left the meeting at 11.35 am.
To consider proposed amendments to the Roading Bylaw and approve public consultation of the bylaw. |
Moved: Paterson Seconded: Feinerman That the Council A. Receives the report and accepts the level of significance. B. Notes the proposed addition of restrictions relating to parking of vehicles on footpaths and cycle paths. C. Notes the proposed amendments to the Roading Bylaw parking infringement fees. D. Approves the proposed updates to the Roading Bylaw and Statement of Proposal for public consultation. |
Note: Cr McKinlay returned to the meeting at 11.38 am.
To consider funding options for emergency works on Bridge 93 (St Bathans Loop Road). |
Moved: Paterson Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Approves $103,986 of funding from the Emergency Event Reserve (1750264028) for repair of Bridge 93 following the rainfall event. |
Note: His Worship the Mayor resumed the Chair.
To consider adopting the Policies Policy. |
Moved: McKinlay Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Adopts the Policies Policy for a three-year period. |
1 Draft Policies Policy |
To consider readopting the updated Fraud, Bribery and Corruption Policy. After discussion it was noted on page 179 of the agenda that there should be provision in the chain of reporting to address an instance where the Chief Executive Officer was the subject of the complaint. |
Moved: Cadogan Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Adopts, subject to amendment, the updated Fraud, Bribery and Corruption Policy for an additional two years, with a review to take place in January 2024. |
Note: Cr McPherson left the meeting at 11.53 am and returned at 11.54 am.
Note: Cr Duncan left the meeting at 11.55 am and returned at 11.56 am.
To consider adopting the Closed-Circuit Television Policy. After discussion two changes to the draft were noted. On pages 188-9 the sentence that discussed serious misconduct should change to “treated very seriously” and page 190 of the agenda should delete “All recorded footage is used only for the purpose which it is collected”. |
Moved: McPherson Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Adopts, subject to amendments, the Closed-Circuit Television Policy. C. Authorises the Chief Executive to develop and manage a Memorandum of Understanding with the New Zealand Police relating to CCTV footage access and use. |
His Worship the Mayor gave an update on his recent activities before responding to questions. Noted the passing of Judy Hall. |
Moved: Cadogan Seconded: Gillespie That the Council receives the report. |
To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. |
Moved: Cadogan Seconded: Alley That the Council receives the report. |
The date of the next scheduled meeting is 8 March 2023.
11 Resolution to Exclude the Public
Moved: Cadogan Seconded: Paterson That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 12.09 pm and the meeting closed at 12.50 pm.