MINUTES OF A
mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell
Service Centre, 42 The Mall, Cromwell
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 9 February 2023 COMMENCING AT
2.00 pm
PRESENT: Ms A Harrison (Chair), Mr B Scott, Cr S Browne, Cr N Gillespie, Cr C Laws, Ms M McConnell
IN ATTENDANCE: Q Penniall (Acting Chief Executive Officer), D Rushbrook (Group Manager - Community Vision) (via Teams), G Bailey (Acting Group Manager - Community Experience), L Webster (Acting Group Manager - Planning and Infrastructure), S Finlay (Chief Financial Officer), R Williams (Community Development Advisor), D Beange (Welcoming Communities Officer), G Robinson (Property and Facilities Manager), A Rodgers (Principal Policy Planner), M De Cort (Communications Coordinator), S Reynolds (Customer Services Officer) and W McEnteer (Governance Manager)
1 Apologies
There were no apologies
2 Public Forum
Rosanna Ottaway
Ms Ottaway provided an outline of an idea Connect Cromwell had for funding secure bike locks in Cromwell township. She then responded to questions.
Paula Clark and Mike Driscoll
Ms Clark and Mr Driscoll gave an update on the proposed renovations for the Cromwell Sports Club. They then responded to questions.
3 Confirmation of Minutes
Moved: Scott Seconded: Browne That the public minutes of the Cromwell Community Board Meeting held on 28 November 2022 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Martin Anderson and Jennifer Hay from Cromwell Museum joined the meeting for item 23.1.2.
To consider a request for funding from the Cromwell Sports Club Incorporated to upgrade its facilities on Anderson Park Recreation Reserve. |
Moved: Laws Seconded: McConnell That the Cromwell Community Board A. Receives the report and accepts the level of significance for the release of the Cromwell Sports Club Reserve Fund. B. Agrees to release the Cromwell Sports Club Fund reserve (3151) amount of $69,333 to the Cromwell Sports Club towards the upgrade of its facilities. C. Agrees to consider any additional contribution towards the upgrade of the Cromwell Sports Club facilities on Anderson Park Recreation Reserve as part of the 2024-34 Long-term Plan process. D. Agrees that the release of the Cromwell Sports Club Fund reserve (3151) is subject to the Sports Club achieving its fundraising targets from other funders. |
Note: Rebekah de Jong from the Central Otago District Arts Trust joined the meeting for item 23.1.4.
To present update on preliminary design for the Cromwell Memorial Hall/Events Centre. After discussion it was agreed that the Board should endorse both the preliminary design and next steps, rather than just receive an update on them. |
Moved: Browne Seconded: McConnell A. Receives the report and accepts the level of significance. B. Endorses the preliminary design of the Cromwell Memorial Hall/ Events Centre for engagements with the community. C. Endorses the next steps as outlined in the report: · Preliminary design information released to public on the Let’s Talk – consultation section of the Central Otago District Council webpage. · Schedule drop-in sessions for public feedback in March. · Meeting with external funders. · Completion of developed design. · Project Advisory Group review in March and April. · Developed design presented to the Board for approval at May meeting. |
To update the Community Board on the progress of Plan Change 19 including detailing the process, submissions received, and next stages. |
Moved: Browne Seconded: Laws That the report be received. |
His Worship the Mayor was not present at this meeting. |
The Chair gave an update on activities and issues since the last meeting: · Attended the By-Election candidates public meeting. · The Chair hoped that everyone has placed their vote for the Cromwell Community Board by-election. |
Moved: Harrison Seconded: Browne That the report be received. |
Members gave an update on activities and issues since the last meeting: Mr Scott reported on the following: · Attended the ‘A Very Central Christmas’ event at McNulty House. · Attended the Cromwell and Districts Promotions Group meeting. · Attended the By-Election candidates public meeting. Cr Browne reported on the following: · Attended the Tarras Community Group meeting. · Attended the inaugural Cromwell Athletics Club meeting. Cr Gillespie reported on the following · Advised of some items of interest from the December Council meeting – Private Plan Change 21 was approved in principal. The Plan Change 22 - Dark Sky was reported on and will be reported back on for approval. · Advised of some items of interest from the January Council meeting - Three Waters Forward Works Program to 30 June 2024. Noted the passing of the following policies: Memorials Policy, Roading Bylaw, Closed Circuit Television Policy, Fraud, Bribery and Corruption Policy and the Policies Policy. · Noted concern around the extreme fire risk in the district. Cr Laws reported on the following · Apologies to the Historic Precinct Meeting · Advised of an item of interest from the January Council meeting – noting that Waitaki District Council are running a training meeting which will be attended by some of the Council and Community Board members Ms McConnell reported on the following: · Attended the Central Otago symposium on the Resource Management Law Reform.
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Moved: Scott Seconded: Browne That the report be received. |
To report on items of general interest, receive minutes and updates from key organisations and consider current status report updates. |
Moved: Gillespie Seconded: McConnell That the report be received. |
The date of the next scheduled meeting is 22 March 2023.
11 Resolution to Exclude the Public
Moved: Gillespie Seconded: Browne That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Note: The public were excluded at 3.45 pm and the meeting closed at 5.19 pm.