MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Wednesday, 27 August 2025 COMMENCING AT
11.30 AM
PRESENT: Her Worship the Mayor T Alley (Chairperson), Cr N Gillespie, Cr S Browne, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr C Laws, Cr N McKinlay, Cr T Paterson
IN ATTENDANCE: P Kelly (Chief Executive Officer), L Fleck (Group Manager - People and Culture, Acting Group Manager - Community Vision), F Garrett (Acting Group Manager - Planning, Infrastructure and Regulatory), S Righarts (Group Manager - Governance and Business Services), D Scoones (Group Manager - Community Experience), K Zeelie (Acting Group Manager - Three Waters), D Rushbrook (Regional Deals Lead), P Morris (Chief Financial Officer), C Lipinski (Aquatics Manager), G Bailey (Parks and Recreation Manager), P Keenan (Capital Projects Programme Manager), J Thomas (Sampling & Monitoring Team Leader), J Wight (Project Manager), A Lines (Risk and Procurement Manager), Z Zeelie (Statutory Property Team Leader), R Williams (Community Development Lead), W McEnteer (Governance Manager)
1 Karakia
Cr Gillespie gave a karakia to begin the meeting.
2 Apologies
|
Moved: Feinerman Seconded: Browne That the apology received from Cr Claridge and McPherson and the apology for early departure from Cr Browne be accepted. |
3 Public Forum
There was no public forum.
|
Moved: Feinerman Seconded: Cooney That the public minutes of the Ordinary Council Meeting held on 12 August 2025 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. Cr Gillespie declared an interest in item 25.17.8 and Crs Cooney, Gillespie and Paterson declared an interest in item 25.17.9. They did not discuss or vote on the items.
6 Community Board Chair Update
|
Jayden Cromb, Chair of the Vincent Community Board will join the meeting to discuss matters of interest to the Board. Mr Cromb spoke to recent activities in the Vincent ward, including the opening of the Riverside Park, which was scheduled for September 2025 and also gave an update on the turf project at Dunstan High School. |
Note: Cr Feinerman assumed that Chair as the Community Vision and Experience portfolio lead.
|
To consider the public notification of the proposed Parks and Reserves Bylaw using the Special Consultative Procedure. |
|
Moved: Alley Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Authorises the Draft Parks and Reserves Bylaw is consulted on using the Special Consultative Process. C. Notes that consultation will take place following local body elections. D. Agrees that Council appoints a hearings panel to consider submissions received and make recommendations to Council. |
|
To approve the proposed redevelopment of the Millers Flat Recreation Reserve. After discussion it was clarified that Council would be sign a memorandum of understanding with Teviot Prospects as opposed to the steering group in Millers Flat. |
|
Moved: Gillespie Seconded: Browne That the Council A. Receives the report and accepts the level of significance. B. Subject to the execution of a Memorandum of Understanding with Teviot Prospects, approves the recommendation of the Teviot Valley Community Board for the redevelopment of the Millers Flat Recreation Reserve in line with the proposed priorities put forward by the Millers Flat Recreation Reserve Steering Group as depicted in plans attached to this report. C. Notes that Council funding is not being sought for this project. D. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
|
25.17.6 Cromwell Junior And Senior Football Clubs Joint Lease of Alpha Street Pavillion |
|
To consider the ratification of the Cromwell Community Resolution 25.5.2 dated 5 August 2025 relating to the approval of the joint lease agreement with the Cromwell Junior and Senior Football Clubs for the lease of the Alpha Street Pavillion. |
|
Moved: Browne Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. B. Agrees to ratify the Cromwell Community Board Resolution 25.5.2 dated 5 August 2025 that a joint lease agreement with the Cromwell Junior and Senior Football Clubs for the lease of the Alpha Street Pavillion located on land designated for Recreation Purposes being Part of Lot 1 DP 315494 SEC 4 Block XCII Town of Cromwell be granted on the following terms and conditions: · Term Five (5) Years · Right of Renewal Two (2) right of renewals for another Five (5) years · Rental $290 per annum plus GST · Rent review periods Five (5) yearly · Rent Review Date 1 July 2030 and 1July 2035 · Final Expiry Date 30 June 2040 · Cancellation Clause Six (6) month cancellation clause included. C. Authorises the Chief Executive to all that is necessary to give effect to the resolution. |
Note: Cr Duncan assumed the Chair as the Roading portfolio lead.
Note: With the permission of the meeting, item 25.17 10 was moved earlier.
Note: Cr Gillespie assumed the Chair as the Planning and Regulatory portfolio lead.
|
Update Council on Central Government’s proposal to stop the notification of Plan Change processes. |
|
Moved: Browne Seconded: Paterson That the report be received. |
Note: With the permission of the meeting, items 25.17.8 and 25.17.9 were moved later in the meeting.
Note: Cr Laws assumed the Chair as the Three Waters and Waste portfolio lead.
|
To consider progress on achieving Otago Regional Council Consent (ORC) compliance for Central Otago District Council (CODC) wastewater activities. After discussion it was noted that the ORC had extended the abatement notices for Roxburgh and Ranfurly. |
|
Moved: Alley Seconded: Feinerman That the report be received. |
|
To consider the procurement for tendering of renewal of watermains in Bannockburn and construction of a new water reservoir. |
|
Moved: McKinlay Seconded: Feinerman That the Council A. Receives the report and accepts the level of significance. B. Approves the procurement for tendering of renewal of watermains in Bannockburn and construction of a new water reservoir, including the following: (a.) Tenders to be evaluated using the Weighted Attribute Method with a 50% weighting C. Authorises the Chief Executive Officer to award the work to the preferred contractor following the procurement process provided the that the tendered amounts are within the approved budget. |
Note: Cr Browne left the meeting at 12.22 pm and did not return.
|
To consider installing a temporary protozoa barrier on the Cromwell water supply until treatment plant upgrades are completed. After discussion it was clarified that the cost of the lease of the barrier unit was $1,300 per month and that once the work in Cromwell was completed that lease would end. |
|
Moved: Gillespie Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Approves the installation of a temporary protozoa barrier loaned from Queenstown Lakes District Council on the Cromwell water treatment plant. C. Agrees that installation of the temporary barrier while the treatment upgrades are completed be funded as a cost to the Cromwell water treatment plant upgrade. |
Note: Her Worship the Mayor resumed the Chair.
Note: Cr Gillespie declared an interest in item 25.17.8. He did not discuss or vote on the item.
Note: Crs Cooney, Gillespie and Paterson declared an interest in item 25.17.9. They did not discuss or vote on the item.
|
To consider the transitional arrangements for the Hearings Panel to enable Council to maintain the resource consenting function in the period following the elections. |
|
Moved: Laws Seconded: McKinlay That the Council A. Receives the report and accepts the level of significance. B. Recommended that independent commissioners be appointed to the Hearings Panel. Neil Gillespie be appointed as the independent Chair of the Hearings Panel, Martin McPherson, Ian Cooney and Tracy Paterson be appointed as an independent Commissioners to the Hearings Panel. C. Agrees that the appointments for Neil Gillespie, Martin McPherson Ian Cooney and Tracy Paterson will be in place until 20 December 2025 or until such time as the appointment of a new Hearings Panel, whichever is the earlier. D. Agrees the appointment of Neil Gillespie as an independent Commissioner to provide alternative Commissioner options as necessary for the Hearings Panel and to review this appointment in six months. |
|
To consider whether to use Council discretion to grant a water remission for a property in Clyde. |
|
Moved: Gillespie Seconded: Duncan That the Council A. Receives the report and accepts the level of significance. B. Declines the application to remit $932.22 in excess water charges. |
Note: With the permission of the meeting, item 25.17.20 was moved earlier.
|
To consider the forecast on residential development for Central Otago between 2026-2035 and tools within the Regional Deals proposal to address growth challenges. |
|
Moved: Alley Seconded: Laws That the report be received. |
|
1 Central Otago - A Helicopter View to 2035 |
|
25.17.19 2024/25 Organisational Business Plan: Final Results |
|
To receive the Final results of the 2024/25 Organisational Business Plan. |
|
Moved: Alley Seconded: Feinerman That the report be received. |
Note: The meeting adjourned at 1.55 pm and resumed at 2.25 pm.
Note: Cr Cooney returned to the meeting at 2.30 pm.
|
Her Worship the Mayor gave an update on activities since the last meeting. It was noted that a submission on the Systems Improvement Bill was circulated to Councillors. |
|
Moved: Alley Seconded: Gillespie That the Council receives the report. |
|
1 CODC Submission on the Systems Improvement Bill |
|
To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. |
|
Moved: Alley Seconded: Feinerman That the report be received. |
The date of the next scheduled meeting is 24 September 2025.
12 Resolution to Exclude the Public
|
Moved: Laws Seconded: McKinlay That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
The public were excluded at 2.35 pm and the meeting closed at 3.05 pm.