Agenda of Vincent Community Board

Vincent Community Board Agenda

9 June 2025

MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Tuesday, 29 April 2025 COMMENCING AT 10.02 am

PRESENT: Mr J Cromb (Chairperson), Dr R Browne, Cr L Claridge, Mr T Hammington, Mr D Johns, Cr M McPherson, Cr T Paterson

IN ATTENDANCE: P Kelly (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), A Mason (Media and Marketing Manager), R Williams (Community Development Advisor) via Microsoft Teams, T Bates (Property Officer), G Bailey (Parks and Recreation Manager), S Reynolds (Governance Support Officer)

1 Apologies

There were no apologies.

Note: Cr McPherson left the meeting at 10.03 am.

2 Public Forum

Warren McSkimming - Otago Cricket (via Microsoft teams)

Mr McSkimming spoke to his application and the opportunity to once again bring the ‘Super Smash’ Tournament to Molyneux Park once again. He noted the good crowds at the previous games and the number of viewers logging on online and the opportunity having the games in Alexandra presents to showcase the region to all viewers. He thanked the community for their support and for locals engagement with the visiting players at community events held on the players rest days.

Warwick Tomlinson - Boys Brigade NZ (via Microsoft teams)

Mr Tomlinson outlined his role with Boys Brigade NZ and the objective of the Edge Workshop scheme to provide a fortnightly programme to six primary schools within the Vincent ward to offer students a hands on way of learning, instructed by volunteers who mentor the students. He described the requirement for a new covered trailer to allow the programme to continue in all weathers and ensure the programme could continue.

Mr Tomlinson then responded to questions.

Eve O’Brien - Central Otago Friendship Network

Ms O’Brien detailed the social sessions that the group provide in Alexandra, that help members find connection and friendship when they might find other social situations difficult. She explained that the group had ambition to form a similar group in Omakau & Ophir and that they were currently accessing needs in this community. The funds they requested would help the Alexandra service continue and allow the establishment of the Omakau & Ophir group.

Ms O’Brien then responded to questions.

Andy Davey – Winterstellar

Mr Davey spoke to his application noting that the group had found it challenging to work within the grant application parameters and that the timing for the grants deadlines were not aligned to the current work programme. He updated the board on the ambition to gain certification of the Central Otago International Dark Sky Reserve and outlined that he had received support from St Bathans, the Cambrians and Naseby communities on this project.

Mr Davey then responded to questions.

Tim Coughlan – Alexandra Blossom Festival – (application and accountability report)

Mr Coughlan spoke to his application for grant funding and noted that they had considered the feedback from the board at the last grants round. He detailed the economic and social benefits of the Blossom Festival and that the positive impact reached throughout the whole district. He noted the committees ambition to keep the ticket prices affordable for everyone, and that they provide free tickets for all primary-aged school kids in the town.

Mr Coughlan then responded to questions.

3 Confirmation of Minutes

Committee Resolution

Moved: Johns

Seconded: Hammington

That the public minutes of the Vincent Community Board Meeting held on 18 March 2025 be confirmed as a true and correct record.

Carried

4 Declarations of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

It was noted that Cr McPherson was not present during public forum or for Item 25.3.2 and did not take part in the discussions or vote.

Dr Browne noted that he was no longer on the Manorburn Recreation Reserve committee and this would be removed from his declared interests.

5 Reports

25.3.2 2024/25 Promotions & Events Grants Applications - 2nd Funding Round

To consider the second round of the community grant applications and the promotions and events grants for the 2024/25 financial year.

There was discussion around whether it was possible to make the long standing community events a line item in the budget, instead of a contestable grant. It was noted that this would require a change to the Grants Policy and that this would need to be initiated by Council.

Committee Resolution

Moved: Paterson

Seconded: Hammington

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Approves a grant of $24,500 To Alexandra Blossom Festival Inc. for clean-up, waste, fencing, sound screen technical and staging costs for the 2025 Alexandra Blossom Festival. The grant to be funded from the 2025-26 year Vincent Community Board Promotions and Events grants budget which includes $9,500 remaining, from 2024- 25 year Vincent Community Board Promotions and Events grants budget.

C. Declines the application for $20,000 from Winterstellar Charitable Trust for operational expenses, project management and programme development.

a. Encourages Winterstellar Charitable Trust to reapply in the next funding round should it be able to clearly define a project that is aligned with the purpose and criteria for a Promotions and Events grant and that delivers clear outcomes specific to the Vincent Board area.

D. Approves a grant of $5,000 to Otago Cricket Association Inc. for Super Smash Cricket December 2025 for equipment, scaffolding for build of sightscreens and camera towers. The approved grant to be funded from the 2025-26 year Vincent Community Board Promotions and Events grant budget.

E. Notes that any grants approved for funding from the 2025 -26 financial year draft Long-term Plan budget are subject to budgets remaining unaltered and the approval and adoption of 2025-2034 Long-term Plan.

F. Notes that it is each grant recipient’s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including resource consent, health and safety plans etc.) as required by legislation, agencies, property owners and/or individuals to undertake the projects.

Carried

Committee Resolution

Moved: Paterson

Seconded: Hammington

G. Approves a grant of $2,698 to the Central Otago Friendship Network for the Alexandra and Omakau Social Connection Support programme.

H. Approves a grant of $5,000 to Boys Brigade NZ Inc for the Edge Workshop Trailer.

I. Notes that it is each grant recipient’s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including resource consent, health and safety plans etc.) as required by legislation, agencies, property owners and/or individuals to undertake the projects.

Carried

Note: Cr McPherson returned at 11.05 am and took part in the community grants discussion, item G – I of item 25.3.2. Mr Coughlan was present for item 25.3.3

25.3.3 Alexandra Blossom Festival Accountability Report 2024 Event

To consider the promotion grant accountability report received from Alexandra Blossom Festival for the 2024 events.

The Board thanked the committee for all the work that they do for the community, and acknowledged the many volunteer hours that went into making the event a success.

Committee Resolution

Moved: Paterson

Seconded: Hammington

That the report be received.

Carried

Note: Mr Hammington left the meeting at 11.06 and returned at 11.08 am.

25.3.4 Manorburn Dam Reserve Management Plan Submissions

To receive and consider the written and verbal submissions on the draft Manorburn Dam Recreation Reserve Management Plan and recommending any changes to the final draft which will be presented to the Board for formal approval at its next meeting.

The following speakers presented an oral submission in support of their written submission.

Christine Williamson

Ms Williamson gave an overview of her submission and noted the beautiful landscape at Lower Manorburn, the history of the area, ice skating and the value of the area for horse riding. She also noted that she didn’t believe suitable compliance could be offered to provide a freedom camping site and that she believed with additional amenity there should be provision for a public toilet.

Ms Wiliamson then responded to questions.

Joe Sherriff

Mr Sherriff spoke to his written submission and his particular interest in creating orienteering maps and the formation of multi-use tracks to make the area more accessible for bikes, horse riders and walkers.

Loretta Bush

Ms Bush spoke to her written submission, and noted that she agreed that she did not believe the reserve should be used for 4-wheel driving or freedom campers and that she fully supported the draft plan.

Anna-Marie Gilmour

Ms Gilmour noted that she had an affinity with the area and that she had been using the reserve since she was a child. She outlined that her and her young family enjoy the reserve for picnicking, horse-riding and many other recreational activities. She fully supported the draft Reserve Management Plan and believed an inclusive approach establishing combined tracks for horse-riders, bikers and walkers would mean that the area would be best utilised for the future.

Committee Resolution

Moved: McPherson

Seconded: Paterson

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Receive and consider the written and verbal submissions on the draft Manorburn Dam Recreation Reserve Management Plan.

C. That the Vincent Community Board accepts the draft Manorburn Dam Recreation Reserve Management Plan with suggested amendments.

D. That the final draft Manorburn Dam Recreation Reserve Management Plan be presented to the Board for formal approval at its next meeting.

Carried

Note: Cr Paterson noted a conflict on item 25.3.5 and did not take part in the discussion or vote on the item. Cr Paterson left the room at 11.56 am.

25.3.5 Manuherekia Valleys Community Hub update

To provide an update on progress with the Manuherekia Valleys Community Hub project.

Committee Resolution

Moved: McPherson

Seconded: Hammington

That the report be received.

Carried

Note: Cr Paterson returned at 12.01 pm

6 Mayor’s Report

Her Worship The Mayor was not present for the meeting.

7 Chair's Report

25.3.7 Chair's Report

The Chair gave an update on activities and issues since the last meeting, see attached.

Committee Resolution

Moved: Cromb

Seconded: Browne

That the report be received.

Carried

8 Members' Reports

25.3.8 Members' Reports

Members gave an update on activities and issues since the last meeting.

Dr Browne reported on the following:

· Attended a meeting of Keep Alexandra Clyde Beautiful.

· Attended a meeting of Alexandra and District Museum board.

· Attended a meeting of Central Otago REAP

· Chaired a meeting of the Creative Writers Circle.

· Gave a talk to Alexandra U3A.

· Attended an Elevate business group breakfast meeting.

· Met with a group of local residents at the Lower Manorburn Recreation Reserve.

· Attended a meeting of the Dunstan Friendship Club.

· Attended a CODC drop-in session on the LTP.

· Met with members of the Clyde Theatre Group to hear their views on future options for a theatre space.

· Spent a week in Sydney where I was interested to see that budgets for major projects typically devote 1% to public art.

· Laid a wreath on behalf of the Vincent Community Board at the Chatto Creek Anzac day ceremony.

Mr Johns reported on the following:

· Attended meetings of the Alexandra Football club and the Alexandra Rugby Club.

· Ran an Otago Men’s Golf Club competition.

· Ran a Women’s golf competitions, noting the strong numbers throughout the summer season.

Cr McPherson reported on the following:

· Attended the meeting at Ophir Hall and noted the impressive work undertaken by volunteers.

· Attended the ANZAC day ceremony in Alexandra.

· Attended Long-term Plan sessions.

Cr Claridge reported on the following:

· Reported on the recent Council meeting.

· Attended the meeting at the Ophir Hall.

· Attended Long-term Plan sessions

· Attended the ANZAC day service and gave a personal insight into the effects of war and the toil it takes on future generations.

Cr Paterson reported on the following:

· Had met with some of the Ophir Hall committee with regards to the potential divestment the hall.

· Had attended three Long-term Plan sessions.

· Laid a wreath at the Omakau ANZAC service.

· Attended the opening of the Orkney Wetland which is part of the Thompson Creek catchment scheme and acknowledged all involved in this project.

Mr Hammington reported on the following:

· Had attended the Blossom Festival AGM.

· Had attended a Promote Dunstan meeting, and attended the Clyde Food and Wine Festival on Easter Sunday, commenting that the significant rain in the morning cleared up and heralded a successful day.

· Attended ANZAC day parade and laid a wreath at the Clyde cenotaph.

· Attended Long-term Plan sessions.

· Had a conversation with the lease of the Clyde Railway Station and had encouraged them to get involved in the submission process.

Committee Resolution

Moved: Cromb

Seconded: Browne

That the report be received.

Carried

9 Status Reports

25.3.9 April 2025 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution

Moved: McPherson

Seconded: Paterson

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 9 June 2025.

Cr Paterson and Cr McPherson noted they would be an apology for this meeting.

The meeting closed at 12.18pm

...................................................

CHAIR / /

9 June 2025

5 Reports

25.4.2 Kāmoanahaehae - Riverside Park Stage 2 Ramp

Doc ID: 2469589

Report Author:	Gordon Bailey, Parks and Recreation Manager
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider allocating funding to complete stage 2 the Ramp at Kāmoanahaehae - Riverside Park.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Approves that Stage 2 the Ramp of the Kāmoanahaehae - Riverside Park will be funded through account 2137 - Reserves Contribution Fund Vincent up to the value of $400,000.

C. Notes that the completion of Stage 2 will be dependent on river levels and consent requirements.

2. Background

The Vincent Community Board has supported the Alexandra Riverside Trusts vision to activate the riverside space in lower Tarbert Street to attract more people particularly cyclists into town, while promoting the magnificent view where the Clutha – Mata au and Manuherekia rivers meet.

In the 2021 – 31 Long Term Plan Council allocated $650,000 over three years for the construction of the Kāmoanahaehae - Riverside Park (the Park).

The project was broken down into 3 stages.

- Stage 1 - construction of the Plaza are including public toilet, seating, landscaping and paving. The installation of a Mana Whenua artwork.

- Stage 2 – the ramp from the edge of the riverbank down to a floating jetty.

- Stage 3 – a play area – this stage has been pushed out pending the development of Councils Play Strategy.

Construction began in September 2024 on Stage 1 which included several additional permissions, underground work and investigations required for archaeological authority.

Additional work was undertaken funded by the Otago Regional Council in the removal of the riverbank trees from the traffic bridge to Tarbert Street.

The Wairoa -Manuherekia Trust has provided $120,000 for the removal of additional Willow trees from the Manuherekia Riverbank and to construct an off-road trail that will link the Park to the Linger and Die and onto the Otago Central Rail Trail.

It is expected that stage 1 will achieve practical completion June/July 2025.

A copy of the detailed design for the project is attached in Appendix 1.

3. Discussion

The Ramp is intended to be the main feature of the design and allow people to access right down to the water’s edge.

The design of the ramp itself based on Geotech requirements has been challenging to ensure it meets required building standards, is flood resistant, looks good and is functional. A wooden design has been agreed which will see 9m poles driven into the ground to support it. This option provides least disturbance to the bank and any potential archaeological items.

The poles will need to be precisely placed then driven into the ground to anchor the ramp. Until this phase is completed concreting the arrival area, that sits outside the plaza, cannot be undertaken as the vibrations would crack the concrete thus the area will be left in compacted gravel.

The project now requires bringing forward the start of the ramp area into stage 1, as that area needs to be built up with gabion baskets to create a level area for the Mana Whenua artwork, associated balustrade and lookout.

The completion of stage 1 will expend the budget allocated to date for this project leaving stage 2, the ramp unfunded.

It should be noted that a condition of consent is that certain works on the Riverbank cannot be undertaken during the winter months.

4. Financial Considerations

In addition to Councils $650,000 allocated to this project the following funding has been received $723,848 from third party funders.

- Otago Community Trust - $100,000

- Central Lakes Trust - $250,000

- Lottery Environmental and Heritage Fund – $48,848

- MBIE TiF funding - $325,000

Total funding for project to date is $1,373,848.

The shortfall in funding to complete Stage 2 of the project is $400,000.

Members should note that since the original budgets were prepared for this project labour, goods and materials have all increased in price which have impacted on this project.

The Council charges financial contributions under the Resource Management Act in the district for reserves. Contributions are assessed based on the environmental effects of growth as defined in the Central Otago District Plan. Financial contributions received can be put towards the provision and/or enhancement of open space, recreation and reserve needs of the district.

Financial contributions for the Vincent Ward are held in a reserve account called “2137. Reserves Contribution Fund Vincent” and has an estimated available balance of $1.3m.

It could be argued that the projected increase in visitors particularly cyclists into Alexandra and is therefore growth related. Completing the ramp would contribute to the enhancement of this particular open space.

The attraction to visit the Park would be somewhat diminished if the ramp was not completed.

It should be noted that once completed the Kāmoanahaehae - Riverside Park will be the cycle hub for the Clutha Gold trail, the Otago Central Rail Trail, Cromwell Gorge trail. With the imminent extension of the trail network through to Queenstown then Wanaka it is predicted that the hub will only grow in popularity as a great central stopover.

The Board could decide not to continue with stage 2 which would leave the plaza area and link trail through to the Linger and Die. However, there would still be the need for an additional $60,000 to complete the gabion and associated works in the plaza that were originally scheduled as part of stage 2.

5. Options

Option 1 – (Recommended)

That Stage 2 the Ramp of the Kāmoanahaehae - Riverside Park will be funded through account 2137 - Reserves Contribution Fund Vincent up to the value of $400,000

Advantages:

· The Kāmoanahaehae - Riverside Park project will be completed.

· There is no direct impact on rates.

Disadvantages:

· Reserves Contribution Fund Vincent is reduced and not available for other projects.

Option 2

That Stage 2 the ramp of the Kāmoanahaehae - Riverside Park will not be completed and additional funding of upto $60,000 is allocated to complete the plaza only.

Advantages:

· Less money will be required from the Reserves Contribution Fund Vincent leaving funding for other potential future projects.

Disadvantages:

· The Kāmoanahaehae - Riverside Park project will not be completed as originally envisaged.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the (social/cultural/economic/environmental) wellbeing of communities, in the present and for the future by ensuring the project is completed which will enhance the economic and cultural wellbeing of Alexandra town centre.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	2021-31 Long Term Plan Open Spaces and Recreation Strategy
Considerations as to sustainability, the environment and climate change impacts	No negative impacts are anticipated on the environment
Risks Analysis	Potential risk of community backlash on the cost of this project.
Significance, Consultation and Engagement (internal and external)	Does not trigger Councils consultation and engagement policy.

7. Next Steps

Funding source is agreed and a contract for construction is established.

8. Attachments

Appendix 1 - Detailed Design - Riverside Park ⇩

9 June 2025

25.4.4 Draft Manorburn Dam Recreation Reserve Management Plan for Approval

Doc ID: 2014833

Report Author:	Maria Burnett, Parks Officer - Planning and Strategy
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

Approve the draft Manorburn Dam Recreation Reserve Management Plan and recommend that Council adopt the Plan under its delegated Reserves Act 1977 authority from the Minister of Conservation.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Recommends that the suggested amendments and changes to the plan are approved

C. Recommends to Council the adoption of the amended Manorburn Dam Recreation Reserve Management Plan under its delegated authority from the Minister of Conservation.

2. Background

At its September 2024 meeting, the Vincent Community Board (the Board) resolved to prepare and notify a Draft Reserve Management Plan for the Manorburn Dam Recreation Reserve.

The resolution was as follows:

A. Receives the report and accepts the level of significance.

B. Agrees, in accordance with the Reserves Act 1977, that Council notifies to the public its intention to prepare a Reserve Management Plan for the Manorburn Dam Recreation Reserve and calls for written suggestions on the proposal.

C. Agrees, in accordance with the Reserves Act 1977, to notify for submission a Draft Reserve Management Plan for the Manorburn Dam Recreation Reserve.

D. Requests a report regarding a potential management agreement with the Lower Manorburn Working Group to the next meeting of the Board.

At its April 2025 meeting, the Board considered the submissions received on the Draft Management Plan. The resolution was as follows:

A. Receives the report and accepts the level of significance.

B. Receives and considers the written and verbal submissions on the Draft Manorburn Dam Recreation Reserve Management Plan.

C. Accepts the Draft Manorburn Dam Recreation Reserve Management Plan with suggested amendments.

D. Agrees that the Final Draft Manorburn Dam Recreation Reserve Management Plan be presented to the Board for formal approval at its next meeting.

This is the first Reserve Management Plan prepared for the Manorburn Dam Recreation Reserve.

Public submissions were sought over an eight-week period from 10 February to 10 April 2025. Submission forms were distributed locally and advertised via Council’s online channels. A total of 71 submissions were received. Nine submitters presented their submissions in person at the April 2025 meeting. This feedback was used to make changes and updates to the Plan.

The Reserves Act 1977 outlines the required process for developing a Reserve Management Plan. The key stages of that process are:

Relevant Sections of the Reserves Act	Public Consultation	Description of Activity	Phase
Section 41 (5) Section 41 (5)c Section 41 (6) a-c Section 41 (6) d Section 41 (6) d	Optional Mandatory	Council notifies the public that it is preparing a management plan and calls for submissions (one month) ò Public submissions are received and incorporated into a draft management plan ò A draft management plan is made available to the public for further comment (two months) ò The draft management plan is edited to incorporate input from public submissions ò The final document is presented to Council for adoption		Management Planning
Section 41 Section 41 (4)		All policies come into effect and are enforceable by Council ò The management plan is continually monitored and reviewed		Implementation

A copy of the amended Manorburn Dam Recreation Reserve Management Plan following consideration of the submissions received can be found in Appendix 1.

This report presents the amended draft Manorburn Dam Recreation Reserve Management Plan for the Board’s approval and recommendation to Council for formal adoption.

Following adoption, the Management Plan becomes operative and enforceable. It must also be monitored and reviewed to ensure its relevance over time.

3. Discussion

The Manorburn Dam Recreation Reserve is a valued public space that supports a range of informal recreation and environmental functions. The development of a Reserve Management Plan provides clarity on how the reserve should be managed into the future, taking account of community values, environmental considerations, and legislative requirements.

The Draft Management Plan was shaped by early suggestions from reserve users, mana whenua, neighbouring landowners, and the wider community. Public submissions on the draft Plan highlighted a range of views, particularly on the following key matters:

Four-wheel driving and motocross

Submitters broadly supported the prohibition of four-wheel driving and motocross to protect the reserve’s natural and recreational values. This prohibition has been retained in the amended Management Plan.

Freedom camping

Two options were presented for feedback. Most submitters preferred Option A – prohibiting all camping. This approach is retained in the amended Plan.

Horse riding and multi-use access Submitters supported continued access for horse riders and noted the Draft Plan lacked sufficient recognition of equestrian use. In response, the amended Management Plan includes clearer references to horse riding, with allowances in Zone B and Zone C. Council will monitor the interaction between riders, walkers and cyclists, and may apply further restrictions if needed.

The Plan now states that all tracks other than the gravel access road may be designated for horse riders, walkers and cyclists only, with vehicle access restricted to the formal access and Recreation Zone. A future Development Plan will formalise a shared track network to support safe access and protect natural values.

The Management Plan also clarifies that all tracks other than the gravel access road may be designated for non-vehicle users only, including horse riders, with barriers installed to restrict vehicle access. Vehicle access will be limited to the formal access and Recreation Zone, where users can park and continue by horse, foot, or bike. A future Development Plan will formalise a track network to support safe and sustainable access for different user groups, while protecting the Reserve’s natural values.

Infrastructure and amenities

Some submitters requested amenities such as toilets and picnic areas. These are not proposed in the amended Plan but may be considered in future operational planning if demand grows. It is noted that the amended Management Plan, as currently written, allows for this to occur if needed. Section 7.7.7 of the Plan states that while there are no immediate plans for building upgrades or improvements (including public toilets), such facilities may be added if a clear demand is demonstrated, Council determines them necessary, and funding is available. Future buildings may also be considered as part of the Reserve’s Development Plan.

Environmental protection and pest control

The Plan supports ecological values through zoning and aligns with wider pest control requirements.

Final Management Plan and Next Steps

The amended Management Plan reflects community feedback and maintains flexibility for future refinement through a subsequent Development Plan. It balances access and protection and provides a clear policy framework for Council and the community.

4. Financial Considerations

The Reserve Management Plan has been funded through existing budgets. It should be noted that the plan is a policy document only and does not commit Council to providing funding for specific projects identified within the plan.

5. Options (Recommended)

Option 1 – Approve the amended Manorburn Dam Recreation Reserve Management Plan and recommend it to Council for adoption (Recommended)

Advantages:

· Meets the requirements of the Reserves Act 1977.

· Incorporates community feedback and provides a clear framework for managing the reserve.

· Enables Council to move forward with future planning and funding through the Long- Term Plan and Development Plan processes.

Disadvantages:

· None identified.

Option 2– Do not approve the Final Management Plan

Advantages:

· Allows for additional time if the Board considers further changes are necessary.

Disadvantages:

· Delays adoption and implementation.

· May be seen as disregarding the consultation and submission process already completed.

6. Compliance

Local Government Act 2002 Purpose Provisions		This decision is consistent with the purpose provisions of the Local Government Act 2002. It enables democratic local decision-making and action by, and on behalf of, communities. The development and adoption of a Reserve Management Plan contributes to improved community outcomes and long-term planning.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	This decision is consistent with other Council plans and policies, including the 2021/31 Long Term Plan. The Plan states: “Access to parks, reserves, rivers and recreational facilities is important for our communities’ well-being and maintaining a variety of high-quality open spaces helps to make our district an attractive place to live, work and play.” Considering submissions to draft reserve management plans is essential in understanding the current and future use of reserve spaces and the community’s expectations.

Considerations as to sustainability, the environment and climate change impacts	There are no perceived implications for sustainability, the environment, or climate change impacts. The Reserve Management Plan supports long-term protection of natural values through appropriate zoning and policy guidance and aligns with Council’s broader environmental management approach.
Risks Analysis	There are no significant risks associated with adopting the Final Management Plan. The plan provides a clear and considered framework based on statutory requirements and public feedback. Risks associated with future development will be addressed through separate implementation and funding processes.
Significance, Consultation and Engagement (internal and external)	The Manorburn Dam Recreation Reserve is listed as a strategic asset under Council’s Significance and Engagement Policy. The level of engagement is considered high. Community input was sought at two stages: first through a call for suggestions before the draft was prepared, and again through formal public submissions on the Draft Management Plan. The process aligns with the consultation requirements of the Reserves Act 1977 and Council’s policy commitments.

7. Next Steps

The amended Manorburn Dam Recreation Reserve Management Plan will be recommended to Council for adoption by Council under delegation from the Minister of Conservation.

Once adopted, the Plan becomes operative. Implementation of any actions or developments will be prioritised through existing work programmes and the preparation of a Development Plan for the reserve.

Staff will also continue to liaise with interest groups in the reserve’s future management.

8. Attachments

Appendix 1 - Final Manorburn Recreation Reserve Management Plan.docx ⇩

9 June 2025

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25.4.5 Tree Planting Reserve State Highway 8 Alexandra

Doc ID: 2468550

Report Author:	Gordon Bailey, Parks and Recreation Manager
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider allocating funding for the grinding of tree stumps in the Tree Planting Reserve adjacent to State Highway 8 Alexandra.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees not grind stumps within the Tree Planting Reserve adjacent to State Highway 8.

C. Notes That if approved the Ngai Tahu Properties Limited subdivision application may have an impact on how this reserve is developed.

2. Background

In 1929 much of the land locally known as the “Pines” on the western town boundary of Alexandra was vested by the Crown in the Council for “Tree Planting Purposes”. Over the years areas of the originally reserved land have changed ownership with various areas being subdivided. The land that is subject to this report is shown in Appendix 1.

Under Councils District Plan the land has a Designation D2 Recreation Purposes

- part Local Purpose Reserve

Ngai Tahu Property Holdings Limited (NTPH) own approximately 12.5 hectares of land on the north side of State Highway 8 which is adjacent to the Tree Planting Reserve. The vesting for the NTPH land was revoked and reverted back to the Crown in 2019. In 2024 NTPH applied to Council for a resource consent to develop a significant residential subdivision on their land.

In October 2024 NTPH undertook the removal of the trees within their subdivision site to facilitate their proposed development of the site.

Following the removal of the NTPH trees, the trees that remained within the Council owned tree planting reserve were now exposed to wind and thus posed a significant risk of failing, and without the support of the NTPH trees the trees on Council land would have become destabilised with the risk of failing during wind events.

The Vincent Community Board were advised of this on the 31 October 2024 and the trees were removed the following week while the tree felling equipment was still on the NTPH site.

3. Discussion

The initial felling of the trees was undertaken reasonably quickly for safety reasons. No budget had been allocated to this work given it was not anticipated when the budgets were prepared.

Since the trees have been removed the area has been sprayed by Council to minimise the regrowth of weeds and Poplar suckers. This level of maintenance will continue as required.

The existing informal track through the highway side of the reserve could be formalised as an off-road linkage to the Golf Course from town as part of the future redevelopment of this reserve.

It is intended to replant the reserve, however that is on hold until the NTPH consent outcome is known and what if any considerations to planting typology the consent outcome may entail. Whatever the type of planting it was envisaged that the plantings would be undertaken within the existing stumps and over time the stumps would rot away.

At this stage there is no water available to the site so future negotiations with NTPH may be required to access non-potable water supply to support future plantings.

Some feedback has been received indicating that the stumps are not aesthetically pleasing as they are.

NTPH removed the stumps in their entirety on their land and remains an option for the Council reserve. Apart from significant ground disturbance it would also require the importation of additional topsoil to adequately fill the holes left by the stumps. This option has not been priced as its considers that grinding the stumps would be a much more cost-effective operation and deliver the same result aesthetically.

There were early discussions with NTPH about the potential requirement for a noise buffer or some form of acoustic buffer between the state highway and the residential sections. It may be prudent to wait until any consent is approved as its feasible that the reserve could be used for both planting and a noise buffer. Noise buffers are typically a mounded and if this were to be required then the stumps would be buried and the mound planted.

It is equally possible that any noise buffer may be carried out within the land occupied by the subdivision.

The stumps wont impede future planting options.

4. Financial Considerations

Financial contributions for the Vincent Ward are held in a reserve account called “2137. Reserves Contribution Fund Vincent” and has an estimated available balance of $1.3m.

It could be argued that the removal of trees and subsequent re-planting of the Tree Planting reserve on State Highway 8 is attributed to the development of the adjacent subdivision, which is growth related, and that grinding the stumps would contribute to the enhancement of this particular Local Purpose Reserve.

It could also be argued that grinding the stumps is more for aesthetic reasons and that at some point the trees would have needed to be logged, and that replanting is not being impeded by the stumps and planting can occur within the stumps.

The net cost to fell the trees and subsequently chip the remaining slash was $24,500. The cost was covered from existing budgets within the Vincent ward.

There are approximately 360 stumps within the reserve. To grind these stumps would cost about $35,000.

Due to the timing required for setting budgets for the 2025/34 Long Term Plan no allocation has been included for replanting this. This will be included in the next Annual Plan.

5. Options

Option 1 – (Recommended)

Not undertake stump grinding on the Tree Planting Reserve adjacent to State Highway 8.

Advantages:

· Funds not required from Reserves Contribution Fund Vincent.

· Provides time to ascertain potential impacts the adjacent subdivision may have on the reserve.

Disadvantages:

· Stumps will remain but will once replanting commences be somewhat hidden and over time will rot away naturally.

Option 2

Grind the 360 stumps within the Tree Planting Reserve adjacent to State Highway 8 to be funded through the account 2137 - Reserves Contribution Fund Vincent.

Advantages:

· The aesthetics of the reserve will be enhanced

Disadvantages:

· The Reserves Contribution Fund Vincent will be reduced by $30,000.

· It is unknown whether the adjacent subdivision may assist with development of this reserve until Resource Consent is issued.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by determining the future look of this reserve on the entrance to Alexandra.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Councils District Plan. Councils Open Spaces and Recreation Strategy.
Considerations as to sustainability, the environment and climate change impacts	Replanting will minimise any environmental impact.
Risks Analysis	There are minimal risks anticipated with this decision.
Significance, Consultation and Engagement (internal and external)	No consultation is required.

7. Next Steps

Continue to maintain the site as required.

8. Attachments

Appendix 1 - Tree Planting Reserve State Highway 8. ⇩

9 June 2025

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25.4.6 Proposal to Approve the Licence to Occupy to Upcycles Charitable Trust on Part of 60 Boundary Road, Alexandra

Doc ID: 2470257

Report Author:	Zelda Zeelie, Statutory Property Team Leader
Reviewed and authorised by:	David Scoones, Group Manager - Community Experience

1. Purpose of Report

To consider the approval of a Licence to Occupy to Upcycle Charitable Trust being approximately 125 square metres more or less on Part Lot 3 DP 355061 held on Record of Title 224692 for the purpose of Local Purpose (Transfer/Landfill) Reserve.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Recommends to Council to approve the granting of a Licence to Occupy to Upcycles Charitable Trust of approximately 125 square metres more or less on Part 3 DP 355061 held on Record of Title 224692 for the purpose of Local Purpose (Transfer/Landfill) Reserve, on the following terms and conditions:

· Term: Five (5) years

· Right of renewal: None

· Commencement Date: 1 July 2025

· Licence Fee: $1 per annum plus GST (if demanded)

· Rent Review: None

· Permitted Use: For the establishment and use as a bicycle repair and restoration facility.

C. Authorises the Chief Executive to all that is necessary to give effect to the resolution.

2. Background

The Council was approached by Upcycle Charitable Trust for granting of a Licence to occupy approximately 125 square metres on 60 Boundary Road as indicated on Map, Figure 1 below. An overview of the whole site indicating with a red star the approximate location on the site is shown in Figure 2.

An aerial view of a road

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Figure 1

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Figure 2

The Upcycle Charitable Trust intends to occupy the space to set up and operate a volunteer operated bicycle repair and recycling workshop. The workshop will provide opportunity for the community to donate unused bicycles to be Upcycled for re-use and redistribution to the community. This is a Non-profit organization and will provide the opportunity to the community to develop skills for the upcycling of bicycles.

The following covers the basis of the Licence to Occupy:

· Access to part of 60 Boundary Road Site for volunteers to repair bicycles. This will be through the marked access gate indicated in orange on Figure 1 above.

· Access will be during set times arranged with Council Staff but likely would be for one weekday evening and one weekend morning per week.

· Access to a permanent sheltered roof area for the purpose of fixing bicycles.

· Access to the Council owned containers (indicated in green on Figure 1 above) for use as a workshop and storage space.

· Permission to place two more Upcycle owned containers (indicated in Red on Figure 1 above) to store tools and bikes for repair and redistribution.

· Provided that the site would be a Council-branded repair facility and not an Upcycles-branded repair facility.

· Provided that the facility (permanent sheltered roofed area and Council owned workshop container) would be able to be booked by other community groups who wish to offer one-off or ongoing bicycle repair workshops.

· Access would be restricted to the leased area only.

· Restrictions will be put in place in the Licence to Occupy on any changes to the ground surface/capping of the landfill or on anything penetrating the surface capping, for example waratahs/fence posts that might cause damage to it.

3. Discussion

The approval of the Licence to Occupy will provide a facility to the community for the repair and upcycle of bicycles. This will also provide the opportunity for education and training for fixing and upcycling bicycles to the community.

Existing Occupations:

The transfer station is currently the only other occupant on the Reserve. The licence will address the access to the reserve to avoid interference with the transfer station operations.

Type of agreement:

As this agreement does not give Upcycles Charitable Trust exclusive occupation and possession of the site but only the right to occupy and use part of the land it is recommended that a Licence to Occupy is granted in stead of a Lease.

Statutory

As a Local Purpose (Transfer/Landfill) Reserve the land is subject to the Reserves Act 1977 (the Act). Section 61(2A) of the Act outlines the rights of Council as the administering body:

“in the case of a local purpose reserve vested in the administering body, the administering body

may lease all or part of the reserve to any person, body, voluntary organisation, or society,

whether incorporated or not, for any of the following purposes:

(a) Community building, play centre, kindergarten, plunket room, or other like

purposes:

(b) Farming, grazing, cultivation, cropping, or other like purposes.

The proposed licence to occupy aligns with the existing occupation which are all loosely consistent with the provisions of section 61(2A)(b).

Section 61(2B) of the Act outlines the provisions on which a lease may be granted. They are:

(a) the lease shall be for a term not exceeding 33 years, with or without a right of

renewal, perpetual or otherwise, for the same or any shorter term, but with no

right of acquiring the fee simple, and, subject to paragraph (b), shall be on such

other conditions as the administering body determines:

(b) the lease shall include a condition that the land leased shall be used solely for such

purposes as are specified in the lease, and that upon breach of that condition the

administering body may terminate the lease in such manner as is prescribed or

implied in the lease, whereupon the land, together with all improvements, shall

revert to the lessor without compensation being payable to the lessee for

improvements or otherwise.

The proposed lease will be granted subject to the provisions of section 61(2B).

Leases/Licences to occupy of local purpose reserves do not require public consultation or notification.

4. Financial Considerations

As Upcycles Charitable Trust has no income and is operated solely on a volunteer basis the rent for the leased area is recommended to be a nominal amount of $1. This is recommended to enable the Trust to provide this facility and the operation thereof.

All cost for the establishment, operation and maintenance of the facility will be carried by Upcycles Charitable Trust.

5. Options

Option 1 – (Recommended)

That the board recommend to Council to approve the granting of a Licence to Occupy to Upcycles Charitable Trust of approximately 125 square metres more or less on Part 3 DP 355061 held on Record of Title 224692 for the purpose of Local Purpose (Transfer/Landfill) Reserve, on the following terms and conditions:

o Term: Five (5) years

o Right of renewal: None

o Commencement Date: 1 July 2025

o Licence Fee: $1 per annum plus GST (if demanded)

o Rent Review: None

o Permitted Use: For the establishment and use as a bicycle repair and restoration facility.

Advantages:

· This will provide a bicycle repair and recycling facility to the community and the opportunity for those in the community that are interested to gain access to a training facility to repair and upcycle bicycles.

Disadvantages:

· None

Option 2

To not recommend to Council to granting of a Licence to Occupy to Upcycles Charitable Trust of approximately 125 square metres more or less on Part 3 DP 355061 held on Record of Title 224692 for the purpose of Local Purpose (Transfer/Landfill) Reserve.

Advantages:

· None

Disadvantages:

· This will take away the opportunity to provide a bicycle repair and recycling facility to the community and the opportunity for those in the community that are interested to gain access to a training facility to repair and upcycle bicycles.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the social, cultural, economic, and environmental wellbeing of communities, in the present and for the future by providing a facility that will ensure skills are gained and transferred and old bicycles are re-used in the community.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The recommendation is consistent with the Council’s Leasing and Licencing Policy and the Reserves Act 1977.
Considerations as to sustainability, the environment and climate change impacts	The concept of repair and upcycle of bicycles will be beneficial to sustainability and the environment.
Risks Analysis	There is a risk in having a group occupy the site, but the risk is mitigated by controlled access and outweighs the benefit this facility would provide to the community.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded. Public consultation is not required when a lease is granted under section 61 of the Reserves Act.

7. Next Steps

· Vincent Community Board recommendation approved: 9 June 2025

· Council Approve recommendation of the Board: June 2025

· Licensee advised of decision: June/July 2025

· Licence to Occupy Executed: June /July 2025

8. Attachments

Nil

9 June 2025

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25.4.7 Proposal to Revoke Part of Resolution 25.3.2

Doc ID: 2484265

Report Author:	Sarah Reynolds, Governance Support Officer
Reviewed and authorised by:	Saskia Righarts, Group Manager - Governance and Business Services

1. Purpose of Report

To consider the proposal to revoke part of resolution 25.3.2 from the Vincent Community Board meeting on 29 April 2025.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to revoke Resolution 25.3.2 item B, as the Blossom Festival Committee will be receiving funding from Council for the next two years, following the 2025-34 Long-term Plan deliberations.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

. Background

At its meeting in April 2025 the Vincent Community Board considered the second round of the Community Grant applications and Promotions and Events grants for the 2024/25 financial year. A copy of the report is attached as Appendix 1.

On consideration, the board resolved (Resolution 25.3.2), notably item B, in bold below:

25.3.2 2024/25 community grant applications and Promotions & Events Grants Applications - 2nd Funding Round

To consider the second round of the community grant applications and the promotions and events grants for the 2024/25 financial year.

There was discussion around whether it was possible to make the long-standing community events a line item in the budget, instead of a contestable grant. It was noted that this would require a change to the Grants Policy and that this would need to be initiated by Council.

Committee Resolution

Moved: Paterson

Seconded: Hammington

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Approves a grant of $24,500 To Alexandra Blossom Festival Inc. for clean-up, waste, fencing, sound screen technical and staging costs for the 2025 Alexandra Blossom Festival. The grant to be funded from the 2025-26-year Vincent Community Board Promotions and Events grants budget which includes $9,500 remaining, from 2024- 25 year Vincent Community Board Promotions and Events grants budget.

C. Declines the application for $20,000 from Winterstellar Charitable Trust for operational expenses, project management and programme development.

Carried

Committee Resolution

Moved: Paterson

Seconded: Hammington

G. Approves a grant of $2,698 to the Central Otago Friendship Network for the Alexandra and Omakau Social Connection Support programme.

H. Approves a grant of $5,000 to Boys Brigade NZ Inc for the Edge Workshop Trailer.

Carried

Since the passing of resolution 25.3.2 item B at the Council meeting of 20 May 2025 the Council passed the following (Resolution 25.10.2) item O, in relation to Blossom Festival funding.

After discussion there was agreement with the Vincent Community Board that the Blossom Festival should be a line item, at least for Year 1 and Year 2 of the Long-term Plan 2025-35.

Resolution

Moved: Feinerman

Seconded: Cooney

O. Agrees that the Blossom Festival be a line item for $24,500 for the 2025/26 FY and 2026/27 FY to be funded from District Tourism Reserves.

Carried with Cr McPherson abstaining from the vote

As Vincent Community Board have delegation to make decisions on grants spending and as the Blossom Festival Committee have accepted the funding from Council it now means that part of the resolution made by the Vincent Community Board should to be revoked.

3. Discussion

Revoking part B of Resolution 25.3.2 will achieve the desired outcome, giving the Blossom Festival committee assurance on their funding for the next two years.

4. Financial Considerations

The result of the grant being a line item from the Tourism Reserves budget means that there will be a greater sum in the contestable grants fund for Vincent Community Board Promotions and Events Grant.

5. Options

Option 1 – (Recommended)

Accept to revoke the item.

Advantages:

· Will enable more contestable funds to be made available in the Vincent Community Board contestable grants budget.

Disadvantages:

· None

Option 2

Do not allow the grant to be revoked

Advantages:

· None

Disadvantages:

· The Blossom Festival Committee would receive double the amount intended from Council.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the social and economic wellbeing of communities in the present and for the future by confirming funding for the next two years.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The Grants Policy should be revised as part of the 2027-37 Long-term Plan process.
Considerations as to sustainability, the environment and climate change impacts	There are no sustainability, environmental, or climate change impacts associated with the recommendation.
Risks Analysis	There a no health and safety risks as result of this decision.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, with none of the criteria being met or exceeded.

7. Next Steps

The Blossom Festival Committee will not need to apply for contestable funding and will receive the Council grant for the next two financial years. This will be reconsidered in the 2027-37 Long-term Plan.

8. Attachments

Appendix 1 - Vincent Community Board Report 29 Apr 2025 ⇩

9 June 2025

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25.4.8 Vincent Financial Report for the Period Ending 31 March 2025

Doc ID: 2469987

1. Purpose

To consider the financial performance overview as at 31 March 2025.

Recommendations

That the report be received.

2. Background

These statements are designed to give an overview on the financial performance.

The operating statement for the nine months ending 31 March 2025 shows a favourable variance of $256k against the revised budget.

2024/25	AS AT 31 MARCH 2025					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income:
808	User fees & Other	793	623	171	˜	808
24	Other capital contributions	0	18	(18)	˜	24
200	Govt grants & subsidies	382	747	(364)	˜	929
3,979	Rates	3,042	3,042	-	˜	3,979
-	Reserves Contributions	137	-	137	˜	-
523	Internal Interest Revenue	462	391	71	˜	523
-	Land Sales	469	-	469	˜	-
5,534	Total Income	5,286	4,820	466	˜	6,263

	Expenditure
138	Rates expense	152	138	(14)	˜	138
171	Grants	150	139	(12)	˜	171
254	Other Costs	119	187	68	˜	250
1,025	Cost Allocations	792	770	(22)	˜	1,025
-	Cost of Sales	9	-	(9)	˜	-
791	Staff	698	593	(105)	˜	791
239	Fuel & Energy	226	179	(47)	˜	239
933	Contracts	721	695	(27)	˜	933
8	Administrative Expenses	4	6	2	˜	8
235	Building Repairs and Mtce	160	175	14	˜	235
10	Professional Fees	71	4	(67)	˜	10
205	Internal Interest Expense	140	154	13	˜	205
34	Members Remuneration	30	25	(4)	˜	34
1,175	Depreciation	881	881	-	˜	1,175
5,218	Total Expenses	4,155	3,945	(210)	˜	5,214
316	Operating Surplus / (Deficit)	1,131	875	256	˜	1,049

This table has rounding (+/- 1)

Income for period ending 31 March 2025

Operating income shows a favourable variance of $466k.

· User fees and other income favourable variance of $171k. This relates to pool and

swim school $61k, camping grounds $22k, rentals and hires $22k and other miscellaneous income $51k. Other miscellaneous income includes rates reimbursements from leaseholders $17k, insurance settlement for water leak at the Omakau hall of $7k and other sales at the Alexandra pool of $13k.

· Grants and subsidies have an unfavourable variance of ($364k). This includes grants

received for the Alexandra Riverpark. The grant funding received will offset some of the capital expenditure of the project.

· Reserve contributions have a favourable variance of $137k. These are difficult to gauge as they rely on the developers.

· Internal interest revenue has a favourable variance of $71k. This is due to interest on surplus reserves, particularly the Vincent general reserves due to the Dunstan Park land sales from stages 1-3.

· Land sales has a favourable variance of $469k. This is due to the sale of the Omakau hall and land at Muttontown which was not budgeted. This is offsetting unbudgeted cost of sales and professional fees unfavourable variances.

2024/25	User Fees and Other Income					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
110	Camping Grounds	119	98	22	˜	110
231	Pool / Swim School	234	173	61	˜	231
329	Rentals & Hires	268	246	22	˜	329
43	Cemeteries	48	32	16	˜	43
0	Donations	0	0	-	˜	0
96	Other Misc Income	124	73	51	˜	96
					˜
808	Total User Fees Income	794	623	171		808

This table has rounding (+/-1)

Expenditure for period ending 31 March 2025

Expenditure shows an unfavourable variance of ($210k). These variances are detailed below:

· Rates expense has an unfavourable variance of ($14k). This includes the Otago Regional Council and Central Otago District Council rates. This variance is offset through other miscellaneous income, where leases contribute towards the rates on the property under lease.

· Fuel and energy have an unfavourable variance of ($47k). The Alexandra outside pool was trialled with the heating turned on to encourage usage, the heating has now been turned off as the pool is closed for the season.

· Staff has an unfavourable variance of ($105k). This relates mainly to Alexandra Pool ($119k) as there is a seasonal element to staffing and this is expected to taper off throughout the rest of the financial year. Increased pool and swim school income is assisting with offsetting this higher cost.

· Professional fees have an unfavourable variance of ($67k). This relates to the disposal of the Omakau hall and Muttontown road wastewater treatment site.

· Contracts have an unfavourable variance of ($27k). These expenses are needs-based, and they will vary against budget from time to time. Of this ($54k) relates to Molyneux park and the work carried out for the cricket season. This is offset by underspends in other reserves Alexandra of $9k and Omakau recreation reserve $10k.

· Other costs have a favourable variance of $37k. This relates to underspends in water charges and weed control. Water charges will be due in the second quarter.

Capital Expenditure

Capital expenditure (CAPEX) for the period ending 31 March 2025 reflects a favourable variance of $642k against the revised budget. The actual CAPEX spent to 31 March 2025 is 52% of the total revised budget. This level of capital project completion is a cause for concern and impacts budgeting, funding and borrowing requirements in the current year. This has potential to effect completion rates in future years creating a bow wave that becomes more difficult to address.

2024/25	AS AT 31 MARCH 2025					2024/25
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Parks & Reserves:
92	Camping Grounds	48	145	97	˜	194
134	Cemeteries	47	110	63	˜	192
239	Alexandra Pool	123	133	10	˜	239
269	Parks and Reserves	176	244	68	˜	298
409	Pioneer Park	192	316	124	˜	409
138	Alexandra Town Centre	819	985	166	˜	1,310
1,281	Total Parks & Reserves:	1,405	1,933	528		2,642
	Property:
16	Tarbert Street Building	97	96	(1)	˜	136
51	Clyde Community Centre	-	51	51	˜	51
49	Alexandra Community Centre	28	40	12	˜	54
35	Clyde Museums	14	27	13	˜	35
21	Poolburn Hall	-	15	15	˜	21
-	Ophir Community Centre	2	-	(2)	˜	-
26	Molyneux Stadium	-	26	26	˜	26
198	Total Property:	141	255	114		323
1,479	Total Capital Expenditure	1,546	2,188	642		2,965

This table has rounding (+/- 1)

Total for Parks and Reserves shows an overall favourable variance of $282k

· Camping grounds has a favourable variance of $97k. Camping ground power boxes

have been upgraded at the Clyde recreation reserve. Omakau recreation reserve cabins have had carpets replaced.

· Cemeteries have a favourable variance of $63k. The new boundary fencing, tree removal and road repair projects are progressing in Alexandra. Beam construction at the Clyde and Omakau cemeteries have been completed.

· Alexandra Pool has an unfavourable variance of $10k. LED lights and replacement compressor projects are completed.

· Parks and reserves have a favourable variance of $68k. Projects include Half Mile recreation reserve (ongoing) and irrigation bore work at Molyneux park (completed).

· Pioneer Park has a favourable variance of $124k. Projects include Pioneer Park Linger and Die bore compliance improvements (completed) and the replacement of the surface on “The Rec area” (completed).

· Alexandra Town Centre has a favourable variance of $166k. The Alexandra Riverpark project is progressing, trees have been removed and toilets have been installed. The tree removal costs are offset by a $65k contribution from Otago Regional Council for tree removal.

Total for Property has an overall favourable of $114k

· Clyde Community Centre has a favourable variance of $51k. Refloor, repaint and recarpeting are awaiting updated quotes before progressing.

· Molyneux Stadium has a favourable variance of $26k. This project is on hold pending further decisions.

· Tarbert Street building project is part of the Alexandra Library refurbishment project and expenditure to date is for lighting upgrades. Meter board still to be replaced as part of the upgrade.

Reserve Funds table for Vincent Ward

· As of 30 June 2024, the Vincent ward has an audited closing reserve funds balance of

$8.3M. These are ward specific reserves and do not factor in the district-wide reserves

which are in deficit at ($24.09M). Please refer to Appendix 1.

· As at 30 June 2024 the Vincent Ward had a surplus of $8.3M, it is important to note

that majority of this is due to land sales at Dunstan Park. This is offset by deficits in:

Molyneux Pool ($1.9M), Becks Hall ($54k), Clyde Community Centre ($46k), Tarbert

Street investment properties ($211k), Alexandra cemetery ($86k), Vallance Cottage

($55k) and Alexandra Town Centre ($244k), to name a few.

· The revised budget has been updated in the reserve table and this shows a forecasted year-end balance of $7.8M.

3. Attachments

Appendix 1 - 2024-25 Vincent Reserve Funds ⇩


AGENDA Vincent Community Board Meeting Monday, 9 June 2025
Date:	Monday, 9 June 2025
Time:	10.00 am
Location:	Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra (A link to the live stream will be available on the Central Otago District Council's website.)
Peter Kelly Chief Executive Officer

Report Author:	Rebecca Williams, Community Development Advisor
Reviewed and authorised by:	Dylan Rushbrook, Group Manager - Community Vision