MINUTES OF A
mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell
Service Centre, 42 The Mall, Cromwell
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Monday, 9 December 2024 COMMENCING AT
2.06 pm
PRESENT: Ms A Harrison, Mr B Scott, Cr S Browne, Cr C Laws, Mr W Sanford, Cr Gillespie (via Microsoft Teams)
IN ATTENDANCE: T Alley (Mayor), P Kelly (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L Webster (Acting Group Manager - Planning and Infrastructure), A Mason (Media and Marketing Manager), R Williams (Community Development Advisor), G Bailey (Parks and Recreation Manager), M Burnett (Parks Officer – Strategy/Planning), H Giles (Property and Facilities Officer - Cromwell), A Crosbie (Senior Strategy Advisor), A Rodgers (Principal Policy Planner), P Morris (Chief Financial Officer), J Remnant (Asset Management Team Leader), P Penno (Community and Engagement Manager), P Quinn (Project Manager), M Tohill (Communications Officer), W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)
1 Apologies
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Moved: Laws Seconded: Sanford That apologies for lateness from Cr N Gillespie and Ms M McConnell be received and accepted. Ms McConnell did not join any part of the meeting. |
2 Public Forum
Lisa Lowrey - Cromwell Early Learning Centre Inc. - potential property purchase
Ms Lowrey spoke about the opportunity offered to the Cromwell Early Learning Centre Inc. to purchase the adjacent property which would allow the centre to expand their facilities and to offer childcare for children under two, in order to better serve the current and future needs of the community. She outlined that they had undertaken a feasibility study and had approached external funders but requested some funding from council in order to complete the purchase of the site.
Ms Lowrey then responded to questions.
Paula Clark - Cromwell sports club
Ms Clark noted that the sports clubs position had not changed since they last presented to the board in February 2023. She stated that plans had not been updated since this presentation and that the club did not want to incur costs by requesting a requote on the building costs previously indicated.
Ms Clark then responded to questions.
Stephen Carruth - Lake Dunstan east side trail grant
Mr Carruth thanked the board members and Councillors for their service to the community and for the work that they undertake. However, he noted that he believed the board had made an error in giving a grant to part fund a feasibility study for a proposed bike trail along the east side of Lake Dunstan. He stated that in the current economic climate such developments should be funded by private enterprise who would benefit from such initiatives.
Note: Cr Gillespie joined the meeting at 2.31 pm.
3 Confirmation of Minutes
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Moved: Browne Seconded: Sanford That the public minutes of the Cromwell Community Board Meeting held on 5 November 2024 be confirmed as a true and correct record. |
4 Declarations of Interest
Members were reminded of their obligations in respect of declaring any interests.
Note: The meeting returned to public forum to allow an additional speaker to be heard.
Note: Cr Gillespie declared a conflict of interest in this item due to his membership of the Cromwell RSA.
Peter Svennson, from the Cromwell RSA
Mr Svennson spoke on behalf of the President Dennis Ryan and noted disappointment from members on some of the design features proposed in the design of the Cromwell Memorial Hall memorial gardens. He stated that they requested an inscription panel with the ‘Ode of Remembrance’ in English. He also asked with urgency that the RSA received written confirmation that this is part of the final design and asked that the group were kept informed through the remainder of the build.
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To consider the provision of Community Board grants and confirm the value of relevant grant budgets. It was noted that conversations with supercars are underway and are looking favourable, but there is not any further information on this proposed event that could be shared. Discussion followed on the possible inclusion of the Cromwell Sports Club development and the Cromwell Early Learning Centre Inc. purchase as consultation items in the 2025/34 draft Long-term Plan. It was noted that these items should be recommended to Council in order for them to be considered for the consultation documents that were being produced in early 2025. |
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Moved: Browne Seconded: Scott That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Recommends to Council a total of $50,000 be allocated through the LTP budget process for Community Grants in 2025/26. C. Recommends to Council a total of $106,210 be allocated through the LTP budget process for Promotions & Event Grants in 2025/26. D. To recommend to Council that a district grant of $250,000 is included for the Cromwell Sports Club as part of the draft 2025/34 Long-term Plan. E. To recommend to Council that a potential ward grant of up to $500,000 is included for Cromwell Early Learning Centre, subject to further information around time frames and funding options, be considered as part of the draft 2025/34 Long-term Plan. Carried with Cr Gillespie abstaining on parts D and E. |
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To consider the naming of a Local Purpose (Recreation) reserve in Bannockburn. It was noted that there had been strong community support for this naming and that from the submission period there were only two submissions received and both were favourable. |
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Moved: Browne Seconded: Scott That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves that the local purpose (recreation) reserve land legally described as: · Lot 1 DP 452123 · Lot 2 DP 452123 · Lot 3 DP 452123 · Lot 4 DP 452123; and · The land and covered by easement instrument 10062755.1 is to be formally named “Campbell Lane”. |
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To inform the Community Board regarding the proposal from the Cromwell Lions Club to establish a medical helipad at the Cromwell Aerodrome. It was discussed that there was a zero cost implication for council as funds had been externally raised by the Cromwell Lions Club. |
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Moved: Laws Seconded: Browne That the report be received. |
Note: Mr Scott left the meeting at 3.26 pm and returned at 3.28 pm.
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To update the Board on the Unreasonable Complainant Conduct workstream and seek feedback before finalising the relevant policies in early 2025. |
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Moved: Sanford Seconded: Laws That the report be received. |
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To inform the Board of the process regarding applications submitted for the Fast-Track Approvals Bill 2024 within the Central Otago district. |
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Moved: Sanford Seconded: Gillespie That the report be received. |
Note: With permission of the meeting item 24.11.11 was heard first.
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Her Worship the Mayor gave an update on the following: · Noted that she had enjoyed her six weeks in the role. · Attended a CODC Emergency Management exercise, and observed that it was an excellent opportunity to practise what council and external agencies might be required to undertake in a major event. · Spoke with community members and groups on the proposed developments from Santana Minerals, and on the fast-track application process and encouraged all to be informed on the matter. · Gave a report from the LGNZ conference in Wellington, noting there does seem to be more willingness from Central Government to listen to alternative ideas and promote collaboration. She also gave an update on the latest developments in water services delivery. · Noted the big topics on the table for community boards, namely the potential divestment of halls and the consultation items for the Long-term plan. · She thanked the Cromwell Community Board for their service to the community in 2024 in challenging economic times and wished all members and the Cromwell community a happy Christmas. She also encouraged everyone to do their Christmas shopping locally this year. |
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Moved: Sanford Seconded: Laws That the Cromwell Community Board receives the report. |
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To consider the level of service for Cromwell buildings as part of the Long-Term Plan 2025/34 process. It was discussed that some hall bookings were not recorded as a formal hire and therefore the booking numbers recorded could be conservative. |
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Moved: Laws Seconded: Sanford That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Recommends to Council that the following buildings are retained as budgeted in the draft Long-Term Plan 2025/34: · Tarras Hall · Cromwell Museum building |
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The Chair gave an update on activities and issues since the last meeting. · Met with members of the Tarras Community to hear an update from Sustainable Tarras and noted the communities concerns around the proposed mining activity, and their work in gathering information and reviewing the environmental impacts of the development. · Attended the AGM and end of year function for the Central Otago Principals' Association and acknowledged Wendy Bamford for her notable career in education. |
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Moved: Harrison Seconded: Scott That the report be received. |
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Members gave an update on activities and issues since the last meeting. Cr Gillespie reported on the following: · Gave an update on the November Council meeting and workshop. · Attended a Hearings Panel meeting. · Attended a community meeting in Tarras and commented on the problem of the fast track application process that disempowers the community to have a say. Mr Sanford reported on the following: · Attended four Christmas parties and a couple of fishing competitions. · Attended the opening for Paterson Pitts new office space in the Cromwell mall. Cr Laws reported on the following: · Attended Council Long-term Plan workshops. · Attended an Old Cromwell Meeting. · Gave an update on the November Council meeting, particularly noting the investigations underway to explore the formation of a regional entity to provide water services. · Attended the Council Christmas lunch at Orchard Gardens. · Was an regrettably an apology for the Cromwell Community House Christmas lunch for pensioners. Mr Scott reported on the following: · Noted that unfortunately he had been in Dunedin hospital for some weeks over the last few months and reported on the lack of resourcing at the hospital, stated that he believes there should not be funding cuts to the new hospital and that we should be advocating for a hospital in Central Otago. Cr Browne reported on the following: · Attended a AF8 simulation training day · Attended a Sports field workshop looking at development options for the Racecourse reserve in Cromwell. · Attended an Alexandra athletics club country meet at Molyneux Park. · Attended the Dunstan Zone Triathlon Anderson Park and noted the great facility. · Had attended many Christmas catch ups and had communicated with members of the community on a number of matters. |
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Moved: Laws Seconded: Browne That the report be received. |
Note: Mr Sanford left the meeting at 4.39 pm and returned at 4.44 pm
Note: Edward Jolly from Jasmax joined the meeting for item 24.11.14 (via Microsoft teams) to give an update on the Cromwell Racecourse Reserve Recreation Plan.
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To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates. An update on the draft proposal on the Cromwell Racecourse Reserve was given. |
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Moved: Scott Seconded: Laws That the report be received. |
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1 CCB Presentation - Cromwell Racecourse Reserve.pdf |
The date of the next scheduled meeting is 14 January 2025.
Note: Mr Scott left the meeting at 5.01pm
11 Resolution to Exclude the Public
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Moved: Browne Seconded: Laws That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 5.01 pm and the meeting closed at 5.03 pm.