MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Wednesday, 27 November 2024 COMMENCING AT
10.31am
PRESENT: Her Worship the Mayor T Alley (Chairperson), Cr N Gillespie, Cr S Browne, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr C Laws, Cr N McKinlay (via Microsoft Teams), Cr M McPherson, Cr T Paterson
IN ATTENDANCE: P Kelly (Chief Executive Officer), L Fleck (General Manager - People and Culture), J Muir (Three Waters Director), S Righarts (Group Manager - Business Support) (via Microsoft Teams), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L Webster (Acting Group Manager - Planning and Infrastructure), Q Penniall (Infrastructure Manager), P Morris (Chief Financial Officer), A Rodgers (Principal Policy Planner), P Keenan (Capital Projects Programme Manager), G Robinson (Property and Facilities Manager), D McKewen (Systems and Corporate Accountant), T Bates (Property Officer), R Williams (Community Development Advisor), H Laverick (Roading Asset Engineer), M Hardman (Roading Asset Manager), J Thomas (Water Services Sampling & Monitoring Team Leader), S Reynolds (Governance Support Officer)
1 Karakia
Cr McPherson gave a karakia to begin the meeting.
2 Apologies
There were no apologies.
3 Public Forum
There was no public forum
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Moved: Feinerman Seconded: Browne That the public minutes of the Ordinary Council Meeting held on 30 October 2024 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
6 Community Board Chair Update
Note: Cr Gillespie assumed the Chair as the Planning and Regulatory portfolio lead.
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To consider adoption of the Teviot Valley Spatial Plan. The adoption of the Teviot Valley Spatial Plan would enable plan changes in the Teviot Valley and allow a range of housing types to meet changes in demand. The plan focuses on the development of medium density infill housing in the centre of Roxburgh township and protects productive rural land on the outskirts. |
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Moved: Feinerman Seconded: McPherson That the Council A. Receives the report and accepts the level of significance. B. Adopts the Teviot Valley Spatial Plan. |
Note: Cr Feinerman assumed the Chair as the Community Vision and Experience portfolio lead.
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To consider the status of the Molyneux Stadium and a staged investment approach for maintenance and compliance work to retain the building and bring it up to standard. |
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Moved: McPherson Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Approves a staged investment approach for the Molyneux Stadium to continue to proceed with maintenance and compliance work to make the building fit for purpose as recommended in the Building Condition Assessment attached as Appendix 1. C. Approves an estimated $1,200,000 for maintenance and refurbishment/renewal work over nine years in the Draft Long-Term Plan 2025-34 as recommended in the Building Condition Assessment and the quantity surveyors estimated costs set out in Table 1 of the report, funded from Vincent Community Board Reserves. D. Approves for earthquake strengthening, required asbestos removal, and fire safety and accessibility compliance work to the Molyneux Stadium to proceed in year 2027/28 of the Draft Long-Term Plan 2025-34 at an estimated cost of $4,430,000, funded from Vincent Community Board Reserves. E. Authorises the Chief Executive to do what is necessary to give effect to the resolutions. |
Note: Cr McPherson declared an interest in item 24.13.5. He left the room and did not vote on the item.
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To approve the updated Grants Policy. Discussion followed on the difficult climate for running events and it was noted that some long standing events in the district were no longer on the calendar and that multi-year funding for events was seen to be too risky in this environment. The policy would be amended to be reviewed alongside the Long-term Plan. |
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Moved: Laws Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Approves the amended Grants Policy noting that wording would be changed from ‘Locals’ to ‘Residents’ and it would be noted that financial sustainability would read ‘preferred’ rather than ‘required’. The policy would also be reviewed to be consistent with the adoption of Long-term Plan. C. Endorses the Events Framework. |
Note: Cr Duncan assumed the Chair as the Roading portfolio lead.
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To provide Council information on the Central Otago District’s bridge postings. |
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Moved: Duncan Seconded: Paterson That the report be received. |
Note: Following discussion, at 12.12 pm item 24.13.7 was put on hold was returned to later in the meeting with additional staff members present.
Note: Cr Paterson left at 12.08 pm and returned at 12.12 pm.
Note: Cr Cooney left at 12.07 pm, and returned at 12.13 pm.
Note: Cr Claridge left at 12.08 pm and returned at 12.14 pm.
Note: Cr Laws assumed the Chair as the Three Waters and Waste portfolio lead.
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To consider progress on achieving Otago Regional Council Consent (ORC) compliance for Central Otago District Council (CODC) wastewater activities. |
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Moved: Alley Seconded: Claridge That the report be received. |
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To consider funding options for emergency works following flooding in October 2024. Discussion followed on whether this amount should be funded from the general reserves emergency ledger, or from the roading emergency reserves which was already in deficit. It was noted that funding this roading cost through the general reserves did not signal that the roading budget for these issues was insufficient and would not cover future requirements. |
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Moved: Gillespie Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Fund $480,494 from the roading emergency works reserve account for Council’s response to and recovery from the October 2024 flooding event. |
Note: The meeting adjourned at 12.30 pm and returned at 1.02 pm.
Note: Her Worship the Mayor resumed the Chair.
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To provide capex updates on the Cromwell Memorial Hall Project. |
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Moved: Browne Seconded: Laws That the report be received. |
Note: Cr Gillespie left at 1.48 pm and returned at 1.51 pm.
Note: Cr McKinley left at 1.53 pm and did not return to the meeting.
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To consider new community outcomes for the 2025-34 draft Long-term Plan. |
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Moved: Gillespie Seconded: Browne That the Council A. Receives the report and accepts the level of significance. B. Adopts the revised community outcomes as attached for the 2025-34 draft Long-term Plan and ongoing Council strategic processes. |
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24.13.14 2024/25 Organisational Business Plan: First Quarter Results |
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To receive the 2024/25 Organisational Business Plan. |
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Moved: Alley Seconded: Feinerman That the report be received. |
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To consider the adoption of the audited 2023-2024 Annual Report. |
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Moved: Alley Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. B. Receive and approve the annual report for the year ended 30 June 2024 C. Approve the Mayor and the Chief Executive to sign the representation letter D. Receive the audit report dated 27 November 2024 E. Adopt the annual report for year ended 30 June 2024 |
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· Attended the senior high school prizegiving’s for both Dunstan High School and Cromwell College and sent her congratulations to all students. · Attended the recent round of Community Board meetings, along with workshops, business breakfasts and community events and a road trip around Millers Flat. · Attended a Zone 5/6 meeting in Balclutha with Morrison Lowe who gave a presentation of their report as the water service discussion is progressed. · Had attended and been involved in discussions about the provision of health in Central Otago, noting the growth and requirements for the district in this sector. · Congratulated Vincent Community Board new chair Jayden Cromb and Deputy Chair Roger Browne. · Attended a reception at parliament for Air New Zealand who were celebrating 85 years in the aviation industry. · Attended the Provincial and Rural sector conference in Wellington. |
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Moved: Alley Seconded: Duncan That the Council receives the report. |
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To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. |
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Moved: Paterson Seconded: Claridge That the report be received. |
The date of the next scheduled meeting is 18 December 2024.
13 Resolution to Exclude the Public
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Moved: Gillespie Seconded: Browne That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 2.30pm and the meeting closed at 2.45pm.