MINUTES OF A
mEETING OF THE
Vincent Community
Board
HELD IN THE Ngā
Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Monday, 9 September 2024 COMMENCING AT
10.00 am
PRESENT: Cr T Alley (Chairperson), Dr R Browne, Mr J Cromb, Mr T Hammington, Mr D Johns
IN ATTENDANCE: T Cadogan (Mayor), P Kelly (Chief Executive Officer), L van der Voort (Group Manager - Planning and Infrastructure), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), A Mason (Media Marketing Manager), R Williams (Community Development Advisor), G Bailey (Parks and Recreation Manager), G Robinson (Property and Facilities Manager), T Bates (Property Officer), W McEnteer (Governance Manager)
1 Apologies
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Moved: Alley Seconded: Cromb That the apology received from Cr McPherson and Paterson be accepted. |
2 Public Forum
Andy Davey, Paula Stephenson and Graham Creighton – Central Stories (ADMI)
Mr Davey and Ms Stephenson spoke to the community grant application for Central Stories before responding to questions.
Ashlee Peters – Alexandra Toy Library
Ms Peters spoke to the community grant application for the Alexandra Toy Library before responding to questions.
Nigel Murray – Lower Manorburn Working Group
Mr Murray spoke to the community grant application for the Lower Manorburn Working Group before responding to questions.
Andy Davey - Winterstellar
Mr Davey spoke to the promotions grant application for Winterstellar before responding to questions.
Mike Coggan and Olivia Bolwell – Otago Cricket
Mr Coggan spoke to the promotions grant application for Cricket Otago before responding to questions.
Tash Kane – Puna Rangatahi
Ms Kane spoke to the community grant application for Puna Rangatahi before responding to questions.
Lena Sutherland – Alexandra BMX club
Ms Sutherland spoke to the promotions grant for the Alexandra BMX Club before responding to questions.
3 Confirmation of Minutes
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Moved: Browne Seconded: Hammington That the public minutes of the Vincent Community Board Meeting held on 30 July 2024 be confirmed as a true and correct record. |
4 Declarations of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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To consider the promotion grant accountability report received from Otago Cricket Association. |
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Moved: Johns Seconded: Browne That the report be received. |
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To consider removing the Manorburn Recreation Reserve Committee as a subcommittee of the Vincent Community Board. After discussion, Members thanked the Manorburn Recreation Reserve Committee for their work through the years. |
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Moved: Browne Seconded: Hammington That the Vincent Community Board A. Receives the report and accepts the level of significance. B. Agrees to remove the Manorburn Recreation Reserve Committee as a subcommittee of the Vincent Community Board. C. Recommends to Council to remove the Manorburn Recreation Reserve Committee as a subcommittee of the Vincent Community Board from the delegations register at its next opportunity. |
Note: With the permission of the meeting, item 24.8.14 was moved forward.
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To consider a proposal to stop and sell part of Swindon Street. |
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Moved: Alley Seconded: Hammington That the Vincent Community Board A. Receives the report and accepts the level of significance. B. Recommends that the Council agrees to stop approximately 650.5m2 of unformed legal road fronting Swindon Street, and 317 square metres of the unnamed unformed legal road, as shown in figure 5 (the Proposed Stopping Plan), in accordance with the provisions of the Public Works Act 1981, subject to: - The land (stopped road) being sold at valuation as prescribed in the Public Works Act. - The parcels marked ‘A’ and ‘B’ being stopped and amalgamated with Record of Title OT366/26. - The parcels marked ‘C’ and ‘D’ being stopped and amalgamated with Record of Title OT188/110. - Easements (in gross) in favour of, and as approved to the satisfaction of, Aurora Energy Limited, being registered on the resulting titles if required. - The owner of Record of Title OT366/26 paying all costs associated with the preparation and registration of any easements required by Aurora Energy Limited. - The two applicants paying all other costs, including Council’s legal fees, in equal shares. - The stopping and legalisation being approved by the Minister of Lands. - The final survey plan being approved by the Chief Executive.
C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
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To consider the status of the Molyneux Stadium and a staged investment approach for maintenance and compliance work to retain the building and bring it up to standard. After discussion it was agreed that a decision on Molyneux Stadium should wait until the outcome of the districtisation discussion was known. |
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Moved: Hammington Seconded: Johns That the Vincent Community Board Agrees to leave the item to lie on the table until the outcome of the districtisation discussion is known. |
Note: Mr Cromb left the meeting at 11.51 am.
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To provide the Vincent Community Board with a copy of the 2025-34 Long-term Plan process timeline. |
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Moved: Alley Seconded: Hammington That the report be received. |
Note: Mr Cromb returned to the meeting at 11.52 am.
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His Worship the Mayor gave an update on his activities within the Vincent Ward. Among his activities he noted attending the inaugural Poolburn School Paddock Golf tournament and the work being done on the Riverside Park are and Alexandra Library. |
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Moved: Alley Seconded: Cromb That the Vincent Community Board receives the report. |
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The Chair gave an update on activities and issues since the last meeting: · Attended districtisation meetings in Ranfurly and Alexandra. · Noted a recent lunch at the Vulcan Hotel in St Bathans. · Attended the LGNZ conference and noted the session featuring Nicola Willis. · Attended a national security briefing. · Visited the Riding for the Disabled grounds and where they had moved into in the old jockey club. |
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Moved: Alley Seconded: Cromb That the report be received. |
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Members gave an update on activities and issues since the last meeting: Dr Browne reported on the following: l Chaired two Creative Writers Circle meetings. l Attended a meeting of the Central Otago District Arts Trust. l Attended the AGM of the Central Otago District Arts Trust. l Attended a meeting of the Alexandra and District Museum board. l Attended a meeting of Keep Alexandra Clyde Beautiful. l Attended a public meeting on districtisation. l Performed with a chamber orchestra in Bannockburn and in Alexandra. l Assisted with a demonstration concert for the Saturday Morning Music Classes. Mr Hammington reported on the following: · Attended meetings of Blossom Festival committee. · Attended the Bike Ambassadors course. · Attended the AGM for Promote Dunstan. · Attended the districtisation meeting in Alexandra. · Attended the Winterstellar night sky session . Mr Johns reported on the following: · Attended meetings of the Alexandra Rugby Club and Alexandra Golf Club. · Assisted with hosting the Otago Country rugby team. · Noted he had been keeping in touch with vallance cottage around their activities. Mr Cromb reported on the following: · Noted the recent passing of King Tūheitia · Attended a meeting of ACOSS · Attended the recent citizenship ceremony · Attended a meeting of the Riverside Park committee · Attended the LGNZ conference · Noted the recent discussion on Māori wards and the number of councils that had voted to keep them. |
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Moved: Alley Seconded: Hammington That the report be received. |
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To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates. |
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Moved: Alley Seconded: Cromb That the report be received. |
The date of the next scheduled meeting is 29 October 2024.
11 Resolution to Exclude the Public
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Moved: Alley Seconded: Cromb That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 12.06 pm and the meeting closed at 12.11 pm.