Minutes of Maniototo Community Board meeting

MINUTES OF A meeting of the
Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 11 May 2023 commencing AT 2.01 pm

PRESENT: Mr R Hazlett (Chair), Mr M Harris, Mr D Helm, Ms R McAuley

IN ATTENDANCE: L van der Voort (Interim Chief Executive Officer), Q Penniall (Infrastructure Manager), S Righarts (Group Manager - Business Support), D Scoones (Group Manager - Community Experience), S Finlay (Chief Financial Officer), J Remnant (Asset Management Team Leader, Ranfurly), R Williams (Community Development Officer) via Microsoft Teams, W McEnteer (Governance Manager), S Reynolds (Governance Support Officer)

1 ApologiES

Committee Resolution

Moved: Helm

Seconded: Harris

That apologies from Cr S Duncan be received and accepted.

Carried

2 PUBLIC FORUM

Janyne Fletcher – The Maniototo Business Breakfast Group

Ms Fletcher spoke to the application of the Maniototo Business Breakfast Group for the Community Christmas Tree. It was noted that they were partnering with Maniototo Lions Club on this project.

3 Condolences

The chair referred to the deaths of Russell Carson and Dale McCombie. Members stood for a moment’s silence as a mark of respect.

4 Confirmation of Minutes

Committee Resolution

Moved: Helm

Seconded: Harris

That the public minutes of the Maniototo Community Board Meeting held on 16 March 2023 be confirmed as a true and correct record.

Carried

5 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6 Reports

23.2.2 2022/23 Community and Promotions Grants Applications - 2nd Round

To consider the second round of the community and promotions grants applications for the 2022/23 financial year.

Committee Resolution

Moved: Harris

Seconded: McAuley

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Allocates $2000 to the Maniototo Business Breakfast Group towards the purchase of a Christmas tree for Ranfurly from the 2022/23 community grants budget subject to confirmation of the site of the tree with the Parks and Recreation department and a health and safety plan.

Carried

7 Mayor’s Report

23.2.3 Mayor's Report

His Worship the Mayor was not present at this meeting.

8 Chair's Report

23.2.4 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Met with Fulton Hogan to discuss water supply issues in the Maniototo earlier in the year.

· Attended a meeting with the Naseby Mountain Biking group to discuss the future of the trails in the Naseby Forest.

· Attended an Idaburn Water Users Group meeting.

· Met with James Paterson to discuss bridges on his property.

· Attended a Maniototo Irrigation Company meeting.

· Met with residents to discuss the condition of roads in the Paerau area.

· Met with the contractors at the Hospital as they are nearing completion

Committee Resolution

Moved: Hazlett

Seconded: Duncan

That the report be received.

Carried

9 Members' Reports

23.2.5 Members' Reports

Members gave an update on activities and issues since the last meeting.

Mr Harris reported on the following:

· Noted that he has been involved with the Maniototo Lions Winter Crop competition.

Ms McAuley reported on the following:

· A drop-in session is scheduled for Monday 29^thMay, at the Maniototo Service Centre. This will be with Community Experience staff to encourage discussions around library and pool provisions.

· Notes positivity around planned activities marking the 125 year celebration. There are a many events scheduled for this weekend, with a number of organisations working together in preparation.

· Enquired about the Ranfurly school outdoor turf, asking if this could be included as a Long-term Plan item.

Mr Helm reported on the following:

· Reported some issues with a lack of give way signs on Goff Road and Allison Lane.

· Noted an issue with invasive broom needing to be sprayed throughout the district.

Committee Resolution

Moved: Harris

Seconded: McAuley

That the report be received.

Carried

10 Status Reports

23.2.6 May 2023 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: McAuley

Seconded: Helm

That the report be received.

Carried

11 Date of the Next Meeting

The date of the next scheduled meeting is 22 June 2023.

12 Resolution to Exclude the Public

Committee Resolution

Moved: Harris

Seconded: Helm

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
23.2.7 - Appointment of Trustees To Community Trust of Maniototo	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 2.57 pm and meeting closed at 3.08 pm.