Agenda of Maniototo Community Board meeting

Maniototo Community Board Agenda

16 March 2023

MINUTES OF A meeting of the
Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 1 December 2022 commencing AT 2.00 pm

PRESENT: Mr R Hazlett (Chair), Cr S Duncan, Mr D Helm, Ms R McAuley

IN ATTENDANCE: Q Penniall (Infrastructure Manager), L van der Voort (Group Manager - Planning and Infrastructure), D Rushbrook (Group Manager – Community Vision), D Scoones ( Group Manager – Community Experience), S Finlay (Chief Executive Officer), F Yeboah (Accountant), M De Cort (Communications Coordinator), J Remnant (Asset Management – Team Leader), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

1 Apologies

Apology

Committee Resolution

Moved: Duncan

Seconded: Helm

That the apology received from Mr Harris be accepted.

Carried

2 Condolences

The Chair referred to the deaths of Maeve Collins, Pat Cormack and Gary Easson. Members stood for a moment’s silence as a mark of respect.

3 Public Forum

There was no public forum.

4 Confirmation of Minutes

Committee Resolution

Moved: Helm

Seconded: McAuley

That the public minutes of the Maniototo Community Board Meeting held on 1 November 2022 be confirmed as a true and correct record.

Carried

5 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6 Reports

22.7.2 Review of Māniatoto Trust Fund Guidelines

To consider the administrative guidelines for the Māniatoto Trust Fund.

Committee Resolution

Moved: Duncan

Seconded: Helm

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to amend clause 9 in the Guidelines Māniatoto Trust Fund to read:

“The above guidelines will operate until the end of 2025, when the future usage of the Māniatoto Trust Fund will be reviewed.”

Carried

22.7.3 Māniatoto Financial Report for the Period Ending 30 September 2022

To consider the financial performance overview as at 30 September 2022.

Committee Resolution

Moved: Duncan

Seconded: Helm

That the report be received.

Carried

7 Mayor’s Report

22.7.4 Mayor's Report

The Mayor did not attend this meeting.

8 Chair's Report

22.7.5 Chair's Report

The Chair gave an update on activities and issues since the last meeting.

· Attended a Federated farmers meeting on Ethane emissions.

· Attended an ORC meeting on water land plans and how they are going to implement it

· Attended a meeting with Aukaha

· Has a catch up with the contractors at the Hospital

· Visited Halls ford to check the bridge

Committee Resolution

Moved: Duncan

Seconded: McAuley

That the report be received.

Carried

9 Members' Reports

22.7.6 Members' Reports

Members gave an update on activities and issues since the last meeting.

Mr Helm reported on the following:

· Attended rescue helicopter launch at the hangar in Mosgiel.

Cr Duncan reported on the following:

· Attended a meeting with farmers at Beaumont

· Attending a meeting with Fulton Hogan on the road running surface and gravel issues.

· Attended a MP invited meeting with regional farmers in Dunedin to discuss sequestration and carbon related issues.

Ms McAuley reported on the following:

· Advised that there are two new businesses opening in Ranfurly.

Committee Resolution

Moved: Duncan

Seconded: McAuley

That the report be received.

Carried

10 Status Reports

22.7.7 November 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: Duncan

Seconded: Helm

That the report be received.

Carried

`11 Date of the Next Meeting

The date of the next scheduled meeting is 7 February 2023.

The Meeting closed at 3.02 pm.

...................................................

CHAIR / /

16 March 2023

6 Reports

23.1.2 2023-24 Annual Plan Budget and Fees and Charges Schedule

Doc ID: 614357

1. Purpose of Report

To approve the draft budgets for inclusion in Council’s Annual Plan 2023-24 process and the 2023-24 fees and charges schedule.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Agrees the draft Maniototo Ward 2023-24 Annual Plan budget and recommend to Council for inclusion in the 2023-24 Annual Plan.

C. Agrees to accept the Maniototo Ward 2023-24 fees and charges schedule and recommend to Council for inclusion in the 2023-24 Annual Plan.

2. Background

The 2023-24 draft budgets for the Maniototo Ward have been prepared on Council’s request to keep the Long-term Plan (year three) budgets relatively unchanged. The year three budgets proposed an average rate increase across the district of 7.6%. This is including the impact of growth which was anticipated to be 1.9%. Currently the average increase across the district is 10.4%, after adjusting for the projected growth factor of 1.9%.

The 2023-24 Annual Plan draft budget figures result in a total increase to the Maniototo Ward rates of $126k or 13.5%. This ensures we deliver the level of service the board has requested through both the LTP and resolutions for the year ahead.

In addition to adopting the annual plan and striking the rates for the new year, Council also adopts the annual fees and charges. A complete copy of the Fees and Charges Schedule is attached for information. There are minimal changes to fees and charges from year one of the Long-term Plan to the proposed 2023-24 Annual Plan.

3. Discussion

Council staff are presenting draft budgets to each community board for consideration at their March meetings. Once accepted, the community board budgets will be provided to Council to consider including in the 2023-24 Annual Plan.

Elected member remuneration has increased upon instruction from the Remuneration Authority.

Community board and Council property has been subjected to the three yearly revaluation.

The increases in the revaluations on our buildings reflect as increases in the depreciation expense and therefore rate funding for the depreciation.

Appendix 2 shows the cost centres that are funded by Maniototo Community Ward Targeted Rates and outlines the changes made. Please note that the ward rate is specific to rateable units in the ward and is not the district wide rate and does not allow for increased growth.

4. Financial Considerations

The 2023-24 Annual Plan draft budget figures result in a total increase to the Maniototo Ward rates of $126k or 13.5%.

During the compilation of the 2023-24 budgets council staff have identified the need to reconsider elements of the financial strategy ready for the compilation of the 2024-34 LTP to ensure appropriate repayment of both external debt and reserve deficits occur.

5. Options

To accept the draft 2023-24 budget and 2023-24 Fees and Charges Schedule for recommendation to Council for inclusion in the 2023-24 Annual Plan.

Option 1 - (recommended)

Advantages:

· Meets statutory requirements

· Provides transparent expenditure management

· The Maniototo budget will feed into Council’s Annual Plan budget for 2023-24

· Meets the ratepayers’ expectations

· Allows changes to reflect prior Council and Community Board decisions post setting of the 2021-31 Long-term Plan

· Allows for Fees and Charges to be updated to reflect the most accurate charges.

Disadvantages:

· Some members of the community may feel disadvantaged paying increased rates.

Option 2

Decline the draft 2023-24 budget and 2023-24 Fees and Charges Schedule for recommendation to Council for inclusion in the 2023-24 Annual Plan and do not recommend it to Council for inclusion in the 2023-24 Annual Plan process.

Advantages:

· Status quo remains and rate payers do not incur increased rates.

Disadvantages:

· Delay in the annual plan process or the 2023-24 Annual Plan may not accurately reflect the Community Board’s prior decisions.

· Run the risk of delaying the annual plan process and therefore potentially miss the legislative deadlines

· May not reflect a fair distribution of costs to the rate payer

· Does not reflect the intention of the 2021-31 Long-term Plan (year three)

· Loss in revenue or a greater reliance on the ratepayer though not correctly the most up-to-date fees and charges.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of the community by involving community board members in robust and transparent financial decision making.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	Yes, consistent with all council plans and policies.
Considerations as to sustainability, the environment and climate change impacts	No implications, as this has been factored in the 2021-31 Long-term Plan and there have been no changes to these considerations and assumptions used to prepare the 2021-31 Long-term Plan.
Risks Analysis	The risk of not accepting this report is that Council will lose the ability to adopt the 2023-24 Annual Plan and set the rates for the income required to meet the activities Council is required to carry out. Council will not meet legislative requirements and may be exposed to legal challenges.
Significance, Consultation and Engagement (internal and external)	This is a significant step in the annual plan process, as it ensures the Community Board is across its ward-specific budget, and feedback to Council’s overall 2023-24 Annual Plan which will be consulted upon.

7. Next Steps

Once this report is accepted and changes made where necessary, it will be submitted to Council for inclusion in the 2023-24 Annual Plan, which is planned to be adopted for consultation on 30 March 2023.

A complete schedule of the fees and charges will be submitted to each of the relevant community boards for approval. Once approved, the total suite of fees and charges will be presented to Council with the recommendation that Council adopt the proposed fees and charges as part of the adoption process when adopting the 2023-24 Annual Plan.

8. Attachments

Appendix 1 - Fees and Charges 2023-24 ⇩

Appendix 2 - MCB Draft 2023-24 Annual Plan Budgets ⇩

Appendix 3 - MCB Draft 2023-24 Annual Plan Capital Expenditure Budgets ⇩

Appendix 4 - MCB Draft Annual Plan Budget - Sample Rates ⇩

Report author:	Reviewed and authorised by:

Susan Finlay	Saskia Righarts
Chief Financial Officer	Group Manager - Business Support
9/03/2023	9/03/2023

16 March 2023

23.1.3 Application to lease part of the Naseby Recreation Reserve (PRO: 5037 L1)

Doc ID: 600986

1. Purpose of Report

To consider an application to lease part of the Naseby Recreation Reserve for grazing purposes.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to grant the Applicants a lease over 12 hectares (more or less) of the Naseby Recreation Reserve as shown in figure 3, being Sections 1, 3, and part Section 2 Survey Office Plan 370699 and Section 145 Block I Naseby Survey District, on the following terms and conditions:

o Commencement 01 July 2022

o Term Five (5) Years

o Right of Renewal One (1) of Five (5) Years

o Rent $760 per annum plus GST

o Rent Review Dates 01 July 2025, 2028, and 2031

o Rent Review Methodology Adjustment by CPI

Subject to:

- Public access to the irrigation dam (on Crown Land) being maintained.

- The Applicants paying all costs associated with the public advertising.

- The lease complying with the provisions of the Reserves Act 1977.

- The Minister of Conservation’s consent.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

2. Background

Land Status

The Naseby Recreation Reserve (the Reserve) is a Crown derived reserve. The Reserve vested in the Central Otago District Council (Council) in March 2007 and is held subject to the provisions of the Reserves Act 1977. It has an overall area of approximately 33.7153 hectares.

The Reserve is contained in records of title 351186 and 351187. Record of title 351186 consists of five parcels of land which have an area of approximately 33.7054 hectares. The land is described as Sections 1-3 Survey Office Plan (SO) 370699 and Sections 72 and 72A Block I Naseby Survey District.

Record of title 351187 consists of a single parcel of land which has an area of just 0.0099 hectares more or less. The land is described as Section 145 Block I Naseby Survey District.

A plan of the Reserve, which is somewhat disjointed, is shown below in figure 1.

Figure 1 – Plan of Naseby Recreation Reserve

Original Lease

Samuel and Wendy Inder (the Applicants) live at 5106 Danseys Pass Road. Their property backs onto the western end of the Reserve.

In 2007, the Maniototo Community Board (the Board) granted the Applicants a grazing lease over an 11.6800 hectare section of the Reserve that adjoins the rear of their property.

The terms of that lease, which has since expired, were recorded as follows:

Commencement: 01 July 2007.

Term: Fifteen (15) years.

Rights of Renewal: Nil.

Final Expiry Date: 30 June 2022

Annual Rent: Nil rental shall be payable during the term of this Lease, subject to Clauses 7 and 8 hereof.

Clause 7 of the lease relates to the maintenance and care of the land. It required the lessee to keep the land, and any existing improvements on it, in good order and repair, and prohibited the construction of any new improvements not directly associated with the permitted use of the land.

Clause 7 also prohibited unauthorised use of the land for residential purposes, the lighting of fires, and the cutting down of any trees or bush. It also required the lessee to keep the land clear of noxious weeds and to manage pests and vermin.

Clause 8 of the lease required the lessee to:

· Fence (stock proof) the property at their own expense (in lieu of rent).

· Pay all rates and other charges levied against the land.

· Maintain public access to the irrigation dam on the Crown Land that is contained within the leased area.

The lease also contained a clause making it subject to a performance review after five years.

A plan of the land contained in the original lease (which was previously known Part Section 94 Block I Naseby Survey District) is outlined in red below in figure 2.

Figure 2 – Plan of the land contained in the original lease.

Application for Funding Assistance For Fencing

In February 2009, the Applicants (as the original lessee) asked the Board (as lessor) to contribute to the cost of fencing the western boundary and part of the George Road frontage.

The lessee estimated the number of metres of fencing required, and suggested that if Council provided materials, they would arrange for the fences to be erected.

On consideration, the Board agreed to contribute approximately 1,200 metres of fencing materials at a cost of $6,500 plus GST.

Application for New Lease

On expiry of the original lease in June last year, the Applicants advised that they were keen to renew the lease or enter into another. A plan of the lease area, which has an area of approximately 12 hectares, is shown below in figure 3.

Figure 3 – Plan of the lease area, being 12 hectares (more or less).

3. Discussion

Legislation and Policy

As noted previously, the land is held subject to the Reserves Act 1977. The purpose of the Reserves Act 1977 (the Act) is to provide for and to protect reserves for the benefit of the community.

Section 73 of the Act provides for the leasing of recreation reserves for farming or grazing purposes. In particular, section 73(1) states:

Where any recreation reserve or any part of such a reserve is not for the time being required for the purpose for which it was classified, or where the Minister considers it in the public interest, or where the administering body of any recreation reserve has decided under section 53(1)(a)(ii) that it is necessary or desirable to farm or graze the reserve or any part thereof, leases of the reserve or of any part thereof may be granted by the administering body with the prior consent of the Minister in cases where the reserve is vested in such a body, or by the Minister in any other case.

The granting of a lease for grazing purposes over the area identified in figure 3 is also consistent with section 53(1)(a)(ii) of the Act. Section 53(1)(a)(ii) of the Act provides for the leasing of recreation reserve by the administering body for the following purposes:

to farm or graze or afforest as a part of a development, improvement, or management programme.

Section 73(3A)(a) of the Act states that every lease granted under section 73(1) shall be subject to the provisions of Schedule 1 of the Act. The provisions of Schedule 1 as they relate to section 73(1) include:

· Term: May not exceed 33 years.

· Rent: As approved by the Minister of Conservation.

· Termination: The land must be used for the purpose of grazing. If at any time the lessor is of the opinion that the land leased is not being used or is not being sufficiently used for the purpose specified in the lease, or if the lessor considers the land is required for the purpose of public recreation, the lease may be terminated.

· Compensation for improvements: On termination, surrender, or expiry, the land and all improvements shall revert to the lessor without compensation being payable to the lessor.

· Erection of buildings: The lease shall prohibit the erection of any building without the written consent of the Minister of Conservation.

· Protection of natural features: The lessee shall be required to prevent the destruction of or damage to any natural, scenic, historic, cultural, archaeological, biological, geological, or other scientific features, or indigenous flora and fauna.

· Other terms and conditions: As approved by the Minister of Conservation.

Before granting any lease under subsection 73(1) the administering body must advertise their intention to grant the lease in accordance with section 119 of the Act.

The public then has the right to object to or make a submission on the proposal to grant the lease.

All objections or submissions relating to the proposal that are compliant with section 120 of the Act must then be considered prior to the granting of any lease.

In this instance, the proposal to grant the lease will be advertised in the Central Otago News.

By delegated authority, Council’s Hearings Panel will consider any objections or submissions received. The Hearings Panel will then make a recommendation to the Minister of Conservation.

Effect on the Reserve

The state of the has land contained in the lease has improved significantly since the original lease was granted in 2007.

While granting a new lease will mean the public is again excluded from part of the Reserve for a period of time, Council has no plans to use or develop the land for recreational purposes at this time, however. Should Council determine that the land is required for recreational purposes, the Act contains provision for the cancellation of the lease at any time.

Additional benefits associated with leasing the land include the lessee being responsible for potential hazards such as fire risk, and the management of noxious pests and weeds, meaning the benefits of the proposal outweigh any perceived loss of public access.

Community Leasing and Licensing Policy

The Council adopted a Community Leasing and Licensing Policy in 2019.

The purpose of the policy is to provide a consistent and equitable framework for determining the terms and conditions under which Council owned or administered lands will be occupied by community groups or clubs.

As the land will be occupied for private gain, the policy does not apply to this matter.

4. Financial Considerations

The original lease was granted at a nil rental in recognition of the Applicant’s investment in fencing the land.

Noting that Council contributed to the cost of the fencing materials, the lease area is fully fenced with all fences now belonging to Council.

Council has a variety of land holdings in the Maniototo including both reserve and endowment land. Due to the rural nature of the area, much of that land holding is tenanted for farming or grazing purposes.

The last time Council engaged an independent valuer to assess the market rental for farmland in the Maniototo was in July 2022. That valuation cost Council just over $4,000 plus GST.

While desktop estimates can be a more affordable way of assessing market rentals or property values, desktop estimates are now about $1,500 plus GST. This means it would be better value to use existing rental evidence to determine the new rental.

The details of some comparable leases and their rentals are shown below in the table 1.

Land Type	Lease Type	Area (Hectares)	Term (Years)	Current Rental (per annum)	Rent Reviewed	Rent Review Methodology	Annual Rental (per hectare)
Recreation Reserve (Naseby)	Farming	23.6040	20	$1,332	2019	Market Value	$56.43
Freehold (Naseby)	Farming	362.7768	21	$20,400	2019	Market Value	$56.23
Recreation Reserve (Patearoa)	Grazing	11.0000	6	$1,500	2020	Informally	$122.73
Gravel Reserve (Patearoa)	Grazing	3.6100	5	$500	2020	Informally	$138.50

Table 1 – Details of other similar leases and rentals

As the lease area compares favourably to the land contained in the two farming leases, it is proposed that the new annual rental be assessed at a rate of $56.33 per hectare, then adjusted by Consumer Price Index (CPI).

Adjusting the 2019 hectare rate by CPI would bring that rate current in the most cost effective manner.

Using that methodology would make the new annual rental $760 per annum plus GST.

The Applicants will also be responsible for the cost of the public advertising and all outgoings associated with the land, including local and regional authority rates.

5. Options

Option 1 – (Recommended)

To agree to grant the Applicants a lease over 12 hectares (more or less) of the Naseby Recreation Reserve as shown in figure 3, being Sections 1, 3, and part Section 2 Survey Office Plan 370699 and Section 145 Block I Naseby Survey District, on the following terms and conditions:

o Commencement 01 July 2022

o Term Five (5) Years

o Right of Renewal One (1) of Five (5) Years

o Rent $760 per annum plus GST

o Rent Review Dates 01 July 2025, 2028, and 2031

o Rent Review Methodology Adjustment by CPI

Subject to:

- Public access to the irrigation dam (on Crown Land) being maintained.

- The Applicants paying all costs associated with the public advertising.

- The lease complying with the provisions of the Reserves Act 1977.

- The Minister of Conservation’s consent.

Advantages:

· The Applicants will continue to manage and maintain an area of reserve that is not currently required for recreational purposes.

· Having a third party manage the land will reduce Council costs.

· An income will be generated from the land.

· The lease may be cancelled should the land be required for recreational purposes.

· The proposal is consistent with the provisions of the Reserves Act 1977.

Disadvantages:

· The public will be excluded from part of the Naseby Recreation Reserve.

Option 2

To not agree to grant the Applicant a lease over part of the Naseby Recreation Reserve.

Advantages:

· The land would remain accessible to the public.

Disadvantages:

· The unused area may become overgrown and deteriorate.

· The costs associated with managing the fire risk and noxious pests and weeds would fall to Council.

· Does not recognise the provisions of the Reserves Act 1977.

Option 3

To approve the granting of a lease on other terms and/or conditions determined by the Board.

Advantages:

· The Board may determine that alternative terms and or conditions are appropriate.

Disadvantages:

· Alternate terms or conditions may not be as anticipated or acceptable to the Applicant.

· Alternate term or conditions may not be consistent with the Reserves Act 1977.

6. Compliance

Local Government Act 2002 Purpose Provisions	While the recommendation does not relate to a Council service or activity, Council does have a responsibility to manage and maintain reserves under its management in accordance with the Reserves Act 1977.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The recommendation is consistent with the provisions of the Reserves Act 1977.
Considerations as to sustainability, the environment and climate change impacts	There are no sustainability, environmental, or climate change impacts associated with the recommended option.
Risks Analysis	There are no risks to Council associated with the recommended option, however. Should the lease not be granted, and the land not be maintained, it could become a fire hazard or result in noxious pest or weed liabilities for Council.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered with none of the criteria being met or exceeded. The granting of the lease will be subject to public consultation in accordance with the sections 119 and 120 of the Reserves Act 1977.

7. Next Steps

The following steps will be taken to enable the lease to be executed:

1. Community Board approval 16 March 2023

2. Public notification period 23 March to 01 May 2023

3. Submissions considered by Hearings Panel Mid to late May 2023

4. Application for Minister of Conservation’s Consent July 2023

8. Attachments

Nil

Report author:	Reviewed and authorised by:

Linda Stronach	Louise van der Voort
Team Leader - Statutory Property	Group Manager - Planning and Infrastructure
6/03/2023	6/03/2023

16 March 2023

23.1.4 Request to Fill the Former Ranfurly Ice Rink with Water

Doc ID: 595060

1. Purpose of Report

To enable the Maniototo Community Board to consider a submission request to the 2021/31 Long-term Plan to fill the former Ranfurly Ice Rink with water, add plantings and create walkways around the site.

Recommendations

That the Maniototo Community Board

A. Receives the report and accepts the level of significance.

B. Declines the request for filling the former Ranfurly Ice Rink with water, add plantings and create walkways around the site.

C. The Maniototo Rugby Club is approached to determine their interest in leasing the site for additional cropping.

2. Background

As part of the Long-term Plan 2021/31, a submission was received requesting that the Maniototo Community Board consider filling in the former Ranfurly Ice Rink with water, add plantings and create walkways around the site. Council subsequently requested that a report be brought back to the Maniototo Community Board to consider this submission.

The area commonly known as the “old Ranfurly Ice Skating Rink” (the rink area) is outlined within the area below in red.

The legal description and status of the areas concerned are Section 5 and 41 (Recreation Reserve) and part Section 6 (Cemetery Reserve) Block 1, Town of Ranfurly reserve land vested in Central Otago District Council.

The rink area was primarily created to provide a ponding area for stormwater in heavy rain events. Stormwater from the town network flows into the East Eweburn Creek and is piped through Maniototo Park (the Park) from Pery Street to Alexandra Street. Most of the time the creek has a minimal water flow if any. During high rain fall events the water flows out into the open swale in the park and can be diverted into the rink area to take pressure off the piped system and prevent any backflow of water flooding the Rugby Grounds on the park.

The accumulated water from the rink area then flows under Alexandra Street and joins back up with the East Eweburn Creek.

The rink area was formally leased out to a local BMX and motor bike club providing a place where BMX and motor bikes could be ridden. This lease expired in 2018. Since then the area has been used informally as a bike track. It does provide a place where motor bikes can be ridden keeping them off the fully developed and maintained reserve areas.

The Maniototo Ward Reserve Management Plan 2016 provides some guidance outlined below on a possible future use of this area.

What became the second ice rink at Maniototo Park (adjacent to Alexander Road) has been developed into a moto cross area. There is no club or group currently looking after this area, so it has become disused and overgrown. If no recreation or sport group wishes to utilise this area/facility there is the option that this land could then be made available to the Maniototo Rugby Club as additional land for the growing of lucerne, approximately 2.6 hectares. Note: this will continue to be a ponding area for stormwater during periods of heavy rain.

Proposed changes to field usage:(as set out in the Reserve Management Plan).

· Orange outline – former hockey ground area, current dog exercise area, proposed to be used as additional cropping area by Maniototo Rugby Club.

· Yellow outline – former ice rink / moto cross/ BMX track area, proposed for additional cropping area by Maniototo Rugby Club. Note this area floods during high rain fall.

· White outline – proposed dog exercise area (away from designated playing field areas, note this was the original exercise area).

· Red dotted line – proposal to close this vehicle access route to Alexandra Street as vehicles having an impact on playing field area behind stadium.

The perimeter of the rink area is untidy and has old pipe, posts and wire structures lying around the site. This would be tidied up as part of any lease agreement.

Should the lease agreement not eventuate a tidy up of the area will be included as part of the next Long Term Plan budget considerations.

3. Discussion

Filling the former Ice Rink with Water

There was a submission to the 2021-31 Long Term Plan to fill the old ice rink area with water and create a pond add planting and creating walkways. Staff have considered this submission but consider the request to be problematic for the following reasons:

· It would create a hazardous water area – the pond would be situated within the park, close to the tennis/netball courts the Stadium and rugby grounds.

· The area is not suitable in its current state to permanently hold water – it would need to be lined to create a pond.

· It is estimated it would take 10 million litres of water to fill the rink and would require a constant flow of fresh water to ensure water circulation to prevent the water becoming stagnant and a breeding ground for mosquitos.

· There is no adequate water source.

o Using treated water from the town supply to fill the pond would be costly, unsustainable, and unlikely to be approved.

o The tributary of the East Eweburn Creek has minimal if any water flow. It would be very difficult and unlikely to gain a resource consent from Otago Regional Council for any water take for a pond purely for aesthetic values.

Creation of Walkways

The Otago Central Rail Trail runs through Ranfurly and provides a formed trail for walking, cycling and horse riding.

Naseby located 13.8km from Ranfurly has many walking trails available in the Naseby Recreational Area owned and operated by private forestry company Ernslaw One Ltd.

Patearoa has the Sowburn Walkway which starts in the Patearoa village and goes to Dykes Dam - a walk of approximately 20 minutes.

There is free and clear access to all areas in Maniototo Park providing a place for people to walk. The area to the north above the old ice rink, while it has long grass, does receive a seasonal mow. It has a walking track mown through it giving walkers an option of heading out onto Alexandra Street or up through the tree block onto Tyrone Street where there are ample safe road verges to walk long.

There is a range of choices for people to go walking, both in and around Ranfurly and in the smaller rural villages, therefore the creation of new walkways in Ranfurly is not warranted.

Filling the rink area with water and providing a walkway around it is not feasible, it is recommended that the Board does not progress this project any further.

As outlined in the Maniototo Ward Reserve Management Plan staff will approach the Maniototo Rugby Club to determine if they have an interest in leasing the site for additional cropping. A condition of grazing would require the site perimeters to be tidied up.

4. Financial Considerations

There are no financial implications at this time to be taken into consideration. Should the Rugby club not wish to proceed with a lease of the area, funding to enable the site to be tidied up will be included in the next Long-Term Plan for consideration.

5. Options

Option 1 – (Recommended)

The Board having considered the submission, declines the request for filling the former Ranfurly Ice Rink with water, add plantings and create walkways around the site.

And the Maniototo Rugby Club is approached to determine their interest in leasing the site for additional cropping.

Advantages:

· This option maintains the original purpose of the old ice rink area to serve as an overflow during heavy rain events to prevent flooding on the developed reserve including the rugby grounds.

· There is no current budget available to tidy up the perimeter of the “old ice rink” which would be covered as part of an agreement with the Rugby Club.

· The Rugby Club have an opportunity to increase their income.

Disadvantages:

· If the Rugby Club declines the lease offer the site tidy up will be priced to be considered in the next Long-Term Plan 24/34.

Option 2

The Board investigates filling the old ice rink area with water and landscaping its surrounds with the project to be considered as part of the 2024/34 Long Term Plan.

Advantages:

· There are no advantages with this option given there is no adequate water source, and it would create an unacceptable health and safety risk to Council.

Disadvantages:

· Further investigation will cost staff time and resources with no favourable outcome.

6. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables democratic local decision making and action by, and on behalf of communities by allowing the Maniototo Community Board to further consider a submission from the community made during the LTP 21/31 process.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The Maniototo Ward Reserve Management Plan 2016.
Considerations as to sustainability, the environment and climate change impacts	There is no sustainability, environmental or climate change implications to consider.
Risks Analysis	Health and safety considerations of an unfenced and unsupervised body of water have been considered in the report.
Significance, Consultation and Engagement (internal and external)	There are no implications to Councils Significance and Engagement Policy.

7. Next Steps

Advise the submitter the outcome of the Maniototo Community Boards decision.

Contact the the Maniototo Rugby Club to determine their interest in leasing the site for additional cropping.

8. Attachments

Nil

Report author:	Reviewed and authorised by:

Gordon Bailey	David Scoones
Parks and Recreation Manager	Group Manager - Community Experience
2/03/2023	6/03/2023

16 March 2023

23.1.5 Māniatoto Financial Report for the Period Ending 31 December 2022

Doc ID: 615441

1. Purpose

To consider the financial performance overview as at 31 December 2022.

Recommendations

That the report be received.

2. Discussion

These statements are designed to give an overview of financial performance.

The operating statement for the six months ending 31 December 2022 shows an unfavourable variance of ($18k) against the revised budget.

2022/23	6 MONTHS ENDING 31 DECEMBER 2022					2022/23
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Income
186	User Fees and Other Income	94	97	(3)	˜	194
41	Internal Interest Revenue	20	20	-	˜	41
934	Rates	465	467	(2)	˜	934
-	Reserves Contributions	12	-	12	˜	-
13	Other capital contributions	-	-	-	˜	13
1,174	Total Income	591	584	7	˜	1,182

	Expenditure
40	Rates Expense	42	20	(22)	˜	40
54	Other Costs	17	27	10	˜	61
77	Staff	43	33	(10)	˜	167
259	Contracts	77	87	10	˜	304
24	Grants	12	10	(2)	˜	21
51	Fuel and Energy	23	24	1	˜	51
24	Building Repairs and Mtce	9	15	6	˜	29
206	Cost Allocations	97	103	6	˜	206
15	Internal Interest Expense	5	8	3	˜	15
4	Professional fees	5	28	23	˜	96
257	Depreciation	180	129	(51)	˜	257
18	Members Remuneration	8	9	1	˜	18
1,029	Total Expenses	518	493	(25)	˜	1,265
145	Operating Surplus / (Deficit)	73	91	(18)		(83)

This table has rounding (+/-1)

Income for period ending 31 December 2022

Operating income reflects a favourable variance to the revised budget of $7k.

· Overall income is slightly behind budget. There are minimal variances in user fees and other income and rates.

· Reserves contribution have a favourable variance of $12k. These are difficult to gauge when setting budget as they are dependent on developers’ timeframe.

Expenditure for period ending 31 December 2022

Expenditure has an unfavourable variance of ($25k) against the revised budget. The variances are detailed below:

· Other costs at $10k and contracts at $10k are all favourable year-to-date. These expenses are more needs-based and therefore the variance is a timing issue only. The contracts variance relates to both planned maintenance at $7k and physical works contracts at $3k.

· Rates expense have an unfavourable variance of ($22k) against the revised budget. This is mainly due to Central Otago District Council property annual rates for 2022/23 financial year paid in full in July 2022. This will be aligned with the budget by the end of the financial year.

· Staff has an unfavourable variance of ($10k). This is mainly due to the timing of the Ranfurly Pool seasonal staff budgets. This should realign with budget as the year progresses.

· Depreciation has an unfavourable variance of ($51k). This is due to an increase in the building valuation increases as at 30 June 2022.

2022/23	User Fees and Other Income					2022/23
Full Year		YTD	YTD	YTD
Annual Plan		Actual	Revised Budget	Variance		Full Year Revised Budget
$000		$000	$000	$000		$000

149	Rentals & Hires	76	78	(2)	˜	149
10	Pool / Swim School	1	6	(5)	˜	10
3	Cemeteries	-	1	(1)	˜	3
2	Donations	1	1	-	˜	2
22	Other Misc Income	16	11	5	˜	22
186	Total User Fees Income	94	97	(3)	˜	186
	This table has rounding (+/-1)

Capital Expenditure

Capital expenditure (CAPEX) for the period ending 31 December 2022 reflects that CAPEX spending is $5k favourable to the revised budget. The actual capital spend year to date is 34% of the total revised budget.

2022/23	6 MONTHS ENDING 31 DECEMBER 2022					2022/23
Full Year		YTD	YTD	YTD		Full Year
Annual Plan		Actual	Revised Budget	Variance		Revised Budget
$000		$000	$000	$000		$000
	Parks & Reserves:
154	Other Reserves	129	117	(12)	˜	255
5	Taieri Lake Reserve	-	3	3	˜	5
3	Ranfurly Pool	1	3	2	˜	3
7	Naseby Dam Reserve	7	7	-	˜	7
2	Oturehua Domain	-	-	-	˜	5
-	Cemeteries	-	5	5	˜	10
171	Total Parks & Reserves:	137	135	(2)		285

	Property:				˜
15	Property General	2	6	4	˜	16
10	Community Halls	4	-	(4)	˜	10
97	Maniototo Stadium	-	-	-	˜	104
13	Naseby Hall	-	13	13	˜	13
5	Ranfurly Arts Centre	6	-	(6)	˜	5
140	Total Property:	12	19	7	˜	148
311	Total Capital Expenditure	149	154	5	˜	433

The significant variances are:

Parks and Reserves has an overall unfavourable variance of ($2k)

· Other reserves have an unfavourable variance of ($12k). The Naseby flying fox project has been completed for a total of $39k. The John Street playground project has started with project due to be completed in the third quarter of the financial year.

Property has an overall favourable variance of $7k.

· Naseby Hall wall heaters replacement project has a favourable variance of $13k. The heaters have arrived, and the project is expected to be completed in March 2023.

· Ranfurly Arts Centre has an unfavourable variance of ($6k). The window and door replacements project that was carried forward from 2021/22 are now complete.

Reserve Funds table for Māniatoto Ward

· As of 30 June 2022, the Māniatoto ward had an audited closing balance in the Reserve Funds of $1.046M. This is the ward-specific reserves and does not factor in the district-wide reserves which are in deficit at ($27.8M). Refer to Appendix 1.

· Taking the 2021/22 audited Annual Report closing balance and adding 2022/23 income and expenditure, carry forwards and resolutions, the Māniatoto ward is projected to end the 2022/23 financial year with a closing balance of $842k.

3. Attachments

Appendix 1 - Māniatoto Reserve Funds 2022-23 ⇩

Report author:	Reviewed and authorised by:

Frank Yeboah	Saskia Righarts
Accountant	Group Manager – Business Support
23/02/2023	3/03/2023

16 March 2023

23.1.6 Plan Change 19 Update

Doc ID: 620836

1. Purpose

To update the Community Board on the progress of Plan Change 19 including detailing the process, submissions received, and next stages.

Recommendations

That the report be received.

2. Discussion

Background

The operative Central Otago District Plan (the Plan) was publicly notified on 18 July 1998 and was amended by decisions on submissions on 1 July 2000. It became operative on 1 April 2008 after references to the Environment Court were settled.

The Residential chapter of the Central Otago District Plan has not been subject to a full review since it was originally drafted in 1998. Minor alterations have been made to the residential provisions as a result of private plan change requests and Council initiated plan changes. Plan Change 19 (PC19) is the most significant Council initiated plan change since the Plan Change 5 series which was a full landscape classification and review of the development and subdivision provisions in the Rural Resource Area. Given its significance it is appropriate to update the Council and Community Boards on the progress of the plan change.

Council has chosen to approach planning for growth through extensive community consultation and the development of spatial plans. The Cromwell Spatial Plan was adopted by Council in 2018 followed by the Vincent Spatial Plan that was adopted by Council in January 2022. In late 2022 Council approved the development of the Teviot Valley Spatial Plan which is now underway. This approach provides certainty and allows for decisions to be made around investment in infrastructure.

The spatial plans have been prepared by the Council to respond to demand for residential land and housing affordability concerns in the district, and to plan for the anticipated growth over the next 30 years.

PC19 implements the direction set by the Cromwell and Vincent spatial plans by proposing rezoning of land for residential use, identifying some areas for future growth, and includes new provisions for managing land use and subdivision within the residential zones.

Plan Change 19

Plan change 19 proposes to make a complete and comprehensive change to the way the district’s residential areas are zoned and managed. It is consistent with the National Planning Standards, being the Government templated format for district plans.

PC19 proposes to:

· Replace the current Section 7 Residential Resource Area of the Plan with a new Residential Zone Section, comprising chapters on:

o Large Lot Residential Zones;

o Low-Density Residential Zones;

o Medium Density Residential Zones (including medium density design guidelines);

o Residential Subdivisions; and

· Amend the planning maps to rezone land in general accordance with what has been identified in the Vincent and Cromwell Spatial Plans and to reflect the new zone names above; and

· Amend Section 18 definitions to insert new definitions that apply in the Residential Zones chapter and make consequential amendments to existing definitions to clarify the sections of the Plan where they apply; and

· Make consequential changes to other sections of the Plan to reflect the proposed new zones.

Medium density guidelines and heritage guidelines have also been developed to ensure higher density developments achieve good urban design, access to open space and protect heritage values in heritage precincts.

PC19 proposes to align with current best planning practice and the National Planning Standards. Where changes to the current approach are not considered necessary to achieve the outcomes sought for residential areas, the current provisions are proposed to be rolled over into the new residential zone chapters, albeit in a refined manner.

The National Planning Standards have been implemented through PC 19 to the extent that it has been possible to do so ahead of the full District Plan Review; including the adoption of the Zone Framework Standard for the new Residential Zones and Residential chapter, and the adoption of definitions insofar as they apply to the provisions proposed in the Residential chapter.

Plan Change 19 Process Timeline – to date

Date	Process
26 January 2022	Vincent Spatial Plan adopted by Council
February – May	Plan Change 19 and Medium Density Guidelines finalised and engagement with statutory parties undertaken.
1 June 2022	Plan Change 19 (including medium density guidelines) approved for release by Council
9 July 2022	Plan Change 19 publicly notified
Week of 25^th July	PC 19 drop-in sessions Alexandra
Week of 1^st August	Drop-in sessions Alexandra and Cromwell
Week of 22^nd August	Drop-in sessions Alexandra (including evening timeslot)
Week of 29^th August	Drop-in sessions Cromwell (including evening timeslot)
2 September 2022	Submissions Closed (171 submissions received)
1 December 2022	Submissions on summary of decisions requested in submissions publicly notified
19 December 2022	Submissions on summary of decisions requested in submissions closed (77 further submissions received)

This is a complex plan change which has attracted a large number of submissions covering a broad range of plan provisions and topics.

Potential Private Plan Changes

Prior to notification of PC19 Council staff sought legal advice on the potential impact of receiving and processing requests for private plan changes to the Residential Chapter of the operative District Plan alongside a comprehensive review of the residential provisions.

If Council were to accept a private plan change on the operative District Plan, it would potentially be faced with considering a request to change the Plan at the same time it is undertaking a comprehensive change to the objectives and policies of the plan. This is not what is contemplated by the legislation and is not considered to be sound resource management practice. As noted above PC19 is a comprehensive re-write of a whole chapter of the operative plan with a new suite of objectives, policies, and rules. The running of the two processes side by side would also likely cause confusion, particularly as the comprehensive review of the residential chapter of the plan will effectively rewrite the provisions of a private plan change.

When deciding whether to adopt, accept, convert, or reject a private plan change, one of the things Council considers is the integrated effects of the change. And Clause 25 (4) (c) of the First Schedule to the Resource Management Act 1991 allows Council to reject a request on the basis that the request is not in accordance with sound resource management practice.

Council has two years to process a private plan change from notification to decisions, which is the same timeframe for processing of a Council initiated plan change. PC 19 is progressing well within that two-year period and hearings are anticipated to be around ten months from notification. A private plan change proposal that reflects the residential zoning in the Vincent Spatial Plan (adopted by Council January 2022), is unlikely to be disadvantaged by the request being processed as part of PC 19.

If a private plan change request was received that proposed to adopt the provisions of proposed PC19, but were not contemplated by the spatial plans, it would not create the same issues and could potentially be accepted.

Giving Effect to a Plan Change

In terms of when a plan change can be relied upon for the purpose of the lodging of a resource consent, until hearings on submissions have been conducted, submitters have had the opportunity to participate, a decision has been issued that is beyond the appeal period, the provisions cannot be relied upon.

A plan change process is by no means a rubber stamp. During the processing and hearing of a plan change, (council initiated or private), the provisions may change as the Hearings Panel considers the submission received. This process is transparent, and it is important that the submitters feel heard.

Applications for resource consent are not able to be processed under the new provisions until the plan change decisions have been issued and are beyond challenge. This is because the plan change provisions have no legal effect and there is no certainty that a plan change will be approved in its notified form.

Similarly, there can be no certainty of the outcome of any future subdivision or resource consent granted under the proposed rules, until those provisions are beyond challenge. Any expectation regarding the outcome of a plan change, and any future resource consent to be processed under those provisions, should be undertaken with an understanding of the risk that the provisions may change. Council has two years to process the plan change and a decision on PC 19 is required by 9 July 2024.

Next Steps

While the dates for hearings are yet to be set, Council is intending to progress to the next stages of the plan change in the first quarter of 2023, starting with consideration of whether pre-hearing meetings would be appropriate in relation to some issues raised in submissions, and the preparation of the section 42A recommendation to the Hearings Panel. The next stages of the process are outlined below:

1. Pre-Hearing Meetings (if required).

2. Preparation and circulation of section 42A recommendation report and evidence exchange.

3. Hearings held.

4. Decisions released.

5. Appeals (if any)

It is hoped that hearings may be able to be scheduled in April/May, however that will be dependent on the outcome of any pre-hearing meetings (if required).

3. Attachments

Nil

Report author:	Reviewed and authorised by:

Ann Rodgers	Louise van der Voort
Principal Policy Planner	Group Manager - Planning and Infrastructure
6/03/2023	6/03/2023

Maniototo Community Board meeting

16 March 2023

The Māniatoto Community Arts Council

Minutes of meeting held at Māniatoto Arts Centre, Reade Street at 6.00pm on Thursday 9^th February 2023

BUSINESS		ACTION
PRESENT	A Pont, C Rosser, A Garthwaite, K Gibson, T Weir, J Greig, K Munro, R Kinney
APOLOGIES	K Wills, L Anthony, K Mulholland, M Swinbourne APOLOGIES ACCEPTED	RK/AP
PREVIOUS MINUTES	ACCEPTED AS TRUE AND CORRECT	RK/AP
MATTERS ARISING	Māniatoto Mural was installed this afternoon and looks amazing! A vote of thanks was given to T Weir for her work in facilitating the preparation of the wall. A Pont has written an explanation of how the mural came about, the community consultation/selection of images, and the spelling of Māniatoto. Plan: This will be circulated around the community. Jasmine Clark, wire weaving – could be an artist to approach re a future CCS funded weekend workshop. Plan: R Kinney to begin a database to record ideas for future reference Outside planting plan for Arts Centre (minutes 27.19.22) R Kinney met with Maggie Smythe (Gardening Club) re low maintenance planting suggestions for the grounds, to grow alongside the harakeke. Maggie stressed the importance of drought tolerant plants, such as cistus, native hebes and some varieties of korokia. She advised planting around the back boundary to frame the building and hide the fences, and watering deeply to begin with to establish deep roots, using mulch to help with moisture retention. Also suggested replacing ‘gardens’ along back wall of building with lawn and more seating. At the front, there is room for another shrub in front of heat pump. Maggie agreed that a concrete tub with succulents could work well between heat pump and sliding door. Plan: A Pont to approach Tiaki Māniatoto re a possible supply of native plants. To source an old concrete farm trough for succulents.
CORRES-PONDENCE	1.12.22: Email from J Remnant CODC re Grant from Community Trust of Maniototo and the Māniatoto Trust Fund for the Māniatoto Community Arts Council. We have been granted a total of $1,500 to be used for ballet mirror. CORRESPONDENCE APPROVED	K M/TW
FINANCIAL REPORT	No Financial Report	/
GENERAL BUSINESS	Māniatoto Art Group - Chloe Rosser spoke about the re-introduction of the Maniototo Artists Group (est. March 1981), which has been in recess for the past few years. The new group had their first meeting this morning, with 3 attendees. Chloe has had more people message her their interest after her article in Positively Māniatoto (Feb 2023) and it is expected that the group will grow as the season changes and people have more free time. Discussion re appropriate rental for the group. Some user groups operate on a gold coin donation each session. Another option is for members to pre-pay a set amount, which could motivate people to attend regularly. A Garthwaite reported that Scrapbooking/Card-making members pay $30 per year, with casuals paying $2 per session. The Art Group can decide what will work best for them. T Weir reported that we are safe-keeping $4,000 in our account from the previous Artists Group. A Pont moved that some of this money be used to purchase a storage cupboard or similar and a ‘setting up’ supply of good quality art materials. All were in favour. Responsibility for the money to be handed over to Artists Group. Discussion re difficulty of setting up a new account. It was agreed to allow the group to get established and settled in before deciding the best course of action re the account. J Greig to donate acrylic paint, 2 canvasses and a portable easel. Vote of thanks for Chloe for re-starting this group. Art Centre 40^th Jubilee Open Day Saturday 18^th March Dance teacher Jemma Dyer briefly joined the meeting to discuss the event. The best scenario for her dancers is to perform inside, but with the stalls etc set up outside to enable maximum dancing space in the big room. We compiled a list of potential groups and individuals to approach to be part of the day. This needs to be done asap as we have left it rather late. Dance (confirmed) Card-making, K Mulholland (confirmed) Scrapbooking, A Garthwaite to bring samples (confirmed) Julie Greig, Master Pastelist (confirmed) Anna Jeffries, Pebble Pottery (confirmed) Spinners and Knitters (K Munro to confirm) Embroidery “ Gaylene Flamank – craft stall (R Kinney to confirm) Karate Club “ Ruby Albert, flowers and wreaths “ Jane Whittaker, Artist “ Mapley family/Miriam Canning, music “ Shelley Johnson-Lowe - harakeke raranga (A Pont to confirm) Luke Anthony - wood carving “ Kapa Haka “ Cake Decorating – Danielle? Garden Club (T Weir to confirm) Russell Perry, Watercolourist “ Māniatoto Art Group – C Rosser Poster L Anthony to adjust 2019 version. R Kinney to invite Teviot, Cromwell and Alexandra Arts Councils Open Day will run from 10am – 3pm Refreshments will be Devonshire Teas – scones with jam and cream, $5.00 A Pont reported that 7 ‘probationers’ are learning cooking and sewing skills at the Arts Centre. Marcanui has suggested that they could cater for the Open Day as part of their baking curriculum. Their limestone carving could also be on display. This proposal was unanimously approved. R Kinney has been researching the historical background of the Art Centre and is writing a small article for Positively Māniatoto of how it came into being. This information could be used for a PowerPoint presentation with early photos, to be shown on the Open Day. The article could be put on Arts in the Māniatoto Facebook page. L Anthony to make 40^th Jubilee banner for the Arts Centre. Raffle on Open Day Plan: Contact all prospective participants as soon as possible (All) Find and invite as many founding members of MCAC as possible (ALL) Find old photos (All) Create poster and banner (L Anthony) Invite other local Arts Councils (R Kinney) Create PowerPoint (A Pont/R Kinney) All user groups to donate hamper items for raffle (R Kinney to advise) Meet again in 2 weeks to fine tune details. Congratulations to J Greig for her recent winning entry in PANZ Masters Circle Pastel Challenge, and to her and R Kinney for having paintings accepted in PANZ Purely Pastel national competition. Internet after recent issues, our new username is Ranfurly Arts Centre and the password remains as CreativeCommunity Second lock box – K Gibson has purchased another lockbox for the back door at the Arts Centre. Pin number to remain the same for both boxes. Plan: L Anthony to install (please) Curtains/Blinds J Greig has suggested a curtain for the new sliding door, as this is a potential security issue on Pastel Weekends, when artist’s gear is left in the Arts Centre on view overnight. Discussion around new curtains and blinds for the whole building, including curtain for ballet mirror. We will order these and purchase in order of importance as funds allow. Plan: R Kinney to contact Russells and arrange a measure and quote. Fundraising- Our recent application to the Community Trust of Maniototo or Māniatoto Trust Fund amounted to $9.699.57 worth of items and fixtures for the Arts Centre. We were granted $1,500 towards the ballet mirror. R Kinney suggested we follow in the footsteps of the first Arts Council by increasing our own fundraising, in addition to applying for grants. This lead to a ‘brainstorm’ of fundraising ideas, beginning with a Garage Sale at the Arts Centre, with all user groups being approached for contibutions. This is planned for Easter Saturday, 8th April. We could have a raffle and a sausage sizzle. Other ideas were: Housie A display of people’s odd collections Antiques Roadshow Using our Māniatoto mural image for merchandising, eg jigsaw, tea towel, apron. Plan: R Kinney to contact all user groups re garage sale and ask for contributions Begin publicity for Garage Sale immediately Change to Incorporated Society Status may not be necessary, as old documentation recently found at the Arts Centre states “CACs are not required to become incorporated societies as the constitition as formulated under the QE11 Arts Council Act covers their formation and legal status. The Incorporated Societies Act is used as a guide for CACs.” This information dates back to 1991/92, so we need to find out if it still applies under Creative NZ. Plan: R Kinney to contact Creative NZ Meeting closed at 8.24 pm
	Next Meeting date: 23^rd February 2023 Signed:


AGENDA Maniototo Community Board Meeting Thursday, 16 March 2023
Date:	Thursday, 16 March 2023
Time:	2.00 pm
Location:	Ranfurly Service Centre, 15 Pery Street, Ranfurly (A link to the live stream will be available on the Central Otago District Council's website.)
Sanchia Jacobs Chief Executive Officer

Report author:	Reviewed and authorised by:

Wayne McEnteer	Saskia Righarts
Governance Manager	Group Manager - Business Support
3/03/2023	3/03/2023