MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Thursday, 30 March 2023 COMMENCING AT 10.01 am

 

PRESENT:              His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley (via Microsoft Teams), Cr S Browne, Cr I Cooney, Cr S Duncan, Cr S Feinerman, Cr N McKinlay, Cr M McPherson, Cr T Paterson (via Microsoft Teams)

IN ATTENDANCE: S Jacobs (Chief Executive Officer), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager - Community Experience), L van der Voort (Group Manager - Planning and Infrastructure), S Finlay (Chief Financial Officer), Q Penniall (Infrastructure Manager), C Martin (Project Manager – Organisational), M De Cort (Communications Coordinator), W McEnteer (Governance Manager)

 

Note: His Worship the Mayor gave a karakia to start the meeting.

1                 Apologies

Apology

Resolution 

Moved:               Feinerman

Seconded:          Duncan

That the apologies received from Crs Claridge and Laws be accepted.

Carried

 

2                 Public Forum

There was no public forum.

3                 Confirmation of Minutes

Resolution 

Moved:               Browne

Seconded:          McPherson

That the public minutes of the Ordinary Council Meeting held on 8 March 2023 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Cr Feinerman declared an interest in item 23.3.4.

5                 Reports

23.3.2         Proposed rating and fees update to waste services

To consider updating the differentials for rating charges for waste services.

Resolution 

Moved:               McKinlay

Seconded:          McPherson

That the Council

A.      Receives the report and accepts the level of significance.

B.      Agrees to adopt the updated differentials for the calculation of waste charges for the 2023/24 Annual Plan period.

C.      Agrees to the proportional approach increase for the cost of upsizing to a larger 240L rubbish bin.

Carried

 

23.3.3         Supporting Documentation and Consultation Document for Annual Plan 2023-24

To adopt the supporting documentation and Consultation Document for the Annual Plan 2023-24.

After discussion it was agreed to include the property rates calculator link in the consultation document below the rates examples and to check that rating impacts for IceInLine were correct before the document is published to the website.

Resolution 

Moved:               Cadogan

Seconded:          Gillespie

That the Council

A.      Receives the report and accepts the level of significance.

B.      Adopts the supporting document to the Consultation Document for the Annual Plan 2023-24.

C.      Adopts the Consultation Document for the Annual Plan 2023-24 for public consultation.

Carried

 

Note: Cr Feinerman declared an interest in item 23.3.4. She did not take part in discussion or vote on the item.

 

23.3.4         Three waters better off funding - funding shortfall

To consider the funding shortfall from the projects agreed to be funded from the Three Waters Better Off Funding.  

Resolution 

Moved:               Duncan

Seconded:          McPherson

That the Council

A.      Receives the report and accepts the level of significance.

B.      Notes that there is a funding shortfall of $204k from the projects agreed by Council to be funded from the Three Waters Better Off Funding.

C.      Agrees to apply the funding shortfall to the Pool Sand Filters project.

D.      Notes that staff will work to try and recoup some of this shortfall from contingencies contained within the other projects.

E.      Agrees that if there remains a funding shortfall, then budget already provided for the Pool Sand Filters project within the 2021-31 Long-term Plan be used.

Carried

Attachments

1        Better Off Funding Projects

 

Note: Cr McPherson left the meeting at 10.53 am and returned at 10.54 am.

 

23.3.5         Moving Council Meetings to a Monthly Meeting Cycle

To consider whether to move to a monthly meeting cycle for Council meetings.

After discussion it was agreed to adopt a monthly meeting cycle, and for it to come into effect following the Annual Plan process.

Resolution 

Moved:               Cadogan

Seconded:          McPherson

That the Council

A.      Receives the report and accepts the level of significance.

B.      Agrees to a monthly meeting cycle for Council meetings on the last Wednesday of the month.

C.      Agrees that this will start in July 2023 after the Annual Plan process is completed.

Carried

 

6                 Date of Next Meeting

The date of the next scheduled meeting is 19 April 2023.

7                 Resolution to Exclude the Public

Resolution 

Moved:               Cadogan

Seconded:          Gillespie

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

23.3.6 - Acting Chief Executive Officer

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 11.01 am and readmitted at 11.05 am.

 

Note: His Worship the Mayor thanked the outgoing Chief Executive Officer, Sanchia Jacobs. He spoke of the strength of her leadership and resilience in guiding the council through unprecedented times. His Worship wished her well for the future. Ms Jacobs responded in thanks to Council members and staff.

 

The meeting closed at 11.13 am.