MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
AND LIVE STREAMED VIA MICROSOFT TEAMS ON Tuesday, 22 November 2022 COMMENCING AT 2.00 pm

 

PRESENT:              Cr T Alley (Chairperson), Dr R Browne, Cr J Cromb, Mr T Hammington, Mr D Johns, Cr M McPherson, Cr T Paterson

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Group Manager - Planning and Infrastructure), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager – Community Vision), D Scoones (Group Manager – Community Experience), A Mason (Media and Marketing Manager), D McKewen (Systems and Corporate Accountant), M de Cort (Communications Coordinator) W McEnteer (Governance Manager), J Harris (Governance Support Officer) 

 

1                 Apologies

There were no apologies.  

 

Note: Mr Hammington arrived 2.02 pm.

2                 Public Forum

Andy Davey - Winterstellar Trust

Mr Davey provided a brief summary on the achievements of the Winterstellar Trust to date in regards to their 2022 report.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Alley

Seconded:          Browne

That the public minutes of the Vincent Community Board Meeting held on 31 October 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports

22.8.2         2021-22 Promotion Grant Funding Report Back_WinterStellar

To review the report back received from Winterstellar for the 2022 events and if agreed confirm release of the pre-approved grant for 2023 events.

Committee Resolution 

Moved:               McPherson

Seconded:          Paterson

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the report back shows satisfactory outcomes from the 2021-22 funding and approves the release of the pre-approved grant $10,000 for 2022-23 as detailed in VCB resolution 21.7.2.

Carried

 

22.8.3         Vincent Financial Report for the Period Ending 30 September 2022

To consider the financial performance overview as at 30 September 2022.

Committee Resolution 

Moved:               Alley

Seconded:          Browne

That the report be received.

Carried

6                 Mayor’s Report

22.8.4         Mayor’s report

His Worship gave an update on his activities since the last meeting. He then responded to questions.

Committee Resolution 

Moved:               Alley

Seconded:          Hammington

That the Vincent Community Board receives the report.

Carried

 

 

 

 

 

7                 Chair's Report

22.8.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Attended a hui in Wellington for the Huia programme that focuses on Maori youth leadership .

·         Attended a meeting organised by a local MP in Queenstown talking about space and the opportunities in it for this region.

·         Advised members to focus on items of note that is of interest of members.         

Committee Resolution 

Moved:               Alley

Seconded:          Paterson

That the report be received.

Carried

 

8                 Members' Reports

22.8.6         Members' Reports

Members provided an update on activities and issues since the last meeting:

 

Mr Cromb reported on the following:

 

·         Attended the AGM of Local Government Communities Aotearoa.

 

Mr Hammington reported on the following:

 

·         Attended a local residents meeting to discuss the Half Mile trees.

 

Cr Paterson reported on the following:

 

·         Attended the Central Otago Health AGM.

 

Mr Johns reported on the following:

 

·         Commented that there had been a noticeable increase in people on the Golf course.

 

Cr McPherson reported on the following:

 

·         Attended the Tourism Central Otago event to discuss future planning and events.

 

Dr Browne reported on the following:

 

·         Attended the AGM of the Environmental Society.

·         Attended the AGM of the Alexandra District Museum Inc.

·         Attended the Tourism Central Otago event to discuss future planning and events.

·         Attended the 10th anniversary of the Community Plant nursery in Clyde.

·         Noted that the local U3A had resumed with a full agenda of lectures planned for 2023.

Committee Resolution 

Moved:               McPherson

Seconded:          Johns

That the report be received.

Carried

 

9                 Status Reports

22.8.7         November 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution 

Moved:               McPherson

Seconded:          Cromb

That the report be received.

Carried

 

10               Date of The Next Meeting

The date of the next scheduled meeting is 31 January 2023.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               Alley

Seconded:          Cromb

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

22.8.8 - Clyde Holiday Park Financial Report

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.8.9 - November 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.38 pm and the meeting closed at 2.52 pm.