Minutes of Teviot Valley Community Board meeting

MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE Roxburgh Service Centre, 120 Scotland Street, Roxburgh
AND LIVE STEAMED VIA MICROSOFT TEAMS ON Thursday, 24 November 2022 COMMENCING AT 2.00 pm

PRESENT: Cr N Dalley (Chairperson), Cr M Jessop, Cr S Feinerman, Ms G Booth, Mr R Read

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Group Manager - Planning and Infrastructure), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager- Community Vision), D Scoones (Group Manager – Community Experience), G Bailey (Parks and Recreation Manager), Q Penniall (Infrastructure Manager), S Finlay (Chief Financial Officer), K McCullough (Senior Project and Commercial Accountant), M de Cort (Communications Coordinator), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

1 Apologies

There were no apologies.

2 Public Forum

There was no public forum.

3 Confirmation of Minutes

Committee Resolution

Moved: Feinerman

Seconded: Jessop

That the public minutes of the Teviot Valley Community Board Meeting held on 2 November 2022 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

22.7.2 Grovers Hill Recreation Reserve Re-Planting Options

To consider options for replanting Grovers Hill forestry plantation.

Committee Resolution

Moved: Jessop

Seconded: Booth

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: Booth

Seconded: Read

B. Agrees that the Roxburgh Recreation Reserve area – Grovers Hill is replanted with eleven hectares of Pinus attenuata and one hectare of mixed natives.

Carried

22.7.3 Road Name Approval Report - Off Teviot Road

To consider a request to name a right of way in Millers Flat.

Committee Resolution

Moved: Booth

Seconded: Jessop

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: Jessop

Seconded: Booth

B. Agrees that the right of way off Teviot Road be named Kaylea Lane.

Carried

22.7.4 Teviot Valley Financial Report for the Period Ending 30 September 2022

To consider the financial performance overview as at 30 September 2022.

Committee Resolution

Moved: Feinerman

Seconded: Jessop

That the report be received.

Carried

6 Mayor’s Report

22.7.5 Mayor's Report

His Worship the Mayor gave an update on his activities since the last meeting before responding to questions.

Committee Resolution

Moved: Dalley

Seconded: Feinerman

That the Teviot Valley Community Board receives the report.

Carried

7 Chair's Report

22.7.6 Chair's Report

The Chair gave an update on activities and issues since the last meeting.

· Attended two business breakfast meetings.

· Attended the Prizegiving at Roxburgh Area School.

Committee Resolution

Moved: Booth

Seconded: Jessop

That the report be received.

Carried

8 Members' Reports

22.7.7 Members' Reports

Members gave an update on activities and issues since the last meeting:

Cr Feinerman reported on the following:

· Attended the River Track walkway upgrade inauguration with Department of Conservation.

· Attended the Teviot Valley group for fruit growers to discuss ways to attract fruit workers and have things for them to do.

· Advised that the Swimming Pool project will be completed end of March/early April.

· Advised that a Calendar of events is being put together and a new event is being held in December 2022 and February 2023 for new people and visitors.

Ms Booth reported on the following:

· Attended the AGM at the Teviot Valley Rest Home.

Mr Read had nothing to report.

Mr Jessop reported on the following:

· Attended a 3 Waters meeting hosted by the local MP.

· Attended a Lake Onslow meeting.

· Attended an ORC meeting discussing regional water plans.

· Attending a Museum meeting later this week.

· Attended a breakfast meeting at the Millers Flat hall.

Committee Resolution

Moved: Dalley

Seconded: Feinerman

That the report be received.

Carried

9 Status Reports

22.7.8 November 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: Dalley

Seconded: Jessop

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 2 February 2023.

11 Resolution to Exclude the Public

Committee Resolution

Moved: Feinerman

Seconded: Booth

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
22.7.9 - November 2022 Confidential Governance Report	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 2.53 pm and the meeting closed at 3.03 pm.