MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra AND
LIVE STREAMED VIA MICROSOFT TEAMS ON Wednesday, 9 November 2022 COMMENCING AT 10.31 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr S Browne, Cr L Claridge, Cr I Cooney, Cr S Feinerman, Cr C Laws, Cr N McKinlay, Cr M McPherson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), Q Penniall (Infrastructure Manager), S Righarts (Group Manager - Business Support), L Fleck (General Manager – People and Culture), L van der Voort (Executive Manager - Planning and Environment), S Finlay (Chief Financial Officer), G Bailey (Parks and Recreation Manager), A Rodgers (Principal Policy Planner), G Robinson (Property and Facilities Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), N Aaron (Parks Officer – Strategy/Planning), D McKewen (Accountant), G Heal (Communications Officer), M De Cort (Communications Coordinator) and W McEnteer (Governance Manager)
1 Apologies
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Moved: Cadogan Seconded: Alley That the apologies received from Crs Duncan and Paterson be accepted. |
2 Public Forum
There was no public forum.
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Moved: Alley Seconded: Feinerman That the public minutes of the Ordinary Council Meeting held on 26 October 2022 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Cr Gillespie assumed the Chair as the Planning and Regulatory portfolio lead.
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To consider the public notification of proposed Plan Change 19 in accordance with Clause 5 of the first Schedule to the Resource Management Act 1991 and to consider the release of the Heritage Design guidelines for public consultation. After discussion it was agreed that the references to specific properties should be removed before the document was sent out for public consultation. |
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Moved: McPherson Seconded: Browne That the Council A. Receives the report and accepts the level of significance. B. Directs that Plan Change 20 be notified in accordance with Clause 5 of the first Schedule to the Resource Management Act 1991 subject to amendments. C. Approves the release of the draft Heritage Guidelines for public consultation. |
Note: The meeting adjourned from 10:54 am and resumed at 10:56 am.
Note: Cr Alley assumed the Chair as the Community Vision and Experience portfolio lead.
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To consider the Teviot Valley Community Board's recommendation to set the rent payable under the lease held by the Roxburgh Golf Club at a reduced rate due to exceptional circumstances. |
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Moved: Gillespie Seconded: McPherson That the Council A. Receives the report and accepts the level of significance. B. Declines the Teviot Valley Community Board’s recommendation to set the rent payable under the lease held by the Roxburgh Golf Club in accordance with the earlier version of the Council's Community Leasing and Licensing Policy 2019, at $772 per annum plus GST. C. Agrees to exercise the exceptional circumstances clause of the Council’s Community Leasing and Licensing Policy 2021, and set the rent payable under the lease held by the Roxburgh Golf Club for the next five years commencing 1 July 2021 at $772 per annum plus GST. |
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To adopt the Bannockburn Domain Reserve Management Plan 2022. |
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Moved: Gillespie Seconded: Feinerman That the Council A. Receives the report and accepts the level of significance. B. Recommends that the Bannockburn Domain Reserve Management Plan 2022 is adopted. |
Note: His Worship the Mayor resumed the Chair.
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To adopt the Central Otago District Council Tree Policy 2022. |
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Moved: Alley Seconded: McKinlay That the Council A. Receives the report and accepts the level of significance. B. Adopts the Central Otago District Council Tree Policy 2022. |
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To consider an update on the Future for Local Government review. After discussion it was noted that the timeline for making a submission was short. Therefore the Chief Executive would report back to the December meeting with a plan to coordinate a submission before the closing date. |
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Moved: Cadogan Seconded: Alley A. That the report be received. B. Notes a report will come back to 14 December meeting with a plan for the way forward prior to Council submission. |
Note: Cr McKinlay left the meeting at 11:32 am and returned at 11.35 am.
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To adopt the updated Register of Delegations, to come into effect on 21 November 2022. After discussion there were some clarifications required around some of RMA provisions, language regarding the staff delegations register and the template for the Hearings Panel and District Licencing Committee. It was agreed to bring the Register of Delegations back to Council within six months of this meeting with the clarifications addressed. |
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Moved: Cadogan Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. B. Notes the decisions made in the interim Register of Delegations. C. Adopts the updated Register of Delegations, to come into effect on 21 November 2022. D. Notes the delegations register will be brought back within 6 months with clarifications addressed. |
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To consider the draft timeline for the development of the 2024-34 Long-term Plan. |
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Moved: Cadogan Seconded: Feinerman That the Council A. Receives the report and accepts the level of significance. B. Approves the draft timeline. |
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To consider the allocation of elected member remuneration for the 2022-23 year. |
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Moved: Cadogan Seconded: Browne That the Council A. Receives the report and accepts the level of significance. B. Approves the annual elected member remuneration as set out in the report. |
Note: The meeting adjourned at 11.53 am and returned at 12.40 pm.
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To consider a new process for declaring pecuniary interests in response to the Local Government (Pecuniary Interests Register) Amendment Act 2022. |
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Moved: Gillespie Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Notes the requirement for elected members to complete and make publicly available their pecuniary interests in accordance with the Local Government (Pecuniary Interests Register) Amendment Act 2022. C. Notes the Governance Manager is the registrar of the pecuniary interests register. D. Notes the process for the collection of information for the register. |
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To consider the summary report of the Central Otago District Council 2022 Residents’ Survey. |
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Moved: McPherson Seconded: Alley That the report be received. |
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His Worship the Mayor spoke to his report. |
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Moved: Cadogan Seconded: Gillespie That the Council receives the report. |
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To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. After discussion it was noted that a report on the museum strategy would be brought to the December meeting. It was also noted that there were some entries that might be closed as they were community board issues, not council issues and these would be looked at before the next meeting. |
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Moved: Cadogan Seconded: Feinerman That the Council receives the report. |
The date of the next scheduled meeting is 14 December 2022.
9 Resolution to Exclude the Public
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Moved: Cadogan Seconded: Cooney That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 1.19 pm and the meeting closed at 1.21 pm.