MINUTES OF A mEETING OF THE
Cromwell Community Board
HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell
AND LIVE STEAMED VIA MICROSOFT TEAMS ON Monday, 28 November 2022 COMMENCING AT 1.02 pm

 

PRESENT:               Ms A Harrison (Chair), Mr B Scott, Cr S Browne, Cr N Gillespie, Ms M McConnell

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Group Manager - Planning and Infrastructure), S Righarts (Group Manager - Business Support), D Rushbrook (Group Manager - Community Vision), D Scoones (Group Manager – Community Experience), A Mason (Media and Marketing Manager), G Bailey (Parks and Recreation Manager), G Robinson (Property and Facilities Manager), Q Penniall (Planning and Infrastructure Manager), R Williams (Community Development Advisor), S Finlay ( Chief  Financial Officer), D McKewen (Accountant), M de Cort (Communications Coordinator), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

1               Apologies

Apology

Committee Resolution 

Moved:                Browne

Seconded:          McConnell

That the apology received from Cr Laws be accepted.

Carried

 

2               Public Forum

David George

Mr George provided an outline of his concerns about the Museum project.

Carolyn Murray & Marian Low – Cromwell Promotions Group

Ms Murray provided a summary of their activities over the past year and a publication that has been developed to promote Cromwell.

3               Confirmation of Minutes

Committee Resolution 

Moved:                Browne

Seconded:          Scott

That the public minutes of the Extraordinary Cromwell Community Board Meeting held on 10 November 2022 be confirmed as a true and correct record.

Carried

 

4               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

 

5               Resolution to Exclude the Public

Committee Resolution 

Moved:                Gillespie

Seconded:          Browne

That the public be excluded from the following parts of the proceedings of this meeting.

A.        The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

22.8.8 - Cromwell Town Centre Project

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.8.9 - November 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

B.    That Neil Penney and Marilyn Brown from NMA stay for the public excluded section of the meeting due to their knowledge of the topic.

 

Carried

 

The public were excluded at 1.18 pm and readmitted at 2.22 pm.

 

Note: The meeting adjourned at 2.22 pm and returned at 2.26 pm.

6               Reports

22.8.2         2021-22 Promotion Grant Funding Report Back Cromwell and Districts Promotions Group

To review the accountability report received from Cromwell and Districts Promotions Group on the 2021-2022 year activities.

Committee Resolution 

Moved:                Browne

Seconded:          McConnell

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the accountability report meets the grant policy terms and conditions and that the recorded underspend amount of $2,238 is reimbursed to the promotions cost centre to be made available to applicants at the next funding round closing March 2023.  

Carried

 

22.8.3         Cromwell Financial Report for the Period Ending 30 September 2022

To consider the financial performance overview as at 30 September 2022.

Committee Resolution 

Moved:                Gillespie

Seconded:          Browne

That the report be received.

Carried

 

7               Mayor’s Report

22.8.4         Mayor's Report

His Worship the Mayor gave an update on his activities since the last meeting. He then responded to questions.

Committee Resolution 

Moved:                Scott

Seconded:          Gillespie

That the Cromwell Community Board receives the report.

Carried

 

8               Chair's Report

22.8.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·       Attended the Museum Trust meeting.

·       Noted an upcoming book launch at the Museum on the history of Bannockburn this week.

Committee Resolution 

Moved:                McConnell

Seconded:          Browne

That the report be received.

Carried

 

9               Members' Reports

22.8.6         Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Scott reported on the following:

 

·       Attended a Cromwell Golf Club Committee meeting.

·       Attended the Cromwell Rowing Club AGM.

·       Attended the Cromwell and Districts Promotion Group AGM.

·       Attended the Central Lakes Equestrian Club AGM.

·       Attended a Meet the Candidates meeting.

·       Attended the Lowburn Hall Society AGM.

·       Attended the special meeting at the Cromwell Golf club committee.

·       Attended the Arts Central AGM.

·       Attended the Cromwell BMX Club Championship event.

·       Attended the Cromwell and Districts Promotion group monthly planning meeting.

·       Attended the fireworks event at the Precinct

 

Cr Browne reported on the following:

 

·       Attended the inaugural meeting of the Cromwell Athletics club

 

Cr Gillespie reported on the following:

 

·       Attended a meeting on land use capability with new highly productive soils issues.

·       Advised item of interest - Artist Mathew Galloway from Dunedin – Legacy of the Clyde Dam project on display at the precinct until 8 January. 

Ms McConnell had nothing to report.

 

Committee Resolution 

Moved:                Browne

Seconded:          Scott

That the report be received.

Carried

 

10             Status Report

22.8.7         November 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider current status report updates.

Committee Resolution 

Moved:                Gillespie

Seconded:          Browne

That the report be received.

Carried

 

11             Date of The Next Meeting

The date of the next scheduled meeting is 9 February 2023.

 

The Meeting closed at 3.10 pm.

 

 

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                                                                                                           CHAIR        /         /