MINUTES OF A
mEETING OF THE Vincent
Community Board
HELD IN THE Ngā
Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra and live
streamed via microsoft teams
ON Tuesday, 6
September 2022 COMMENCING AT 2.00 pm
PRESENT: Cr M McPherson (Chairperson), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), G Robinson (Property and Facilities Manager), K McCullough (Corporate Accountant), R Williams (Community Development Adviser), S McArthur (Statutory Property Officer), W McEnteer (Governance Manager) and J Harris (Governance Support Officer)
1 Apologies
There were no apologies for this meeting.
2 Public Forum
Nigel Murray – Lower Manorburn working group
Mr Murray spoke to the agenda item regarding a grant application for their native regeneration project.
Bruce Potter – Waiata Productions
Mr Potter spoke to the promotions grant application to support the costs of the performance right for ‘ Les Miserables – the musical’ production in Alexandra.
3 Confirmation of Minutes
|
Moved: Browne Seconded: Stirling-Lindsay That the public minutes of the Vincent Community Board Meeting held on 26 July 2022 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
|
To consider the first round of the community and promotions grant applications for the 2022/23 financial year. After discussion it was agreed that the community grants should be allocated according to staff guidance. |
|
Moved: Stirling-Lindsay Seconded: Browne That the Vincent Community Board: A. Receives the report and accepts the level of significance. B. Allocates $6,000 to the Alexandra and Districts Youth Trust towards rent for the Alexandra Youth Hub from the 2022/23 community grants budget. C. Allocates $4,600 to the Alexandra Toy Library towards a new toilet and carpet upgrade from the 2022/23 community grants budget. D. Allocates $1,500 to the Earnscleugh Community Society Inc towards maintaining the Community Hall from the 2022/23 community grants budget. E. Allocates $1,235 to the Lower Manorburn Reserve working group towards a planting and protection project from the 2022/23 community grants budget. F. Notes that the Blacks Hill cricket surfaces on Omakau reserve will be funded as part of the Parks department’s budget. |
|
After discussion it was agreed that the promotions grants should be allocated according to staff guidance. |
|
Moved: Stirling-Lindsay Seconded: Browne G. Allocates $8,000 to the Prospector Race Ltd for event marketing from the promotions grants budget in the 2022/23 financial year. H. Allocates $5,000 to the Waiata Theatre Productions Ltd towards performance rights for Les Miserables from the promotions grants budget in the 2022/23 financial year.
|
|
To approve the development of the Alexandra River Park and authorise that the draft concept plan for the Alexandra River Park proceed to detailed design. |
|
Moved: Claridge Seconded: McPherson That the Vincent Community Board A. Receives the report and accepts the level of significance. B. Agrees to develop the Alexandra River Park. C. Approves the concept design for the Alexandra River Park, and agrees to proceed with detailed design. D. Notes that the final detailed design will be presented to the Vincent Community Board for approval. E. Authorises the Chief Executive Officer to do all that is necessary to give effect to the resolution. |
|
To consider stopping part of Omeo Gully Road, in accordance with the provisions of the Public Works Act 1981, then disposing of the land to the adjoining owner. |
|
Moved: Stirling-Lindsay Seconded: Browne That the Vincent Community Board
A. Receives the report and accepts the level of significance.
B. To recommend to Council to approve the proposal to stop an unformed portion of Omeo Gully Road, being approximately 9,113 square metres, as shown in figure 3, subject to:
- The applicants paying all costs, including the purchase of the land at valuation. - The land being amalgamated with Record of Title 813963. - An easement (in gross) in favour of (and as approved by) Earnscleugh Irrigation Company Limited being registered on the new Record of Title. - The final survey plan being approved by the Chief Executive Officer.
C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.
|
|
His Worship the Mayor was not present at this meeting.
|
|
The Chair gave an update on activities and issues since the last meeting: · Attended the South East Asian Festival. · Working on the Blossom Festival event in a couple of weeks. · Commented on the noticeable buoyancy in Alexandra and optimism · Thanked the Members for their work over this triennium. |
|
Moved: McPherson Seconded: Browne That the report be received. |
|
Members gave an update on activities and issues since the last meeting:
Dr Browne reported on the following:
· Attended governance training organised by the Dunedin Museum · Performed with the Dunedin Symphony Orchestra in the Dunedin Town Hall · Attended the AGM of the Central Otago Environmental Society · Attended a seminar on Women in the Goldfields at the Cromwell Museum · Attended the Alexandra and District Museum Inc board meeting.
Ms Robinson reported on the following:
· Attended the Dunstan zone cross country event · Attended a Clyde school fundraiser · Attended the AGM of the Ida Valley Plants Society · Mentioned that the Vallance Cottage Working Group opening day was coming up
Ms Stirling-Lindsay reported on the following:
· Attended an art event at the Central Otago Arts Trust. · Attended an Alexandra Community House meeting. · Attended a stroke event. · Noted the work in the lead up to the Blossom Festival. · Mentioned that Māori Language week is on in September. · Mentioned that it is Mental Health week after the blossom festival.
Cr Claridge reported on the following:
· Attended the August Council Meeting. · Acknowledged Russell Garbutt’s contributions to the Community Board over the triennium.
Cr Cooney reported on the following:
· Attended the Planning and Regulatory portfolio pre-agenda meeting. · Attended the August Council meeting. · Noted his recent employment at Monteiths in Alexandra.
|
|
Moved: McPherson Seconded: Claridge That the report be received. |
|
To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.
|
|
Moved: Browne Seconded: Stirling-Lindsay That the report be received. |
The date of the next scheduled meeting is 31 October 2022.
11 Resolution to Exclude the Public
|
Moved: McPherson Seconded: Claridge That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
The public were excluded at 3.06 pm and the meeting closed at 3.09 pm.