MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed via microsoft teams
ON Thursday, 15 September 2022 commencing AT 2.00 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: L van der Voort (Acting Chief Executive Officer), S Righarts (Group Manager – Business Support), Q Penniall (Infrastructure Manager), R Williams (Community Development Adviser), A Mason (Media Marketing Manager), D McKewen (Accountant),  W McEnteer (Governance Manager) and J Harris (Governance Support Officer)

 

1                 Apologies

There were no apologies for this meeting.

2                 Condolences

The Chair referred to the deaths of Sue McEwan, Alan Reid, Robin Moore, Barry Becker and Ian Coombes. He also noted the death of Her Majesty the Queen. Members stood for a moment’s silence as a mark of respect.

3                 Public Forum

Maryann Devereux - Maniototo Early Settlers Association

Ms Devereux from the Maniototo Early Settlers Association spoke to her grant funding application.

 

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Helm

Seconded:          Umbers

That the public minutes of the Maniototo Community Board Meeting held on 23 June 2022 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

22.5.2         2022/23 Community and Promotions Grants Applications

To consider the first round of the community and promotions grants applications for the 2022/23 financial year.

Committee Resolution 

Moved:               Duncan

Seconded:          Helm

That the Maniototo Community Board:

A.        Receives the report and accepts the level of significance.

B.        Allocates $8,300 to the Maniototo Early Settlers Association Inc. towards annual operating costs from the 2022/23 community grants budget.

C.        Allocates $4,000 to the Naseby Information and Craft Inc. towards annual expenses from the promotions grants budget in the 2022/23 financial year.

Carried

 

22.5.3         Māniatoto Interim Financial Report for the Period Ending 30 June 2022

To consider the financial performance overview as at 30 June 2022.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the report be received.

Carried

 

7                 Mayor’s Report

22.5.4         Mayor's Report

His Worship the Mayor did not attend this meeting.

 

8                 Chair's Report

22.5.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting.

·         Attended a meeting on the John Street playground.

·         Noted community interest in the non consented house being built near the heritage precinct in Naseby.

Committee Resolution 

Moved:               Hazlett

Seconded:          Helm

That the report be received.

Carried

 

9                 Members' Reports

22.5.6         Members' Reports

Members will give an update on activities and issues since the last meeting.

Ms Umbers reported on the following:

·         Noted some confusion about whether Plan Change 19 included the Māniatoto. It was noted that there will be a spatial plan for the Māniatoto in the future.

·         Advised that the communications on the Mayor’s Facebook live page has been well received.

Mr Harris

·         Attended a meeting at Patearoa regarding the school building there.

Mr Helm

·         Noted community feedback on a collection of old cars at a private address in Ranfurly was causing concern.

Cr Duncan

·         Attended the August Council meeting.

·         Attended the Otago Regional Council roading meeting to discuss a strategic review.

·         Attended a Canterbury University science meeting in Christchurch with a group of farmers looking at the agronomy science in the regenerative space work being done behind the scenes.  

·         Attended a fundraiser at the school.

·         Attended the funeral of Barry Becker.

·         Attended The Wooden Cup rugby event at Becks.

·         Noted Ms Umbers contribution to the Community Board over a number of years.

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the report be received.

Carried

 

10               Status Reports

22.5.7         September 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Umbers

Seconded:          Helm

That the report be received.

Carried

 

11               Date of the Next Meeting

The date of the next scheduled meeting is 3 November 2022.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for

22.5.8 - June 2022 Confidential Governance Report

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.00 pm and the meeting closed at 3.03 pm.