MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra and live streamed via microsoft teams
ON Wednesday, 24 August 2022 COMMENCING AT 10.32 am

 

PRESENT:              Cr N Gillespie (Chair), His Worship the Mayor T Cadogan (via Microsoft Teams), Cr T Alley, Cr S Calvert, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Jeffery, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson

IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Fleck (Executive Manager – People and Culture), J Muir (Three Waters Director), G Bailey (Acting Executive Manager - Planning and Environment), S Righarts (Chief Advisor), N McLeod (IS Manager), I Evans (Water Services Manager), R Williams (Community Development Advisor), A Rodgers (Principal Policy Planner), C Green (Infrastructure Financial Officer), B Ridgley (Team Leader – Enforcement and Animal Control), M Tohill (Communications Support) and W McEnteer (Governance Manager)

 

Note: The Chair referred to the death of Barry Becker. Councillors stood for a moment’s silence as a mark of respect.

1                 Apologies

There were no apologies.

2                 Public Forum

There was no public forum.

3                 Confirmation of Minutes

Resolution 

Moved:               Alley

Seconded:          Jeffery

That the public minutes of the Ordinary Council Meeting held on 6 July 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Crs Cooney, Gillespie, Jeffery and McPherson declared an interest in item 22.6.4. They did not discuss or vote on the item.

5                 Reports

Note: Cr Jeffery assumed the Chair as the Economic Development and Community Facilities portfolio lead.

Note:  Ella Brown and Jo Knight from Sport Central and Owen Booth from Sport Otago joined the meeting for item 22.6.2.

22.6.2         Sport Otago's Grant Accountability Report 2021/22

To provide a report on the activity of Sport Otago over the past financial year, as required by the Grants Policy.

Resolution 

Moved:               Alley

Seconded:          Paterson

That the report be received.

Carried

 

Note: Cr Gillespie resumed the Chair.

 

Note: Cr McKinlay left the meeting at 10.55 am and returned at 10.57 am.

 

Note: Cr Duncan left the meeting at 10.57 am.

 

22.6.3         Plan Change 14 Environment Court Decision

To advise Council of the decision of the Environment Court in relation to private Plan Change 14, Shannon Farm, Ripponvale.

Resolution 

Moved:               McPherson

Seconded:          Cooney

That the report be received.

Carried

 

Note: Cr Duncan returned to the meeting at 10.58 am.

 

Note: Crs Cooney, Gillespie, Jeffery and McPherson declared an interest in item 22.6.4. They did not discuss or vote on the item. Cr Gillespie remained in the Chair for the item.

 

22.6.4         Appointment of Hearings Panel Commissioners

To outline the transitional arrangements to enable Council to maintain the resource consenting function in the immediate period following the elections.

After discussion it was noted that Cr McPherson did not have deputy Chair accreditation for the Hearings Panel. It was noted that in the case of the unavailability of Cr Gillespie, there would need to be commissioner appointed.

Resolution 

Moved:               Calvert

Seconded:          Claridge

That the Council

A.        Receives the report and accepts the level of significance.

B.   Recommended that independent commissioners be appointed to the Hearings Panel. Neil Gillespie be appointed as the independent Chair of the Hearings Panel, Martin McPherson, Stephen Jeffrey and Ian Cooney be appointed as an independent Commissioners to the Hearings Panel.

C.      Agrees that the appointments for Neil Gillespie, Martin McPherson and Ian Cooney will be in place until 20 December 2022 or until such time as the appointment of a new Hearings Panel, whichever is the earlier.

D.      Agrees the appointment of Stephen Jeffrey as an independent Commissioner to provide alternative Commissioner options as necessary for the Hearings Panel and to review this appointment in three years.

Carried

 

22.6.5         Dog Control Policy and Practices Report 2021-2022

To consider the dog control policy and practices undertaken in the 2021/2022 financial year, in accordance with Section 10A of the Dog Control Act 1996.

Resolution 

Moved:               Paterson

Seconded:          Alley

That the report be received.

Carried

 

Note: Cr McKinlay assumed the Chair as the Three Waters and Waste portfolio lead.

 

22.6.6         July 2022 Weather Event - Water and Wastewater

To consider funding of the emergency response and repairs required on water and wastewater infrastructure at Omakau due to flooding of the Manuherekia River in July 2022.

Resolution 

Moved:               Cooney

Seconded:          Laws

That the Council

A.      Receives the report and accepts the level of significance.

B.      Authorises $165,000 of funding from the Emergency Event Reserve for the response to flooding of the Manuherekia River in July 2022, and repair of wastewater assets.

Carried

 

Note: Cr Duncan assumed the Chair as the Roading portfolio lead.

 

Note: Cr Cooney left the meeting at 11:22 am.

 

22.6.7         Ratification of Resolution 22.2.3 (Proposal to dispose of land to Waka Kotahi New Zealand Transport Agency).

To consider ratifying the proposal to dispose of approximately 1,740 square metres of Record of Title OT13B/86, to Waka Kotahi New Zealand Transport Agency.

Resolution 

Moved:               McKinlay

Seconded:          Paterson

That the Council

A.      Receives the report and accepts the level of significance.

B.      Agrees to ratify Resolution 22.4.4 of the Cromwell Community Board, to:

-     enable the transfer of approximately 1,740 square metres of Record of Title OT13B/860, to Waka Kotahi New Zealand Transport Agency (as agents of the Crown), and;

-     to accept a payment of $118,000 (One Hundred and Eighteen Thousand Dollars) plus GST (if any) as compensation for the land.

 

Subject to:

 

-     The income (compensation) being paid to the Cromwell Property General Account and held for the purpose of purchasing, enhancing, and/or maintaining, land within the Cromwell ward.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

Note: Cr Cooney returned to the meeting at 11:25 am.

 

Note: Cr Gillespie resumed the Chair.

Note: The meeting adjourned at 11:56 am and returned at 12.36 pm.

Note: Cr Paterson left the meeting at 11:56 am.

Note: Cr Calvert returned to the meeting at 12.38 pm.

 

22.6.8         Housing Policy: Encouraging use of different housing typologies in developments on Council land.

To approve a policy that will require Council to consider the use of different housing typologies in developments on Council owned land.

After discussion it was agreed that work should stop on the current housing model programme and instead the Chief Executive Officer should bring a report back to Council with options to consider purchasing options as outlined in the report.

 

Resolution 

Moved:               Cooney

Seconded:          Cadogan

That the Council

A.      Receives the report and accepts the level of significance.

B.      Approves the policy that council led developments should consider including provision for different housing typologies using the urban design innovation model, subject to market conditions.

C.      Directs the Chief Executive Officer to hold off any further work on the outstanding action to ‘work with sector partners in the region to build a full picture of the housing model for Central Otago and look for opportunities to collaborate to achieve better housing outcomes for the district’.

D.      Directs the Chief Executive Officer provide the Council with advice on preferential purchasing options for smaller foot-print properties as described in the Provision for Different Housing Typologies in Development on Council Owned Land policy.

Carried

 

Note: With the permission of the meeting, item 22.6.10 was taken at this time.

6                 Mayor’s Report

22.6.10       Mayor's Report

His Worship the Mayor spoke to his report before responding to questions.

Resolution 

Moved:               Cadogan

Seconded:          Gillespie

That the Council receives the report.

Carried

 

22.6.9         Three Waters Reform Better Off Funding (Tranche 1)

To consider projects to be included in the Better Off (Tranche 1) funding proposal.

After discussion it was agreed on which projects should be part of the list for tranche one funding along with a list of contingency projects. It was noted that the Roxburgh Pool project was not on this list as the details had arrived late, but that it could be part of the tranche one funding application.

Resolution 

Moved:               McPherson

Seconded:          Alley

That the Council

A.      Receives the report and accepts the level of significance.

B.      Approves the projects for the Funding Proposal for Tranche 1 funding in list 1 of appendix 2 of the report, with the addition of the Roxburgh Pool project ($108,000), the Cromwell Bike Park Toilets project ($235,000) and the Alexandra Library Renovation project ($611,500).

C.      Approves a list of contingency projects to put forward for approval:

·         New kerbside bins project,

·         Emergency Electrical Generators project,

·         War Memorials project,

·         Replacing Existing Flags District Wide project,

·         Video project,

·         Park Furniture for Maniātoto and Teviot Valley project, 

·         Shade Sails project,

·         Cromwell cemetery upgrade project and

·         Starlink Communications project

Carried

Attachments

1        Information received from Roxburgh Pool project for the tranche one funding

 

Note: Cr McKinlay left the meeting at 1.32 pm and returned at 1.33 pm.

7                 Status Reports

22.6.11       August 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates.

After discussion it was noted that an earlier draft was attached to the agenda in error.

Resolution 

Moved:               Cadogan

Seconded:          McKinlay

That the Council

A.      Receives the report.

B.      Ratifies the submission sent to the Finance and Expenditure Committee regarding the Water Services Entity Bill.

Carried

Attachments

1        Updated version of submission sent to the Finance and Expenditure Committee regarding the Water Services Entity Bill.

 

8                 Community Board Minutes

22.6.12       Minutes of the Cromwell Community Board Meeting held on 21 June 2022

Resolution 

Moved:               Duncan

Seconded:          Claridge

That the unconfirmed Minutes of the Cromwell Community Board Meeting held on 21 June 2022 be noted.

Carried

 

22.6.13       Minutes of the Vincent Community Board Meeting held on 26 July 2022

Resolution 

Moved:               Duncan

Seconded:          Claridge

That the unconfirmed Minutes of the Vincent Community Board Meeting held on 26 July 2022 be noted.

Carried

 

22.6.14       Minutes of the Cromwell Community Board Meeting held on 2 August 2022

Resolution 

Moved:               Duncan

Seconded:          Claridge

That the unconfirmed Minutes of the Cromwell Community Board Meeting held on 2 August 2022 be noted.

Carried

   

9                 Date of Next Meeting

The date of the next scheduled meeting is 28 September 2022.

10               Resolution to Exclude the Public

Resolution 

Moved:               Alley

Seconded:          Claridge

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Council Meeting

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(d) - the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.6.15 - Lease of Ranfurly Lucerne Paddocks

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.6.16 - August 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.6.17 - Confidential Minutes of the Cromwell Community Board Meeting held on 21 June 2022

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.6.18 - Confidential Minutes of the Vincent Community Board Meeting held on 26 July 2022

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.6.19 - Confidential Minutes of the Cromwell Community Board Meeting held on 2 August 2022

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 1.43 pm and the meeting closed at 1.48 pm.