MINUTES OF A mEETING OF THE Cromwell Community Board
HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell and livestreamed on microsoft teams
ON Tuesday, 2 August 2022 COMMENCING AT 2.00 pm

 

PRESENT:              Ms A Harrison (Chair), Mr T Buchanan, Cr N Gillespie (via Microsoft Teams), Cr C Laws, Cr N McKinlay, Mr B Scott

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Executive Manager - Planning and Environment), Q Penniall (Infrastructure Manager), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), D Penketh (Project Manager – Property), G Robinson (Property and Facilities Manager), L Stronach (Team Leader - Statutory Property), F Somerville (Roading Administration Assistant), D Shaw (Property and Facilities Officer - Cromwell), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

1                 Apologies

 Apology

Committee Resolution 

Moved:               Laws

Seconded:          Scott

That the apology received from Mr Murray be accepted.

Carried

 

2                 Public Forum

Rhys Jenkins and Janeen Wood - Chinese Historical Village project in Cromwell.

Mr Jenkins and Ms Wood spoke to the Chinese Historical Village project in Cromwell. They noted that they were at a point where they would consider applying for funding. They then responded to questions.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               McKinlay

Seconded:          Buchanan

That the public minutes of the Cromwell Community Board Meeting held on 21 June 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Cr Laws declared an interest in item 22.5.3. She did not discuss or vote on the item.

5                 Reports

22.5.2         McNulty Shed proposal

To consider permitting Old Cromwell Incorporated to change the use of the garage on 42 Inniscort Street, to sublet the garage, and to build a new workshop.

Committee Resolution 

Moved:               Gillespie

Seconded:          Buchanan

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approve as Lessor, the adaptive reuse of the existing McNulty Shed and a new build on the south end of the carpark to be a maintenance shed for Old Cromwell Incorporated.

C.      Authorises Old Cromwell Incorporated to sub-lease to Pinot Junction Ltd the existing McNulty Shed under terms and conditions that are satisfactory to the Chief Executive Officer.

Carried

 

Note: Cr Laws declared an interest in item 22.5.3. She did not discuss or vote on the item.

 

22.5.3         Road Naming Approval - Wooing Tree Development

To consider a request to name eleven roads in the second stage of the Wooing Tree Development.

Committee Resolution 

Moved:               Buchanan

Seconded:          Scott

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve eleven road names as shown in appendix 2 of the report:

Road one to be named Wooing Tree Avenue

Road two to be named Dotterel Lane

Road three to be named Bragato Way

Road four to be named Sandstorm Way

Road five to be named Booth Drive

Road six to be named Pouākai Drive

Road seven to be named Tussock Way

Road eight to be named Kawariki Court

Road nine to be named Plover Court

Road ten to be named Hadley Place

Road eleven to be named Finla Terrace

Carried

 

22.5.4         Proposed Road Stopping - Part Melmore Terrace

To consider stopping part of Melmore Terrace, Cromwell in accordance with the provisions of the Public Works Act 1981, to maximise the design options and overall development of the new Cromwell Memorial Hall/Events Centre.

Committee Resolution 

Moved:               Scott

Seconded:          McKinlay

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to approve the proposal to stop an unformed portion of Melmore Terrace, being approximately 1640 square metres as shown in figure 1, subject to:

-     All costs being paid from the Cromwell Memorial Hall/Events Centre Project budgets.

-     The land being amalgamated with Record of Title OT11A/234 at nil consideration.

-     An easement (in gross) in favour of (and as approved by) Aurora Energy Limited being registered on the new Record of Title.

-     The final survey plan being approved by the Chief Executive Officer.

 

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

6                 Mayor’s Report

22.5.5         Mayor's Report

The Mayor provided an update of his recent activities, in particular his attendance at the Local Government New Zealand Conference. He then responded to questions.

Committee Resolution 

Moved:               Harrison

Seconded:          Laws

Carried

 

7                 Chair's Report

22.5.6         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Spent Matariki weekend in Christchurch and attended the events in the square and the events centre.

·         Ran the Dunstan school swimming championship at the Alexandra pool.  

·         Participated in a day event in Queenstown as part of the Springboard Trust leadership programme.

·         Attended the Project Advisory Group update on the Cromwell Memorial Hall.

Committee Resolution 

Moved:               Laws

Seconded:          Buchanan

That the report be received.

Carried

 

8                 Members' Reports

22.5.7         Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Scott reported on the following:

·         Attended the Cromwell Breakfast meeting.

·         Attended a meeting of the Cromwell and Districts Promotions, which included a debrief of Light-up winter event.

·         Attended the unveiling of the landscape plan for the Lake Dunstan Charitable Trust.

·         Attended the AGM of the Central Otago Motorcycle Club.

Mr Buchanan reported on the following:

·         Attended the AGM of the Speedway Club.

·         Noted that the Bannockburn Domain had recently acquired a new container office.

·         Noted many calls on the poor repair of roads around the Bannockburn area and also regarding the trees recently cut down on the Sugarloaf.

Cr Gillespie reported on the following:

·         Attended the July Council Meeting

·         Attended the Local Government conference in Palmerston North

·         Had an interview with Alice Tilley at Oxford University doing her PhD on applied power projects.

Cr Laws reported on the following:

·         Attended the July Council Meeting

·         Visited the Lake Dunstan Water Supply treatment site in Clyde.

·         Met with Associate Local Government Minister McAnulty on his visit to the region.

·         Attended the Cromwell Historical Precinct meeting.

Cr McKinlay reported on the following:

·         Attended the recent Business Breakfast

·         Attended the Project Advisory Group update on the Cromwell Memorial Hall.

·         Visited the Lake Dunstan Water Supply treatment site in Clyde.

·         Met with Associate Local Government Minister McAnulty on his visit to the region.

Committee Resolution 

Moved:               Laws

Seconded:          Scott

That the report be received.

Carried

 

9                 Status Reports

22.5.8         August 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider current status report updates.

Committee Resolution 

Moved:               Buchanan

Seconded:          McKinlay

That the report be received.

Carried

 

10               Date of The Next Meeting

The date of the next scheduled meeting is 12 September 2022.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               McKinlay

Seconded:          Laws

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes from Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.5.9 - Cromwell Memorial Hall/Events Centre - Design Scope Approval

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.5.10 - August 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.24 pm and the meeting closed at 3.34 pm.