MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra and live streamed via microsoft teams
ON Tuesday, 26 July 2022 COMMENCING AT 2.01 pm

 

PRESENT:              Cr M McPherson (Chairperson), Dr R Browne, Cr L Claridge, Ms A Robinson, Ms S Stirling-Lindsay

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer) (via Microsoft Teams), L Macdonald (Executive Manager - Corporate Services),  L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), Q Penniall (Infrastructure Manager), N Aaron (Parks Officer – Planning and Strategy), L Stronach (Team Leader – Statutory Property), W McEnteer (Governance Manager), J Harris (Governance Support Officer).

 

1                 Apologies

Apology

Committee Resolution 

Moved:               Claridge

Seconded:          Stirling-Lindsay

That the apology received from Cr Cooney be accepted.

Carried

 

2                 Public Forum

Ken Churchill – Survey Regarding Pines at Half Mile

Mr Churchill spoke regarding the survey that had been conducted about the Pines at the Half Mile. He expressed his concern about the survey and that it had not addressed all of the issues to do with the reserve. He then responded to questions.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Robinson

Seconded:          Browne

That the public minutes of the Vincent Community Board Meeting held on 13 June 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports

22.5.2         Police Update

Senior Sergeant Clinton Wright provided an update to members on current policing issues in the district before responding to questions.

 

22.5.3         Election of a Deputy Chair

To consider the election of a deputy chair.

After discussion it was agreed that with one meeting left in the triennium there was no need to elect a new deputy chair.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Robinson

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Declines to elect a deputy chair.

Carried

 

22.5.4         Notice of Intention to Prepare a Reserve Management Plan -  Omakau Recreation Reserve

To request that the Board resolves to notify a Draft Reserve Management Plan for the Omakau Recreation Reserve.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees in accordance with the Reserves Act 1977 to prepare and notify for submission a Draft Reserve Management Plan for the Omakau Recreation Reserve

Carried

 

22.5.5         Proposal to grant a Lease over part of Section 1 Survey Office Plan 496959, being Local Purpose (Cemetery) Reserve.

To consider granting a lease over part of Section 1 Survey Office Plan 496959, to the Central Otago District Council, to allow for the construction of a temporary soakage basin.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Claridge

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to grant a lease over approximately 250 square metres of Section 1 SO 496959, being Local Purpose (Cemetery) Reserve, to the Central Otago District Council, to allow for the construction of and operation of a soakage basin, on the following terms and conditions:

 

·    Commencement:                                   01 August 2022

·    Term:                                                      Five Years

·    Rights of Renewal:                                 Nil

·    Rent:                                                       Nil

·    Expiry:                                                    31 July 2027

·    Right to Assign:                                      Yes

 

          Subject to:

 

-     Council constructing the soakage basin and bund.

-     Council erecting security fencing around the bund (and the soakage basin).

-     The new Southern Water Entity being responsible for funding and rerouting the overflow pipe (to connect to the stormwater network), and;

-     The new Southern Water Entity being responsible for reinstating to the land to satisfaction of the Parks and Reserve Manager on expiry, surrender, or cancellation of the lease.

 

C.      Authorises the Chief Executive to all that is necessary to give effect to the resolution.

Carried

 

22.5.6         Half Mile Recreation Reserve Development Plan Survey Results

To provide a high-level summary of the results of the survey undertaken on the Half Mile Recreation Reserve.

Committee Resolution 

Moved:               McPherson

Seconded:          Stirling-Lindsay

That the report be received.

Carried

Attachments

1        Themes from Half Mile survey

5                 Mayor’s Report

22.5.7         Mayor's Report

The Mayor provided an update of his recent activities, in particular his attendance at the Local Government New Zealand Conference. He then responded to questions.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

Carried

 

6                 Chair's Report

22.5.8         Chair's Report

The Chair provided an update on activities and issues since the last meeting:

·         Attended the Council meeting in July and noted the topics discussed there.

·         Noted the recent deaths of Dr Enny Manning and Mary Belt.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the report be received.

Carried

 

7                 Members' Reports

22.5.9         Members' Reports

Members provided an update on activities and issues since the last meeting:

Dr Browne reported on the following:

·         Attended the Shaky Bridge planting.

·         Attended the Winterstellar exhibition.

·         Attended the  opening of the new foyer/meeting room for Central Cinema.

·         Inspected recent tree felling work along the river track from Alexandra to the Fraser River.

·         Attended a meeting regarding the  Lower Manorburn reserve.

·         Attended the Candidates meeting in Alexandra.

·         Attended the Central Otago Heritage Trust AGM meeting in Clyde.

Ms Robinson reported on the following:

·         Attended the Winterstellar exhibition.

·         Attended a meeting of the Vallance Cottage Working Group and noted upcoming open days.

·         Attended Lake Dunstan Charitable Trust for the unveiling of the Bridge to Bridge project.

·         Attended Wai Wanaka workshop event for people working in environmental/conservation to share ideas and network.

Ms Stirling-Lindsay reported on the following:

·         Attended a meeting to discuss affordable housing options in the community for disabled people.  

·         Attended a meeting in Dunedin to discuss DHB changes and loss of mental health beds.

·         Noted that preparation for the Blossom Festival was underway. 

Councillor Claridge reported on the following:

·         Attended the Council meeting on Teams.

Committee Resolution 

Moved:               McPherson

Seconded:          Stirling-Lindsay

That the report be received.

Carried

 

8                 Status Reports

22.5.10       July 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the report be received.

Carried

Attachments

1        Letter of apology missing from the other code of conduct papers

 

9                 Date of The Next Meeting

The date of the next scheduled meeting is 6 September 2022.

10               Resolution to Exclude the Public

Committee Resolution 

Moved:               McPherson

Seconded:          Stirling-Lindsay

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.5.11 - July 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.08 pm and the meeting closed at 3.13 pm.