MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra and live
streamed on microsoft teams
ON Wednesday, 6 July
2022 COMMENCING AT 10.30 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr L Claridge (via Microsoft Teams), Cr I Cooney, Cr S Duncan, Cr S Jeffery, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services and Water Services Lead), L van der Voort (Executive Manager - Planning and Environment), Q Penniall (Infrastructure Manager), S Righarts (Chief Advisor), L Fleck (Executive Manager – People and Culture), L Stronach (Team Leader – Statutory Property), A Crosbie (Senior Strategy Advisor), I Evans (Water Services Manager), C Green (Infrastructure Financial Officer), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), G Bailey (Parks and Recreation Manager), P Keenen (Capital Projects Programme Manager), A McDowall (Finance Manager), G Heal (Communications Officer), M Tohill (Communications Support), M De Cort (Communications Coordinator), J Harris (Governance Support Officer) and W McEnteer (Governance Manager)
1 Apologies
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Moved: Cooney Seconded: Alley That the apology received from Cr Calvert be accepted. |
2 Public Forum
Glen Christiansen – Chair, Central Otago Affordable Housing Trust
Mr Christiansen spoke in support of a proposal to gift land to the Central Otago Affordable Housing Trust. He then responded to questions.
John Brimble – Chief Executive Officer, Sport Otago and Duane Donovan - Operations Manager, Sport Otago
Mr Brimble and Mr Donovan spoke regarding the Sport Otago regional funding strategy, which plans to amalgamate strategies throughout Otago. They then responded to questions.
Note: Cr Claridge left the meeting at 10.43 am.
Ken Churchill – Wilding Pines Policy
Mr Churchill spoke regarding the Wilding Pines Policy report in the agenda. In particular he was critical of a flow chart in the report which he noted had no community board involvement in any decisions. He then responded to questions.
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Moved: Alley Seconded: Cadogan That the public minutes of the Ordinary Council Meeting held on 1 June 2022 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. Cr McPherson declared an interest in 22.5.9.
Note: Cr Duncan assumed the Chair as the Roading portfolio lead.
Note: Cr Claridge returned to the meeting at 10:53 am.
Note: Cr Claridge left the meeting at 10:56 am.
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To consider the installation of a temporary Bailey bridge at Maniototo Road/Taieri River (Bridge 145) until a permanent structure can be considered as part of the 2024-34 Long Term Plan. |
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Moved: McPherson Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Approves installation of a temporary bridge structure at the location Maniototo Road/Taieri River (Bridge 145) funded from the existing bridge maintenance funding budget on condition that the adjoining landowner funds half the cost of hire (monthly rental) for a 3 year period. C. Directs the Chief Executive Officer to formalise the cost share arrangement with the adjoining landowner for the rental of the temporary bridge structure. |
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To consider whether the costs associated with internally initiated road stoppings, which are for the specific benefit of Council, should be considered on a case by case basis. |
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Moved: Jeffery Seconded: Cadogan That the Council A. Receives the report and accepts the level of significance. B. Agrees that when a road stopping is initiated internally, for the specific benefit of Council, that the matters relating to the costs be considered on a case by case basis by Council, with the overall purpose of the stopping determining whether payment for the land is required. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
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To consider stopping the remaining section of Flora Street in accordance with the provisions of the Local Government Act 1974, then vesting the land in Council as a Local Purpose (Public Amenity) Reserve, in accordance with the provisions of the Reserves Act 1977. |
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Moved: McPherson Seconded: Laws That the Council: A. Receives the report and accepts the level of significance. B. Approves the proposal to stop approximately 0.6447 hectares of unformed legal road (shown as in Section 3 SO 517704 in figure 3) being Flora Street, subject to: - The provisions of the Local Government Act 1974. - The public notification process as outlined in the same Act. - No objections being received within the public notification period. - The consent of the Minister of Lands. - The stopped road being classified as Local Purpose (Amenity) Reserve, then vested in Council in accordance with the provisions of the Reserves Act 1977. - An easement (in gross) in favour of (and as approved by) the Central Otago District Council being registered over all of Section 3 SO 517704. - Easements (in gross) in favour of (and as approved by) Aurora Energy Limited, and Chorus New Zealand Limited, being created, and registered on the resulting title. - District Plan designation (‘D97’) being updated to Local Purpose (Amenity) Reserve. - The costs being paid from the final stage of the Gair Avenue Development project. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
Note: Cr McPherson left the meeting at 11:10 am.
Note: Cr McKinlay left at 11:11 am and returned at 11:14 am.
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To consider changes to speed limits in Central Otago, including updates made through consultation. To consider transferring from the current bylaw process to the new National Land Speed Register process. |
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Moved: Paterson Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Directs a transfer from the bylaw process to the National Land Speed Register process as the legal mechanism for making speed limit changes as of 1 August 2022. C. Repeals the Speed Limit Bylaw 2007 as of 1 August 2022. D. Notes the level of engagement and thanks all submitters for their contribution. E. Approves speed limit changes to be made as consulted on in the Speed Limit Bylaw Statement of Proposal in full, with the following changes: · Conroys Road, Alexandra to have a single 80km speed limit for the entire street with a new curve advisory sign to be installed · Crawford Hills Road and Galloway Road, Galloway to remain at 100km. · Updates to speed limits on Roxburgh East Road to 60km from the highway to the Roxburgh Dam, 40km over the Roxburgh Dam and 100km on the approaches as outlined in Map 6. · Radford Road, Lowburn to reduce to 80km. · Cornish Point Road to have a speed limit of 60km for its entirety. · Hall Road, Bannockburn (in the portion outlined in Map 13) and Pipeclay Gully Road (entire road) in Bannockburn to reduce to 50km · Richards Beach Road to have a speed limit of 50km for its entirety. · A 50km speed zone to be retained for the Naseby Urban Area. · Swimming Dam Road in Naseby to have a speed limit of 30km from the campground to the dam, as outlined on Map 17. · The approaches to Naseby to retain present speed limits as outlined on Map 17. · Goff Road, Naseby to remain at the present speed limit. · Pearson Road and Sandflat Road, Cromwell to remain at 100km, with further consultation planned · Earnscleugh Road, Clyde 50km zone extended to Hawksburn Road as outlined on Map 5. · Little Valley Road speed limit reduced to 80km as outlined on Map 3. F. Recommends the following roads be subject to further consultation on their speed limits: · Gilligan’s Gully, Alexandra, subject to further data from traffic counting. · Letts Gully Road, Alexandra. · Fruitgrowers Road, Clyde. · Lauder Road, Lauder. · Bannockburn Road from Bannockburn Bridge to the Cromwell Urban Zone. · Pearson Road, Cromwell. · Sandflat Road, Cromwell. · Cambrians Road, Cambrians, with specific request for an indication of preferred speed between 50km, 40km, and 30km. · St Bathans Urban Area, with specific request for an indication of preferred speed between 50 km, 40km, and 30km. · Clark Road, Pisa Moorings, for consideration at 80km along its entirety. |
Note: Cr Claridge returned to the meeting at 11:29 am.
Note: Cr McKinlay assumed the Chair as the Three Waters and Waste portfolio lead.
Note: Cr Cooney left the meeting at 11:50 am.
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To agree a protocol for responding to requests for Central Otago District Council to take over ownership, management and operation of private water supplies prior to 30 June 2024. |
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Moved: Jeffery Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Agrees to draft a letter to the Chief Executive of Taumata Arowai requesting the use of the tools at their disposal in the Act, to deter suppliers from ceasing supply. C. Notes the requirements on Council under the Local Government Act 2002 as amended by the Water Services Act 2021 to assess private water supplies and work collaboratively with a supplier, the consumers, and Taumata Arowai to find a solution. D. Notes that transition of Council’s three waters asset ownership, management, and operations will create increased workload on an existing workforce that has no available capacity. E. Notes that any work to assess private supplies, and work with Taumata Arowai will require engagement of external resources to undertake this work. F. Agrees that costs for external suppliers to either undertake the water assessments and liaison with Taumata Arowai and community, or to backfill existing staff undertaking this work, are to be recovered from the private supplier, as provided in the Water Services Act 2021. G. Agrees that private suppliers are encouraged to self-manage and engage commercial water supply and treatment companies to support them until new water entities are established, or they are required to be registered in 2025. H. Approves the engagement of registered water carriers to provide drinking water on a cost recovery basis, in the event that Taumata Arowai direct Council as the supplier. |
Note: With the permission of the meeting, item 22.5.30 was moved forward.
Note: Cr Cooney returned to the meeting at 11:53 am.
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To consider preparing a submission on the Water Services Entities Bill and the implications of this on Council management of water services (water, wastewater and stormwater) during the reform transition period. |
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Moved: Gillespie Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Agrees that a submission to the Water Services Entities Bill be drafted and circulated to Councillors for feedback and finalising prior to 22 July. C. Agrees that the submission will be ratified at the Council meeting on 24 August 2022. |
Note: His Worship the Mayor left the meeting at 12:07 pm and returned at 12:08 pm.
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To provide elected members with an update regarding the Water Stimulus Work Programme. |
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Moved: McKinlay Seconded: Jeffery That the report be received. |
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To consider oversight of the Water Services (water, wastewater and stormwater) Capital Works Programme for 2022/23 and 2023/24. After discussion it was agreed that the name for the new water entity was not finalised and that resolution E should reflect this. |
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Moved: Cooney Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Agrees that the capital funding plan for water services provided in the 2021 Long-term Plan and 2022/23 Annual Plan is to be fully spent on water services capital work prior to 30 June 2024. C. Agrees that projects which are programmed in 2024/25 and 2025/26 may be accelerated to fully spend the budgets approved in the 2021 Long-term Plan and 2022/23 Annual Plan. D. Authorises the Major Project Governance Group to provide oversight of the 2023/24 and 2024/25 Water Services capital work programme. E. Directs the Chief Executive Officer to provide the new water entity with details of any projects that were programmed in the 2021 Long-term Plan that are deferred or not completed by 30 June 2024 for re-programming into the Entity D Asset Management Plan and Funding Plan. |
Note: His Worship the Mayor resumed the Chair.
Note: With the permission of the meeting, items 22.5.15 and 22.5.16 were moved forward.
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To provide an update from the Remuneration Authority regarding the 2022/23 Local Government Members Determination and to consider changes to the Elected Members’ Allowances and Reimbursement Policy. |
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Moved: Duncan Seconded: Jeffery That the Council A. Receives the report and accepts the level of significance. B. Notes the Local Government Members (2022/23) Determination 2022 which took effect from 1 July 2022. C. Approves the changes to the Elected Members’ Allowances and Reimbursement Policy as attached as Appendix 2 of the report. |
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His Worship the Mayor spoke to his report before responding to questions. |
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Moved: Cadogan Seconded: Gillespie That the Council receives the report. |
Note: The meeting adjourned at 12.36 pm and resumed at 1.15 pm.
Note: With the permission of the meeting, item 22.5.31 was moved forward.
Note: Cr McPherson returned at 1.27 pm.
Note: Cr Alley left the meeting at 1.59 pm.
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To consider projects to be included in the Funding Proposal for the Three Waters Reform Better Off Funding (Tranche 1). After discussion it was agreed that the actual projects that use the tranche one funding could not be decided at this meeting. Instead they should be discussed in a workshop and then returned to Council for a formal decision. |
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Moved: Cadogan Seconded: McPherson That the Council A. Receives the report and accepts the level of significance. B. Notes that the Better Off Funding will be split into two tranches, with Tranche 1, $3.21M, being available from 1 October 2022, and Tranche 2, $9.63M, expected to be available from 1 July 2024. C. Notes that to receive this funding, Council needs to supply a list of projects/initiatives to the Department of Internal Affairs for approval. D. Authorises the Chief Executive to sign the Funding Agreement in Appendix 1 of the report. E. Agrees that projects to the value of $3.21M will be put forward in the Funding Proposal. F. Agrees that further details on projects to be included will come to a future meeting for prioritisation. |
Note: Cr Jeffery assumed the Chair as the Economic Development and Community Facilities portfolio lead.
Note: Cr McPherson declared an interest in item 22.5.9. He left the table and did not take part in the discussion or vote.
Note: Cr Alley returned to the meeting at 2.22 pm.
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To consider ratifying the Vincent Community Board's resolution concerning the Library Renovation Project. After discussion it was agreed that while no commitment could be given to include the project in the Better Off funding package, provision for a way forward should be given for either outcome. |
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Moved: Cadogan Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Approves the Alexandra Library Renovation Project concept plan. C. Approves the Chief Executive Officer to progress the concept plan through the detailed design, construction partner, and construction quotes project phases while awaiting the outcome of the Three Waters Better Off Support Package application. D. Agrees that if this project is not approved by Council as being included the Three Waters Better Off Support Package, the Chief Executive Officer is to progress with a cosmetic upgrade budgeted for. |
Note: Cr McKinlay left at 2.36 pm and returned at 2.38 pm.
Note: Cr Duncan left at 2.43 pm and returned at 2.44 pm.
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To consider adjustments to the Community Leasing and Licensing Policy. After discussion it was agreed that income that was derived from a groups’ own members that was not a subscription should not be counted as income. |
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Moved: Alley Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Adopts the revised Community Leasing and Licensing Policy, subject to the addition of clarification that member derived income other than subscriptions will not be assessed as income. |
Note: His Worship the Mayor resumed the Chair.
Note: Cr Cooney left the meeting at 2.58 pm and returned at 3.00 pm.
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To provide a summary of museum investment workshops held to date and to consider progressing the work to investigate a district funding model for museum investment. |
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Moved: McKinlay Seconded: Duncan That the Council A. Receives the report and accepts the level of significance. B. Notes discussions held to date on the Museum Investment Strategy. C. Agrees to progress the work on investigating a model for the districtisation of museum funding. D. Approves financial modelling be carried out on the operational and capital funding impacts of a district funding model. |
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To consider the results of the survey on affordable housing decide whether or not to endorse the request to gift land to the Central Otago Affordable Housing Trust to develop a secure homes model in the region. After discussion the report was received and the consultation was noted. A motion was put forward to propose the progression of consultation on the gift of land to the Central Otago Affordable Housing Trust in the next Long-term Plan process. That motion was lost on a show of hands. |
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Moved: Cadogan Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. B. Notes the results of the consultation. |
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Moved: Cadogan Seconded: Gillespie C. Agrees to consult on a proposal to gift land to the affordable housing trust to set up a secure homes model in Central Otago through the next Long-term Plan. LOST on a show of hands 2/9 |
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To consider adopting a policy for controlling wilding conifers on Council owned or managed land. After discussion a motion as put forward for the Chief Executive Officer to develop the Wilding Conifer Control Policy for consultation on land owned or controlled by council. The motion was lost on a show of hands. The original recommendation from staff to adopt the policy was considered and carried. |
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Moved: Cadogan Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. |
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Moved: Cadogan Seconded: Gillespie B. Requests that the Chief Executive Officer develop the wilding conifer control policy relating to council owned and controlled land for consultation. LOST on a show of hands 3/8 |
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Moved: McKinlay Seconded: Paterson B. Adopts the Wilding Conifer Control Policy. Carried on a show of hands 8/3 |
Note: The meeting adjourned at 4.21 pm and returned at 4.29 pm.
Note: Cr Cooney left the meeting at 4.21 pm.
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To consider the financial performance for the period ending 31 May 2022. |
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Moved: Cadogan Seconded: McPherson That the report be received. |
Note: His Worship the Mayor thanked the Executive Manager – Corporate Services for her work over the past few years and wished her well for her new role.
Note: Cr Jeffery returned to the meeting at 4.34 pm.
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To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme, business plan and status report updates. After discussion it was agreed that Local Government New Zealand should be invited to a future meeting to discuss the programme that they offer. |
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Moved: Cadogan Seconded: Alley That the Council receives the report. |
The date of the next scheduled meeting is 24 August 2022.
11 Resolution to Exclude the Public
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Moved: Cadogan Seconded: Duncan That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 4.45 pm and the meeting closed at 5.15 pm.