MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed on microsoft teams
ON Thursday, 23 June 2022 commencing AT 2.01 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Umbers, Mr S Duncan

IN ATTENDANCE: L van der Voort (Acting Chief Executive Officer), S Righarts (Group Manager – Business Support), Q Penniall (Infrastructure Manager), A Mason (Media and Marketing Manager), D McKewen ( Accountant), R Williams (Community Development Adviser), W McEnteer (Governance Manager) and  J Harris (Governance Support Officer)

Donna,

 

 

1        APOLOGIES

Apology

Committee Resolution 

Moved:               Harris

Seconded:          Duncan

That the apology received from Cr Helm be accepted.

Carried

 

2                 Condolences

The Chair referred to the death of Merv Murray. Members stood for a moment’s silence as a mark of respect.

3                 Public Forum

There was no public forum.

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the public minutes of the Maniototo Community Board Meeting held on 12 May 2022 be confirmed as a true and correct record.

 

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

22.4.2         Māniatoto Financial Report for the Period Ending 31 March 2022

To consider the financial performance overview as at 31 March 2022.

Committee Resolution 

Moved:               Harris

Seconded:          Umbers

That the report be received.

Carried

 

7                 Mayor’s Report

 

22.4.3         Mayor's Report

His Worship the Mayor updated members on his current activities and issues of interest in the ward.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the Maniototo Community Board receives the report.

Carried

 

8                 Chair's Report

 

22.4.4         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Attended a community meeting in Oturehua.

·         Attended a meeting with a walking group in Ranfurly regarding possible walking tracks in the area.

·         Noted discussions regarding the sundial on the Rail Trail.

·         Noted a number of people that had mentioned the recent spelling changes.

·         Enquired about the opening of the flying fox at Naseby.

·         Noted the recent bridge report at the June Council meeting and discussed several bridges in the Māniatoto and their state of repair.

 

 

 

Committee Resolution 

Moved:               Hazlett

Seconded:          Duncan

That the report be received.

 

Carried

 

9                 Members' Reports

22.4.5         Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Ms Umbers reported on the following:

 

·         Received Community feedback regarding the spelling of Māniatoto.

·         Enquired about rubbish bin replacements for several people in Ranfurly. Staff advised that affected people could put in a service request for a new one.

 

Mr Harris reported on the following:

 

·         Observed that there was a quietness now as the election period was about to get underway.

 

Cr Duncan reported on the following:

 

·         Chaired the Speed Limit Bylaw hearing.

·         Attended the June Council meeting and noted that bridges were discussed.

·         Noted an informal meeting with Kelvin Davis on infrastructure developments in the region and employment.

·         Attended a Ranfurly Business Breakfast meeting.

·         Attended a Fire Brigade meeting.

 

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the report be received.

Carried

 

10               Status Reports

22.4.6         June 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Duncan

Seconded:          Umbers

That the report be received.

Carried

 

11               Date of the Next Meeting

The date of the next scheduled meeting is 4 August 2022.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.4.7 - Lease of the Ranfurly Lucerne Paddocks - Preferred Proposal

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.4.8 - June 2022 Confidential Governance Report

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.17 pm and the meeting closed at 4.02 pm.