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AGENDA
Maniototo Community Board Meeting Thursday, 23 June 2022
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Date: |
Thursday, 23 June 2022 |
Time: |
2.00 pm |
Location: |
Ranfurly Service Centre, 15 Pery Street, Ranfurly
(Due to COVID-19 restrictions and limitations of the physical space, public access will be available through a live stream of the meeting.
The link to the live stream will be available on the Central Otago District Council's website.)
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Sanchia Jacobs Chief Executive Officer |
23 June 2022 |
Notice is hereby given that a meeting of the Maniototo Community Board will be held in Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed via Microsoft Teams on Thursday, 23 June 2022 at 2.00 pm. The link to the live stream will be available on the Central Otago District Council’s website.
Order Of Business
Maniototo Community Board meeting Meeting - 12 May 2022
22.4.1 Declarations of Interest Register
22.4.2 Māniatoto Financial Report for the Period Ending 31 March 2022
22.4.6 June 2022 Governance Report
12 Resolution to Exclude the Public
22.4.7 Lease of the Ranfurly Lucerne Paddocks - Preferred Proposal
22.4.8 June 2022 Confidential Governance Report
Members Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers
In Attendance T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), W McEnteer (Governance Manager), J Harris (Governance Support Officer)
Maniototo Community Board meeting - 12 May 2022
Maniototo Community Board Agenda |
23 June 2022 |
MINUTES
OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly
Service Centre, 15 Pery Street, Ranfurly and live streamed via microsoft teams
ON Thursday, 12 May
2022 commencing AT 2.01 pm
PRESENT: Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers
IN ATTENDANCE: S Jacobs (Chief Executive Officer), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), A McDowall (Finance Manager) (via Microsoft Teams, K McCulloch (Corporate Accountant) (via Microsoft Teams), A Mason (Media and Marketing Manager), M Potter (TCO Marketing and Event Support), J Remnant (Property and Facilities Officer – Māniatoto), W McEnteer (Governance Manager), J Harris (Governance Support Officer)
1 Apologies
There were no apologies.
2 Condolences
The Chair referred to the death of Murray Simpson. Members stood for a moment’s silence as a mark of respect.
3 Public Forum
Karen Munro – Rural Art Deco Maniototo Incorporated
Ms Munro spoke to the grant application for Rural Art Deco Maniototo Incorporated before responding to questions.
James Patterson – Halls Ford Bridge
Mr Patterson spoke to the current situation with the Halls Ford bridge in the Māniatoto. He enquired when a decision would be made on the future of the bridge. He then responded to questions from the Board.
4 Confirmation of Minutes
Committee Resolution Moved: Umbers Seconded: Duncan That the public minutes of the Maniototo Community Board Meeting held on 31 March 2022 be confirmed as a true and correct record. Carried |
5 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
6 Reports
22.3.2 2022-23 Annual Plan Budget and Fees and Charges Schedule |
To approve the budgets for inclusion in Council’s Annual Plan 2022-23 and the 2022-23 fees and charges schedule. |
Committee Resolution Moved: Helm Seconded: Umbers That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Agrees the final Māniatoto ward 2022-23 Annual Plan budget and recommend to Council for inclusion in the 2022-23 Annual Plan. C. Agrees to accept the Māniatoto ward 2022-23 fees and charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan. Carried |
22.3.3 March 2022 Promotions Grants Applications |
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To consider the March 2022 community and promotions grant applications to the Maniototo Community Board. |
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Committee Resolution Moved: Duncan Seconded: Harris That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Allocates the grants as follows:
Carried |
7 Mayor’s Report
22.3.4 Mayor's Report His Worship the Mayor was not present at this meeting. |
8 Chair's Report
22.3.5 Chair's Report |
The Chair gave an update on activities and issues since the last meeting: · Noted a meeting with Stuart Patterson regarding the demolition of the old hospital. · Noted that the trees have been removed as planned from Patearoa. · Received an email from Raylene Hanson regarding the repair of the tables and chairs in the hall. It was noted that staff would follow up this enquiry. · Attended a Zoom seminar regarding current gun laws. · Noted that the swimming pool had been shut towards to the end of the season due to a lack of staff. |
Committee Resolution Moved: Hazlett Seconded: Umbers That the report be received. Carried |
9 Members' Reports
22.3.6 Members' Reports |
Members gave an update on activities and issues since the last meeting: Ms Umbers reported on the following: · Attended the ANZAC Day dawn service and noted the turnout at the event. · Noted that she was part of a group that placed poppies on the headstones of veterans at Ranfurly cemetery. · Enquired about the library and the details of their move to a new building. It was clarified that the building that the new library would be housed in would belong to Maniototo Area School and that the move was scheduled for January 2023. · Noted that the grass at the domain had been damaged by a car driving over it. She also noted that there were irrigation pods left in the long grass by the swimming dam. Staff would make enquiries about who owned them. Mr Harris reported on the following: · Noted that the trees on the way in to Naseby had been trimmed. Mr Helm reported on the following: · Reported that fire trucks had been hitting branches on the trees in the middle of John Street, Ranfurly. It was noted that a service request would be processed for the trees to be pruned. · Attended the ANZAC Day service.
Councillor Duncan reported on the following: · Attended the April Council meeting · Noted current issues in roading in the Māniatoto. Noted the idea of private / public partnerships for bridge construction. · Attended a Civil Defence Incident Management Level 4 session. · Attended a catch up with the local police in Ranfurly. · Noted a number of people coming through Wedderburn for duck shooting season. |
Committee Resolution Moved: Helm Seconded: Umbers That the report be received. Carried |
10 Status Reports
22.3.7 March 2022 Governance Report |
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
Committee Resolution Moved: Umbers Seconded: Duncan That the report be received. Carried |
11 Date of the Next Meeting
The date of the next scheduled meeting is 23 June 2022.
12 Resolution to Exclude the Public
Committee Resolution Moved: Duncan Seconded: Umbers That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Carried |
The public were excluded at 3.12 pm and the meeting closed at 3.17 pm.
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22.4.1 Declarations of Interest Register
Doc ID: 584488
1. Purpose
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Appendix 1 - Declarations of Interest ⇩
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22.4.2 Māniatoto Financial Report for the Period Ending 31 March 2022
Doc ID: 581371
1. Purpose
To consider the financial performance overview as at 31 March 2022.
That the report be received. |
2. Discussion
The operating statement for the three months ending 31 March 2022 shows a favourable variance of $50k against the revised budget.
2021/22 |
9 MONTHS ENDING 31 MARCH 2022 |
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2021/22 |
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Full Year |
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YTD |
YTD |
YTD |
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Full Year |
Annual Plan |
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Actual |
Revised Budget |
Variance |
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Revised Budget |
$000 |
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$000 |
$000 |
$000 |
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$000 |
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Income: |
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189 |
User Fees and Other Income |
144 |
155 |
(11) |
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191 |
28 |
Internal Interest Revenue |
12 |
18 |
(6) |
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29 |
938 |
Rates |
650 |
668 |
(18) |
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938 |
- |
Reserves Contributions |
13 |
12 |
1 |
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12 |
- |
External Interest & Dividends |
1 |
1 |
- |
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1 |
2 |
Other capital contributions |
- |
1 |
(1) |
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2 |
1,157 |
Total Income |
820 |
855 |
(35) |
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1,173 |
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Expenditure |
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39 |
Rates Expense |
41 |
42 |
1 |
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43 |
57 |
Other Costs |
31 |
39 |
8 |
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60 |
75 |
Staff |
91 |
72 |
(19) |
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85 |
258 |
Contracts |
124 |
143 |
19 |
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264 |
24 |
Grants |
16 |
20 |
4 |
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25 |
51 |
Fuel and Energy |
41 |
38 |
(3) |
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51 |
24 |
Building Repairs and Mtce |
28 |
26 |
(2) |
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30 |
198 |
Cost Allocations |
149 |
150 |
1 |
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198 |
15 |
Internal Interest Expense |
5 |
9 |
4 |
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17 |
94 |
Professional fees |
- |
37 |
37 |
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94 |
249 |
Depreciation |
123 |
158 |
35 |
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253 |
18 |
Members Remuneration |
13 |
13 |
- |
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18 |
1,102 |
Total Expenses |
662 |
747 |
85 |
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1,138 |
55 |
Operating Surplus / (Deficit) |
158 |
108 |
50 |
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35 |
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This table has rounding (+/- 1) |
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Income for period ending 31 March 2022
Operating income reflects an unfavourable variance to the revised budget of ($35k).
· User fees and other income has an unfavourable variance of ($11k). This is due to the timing of invoicing for rentals and hires. These will catch-up with the budget in April 2022.
· Internal interest revenue is trending lower than budget due to minimal market interest rates.
· Rates variance is being driven by timing of the end-of-year processes, which include the use of reserves adjustment.
Expenditure for period ending 31 March 2022
Expenditure has a favourable variance of $85k compared to the revised budget. The revised budget variances are detailed below.
· Other costs at $8k, contracts at $19k and professional fees at $37k are all favourable year-to-date. These expenses are more needs-based and will vary against budget from time-to-time. The professional fees variance is due to the timing of engineering fees. These are for detailed seismic assessments (to determine preliminary design work for earthquake strengthening and cost estimate for the physical work.
· Depreciation has a favourable variance of $35k. Parks and reserves depreciation is lower than expected by $44k. This is offset by the Ranfurly pool’s depreciation of ($7k). The districts’ pools were revalued as at 30 June 2020 in the parks and reserves valuation. After the pool values increased significantly, Council elected to phase the increased depreciation over the next three years to reduce the impact of rates.
Capital Expenditure
Capital expenditure (CAPEX) for the period ending 31 March 2022 reflects that CAPEX spending is $60k behind the revised budget. The actual capital spent ended at 21% of the total revised budget.
2021/22 |
9 MONTHS ENDING 31 MARCH 2022 |
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2021/22 |
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Full Year |
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YTD |
YTD |
YTD |
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Full Year |
Annual Plan |
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Actual |
Revised Budget |
Variance |
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Revised Budget |
$000 |
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$000 |
$000 |
$000 |
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$000 |
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Parks & Reserves: |
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143 |
Other Reserves |
1 |
61 |
60 |
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151 |
- |
Taieri Lake Reserve |
- |
- |
- |
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3 |
12 |
Ranfurly Pool |
10 |
10 |
- |
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25 |
7 |
Naseby Dam Reserve |
6 |
7 |
1 |
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7 |
19 |
Oturehua Domain |
2 |
3 |
1 |
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6 |
9 |
Cemeteries |
1 |
8 |
7 |
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19 |
190 |
Total Parks & Reserves: |
20 |
89 |
69 |
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211 |
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Property: |
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10 |
Property General |
5 |
2 |
(3) |
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10 |
12 |
Community Halls |
7 |
8 |
1 |
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12 |
40 |
Maniototo Stadium |
22 |
17 |
(5) |
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50 |
4 |
Naseby Hall |
5 |
6 |
1 |
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6 |
6 |
Ranfurly Hall |
2 |
3 |
1 |
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7 |
7 |
Centennial Milk Bar |
7 |
3 |
(4) |
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7 |
18 |
Ranfurly Arts Centre |
- |
- |
- |
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21 |
97 |
Total Property: |
48 |
39 |
(9) |
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113 |
287 |
Total Capital Expenditure |
68 |
128 |
60 |
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324 |
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This table has rounding (+/- 1) |
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The significant variances are:
Parks and Reserves have an overall favourable variance of $69k
· Other reserves have a favourable variance of $60k. The installation of irrigation at Maniototo Park has been completed in April 2022. The Naseby flying fox equipment has arrived in New Zealand, with installation due to commence in June 2022. The procurement plan for the John Street playground project has been submitted for approval at the time of writing this report, this project will be carried forward into the 2022-23 financial year.
Property has an overall unfavourable variance of ($9k)
· The Maniototo Stadium entrance and Naseby Hall ceiling fan and pathway projects have been completed.
· The Arts Centre window replacements project is waiting for all quotes to be received and with manufacturing dates means project is likely to carry forward into 2022/23.
Reserve Funds table for Māniatoto Ward
· As of 30 June 2021, the Māniatoto ward had an audited closing balance in the Reserve Funds of $813k. This is the ward-specific reserves and does not factor in the district-wide reserves which are in deficit at ($16.7M). Refer to Appendix 1.
· Taking the 2020-21 audited Annual Report closing balance and adding 2021-22 income and expenditure, carry forwards and resolutions, the Māniatoto ward is projected to end the 2021-22 financial year with a closing balance of $898k.
Appendix 1 - Māniatoto Ward Reserves 2021-2022 ⇩
Report author: |
Reviewed and authorised by: |
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Donna McKewen |
Leanne Macdonald |
Accountant |
Executive Manager - Corporate Services |
16/06/2022 |
16/06/2022
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Doc ID: 584159
1. Purpose
To consider an update from His Worship the Mayor.
That the Maniototo Community Board receives the report.
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Nil
Report author: |
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Tim Cadogan |
Mayor |
17/06/2022
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Doc ID: 584161
1. Purpose
The Chair will give an update on activities and issues since the last meeting.
That the report be received.
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Nil
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Doc ID: 584162
1. Purpose
Members will give an update on activities and issues since the last meeting.
That the report be received.
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Nil
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22.4.6 June 2022 Governance Report
Doc ID: 583706
1. Purpose
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.
That the report be received.
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2. Discussion
Status Reports
The status reports have been updated with any actions since the previous meeting (appendix 1).
Appendix 1 - MCB Status Report ⇩
Report author: |
Reviewed and authorised by: |
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Julie Harris |
Sanchia Jacobs |
Governance Support Officer |
Chief Executive Officer |
10/06/2022 |
13/06/2022
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23 June 2022 |
The date of the next scheduled meeting is 4 August 2022.
23 June 2022 |
12 Resolution to Exclude the Public