MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra and live streamed via microsoft teams ON Tuesday, 3 May 2022 COMMENCING AT 2.02 pm

 

PRESENT:              Cr M McPherson (Chairperson), Dr R Browne, Cr L Claridge, Ms A Robinson, Ms S Stirling-Lindsay

IN ATTENDANCE: T Cadogan (Mayor) (via Microsoft Teams), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), A Mason (Media Marketing Manager), R Williams (Community Development Advisor), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

1                 Apologies

Apology

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          Browne

That the apologies received from Cr Cooney and Mr Garbutt be accepted.

Carried

 

2                 Public Forum

Danya Paterson – Central Otago A&P Show

Ms Paterson spoke to the Central Otago A&P Show application for a promotions grant before responding to questions.

Neil and Katrina Gallately – Badlands

Mr Gallately spoke to the Badlands application for a promotions grant before responding to questions.

John Cockroft – Historic Clyde

Mr Cockroft spoke to the Historic Clyde application for a promotions grant before responding to questions.

Malcolm McPherson – Alexandra and Districts Museum Incorporated

Dr McPherson gave an update on recent ADMI issues and activities before responding to questions.

Ken Churchill – Wilding Pines at Half Mile

Mr Churchill spoke in opposition to the proposal to remove pines trees from the Half Mile reserve in Alexandra before responding to questions.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Browne

Seconded:          Stirling-Lindsay

That the public minutes of the Vincent Community Board Meeting held on 22 March 2022 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports

22.3.2         2022-23 Annual Plan Budget and Fees and Charges Schedule

To approve the final budgets for the Vincent ward for inclusion in Council’s Annual Plan 2022-23 process and the 2022-23 fees and charges schedule.

Committee Resolution 

Moved:               McPherson

Seconded:          Stirling-Lindsay

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the final Vincent ward 2022-23 Annual Plan budget and recommend to Council for inclusion in the 2022-23 Annual Plan.

C.      Agrees to accept the Vincent ward 2022-23 fees and charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan.

Carried

 

22.3.3         March 2022 Community and Promotions Grants Applications

To consider the March 2022 community and promotions grant applications to the Vincent Community Board.

Committee Resolution 

Moved:               Stirling-Lindsay

Seconded:          McPherson

That the Vincent Community Board

A.      Receives the report and accepts the level of significance.

B.      Allocates the grants as follows:

 

Applicant

Grant Amount

1

Galloway and Springvale Hall Inc for replacement of entrance doors, insulation upgrade and new bore pump

$5,000

2

Central Otago A&P Association for children’s entertainment – February 2023 event

$3,000 from the 2022/23 financial year

3

Badlands for signage costs

$3,130 from the 2021/22 financial year

4

Historic Clyde Inc for Karearea sculpture

$20,000 from 2021/22 financial year

 

The Badlands grant is subject to any necessary resource consents. Should the project not progress to achieve the QEII covenants by December 2027 the grant is to be repaid.

Carried

 

6                 Mayor’s Report

22.3.4         MAYOR'S REPORT

His Worship the Mayor gave an update on his recent activities and issues of interest in the Vincent ward. In addition he noted the achievements of Ethan Drake, who was placed top of St Johns cadets.

Committee Resolution 

Moved:               McPherson

Seconded:          Stirling-Lindsay

That the Vincent Community Board receives the report.

Carried

 

7                 Chair's Report

22.3.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Noted the recent ANZAC commemorations.

·         Attended a meeting of the Hearings Panel. Noted that there was no Hearings Panel meeting scheduled for May.

·         Attended the Council meeting and gave members an update on items discussed there.

 

 

 

Committee Resolution 

Moved:               McPherson

Seconded:          Claridge

That the report be received.

Carried

 

8                 Members' Reports

22.3.6         Members' Reports

Members gave an update on activities and issues since the last meeting:

Dr Browne reported on the following:

·         Attended an ADMI meeting.

·         Attended the Central Otago REAP AGM and noted their strong financial position.

·         Attended the Alexandra business breakfast meeting.

·         Took part in the Wakatipu Music Festival.

·         Noted the recent Aurora Energy power outages.

Ms Robinson reported on the following:

·         Attended the AGM for Keep Alexandra / Clyde Beautiful. Noted that the group had a new Chair.

Ms Stirling-Lindsay reported on the following:

·         Attended the Blossom Festival AGM and noted the new subcommittee structure that has been set up.

·         Noted the Youthline fundraising initiative - Walk and Talk. The Central Otago Youth Council have joined the initiative had encouraged others to join also.

Councillor Claridge reported on the following:

·         Noted the funeral service that was going to take place for the unknown gold miner that was found during the construction of the Clyde Dam.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the report be received.

Carried

 

9                 Status Reports

22.3.7         May 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the status report updates.

Committee Resolution 

Moved:               McPherson

Seconded:          Browne

That the report be received.

Carried

 

10               Date of The Next Meeting

The date of the next scheduled meeting is 13 June 2022.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               McPherson

Seconded:          Claridge

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.3.8 - May 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.32 pm and the meeting closed at 3.35 pm.