Minutes of Teviot Valley Community Board meeting

MINUTES OF A mEETING OF THE Teviot Valley Community Board
HELD IN THE Roxburgh Service Centre, 120 Scotland Street, Roxburgh and live streamed via microsoft teams ON Thursday, 5 May 2022

COMMENCING AT 2.04 pm

PRESENT: Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Ms C Aitchison, Mr N Dalley (via Microsoft Teams), Cr S Jeffery

IN ATTENDANCE: L Macdonald (Executive Manager - Corporate Services), S Righarts (Chief Advisor), K McCulloch (Corporate Accountant), G Bailey (Parks and Recreation Manager) (via Microsoft Teams), M Gordon (Parks Officer – Projects), W McEnteer (Governance Manager), J Harris (Governance Support Officer) (via Microsoft Teams)

1 Apologies

There were no apologies.

2 Public Forum

There was no public forum.

3 Confirmation of Minutes

Committee Resolution

Moved: Jeffery

Seconded: Feinerman

That the public minutes of the Teviot Valley Community Board Meeting held on 24 March 2022 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

22.3.2 2022-23 Annual Plan Budget and Fees and Charges Schedule

To approve the final budgets for the Teviot Valley ward for inclusion in Council’s Annual Plan 2022-23 process and the 2022-23 fees and charges schedule.

Committee Resolution

Moved: Jeffery

Seconded: Gunn

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to accept the Teviot Valley ward final 2022-23 Annual Plan budgets and recommend to Council for inclusion in the 2022-23 Annual Plan.

C. Agrees to accept the Teviot Valley ward 2022-23 Fees and Charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan.

Carried

6 Mayor’s Report

22.3.3 Mayor's Report

His Worship the Mayor was not present at this meeting.

7 Chair's Report

22.3.4 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended the AGM for the Roxburgh Pool. Discussed an issue raised at that meeting with trees that need to be felled on the pool site. Staff are working with contractors for quotes and options for their removal.

· Attended several meetings of the Roxburgh Medical Services Trust.

· Laid wreaths on ANZAC Day.

· Attended a NZ Battery Technical Reference Group meeting. Noted questions on the social aspect of the feasibility work and noted the need for a group to investigate these issues.

· Received a letter from Teviot Districts Museum. Noted that the groups had missed this grants round, but were able to apply in the next round.

· Noted a site visit to Smith Street, Roxburgh. There was no curb or channel there and it was prone to potholes. He noted that residents would like a channel and grass verge for the road.

Committee Resolution

Moved: Feinerman

Seconded: Aitchison

That the report be received.

Carried

8 Members' Reports

22.3.5 Members' Reports

Members gave an update on activities and issues since the last meeting:

Councillor Jeffery reported on the following:

· Attended a council pre agenda meeting.

· Attended meetings of the RSE Regional Chairs.

· Attended a meeting of the Hearings Panel.

· Attended the April Council meeting. Updated members on issue discussed at the meeting.

Ms Aitchison reported on the following:

· Noted the meeting for the Entertainment Centre had been cancelled.

· Noted that the Teviot Valley Museum board was currently working on a sales and purchase agreement for the Masonic Lodge building.

· Received communication from Cliff Parker regarding the board of the Medical Services Trust. It was also noted there have been two doctors appointed at the medical centre.

Ms Feinerman reported on the following:

· Attended a Local Government New Zealand chairing course.

· Attended an MPI Fruitgrowers meeting.

· Attended a meeting of the Roxburgh Pool committee and attended the AGM.

· Attended a site meeting at the pool regarding demolition work.

· Attended a meeting of Teviot Prospects.

· Attended a meeting with Breen to discuss the pool build and demolition.

· Noted a fundraising campaign to raise money for the pool covers and mentioned that the pool committee was still waiting to hear about three other outcomes for funding of the pool.

· Attended a Walking Tracks Committee meeting. Discussed the signs at Grovers Hill and whether they could be put up now.

· Noted the street flags that are in Roxburgh and that the work to replace them needed to be progressed.

Mr Dalley reported on the following:

· Attended several meetings of the Teviot Valley Rest Home

· Noted work with Aurora regarding the power connection at the pool.

Committee Resolution

Moved: Feinerman

Seconded: Aitchison

That the report be received.

Carried

9 Status Reports

22.3.6 April 2022 Governance Report