MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed via microsoft teams
ON Thursday, 12 May 2022 commencing AT 2.01 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: S Jacobs (Chief Executive Officer), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), A McDowall (Finance Manager) (via Microsoft Teams, K McCulloch (Corporate Accountant) (via Microsoft Teams), A Mason (Media and Marketing Manager), M Potter (TCO Marketing and Event Support), J Remnant (Property and Facilities Officer – Māniatoto), W McEnteer (Governance Manager), J Harris (Governance Support Officer)

 

1                 Apologies

There were no apologies.

2                 Condolences

The Chair referred to the death of Murray Simpson. Members stood for a moment’s silence as a mark of respect.

3                 Public Forum

Karen Munro – Rural Art Deco Maniototo Incorporated

Ms Munro spoke to the grant application for Rural Art Deco Maniototo Incorporated before responding to questions.

James Patterson – Halls Ford Bridge

Mr Patterson spoke to the current situation with the Halls Ford bridge in the Māniatoto. He enquired when a decision would be made on the future of the bridge. He then responded to questions from the Board.

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the public minutes of the Maniototo Community Board Meeting held on 31 March 2022 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

22.3.2         2022-23 Annual Plan Budget and Fees and Charges Schedule

To approve the budgets for inclusion in Council’s Annual Plan 2022-23 and the 2022-23 fees and charges schedule.

Committee Resolution 

Moved:               Helm

Seconded:          Umbers

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the final Māniatoto ward 2022-23 Annual Plan budget and recommend to Council for inclusion in the 2022-23 Annual Plan.

C.      Agrees to accept the Māniatoto ward 2022-23 fees and charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan.

Carried

 

22.3.3         March 2022 Promotions Grants Applications

To consider the March 2022 community and promotions grant applications to the Maniototo Community Board.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Allocates the grants as follows:

 

Applicant

Grant Amount

1

Rural Art Deco Maniototo Inc for brochures

$711.57

 

Carried

 

7                 Mayor’s Report

22.3.4         Mayor's Report

His Worship the Mayor was not present at this meeting.

 

8                 Chair's Report

22.3.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Noted a meeting with Stuart Patterson regarding the demolition of the old hospital.

·         Noted that the trees have been removed as planned from Patearoa.

·         Received an email from Raylene Hanson regarding the repair of the tables and chairs in the hall. It was noted that staff would follow up this enquiry.

·         Attended a Zoom seminar regarding current gun laws.

·         Noted that the swimming pool had been shut towards to the end of the season due to a lack of staff.

Committee Resolution 

Moved:               Hazlett

Seconded:          Umbers

That the report be received.

Carried

 

9                 Members' Reports

22.3.6         Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Umbers reported on the following:

·         Attended the ANZAC Day dawn service and noted the turnout at the event.

·         Noted that she was part of a group that placed poppies on the headstones of veterans at Ranfurly cemetery.

·         Enquired about the library and the details of their move to a new building. It was clarified that the building that the new library would be housed in would belong to Maniototo Area School and that the move was scheduled for January 2023.

·         Noted that the grass at the domain had been damaged by a car driving over it. She also noted that there were irrigation pods left in the long grass by the swimming dam. Staff would make enquiries about who owned them.

Mr Harris reported on the following:

·         Noted that the trees on the way in to Naseby had been trimmed.

Mr Helm reported on the following:

·         Reported that fire trucks had been hitting branches on the trees in the middle of John Street, Ranfurly. It was noted that a service request would be processed for the trees to be pruned.

·         Attended the ANZAC Day service.

 

Councillor Duncan reported on the following:

·         Attended the April Council meeting

·         Noted current issues in roading in the Māniatoto. Noted the idea of private / public partnerships for bridge construction.

·         Attended a Civil Defence Incident Management Level 4 session.

·         Attended a catch up with the local police in Ranfurly.

·         Noted a number of people coming through Wedderburn for duck shooting season.

Committee Resolution 

Moved:               Helm

Seconded:          Umbers

That the report be received.

Carried

 

10               Status Reports

22.3.7         March 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the report be received.

Carried

 

11               Date of the Next Meeting

The date of the next scheduled meeting is 23 June 2022.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Duncan

Seconded:          Umbers

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.3.8 - Appointment of Trustees to Community Trust of Maniototo

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.3.9 - March 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.12 pm and the meeting closed at 3.17 pm.