Minutes of Teviot Valley Community Board meeting

MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE Microsoft Teams and Live Streamed
ON Thursday, 24 March 2022 COMMENCING AT 2.03 pm

PRESENT: Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Ms C Aitchison, Mr N Dalley, Cr S Jeffery

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), Kim McCulloch (Corporate Accountant), L Stronach (Team Leader – Statutory Property), M Tohill (Communications Support), R Williams (Community Development Officer), W McEnteer (Governance Manager)

1 Apologies

There were no apologies.

2 Public Forum

Anne Todd – Banners in Scotland Street, Roxburgh

Ms Todd spoke to replacing the banners in Scotland Street, Roxburgh and replacing them with more colourful options, which could showcase different produce from the Teviot Valley. She then responded to questions.

3 Confirmation of Minutes

Committee Resolution

Moved: Feinerman

Seconded: Dalley

That the public minutes of the Teviot Valley Community Board Meeting held on 3 February 2022 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports

22.2.2 Application to Lease Local Purpose Reserve Land (PRO: 65-7027-00)

To consider an application to lease part of Part Section 142 Block I Teviot Survey District being the Roxburgh Local Purpose (Public Utility) Reserve.

After discussion it was agreed that the frequency of rent reviews should be added to the terms and conditions of the lease.

Committee Resolution

Moved: Jeffery

Seconded: Gunn

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Approves the granting of a lease over approximately 2 hectares of Part Section 142 Block I Teviot Survey District (as shown in figure 1), being Local Purpose (Public Utility) Reserve, to Roxburgh Excavation, on the following terms and conditions:

- Term: Five (5) Years

- Rights of Renewal: Two (2) of Five (5) Years

- Commencement Date: 01 April 2022

- Rental: $2,000 per annum plus GST plus outgoings

- Rent Review Methodology: Market Rental

- Rent Review Frequency: On Renewal

- Final Expiry: 31 March 2037

- Permitted Use: Industrial/Agricultural Storage Yard

Subject to:

- The Applicant deer fencing the perimeter of the demised area.

- Ownership of the fencing (and any gates) transferring to Council on cancellation, expiry, or determination.

- The provisions of the Reserves Act 1977.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

22.2.3 Application for Easement over Local Purpose (Public Utility) Reserve

To consider granting an easement in gross over Part Section 142 Block I Teviot Survey District being Local Purpose (Public Utility) Reserve.

Committee Resolution

Moved: Feinerman

Seconded: Aitchison

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to grant an easement (in gross) to Aurora Energy Limited containing the right to convey electricity over Part Section 142 Block I Teviot Survey District for $1, subject to:

- Aurora Energy Limited (or their agents) obtaining all consents, permits, and other rights associated with installing the cable between the existing transformer and the new Point of Supply.

- The final easement plan being approved by the Chief Executive Officer.

- The Minister of Conservation’s consent.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

22.2.4 Teviot Valley Financial Report for the Period Ending 31 December 2021

To consider the financial performance overview as at 31 December 2021.

Committee Resolution

Moved: Jeffery

Seconded: Aitchison

That the report be received.

Carried

6 Mayor’s Report

22.2.5 MAYOR'S REPORT

His Worship the Mayor updated members on items of interest in the Teviot Valley and gave an update on current issues in the Three Waters space. He then responded to questions from members.

Committee Resolution

Moved: Gunn

Seconded: Feinerman

That the Teviot Valley Community Board receives the report.

Carried

7 Chair's Report

22.2.6 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended a meeting of the Ida McDonald Trust

· Attended the farewell for Dr Leon Dittrich.

· Attended a meeting with Nick Taylor from Nick Taylor and Associates regarding the proposed Lake Onslow project.

· Attended a NZ Battery Project Technical Reference Group meeting.

· Attended two Roxburgh Medical Services Trust meetings.

· Attended a meeting of the Roxburgh Pool Committee.

· Attended a meeting of the Teviot Valley Watercare group.

· Noted the picnic table on Cheviot Street, Roxburgh that had been removed, but never put back. Staff would investigate.

Committee Resolution

Moved: Dalley

Seconded: Aitchison

That the report be received.

Carried

8 Members' Reports

22.2.7 Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Feinerman reported on the following:

· Attended a Welcoming Communities meeting.

· Attended two fruit growers meetings with the Ministry of Primary Industries.

· Attended a not for profit governance workshop in Cromwell.

· Attended a meeting of the Tuapeka Bursury committee. Noted the quality of the applications from the Teviot Valley.

· Attended a meeting of the Walkways Committee. Noted the upgrades planned for the river track.

· Attended a meeting of the Roxburgh Swimming Pool Meeting. Noted that the committee is close to signing a contract for construction.

Ms Aitchison reported on the following:

· Gave an update on the Roxburgh Entertainment Committee.

· Attended two sessions of the Dinner Club.

· Attended a Lions meeting.

· Attended a meeting of the Roxburgh Museum. Noted a survey the museum is currently holding regarding whether there was interest in a yearly subscription for the museum.

· Noted a letter from Cliff Parker regarding the loss of a doctor at the medical centre. It was noted that the Medical Services Trust was working through those issues.

· Noted a Roxburgh Museum meeting following this meeting.

Councillor Jeffery reported on the following:

· Noted communication with Cliff Parker regarding doctors at the medical centre.

· Attended a meeting of the Hearings Panel.

· Attended the business breakfast meeting in Roxburgh. Reported that numbers were down on previous meetings.

· Attended a debrief with Horticulture and Viticulture Central Otago Labour Survey funders.

· Spoke at a plaque opening for an Eion Edgar memorial.

· Attended a fruit growers meeting with the Ministry of Primary Industries.

· Attended the farewell for Dr Leon Dittrich.

· Attended an Audit and risk meeting.

· Attended an update on Three Waters.

· Attended a meeting of the Executive Committee.

· Attended a meeting of the Hearings Panel.

· Attended the March Council meeting.

· Attended a Regional Labour Market meeting.

· Attended a meeting of the Roxburgh Medical Services Trust.

· Mentioned the Contact Energy toilet in lake Roxburgh village and noted that this issue with the closed toilets had been going on for two years.

Mr Dalley had nothing to report.

Committee Resolution

Moved: Aitchison

Seconded: Gunn

That the report be received.

Carried

9 Status Reports

22.2.8 March 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: Feinerman

Seconded: Jeffery

That the report be received.

Carried

10 Date of The Next Meeting

The date of the next scheduled meeting is 5 May 2022.

The meeting closed at 3.26 pm.

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CHAIR / /