MINUTES OF A meeting of the
Maniototo Community Board
HELD IN THE Microsoft Teams and Live Streamed
ON Thursday, 31 March 2022 commencing AT 2.01 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Ms S Umbers

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), J McCallum (Roading Manager), G Bailey (Parks and Recreation Manager), N Aaron (Parks Officer – Strategy), J Remnant (Property and Facilities Officer – Māniatoto), D McKewen (Accountant) R Williams (Community Development Advisor), W McEnteer (Governance Manager)

 

1                 Apologies

Apology

Committee Resolution 

Moved:               Harris

Seconded:          Umbers

That the apology received from Mr Helm be accepted.

Carried

 

2                 Public forum

There was no public forum.

3                 condolences

The chair referred to the death of Eleanor A’Court. Members stood for a moment’s silence as a mark of respect.

4                 Confirmation of Minutes

It was noted in the condolences that there was an error in the spelling of Gavin Weir.

Committee Resolution 

Moved:               Harris

Seconded:          Umbers

That, subject to the amendment above, the public minutes of the Maniototo Community Board Meeting held on 17 February 2022 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

22.2.2         Maniototo Financial Report for the Period Ending 31 December 2021

To consider the financial performance overview as at 31 December 2021.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the report be received.

Carried

 

7                 Mayor’s Report

22.2.3         Mayor's Report

His Worship the Mayor gave an update of his recent activities in the Maniototo ward. He also gave an update to Members on current issues in the Three Waters space.

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the Maniototo Community Board receives the report.

Carried

 

8                 Chair's Report

22.2.4         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Noted that Eden Hore Central Otago exhibit was now at Wedderburn.

·         Noted the gates at the cemetery were near being installed

·         Received an email Civil Defence regarding the locating of a generator in the Maniototo.

·         Discussed bridges in the Maniototo and which might need to be fixed first.

·         Noted that the dog inspector was coming to Ranfurly to address stray dogs in town.

·         Noted the build up of cars in John Street, Ranfurly.

·         Noted the speed limit consultation that was currently ongoing.

·         Noted the feedback on the transfer station, in particular its opening hours on Saturday.

 

Committee Resolution 

Moved:               Hazlett

Seconded:          Umbers

That the report be received.

Carried

 

9                 Members' Reports

22.2.5         Members' Reports

Members gave an update on activities and issues since the last meeting.

Ms Umbers reported on the following:

·         Enquired about the timeline for refurbishment of the service centre in Ranfurly.

·         Mentioned the trees at Welcome Inn Hill at the entrance to Naseby and noted that they currently hang out over the road on the bend. It was noted that staff would investigate.

·         Mentioned the public toilets in Naseby, specifically about the frequency that they were cleaned. It was noted that staff would investigate.

·         Noted the repair of the dump station for caravans in Ranfurly.

Mr Harris had nothing to report.

Councillor Duncan reported on the following:

·         Mentioned a recent meeting regarding the grading of the road between Patearoa and Waipiata.

·         Noted the local fire station had received an award as part of the merger between Fire Emergency New Zealand and Rural Fire.

·         Noted current issues in the Three Waters space.

·         Attended fire training the previous weekend, which was focussed around fire behaviour. Noted Naseby and the dry conditions there.

·         Noted the current struggle of South Otago and Southland farmers with drought.

·         Appeared on the TVNZ Breakfast programme.

·         Mentioned that the Eden Hore Central Otago collection was now at Wedderburn. He congratulated members and staff that had been involved in the project.

·         Noted current issues in the Covid-19 space.

·         Noted the road works and reticulation project after a recent trip to Clyde.

Committee Resolution 

Moved:               Duncan

Seconded:          Umbers

That the report be received.

Carried

 

10               Status Reports

22.2.6         March 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Duncan

Seconded:          Harris

That the report be received.

Carried

 

11               Date of the Next Meeting

The date of the next scheduled meeting is 12 May 2022.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.2.7 - March 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.55 pm the meeting closed at 3.00 pm.