MINUTES OF A meeting of the Maniototo Community Board
HELD VIA MICROSOFT TEAMS AND LIVE STREAMED
ON Thursday, 17 February 2022 commencing AT 2.00 pm

 

PRESENT:               Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), G Bailey (Parks and Recreation Manager), A McDowall (Finance Manager), K McCulloch (Corporate Accountant), J Remnant (Property and Facilities Officer – Ranfurly), M De Cort (Communications Coordinator), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)

 

1               Apologies

There were no apologies.

 

2               Public forum

Roy Noble (Project Manager) – Transpower

Mr Noble gave an update on the Clutha and Upper Waitaki Lines Project before responding to questions.

 

3               condolences

The Chair referred to the deaths of Geoff Foster, Barry Burrows, Gavin Weir, Beryl Reid, Bruce Wheeler, Betty Foley, Murray Brasell and Beverly Flamank. Members stood and observed a moments silence as a mark of respect.

 

4               Confirmation of Minutes

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the public minutes of the Maniototo Community Board Meeting held on 18 November 2021 be confirmed as a true and correct record.

Carried

 

5               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

 

6               Reports

22.1.2         Appointments to External Bodies

To consider the Board’s appointments to external organisations.

Committee Resolution 

Moved:                Harris

Seconded:          Duncan

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees that all appointments to external organisations are liaison roles.

C.      Agrees that the Board’s role on the Patearoa Water Scheme Liaison Committee be investigated, with a view to removing it from the list, if possible.

D.      Agrees that the Design and Location of the Sun for the Interplanetary Cycle Trail Working Group and the Maniototo Promotions Group be removed from the list of external organisations. 

E.      That the Board’s role on the Maniototo Community Arts Council and the Maniototo Ice Rink Committee be liaison positions.

Carried

 

22.1.3         2022-23 Annual Plan Budget and Fees and Charges Schedule

For the Maniototo Community Board to approve the draft budgets for inclusion in Council’s Annual Plan 2022-23 process and the 2022-23 fees and charges schedule.

Committee Resolution 

Moved:                Duncan

Seconded:          Harris

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees the draft Maniototo ward 2022-23 Annual Plan budget and recommend to Council for inclusion in the 2022-23 Annual Plan.

C.      Agrees to accept the Maniototo ward 2022-23 fees and charges schedule and recommend to Council for inclusion in the 2022-23 Annual Plan.

Carried

 

7               Mayor’s Report

22.1.4         MAYOR'S REPORT

His Worship the Mayor gave an overview of his recent activities in the Maniototo before responding to questions.

Committee Resolution 

Moved:                Helm

Seconded:          Duncan

That the Maniototo Community Board receives the report.

Carried

 

8               Chair's Report

22.1.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·       Attended two meetings of the Otuehua Community Group meetings. Updated members of the group’s activities.

·       Noted a recent drive through Danseys Pass regarding the need to regravel the road and to look at damaged culverts on the road.

·       Noted the recent Otago Daily Times article regarding the Ranfurly Pool and its limited hours.

·       Noted a recent discussion with Councillor Duncan regarding a damaged culvert.

·       Noted a visit to Naseby to look at the new water clarifier there.  

·       Queried the timelines for reinstating roads after they had been resealed. Staff responded that it depended on the road, but there was a shift to leave the seal as long as could be allowed.  

·       Noted the current discussions around Three Waters. His Worship gave an update to members on recent developments in this space.

·       Noted a recent incident at the Ranfurly library where a man was trespassed from the building.

Committee Resolution 

Moved:                Duncan

Seconded:          Helm

That the report be received.

Carried

 

9               Members' Reports

22.1.6         Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Umbers reported on the following:

·       Discussed recent issues at the Ranfurly pool

·       Raised the issue of roaming dogs in Ranfurly and mentioned that a number had been seen on the streets recently.

·       Made enquiries about the status of the upgrade of the John Street playground. Staff responded that there will be community feedback in late March

Mr Helm reported on the following:

·       Lamented the cancellation of the A&P Show.

·       Spoke of the issue of roaming dogs around Ranfurly. Staff would follow up.

Mr Harris reported on the following:

·       Queried whether a speed sign could be placed at the sharp bend on Bypass Road, Ranfurly. Staff would follow up with Roading Team.

Councillor Duncan reported on the following:

·       Attended the Ranfurly business breakfast and updated members on topics discussed.

·       Attended a Road to Zero Zoom meeting with Waka Kotahi.

·       Noted that he had received several complaints directed at Council on a range of issues.

·       Noted the Roading pre-agenda meeting that was approaching next week.

·       Noted current issues raised regarding the Ranfurly Pool.

·       Noted that the Eden Hore Central Otago exhibition was moving to Wedderburn at the beginning of April.

·       Noted current issues in farming and reflected on the current vulnerable state of the tourism sector.

Committee Resolution 

Moved:                Harris

Seconded:          Umbers

That the report be received.

Carried

 

10             Status Reports

22.1.7         February 2022 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:                Helm

Seconded:          Harris

That the report be received.

Carried

 

11             Date of the Next Meeting

The date of the next scheduled meeting is 31 March 2022.

12             Resolution to Exclude the Public

Committee Resolution 

Moved:                Harris

Seconded:          Umbers

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

22.1.8 - February 2022 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.08 pm and the meeting closed at 3.13 pm.