MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building, 1 Dunorling Street, Alexandra and
livestreamed ON Wednesday, 8 December 2021 COMMENCING AT 10.30 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr S Calvert, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Jeffery, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), N Aaron (Community Development Advisor), G Bailey (Parks and Reserves Manager), L Stronach (Statutory Property Officer), Q Penniall (Environmental Engineering Manager), I Evans (Water Services Manager), P Keenan (Capital Projects Programme Manager), J McCallum (Roading Manager), L Webster (Regulatory Services Manager), M De Cort (Communications Coordinator) and R Williams (Governance Manager)
Note: Item 21.9.29 “The New COVID-19 Protection Framework and What it Means for Council Facilities and Staffing” was circulated separately to the agenda on Friday 2 December 2021.
1 Apologies
2 Public Forum
Duarne Lankshear - Director of Veros spoke to the Council about a potential contribution to the Wooing Tree subdivision underpass before responded to questions.
Moved: Alley Seconded: Calvert That the public minutes of the Ordinary Council Meeting held on 3 November 2021 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Cr Jeffery assumed the Chair as the Economic Development and Community Facilities Portfolio Lead.
Note: David Ritchie and Maggie Hope (Central Otago Heritage Trust) and Jan Bean and Rebekah de Jong (Central Otago District Arts Council) joined the meeting for item 21.9.2.
Note: Cr Laws left the meeting at 10.54 am and returned at 10.57 am.
Note: The Mayor left the meeting at 10.59 am and returned at 11.01 am.
Note: Cr Duncan left the meeting at 11.22 am and returned at 11.24 am.
Note: Cr McPherson left the meeting at 11.31 am and returned at 11.33 am.
Note: Cr Cooney left the meeting at 11.34 am.
21.9.5 Request for Minister of Conservation's consent to reclassify part of the Alexandra Town Belt Recreation Reserve [PRO: 61-2000-00] |
To consider granting the consent of the Minister of Conservation (under delegated authority) to the reclassification of part of the Alexandra Town Belt Recreation Reserve. It was noted that the Hearings Panel had met the day before to consider any submissions, and none had been received. Accordingly, the recommendation remained unchanged. |
Moved: Paterson Seconded: Claridge That the Council A. Receives the report and accepts the level of significance.
B. To grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council:
1. Reclassifying approximately 250 square metres of Lot 8 Deposited Plan 492123, being part of the Alexandra Town Belt/Recreation Reserve, as Local Purpose (Water Reservoir) Reserve. |
Note: Cr Cooney returned to the meeting at 11.37 am.
21.9.6 Proposal to Revoke the Reserve Status, and Dispose of part Sargood Local Purpose (Amenity) Reserve |
To consider revoking the reserve status of part of the Sargood Highway Local Purpose (Amenity) Reserve, being part of Lot 202 Deposited Plan 359519, to facilitate its disposal to (Waka Kotahi New Zealand Transport Agency as agents of) the Crown. |
Moved: Gillespie Seconded: McKinlay A. Receives the report and accepts the level of significance. B. Agrees to: 1. Revoke the reserve status and dispose of the ‘required land’ being approximately 0.6700 hectares of Lot 202 DP 359519, (Local Purpose (Amenity) Reserve), to (Waka Kotahi New Zealand Transport Agency as agents of) the Crown, for ‘Road or Use in Connection with a Road’ in accordance with the provisions of the Public Works Act.
2. Accept payment of $350,000 as assessed by the independent valuer in accordance with the provisions of the Public Works Act as compensation.
3. Use the proceeds of the disposal for the purpose of improving existing reserves under the control of Council or in, or toward, the purchase of other land for reserves within in the Cromwell Ward.
4. Notify the Minister of Conservation of Council’s intention to:
- revoke the reserve status and dispose of the ‘required land’, - accept the payment of $350,000 as compensation, - use the proceeds of the disposal to improve existing reserves, or to purchase land for new reserves, and to, - request that the revocation, disposal, and use of the proceeds be approved and notified by publication of notice in the New Zealand Gazette. |
Note: The Mayor assumed the Chair.
Note: Cr Laws declared a conflict for item 21.9.7 and withdrew from discussion and voting.
21.9.7 Consideration of contribution to Wooing Tree underpass |
To consider a financial contribution to the Wooing Tree underpass. An update was provided on issues raised during the public forum. It was noted that construction of the underpass had been included in a previous Long-term Plan, however Waka Kotahi had not approved the funding given it was a condition of consent for the Wooing Tree development. Consequently, it was removed from the Long-term Plan and this had been made clear to the developer prior to the fast track consent process. During discussion, the wording of the resolution was changed to decline the request. |
Moved: Gillespie Seconded: McKinlay That the Council A. Receives the report and accepts the level of significance.
B. Declines the request to Council from Wooing Tree Estate to consider either: i. A fair and equitable contribution to the roundabout and underpass construction costs, or ii. Entering into a developer’s agreement with Wooing Tree Estate whereby costs associated with the underpass are credited against roading development contributions. Carried on a show of hands |
Note: Cr McKinlay assumed the Chair as the Three Waters and Waste Portfolio Lead.
Note: Cr Alley left the meeting at 12.18 pm and returned 12.20 pm.
To approve the level of service options for tendering of Solid Waste Services Contract. During discussion, the Ministry for the Environment’s draft Waste Strategy and draft Emissions Reduction Plan and the proposed waste reduction targets by 2030 were noted. It was also noted that the proposal for Queensberry would require further consultation as there would be an additional cost involved to these ratepayers if the proposed extension of service proceeded. The wording of the resolution was changed to ensure future clarity. |
Moved: Cadogan Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Approves the proposed level of service for tender, as follows: i. Kerbside Collection Configuration as explained in option three of that section of the report. ii. Kerbside Collection Extension as explained in option one of that section of the report, subject to further consultation with the Queensberry community. iii. Rural Rubbish Drop Off Sites as explained in option one of that section of the report. iv. Bin Ownership as explained in option one of that section of the report. v. Transfer Stations as explained in option one of that section of the report. vi. Resource Recovery Centre(s) as explained in option one of that section of the report. |
To approve the Waste Services Contract for tender, the contract type and term for tendering.
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Moved: Duncan Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Approves tendering waste services using a traditional contract model. C. Approves a contract term of eight years, with one two-year extension subject to contract performance. |
Note: The meeting adjourned at 1.00 pm and reconvened at 1.36 pm.
Note: Cr Claridge returned to the meeting at 1.40 pm.
To consider the budget for the Clyde Wastewater Project. During discussion an inconsistency was noted in the report about the contingency level and it was noted that the correct figure was 10%.
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Moved: Laws Seconded: Paterson That the Council A. Receives the report and accepts the level of significance. B. Authorises an increase in the budget for the Clyde wastewater project of $4.7 million which includes a 10% contingency on the reticulation project. C. Authorises increased debt funding of $4.7 million to be included in the 2022/23 Annual Plan to fund the increase in cost of the Clyde Wastewater Project. |
Note: Cr Duncan assumed the Chair as the Roading Portfolio Lead.
To provide a further update of the three Maniototo Bridges currently closed to traffic. An update was provided on the three bridges and it was noted that the next report would have options on each for Council to consider. |
Moved: Jeffery Seconded: McKinlay That the report be received. |
Note: Cr Gillespie assumed the Chair as the Planning and Regulatory Portfolio Lead.
To consider the approval of the proposed Dangerous and Insanitary Buildings Policy for public consultation.
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Moved: Jeffery Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Approves the proposed Dangerous and Insanitary Buildings Policy for public consultation. C. Appoints Crs Cooney, Alley and Paterson to hear submissions, if necessary. |
Note: Cr Alley left the meeting at 2.28 pm and returned at 2.39 pm.
Note: Cr Duncan left the meeting at 2.29 pm and returned at 2.33 pm.
To consider the approval of the earthquake prone buildings statement of proposal regarding thoroughfares and strategic routes for public consultation. |
Moved: Duncan Seconded: McKinlay That the Council A. Receives the report and accepts the level of significance. B. Approves the earthquake prone building statement of proposal of thoroughfares and strategic routes for public consultation. C. Notes the identification of potentially earthquake prone priority buildings is required by 1 July 2022. D. Appoints Crs Cooney, Alley and Paterson to hear submissions, if necessary. |
Note: The Mayor assumed the Chair.
To adopt the audited 2020/21 Annual Report. It was noted that a signed opinion had been received that day, and that like every other council, Central Otago District Council had received an emphasis of matter on the Government’s three waters reform programme announcement. |
Moved: Cadogan Seconded: Gillespie That the Council: A. Receives the report. B. Adopts the 2020/21 Audited Annual Report |
Note: Cr McPherson returned to the meeting at 2.55 pm.
In speaking to his report, the Mayor reflected on the apparent lack of health board preparation for COVID-19 arriving in the Central Lakes area, including the lack of a testing centre and inadequate room space being prepared for visitors who become unwell while visiting. He noted that he had attended one meeting of the Three Waters working group and clarified that he received no compensation as a result of his appointment, however the government did cover the costs of participation. The Mayor thanked elected members for their work over the course of the year. In reply, Deputy Mayor thanked the Mayor for his mahi as well. |
Moved: Cadogan Seconded: Gillespie That the Council receives the report. |
To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme and the legacy and current status report updates. |
Moved: Duncan Seconded: Jeffery That the Council receives the report. |
The date of the next scheduled meeting is 26 January 2022.
10 Resolution to Exclude the Public
Moved: Cadogan Seconded: Jeffery That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 3.07 pm and the meeting closed at 3.10pm.