MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly and live streamed on Microsoft teams ON Thursday, 18 November 2021 commencing AT 2.00 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: T Cadogan (Mayor) (via Microsoft Teams), S Righarts (Chief Advisor), L Macdonald (Executive Manager – Corporate Services), M Tohill (Communications Advisor), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)

 

1                 Public Forum

Roy Noble (Project Manager) – Transpower

Mr Noble gave an update on the Clutha and Upper Waitaki Lines Project before responding to questions.

2                 Apologies

There were no apologies.

3                 Condolences

The Chair referred to the deaths of Moreen Price, Ian Smith, Les Gill, Keith Edwards and Josephine Steele. Members stood for a moment’s silence as a mark of respect.

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Umbers

Seconded:          Helm

That the public minutes of the Maniototo Community Board Meeting held on 14 October 2021 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

21.8.2         Maniototo Financial Report for the Period Ending 30 September 2021

To consider the financial performance overview as at 30 September 2021.

 

Committee Resolution 

Moved:               Helm

Seconded:          Harris

That the report be received.

Carried

 

7                 Mayor’s Report

21.8.3         Mayor's Report

His Worship the Mayor reported on his activities since the last meeting:

·         Attended Coffee and Chat sessions in the Maniototo.

·         Attended a meeting in Cambrians with representatives of AWS Legal regarding potential impacts of the Water Services Act. 

·         Attended a site visit in Naseby regarding possible water sources for Naseby.

·         Attended and MC’d the Eden Hore Central Otago event at the Orchard Garden. Noted that it was a very successful event.

·         Attended the 100 year anniversary of the Hayes Family homestead.

·         Gave an update on COVID-19 vaccination rates in the Maniototo.

·         Business a business breakfast in Ranfurly.

·         Noted the upcoming Maniototo Curling Incorporated meeting.

·         Gave an update to Members about current issues in the Three Waters space.

Committee Resolution 

Moved:               Duncan

Seconded:          Umbers

That the Maniototo Community Board receives the report.

Carried

 

8                 Chair's Report

21.8.4         Chair's Report

The Chair will give an update on activities and issues since the last meeting:

·         Noted the pit off Goff Road, Ranfurly that is used for dirt fill. He commented that it needed to be tidied and that there could be some possible options for future use of the area.

·         Noted the work on the plans to replace the John Street playground. Also noted that the flying fox for Naseby had been ordered.

·         Attended a water meeting at Maniototo Stadium.

·         Noted the open letter on Three Waters sent to Minister Mahuta by the Council Members.

·         Noted that the swimming dam in Naseby would be filled shortly.

·         Noted a trip to Naseby to look at options for other water supplies there.

·         Noted the gravel that had been washed out from under the Idaburn bridge. Noted there were no detour options for trucks should there be a problem with it in the future.

·         Noted that the Ranfurly pool was set to open shortly, but that a part for the heat pump was needed that needed to be shipped from Auckland.

Committee Resolution 

Moved:               Hazlett

Seconded:          Duncan

That the report be received.

Carried

 

9                 Members' Reports

21.8.5         Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Umbers reported on the following:

·         Noted that the entrance to the Ranfurly cemetery had stone pillars to fit a gate, but that a gate had never been fitted

·         Noted the fire at the old school house in Patearoa.

Mr Harris had nothing to report.

Mr Helm reported on the following:

·         Noted that there was a lot of Broom in bloom at the moment.

Councillor Duncan reported on the following:

·         Commented on a recent trip to Falls Dam to look at the Hawkdun scheme.

·         Attended a meeting at Taumata Arowai.

·         Attended a Council meeting. Gave an update to Members on some items discussed

·         Noted the opening of the Eden Hore collection at the Orchard Garden.

·         Noted a visit to the Idaburn bridge and mentioned that there was a lot of gravel that had come out from underneath the bridge.

·         Noted an upcoming pre-agenda meeting for Council.

 

Note:         Councillor Duncan left the meeting at 2.54 pm.

 

Committee Resolution 

Moved:               Harris

Seconded:          Helm

That the report be received.

Carried

 

10               Status Reports

21.8.6         November 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the report be received.

Carried

 

Note:          Councillor Duncan returned to the meeting at 2.55 pm.

11               Date of the Next Meeting

The date of the next scheduled meeting is 17 February 2022.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Umbers

Seconded:          Helm

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.8.7 - November 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.55pm and the meeting closed at 2.58 pm.