MINUTES OF A mEETING OF THE Cromwell Community Board HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell and live streamed on microsoft teams ON Tuesday, 23 November 2021 COMMENCING AT 2.00 pm

 

PRESENT:               Mr W Murray (Deputy Chair), Cr N Gillespie, Cr C Laws, Cr N McKinlay, Mr B Scott

IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services, L Webster (Acting Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Robinson (Property and Facilities Manager), N Aaron (Community Development Officer), D Shaw (Property and Facilities Officer – Cromwell), F Somerville (Roading Administration Assistant), D McKewen (Accountant) and R Williams (Governance Manager)

 

1               Apologies

Committee Resolution 

Moved:                McKinlay

Seconded:          Scott

That apologies from Ms A Harrison and Mr T Buchanan be received and accepted.

Carried

 

2               Public Forum

Ali Ballantine and Janeen Wood from the Cromwell & Districts Community Trust spoke to the Board about the flow and connection between Old Cromwell and the planned redevelopment of the Hall  /  Cultural centre, specifically referencing the potential building of a replica Chinatown in the area. They then responded to questions.

 

3               Confirmation of Minutes

Committee Resolution 

Moved:                Laws

Seconded:          Gillespie

That the public minutes of the Cromwell Community Board Meeting held on 19 October 2021 be confirmed as a true and correct record.

Carried

 

4               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

 

Note: Martin Anderson and Jennifer Hay from Cromwell Museum joined the meeting for item 21.9.2

5               Reports

21.9.2         Cromwell Museum Accountability Report 2020-21

To provide a report on the objectives and actions of the Cromwell Museum Trust over the past financial year. 

Mr Anderson and Ms Hay provided an overview of the Museum’s activities before responding to questions.

Committee Resolution 

Moved:                McKinlay

Seconded:          Scott

That the report be received.

Carried

 

21.9.3         Murray Tce Carparking

To consider allocating a carpark to the Cromwell Youth Trust at 5 Murray Terrace, Cromwell.

The name “Hut” was corrected to Hangout in recommendation two..

Committee Resolution 

Moved:                Laws

Seconded:          McKinlay

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the allocation of one carpark to the Hangout for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4 of the report, at no charge.

C.      Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

21.9.4         Central Otago Branch of the Vintage Car Club of New Zealand Incorporated request for funding

To consider a request from the Central Otago Branch of the Vintage Car Club of New Zealand Incorporated from the Club’s Fund Account. Funding to assist with the cost of sealing 1356m², being part of their total lease area of 3170m².



 

Committee Resolution 

Moved:                McKinlay

Seconded:          Gillespie

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the request for funding from the Central Otago Vintage Car Club to assist with the cost of sealing part of their leased area.

C.      Approves funding not exceeding $4,586.08 from the Cromwell Otago Vintage Car Club funds. Funds to assist with the cost of sealing part of their leased area but subject to copies of the invoices from contractors being provided at the conclusion of the project.

Carried

 

21.9.5         Road Name Approval Report - off Cemetery Road, Cromwell

To consider a request to name three new roads in the development off Cemetery Road, Cromwell. 

The Board’s approach for naming roads and its desire to recognise those that had contributed to the community in the past, was discussed.  Accordingly, it was agreed that the roads should be named Harvest Road, McBride Crescent and Proctor Way. 

Committee Resolution 

Moved:                Gillespie

Seconded:          Laws

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve three road names.  Continuation of road one to be named Harvest Road.  Road two to be named McBride Crescent and road three to be named Proctor Way.

Carried

 

21.9.6         Road Naming Approval Report - River Terrace Developments, Cromwell

To consider a request to name one road and one right of way in the River Terrace Development in Cromwell. 

Committee Resolution 

Moved:                Scott

Seconded:          Laws

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Agrees to approve one road name and one right of way. Road one to be named Stone Drive and right of way to be named Mason Lane.

Carried

 

21.9.7         Cromwell Financial Report for the Period Ending 30 September 2021

To consider the financial performance overview as at 30 September 2021. 

Committee Resolution 

Moved:                Gillespie

Seconded:          Laws

That the report be received.

Carried

 

6               Mayor’s Report

21.9.8         Mayor's Report

His Worship the Mayor gave an update on recent activities:

·       Met with Otago Community Trust trustees for lunch at the Conference Centre. 

·       Attended Business South Advisory Group meeting at Cromwell, followed by BA5 which took the form of a seminar.

·       Cromwell Business Network breakfasts have not been happening since we have been in Level 2.

·       On 26/11 he will be joining Cromwell man Matt Edwards as he walks from Balclutha home to Cromwell as part of a fundraiser for Movember. 

·       He took part in the 4 Barrels wine walk with friends and reflected it was a great thing to do and a real attraction to the region.

·       He spoke to Cromwell Rotary on 22 November about Three Waters.

·       He attended the AGM of Cromwell Promotions.

 

Committee Resolution 

Moved:                Scott

Seconded:          McKinlay

That the Cromwell Community Board receives the report.

Carried

 

7               Chair's Report

21.9.9         Deputy Chair's Report

The Deputy Chair gave an update on activities and issues since the last meeting:

·       Attended a meeting of the Museum Trust.

·       Attended a meeting of the Lake Dunstan Charitable Trust on 9 November.

·       Connect Cromwell held a repair café on 30 October which was well attended and the Crop Swap was back on 27 November.

·       Connect Cromwell have also been working alongside the Parks team to install “pavement games” at the Big Fruit Reserve.

Committee Resolution 

Moved:                Murray

Seconded:          Laws

That the report be received.

Carried

 

8               Members' Reports

21.9.10       Members' Reports

Members gave an update on activities and issues since the last meeting:

Councillor Laws reported on the following:

·       Attended a Historic Precinct meeting and noted the increased usage of the restrooms had resulted in twice daily cleaning and consideration of additional facilities.  The Precinct’s smokefree policy would now include vapefree.

·       Attended a recent Council meeting and gave an update on the issues discussed.

·       Attended a meeting at Cromwell Community House.

·       Attended a further meeting of the Historic Precinct where the new parking had been acknowledged and a suggestion that more would be welcomed was made.

Councillor Gillespie reported on the following:

·       Attended the recent Council meeting and gave an update on issues discussed.

·       Attended a recent Hearings Panel meeting.

·       Attended a weekly radio interview on Radio Central.

·       Provided cover for the Mayor as he took a week’s leave.

·       He was a guest at Manuherikia Kilwinning Lodge’s 125th Celebration

·       Attended a project governance group meeting.

Mr Scott reported on the following:

·       Attended the AGM of the Cromwell Districts Community Trust on 18 October.

·       Attended a meeting between the Council and Central Lakes Equestrian Club on 22 October. He noted that the club was waiting for a response from that meeting.

·       Attended the AGM of the Cromwell Community Squash Club on 31 October.

·       Attended a meeting of the Cromwell and Districts Promotion Group on 9 November.

·       Attended a meeting of the Cromwell Golf Club who are looking at holding a Central Otago masters tournament in March with the Alexandra Golf Club.

Councillor McKinlay reported on the following:

·       Attended three workshops about Three Waters in Ranfurly, Omakau and Alexandra.

·       Attended the recent Council meeting and provided an update on the waste services review, the open letter sent to the Minister of Local Government and the Mayor’s appointment to the working group on representation, governance and accountability of new water services entities.

·       Attended a meeting of the Hall subcommittee and Jasmax had been appointed as the architects for the project.

·       He noted that the new cycleway had proven very popular over the quieter months with 40,000 clicks on the counter at Carrick.

Committee Resolution 

Moved:                Scott

Seconded:          Gillespie

That the report be received.

Carried

 

9               Status Reports

21.9.11       November 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. 

A question was raised about the usage figures for the Cromwell Bike Park toilets and an update was requested for the next meeting.  A question was also raised about the Bannockburn Reserve Management Plan.

Committee Resolution 

Moved:                Gillespie

Seconded:          Laws

That the report be received.

Carried

 

10             Date of The Next Meeting

The date of the next scheduled meeting is 15 February 2022.

11             Resolution to Exclude the Public

Committee Resolution 

Moved:                Scott

Seconded:          McKinlay

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes from Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.12 - Gair Avenue, Cromwell

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.13 - Cemetery Road Industrial Subdivision Stage 2

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.9.14 - November 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.09 pm and the meeting closed at 3.33 pm.