MINUTES OF A mEETING OF THE Cromwell Community Board HELD IN THE Cromwell Service Centre, 42 The Mall, Cromwell and live streamed on microsoft teams ON Tuesday, 23 November 2021 COMMENCING AT 2.00 pm
PRESENT: Mr W Murray (Deputy Chair), Cr N Gillespie, Cr C Laws, Cr N McKinlay, Mr B Scott
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services, L Webster (Acting Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Robinson (Property and Facilities Manager), N Aaron (Community Development Officer), D Shaw (Property and Facilities Officer – Cromwell), F Somerville (Roading Administration Assistant), D McKewen (Accountant) and R Williams (Governance Manager)
1 Apologies
Moved: McKinlay Seconded: Scott That apologies from Ms A Harrison and Mr T Buchanan be received and accepted. |
Ali Ballantine and Janeen Wood from the Cromwell & Districts Community Trust spoke to the Board about the flow and connection between Old Cromwell and the planned redevelopment of the Hall / Cultural centre, specifically referencing the potential building of a replica Chinatown in the area. They then responded to questions.
3 Confirmation of Minutes
Moved: Laws Seconded: Gillespie That the public minutes of the Cromwell Community Board Meeting held on 19 October 2021 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Martin Anderson and Jennifer Hay from Cromwell Museum joined the meeting for item 21.9.2
To provide a report on the objectives and actions of the Cromwell Museum Trust over the past financial year. Mr Anderson and Ms Hay provided an overview of the Museum’s activities before responding to questions. |
Moved: McKinlay Seconded: Scott That the report be received. |
To consider allocating a carpark to the Cromwell Youth Trust at 5 Murray Terrace, Cromwell. The name “Hut” was corrected to Hangout in recommendation two.. |
Moved: Laws Seconded: McKinlay That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves the allocation of one carpark to the Hangout for the purpose of loading, unloading, and storing their passenger van on Part Lot 47 DP 18370 as shown in green in figure 4 of the report, at no charge. C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution. |
His Worship the Mayor gave an update on recent activities: · Met with Otago Community Trust trustees for lunch at the Conference Centre. · Attended Business South Advisory Group meeting at Cromwell, followed by BA5 which took the form of a seminar. · Cromwell Business Network breakfasts have not been happening since we have been in Level 2. · On 26/11 he will be joining Cromwell man Matt Edwards as he walks from Balclutha home to Cromwell as part of a fundraiser for Movember. · He took part in the 4 Barrels wine walk with friends and reflected it was a great thing to do and a real attraction to the region. · He spoke to Cromwell Rotary on 22 November about Three Waters. · He attended the AGM of Cromwell Promotions.
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Moved: Scott Seconded: McKinlay That the Cromwell Community Board receives the report. |
The Deputy Chair gave an update on activities and issues since the last meeting: · Attended a meeting of the Museum Trust. · Attended a meeting of the Lake Dunstan Charitable Trust on 9 November. · Connect Cromwell held a repair café on 30 October which was well attended and the Crop Swap was back on 27 November. · Connect Cromwell have also been working alongside the Parks team to install “pavement games” at the Big Fruit Reserve. |
Moved: Murray Seconded: Laws That the report be received. |
Members gave an update on activities and issues since the last meeting: Councillor Laws reported on the following: · Attended a Historic Precinct meeting and noted the increased usage of the restrooms had resulted in twice daily cleaning and consideration of additional facilities. The Precinct’s smokefree policy would now include vapefree. · Attended a recent Council meeting and gave an update on the issues discussed. · Attended a meeting at Cromwell Community House. · Attended a further meeting of the Historic Precinct where the new parking had been acknowledged and a suggestion that more would be welcomed was made. Councillor Gillespie reported on the following: · Attended the recent Council meeting and gave an update on issues discussed. · Attended a recent Hearings Panel meeting. · Attended a weekly radio interview on Radio Central. · Provided cover for the Mayor as he took a week’s leave. · He was a guest at Manuherikia Kilwinning Lodge’s 125th Celebration · Attended a project governance group meeting. Mr Scott reported on the following: · Attended the AGM of the Cromwell Districts Community Trust on 18 October. · Attended a meeting between the Council and Central Lakes Equestrian Club on 22 October. He noted that the club was waiting for a response from that meeting. · Attended the AGM of the Cromwell Community Squash Club on 31 October. · Attended a meeting of the Cromwell and Districts Promotion Group on 9 November. · Attended a meeting of the Cromwell Golf Club who are looking at holding a Central Otago masters tournament in March with the Alexandra Golf Club. Councillor McKinlay reported on the following: · Attended three workshops about Three Waters in Ranfurly, Omakau and Alexandra. · Attended the recent Council meeting and provided an update on the waste services review, the open letter sent to the Minister of Local Government and the Mayor’s appointment to the working group on representation, governance and accountability of new water services entities. · Attended a meeting of the Hall subcommittee and Jasmax had been appointed as the architects for the project. · He noted that the new cycleway had proven very popular over the quieter months with 40,000 clicks on the counter at Carrick. |
Moved: Scott Seconded: Gillespie That the report be received. |
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. A question was raised about the usage figures for the Cromwell Bike Park toilets and an update was requested for the next meeting. A question was also raised about the Bannockburn Reserve Management Plan. |
Moved: Gillespie Seconded: Laws That the report be received. |
The date of the next scheduled meeting is 15 February 2022.
11 Resolution to Exclude the Public
Moved: Scott Seconded: McKinlay That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 3.09 pm and the meeting closed at 3.33 pm.